Res 026-2007 2/20/2007 RESOLUTION NO. � �U�
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH THE NORTH CENTRAL TEXAS OFFICIALS
ASSOCIATION FOR ADULT ATHLETIC LEAGUE OFFICIATING
SERVICES; FINDING AND DETERMINING THAT THE MEETING AT
WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE
PUBLIC AS REQUIRED BY LAW.
WHEREAS, the City will provide adult basketball, softball, flag football, and
volleyball leagues and it is desirable to have professional officials to manage and
control the games; and
WHEREAS, the North Central Texas Officials Association has performed such
services for the City since 1977 in a professional and satisfactory manner; and,
WHEREAS, the North Central Texas Officials Association has submitted a bid
for such services February 5, 2007 and agreed to the performance requirements
therein stated.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
SECTION 1. The City Manager is hereby authorized to execute the attached
contract with the attached Request for Bid Proposal form with the North Central Texas
Officials Association to provide officiating services for adult athletic leagues.
SECTION 2. It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 20th day of February 2007.
�c,
MAYOR
ATTEST:
Ci Clerk
CITY OF WICHITA FALLS
PARKS AND RECREATION DEPARTMENT
CONTRACT FOR OFFICIATING SERVICES
This agreement made and entered into by and between the City of Wichita Falis, a
municipal corporation of the County of Wichita, State of Texas, hereinafter
referred to as the City, and the North Central Texas Officials Association,
hereinafter called Association.
WITNESSETH:
For and in consideration of the mutual covenants herein and the attached
Request for Proposal form, the parties hereto do hereby agree as follows:
1. Association shall furnish officials & scorekeepers for basketball,
softball, flag football and volleyball games in the City's Recreation
Division during the term of this contract, in accordance with RFP 07-
01 attached hereto and incorporated herein, and shall be required to
have the following number of officials and scorekeepers per league
games as follows:
SPORT #OFFICIALS #SCOREKEEPERS
Basketball 2 1
Softball 2 1
Flag Football 3 0
Volleyball 1 0
In addition, the Association shall, upon notification by the Program Coordinator,
furnish additional officials and scorekeepers for designated games in league,
regional, and state tournament playoffs.
2. The Program Coordinator or his authorized agent shall supervise the
administration of this contract.
A. In the event the Program Coordinator determines the work
performance of an official is not satisfactory, the Program Coordinator
shall notify the President of the Association and such official shall not be
used by the Association for any further work required by this agreement.
3. City shall pay to Association for such services the following fees,
and these shall be verified by the Program Coordinator or his authorized
agent:
BASKETBALL
21.00 per official per game in all leagues, playoffs, and tournaments.
10.50 per game for timer/scorekeeper in all leagues, playoffs and
tournaments.
SOFTBALL
15.00 per official per game in all leagues, playoffs and tournaments.
8.50 per game for scorekeeping in all leagues, playoffs and tournaments.
FLAG FOOTBALL
11.00 per official per game in all leagues, playoffs and tournaments.
VOLLEYBALL
11.00 per official per game in all adult league games.
4. The City shall pay the Association on a bi-weekly basis upon
submission of statements to the Parks and Recreation Department for
services rendered the previous two weeks.
5. Association game officials and scorekeepers may receive verbal
notification of game changes and forfeits prior to game time from the
Program Coordinator, the Recreation General Services Superintendent, the
Customer Service Attendants or the Parks and Recreation Information Line.
Game officials and scorekeepers will not receive any pay for forfeited
games when prior notification has been made. It will be the responsibility
of the Association's President to pick up and sign for all rainout
reschedules.
6. Association shall enforce all rules of the Parks and Recreation
Department for league and playoff games as well as the current playing
rules for the sport being officiated. Scorekeepers shall maintain rosters in
accordance with Parks and Recreation Department policies.
7. The Association is responsible for conducting training sessions for
officials as listed, and providing rule books:
A. Rule interpretations/current year rule changes.
B. Mechanics.
C. Uniform dress and appearance.
8. Officials and Scorekeepers shall be registered with the State and/or
National organization of the sport for which officiating and scoring is being
performed.
9. The Program Coordinator shall conduct training sessions on:
A. City rules pertaining to the sport being officiated and the filing
of required incident reports.
B. Ground rules that are a permanent part of the playing areas.
C. Policies, procedures and rules pertaining to facilities used by
the City of sports activities, but not owned by the City.
10. This agreement shall be effective for the period from March 1, 2007
to February 28, 2008 with two annual renewal options to the City. In
testimony whereof the parties hereto have caused these presents to be
executed as of the day and year first set out above.
11. This contract may be amended by mutual agreement for additional
officiating services of sports that are organized for league play during the
time of this contract.
DATED AND SIGNED THIS THE DAY OF 2007.
CITY OF WICHITA FALLS NORTH CENTRAL TEXAS OFFICIALS
ASSOCIATION
BY: BY:
Darron Leiker, City Manager Title:
ADDRESS
CITY STATE ZIP
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY