Res 156-2007 10/16/2007 156-2007
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, AMENDING THE LOG CABIN RENTAL AGREEMENT;
FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS
RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS
REQUIRED BY LAW.
WHEREAS, it is desirable to update rules and regulations for better operation of
City programs and services; and,
WHEREAS, the Log Cabin in Lucy park requires certain changes for better
operation; and,
WHEREAS, the changes include the new location for the Recreation office, the
changed phone numbers, the assessment of liability on the renter for damage incurred
to the Ceiling fans, and further detailing the cleaning requirements after the event.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
SECTION 1. The Log Cabin Rental Agreement is hereby amended in its entirety.
Such amended Agreement is attached hereto and made a part of this resolution.
SECTION 2. It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 16 day of October, 2007.
�.
MAYOR '
ATTEST:
ity Clerk
.
City of Wichita Falls
Parks and Recreation Department
Log Cabin Rental Agreement
1. The Log Cabin may be reserved up to six months in advance and is available for rent seven days a
week from 6:00 a.m. until 11:00 p.m. Use of the Log Cabin is restricted to the reserved renta( block
of time and any other use, other than pre-rental inspection, is trespass of public property.
2. Renting the Log Cabin is arranged in person, at the Recreation office, located at �-9�' °••a�600
1 l"' Street, second floor in room 209. No phone reservations shall be accepted. The Parks and
Recreation Department has the right to prohibit use of the Log Cabin to previous policy offenders.
Renter must be an adult (18 or over) and a resident of the City of Wichita Falls. Rental blocks of time
are as follows:
ls` rental block 6:00 a.m. -10:00 a.m. _$40.00
2" rental block 10:00 a.m. - 2:00 p.m. _$40.00
3` rental block 2:00 p.m. - 6:00 p.m. _$40.00
4` rental block 6:00 p.m. -11:00 p.m. _$50.00
The City of Wichita Falls is hereby exempt from any fee and deposit requirements set out under this
rental agreement.
3. Rental Fee and Deposits are prepaid. Deposits for cleaning ($100) and keys ($15) are paid along
with the rental fee before the Log Cabin is reserved. Cash, check, cashier's check, money order,
Visa or MasterCard are accepted. Reservations made two weeks or less before the date shall be paid
with cash, money order, cashier's check or credit card, but not by check.
4. A m�imum of fifty-five (55) persons may be present within the Log Cabin.
5. There are 6 tables (measuring 8' x 30" each) and 55 chairs stocked in the Log Cabin. The kitchen
contains a sink and large counter top work area, but, no refrigerator, stove, or dishwasher.
6. Events or parties for youths (17 and under) must be chaperoned by a minimum of one adult per
fifteen youths.
7. Keys shall be picked up at the Parks & Recreation Office, Room 209, �-A` 11`�' Street.
Renters shall obtain keys for weekday reservations on the day of the scheduled reservation. Renters
shall obtain keys for Saturday and Sunday reservations on the previous Friday between 1:00 to 5:00
p.m. If renter fails to pick up keys before office is closed, then the keys must be picked up at the
Wichita Falls Police Department, 610 Holliday at Seventh Street, (Phone #'�-,�-�� 761-7792.) The
renter must present their rental receipt in order to obtain keys from the Wichita Falls Police
Department. A$30 penalty shall be retained from the renter's damage/cleanup deposit. Keys shall
then be returned to the Parks and Recreation office. Keys must be returned the next workday
following the event or forfeit the key deposit.
8. No sales wiil be permitted within the park or Log Cabin area.
9. Alcoholic beverages are permitted within the fenced Log Cabin premises only. Renter must ensure
guests comply with all State regulations for alcoholic beverages.
10. Decorations may not be affixed to any portion of the Log Cabin except by securing with string or
tape. All decorations, including string and tape, must be completely removed after each rental
period. No tacks, nails or duct tape. An� damage to ceiling�fans due to loose balloons will be at the
cost of renter.
11. Report immediately any problems with heating/cooling units, water heater, restroom malfunctions,
etc., to the Park Maintenance office, 761-7491. After 5:00 p.m. and weekends, call the Police
Department, "",� '�T 761-7792. No attempt is to be made by renter to repair any of the above
items.
12. Clean-up requirements of Renters include:
• Clean tables and chairs and re-stack.
• Clean up all decorations, paper goods, food, bottles, cans, and other debris and deposit in the trash
barrel located in the parking lot. This includes the outside perimeter of the Log Cabin.
• Floors are to be swept and mopped in an acceptable manner with broom and mop stored in kitchen
area.
• Leave the Log Cabin litter container empty and replace plastic liner. r'°°� °�a �°�'°�° �'°°*:^';^°r
��-� �^�:°� °+��°a ;� ��•� °r �.;*^�,°� �h=n°+. `'''�° A mop and broom are stored in the kitchen area.
L�*�'�°� ��'���°�. In the event there � �'�����-° ��� � °°" ^� °� no liners, please
report this information at the time the key is returned.
13. When leaving the Log Cabin turn off all lights and the air conditioner control. Set heater thermostat
to 50° in winter. Renter is responsible for ensuring the Log Cabin windows, doors, and the fence
gates are locked before leaving the premises.
14. The Parks and Recreation Department staff or other designated City employee may inspect a
function at any time evidence is received the property is being damaged or policies violated. If
Renter is advised to cease such behavior and continues such, the Renter may be instructed to
immediately vacate the Log Cabin.
15. The key and building deposits will be returned within ten working days after keys are returned and
no damage or unclean conditions are reported. Entering the Log Cabin before the rental block or
staying after the rental block is trespass of public property and an amount of the damage/clean-up
deposit equal to the block of reservation time during which the renter trespassed shall be retained as a
penalty. Should damage, clean up, or the penalty for trespassing the premises exceed the deposit, the
Renter will be billed for the additional costs. Payment is due immediately upon receipt.
16. Refunds on cancellations are available only if the Renter notifies the Parks and Recreation
Department office in writing at 600 l l Street, Room 209, Wichita Falls, Texas 76301, facsimile at
767-1090, or E-mail at clint.stron�(�a,cwft�c.net two weeks or more prior to the rental date. A
cancellation charge of $25 will be retained from the rental fee. The Renter will receive the balance
of the rental fee and deposits by mail within ten working days of the notification. There is no refund
of rental fee if notice is received within two weeks of rental date.
Renter City of Wichita Falls
Date: Date:
Adopted 160ct07
CITY OF WICHITA FALLS
PARKS AND RECREATION DEPARTMENT
APPLICATION FOR RENTAL OF LOG CABIN
A. Name of person reserving facility:
Address: Wichita Falls, TX Zip
Phone # 1: ( ) Phone #2: ( ) Other:
B. Name of person paying for facility:
Address: Apt. , City & State Zip:
Phone # 1: ( ) Phone #2: ( ) Other:
C. Organization represented:
Address: Wichita Falls, TX Zip:
Phone # 1: ( ) Phone #2 ( ) Other:
Return deposit to: A B C (circle one)
Reservation: (Day) (Date) , 20
Time In: a.m. p.m. Time Out: a.m. p.m.
Number of persons expected: Adults Youths
Describe activity fully, including food, decorations, etc.
Do you wish to serve alcoholic beverages? Yes No
Si�nature of renter Date Si�nature of Staff Date
CITY STAFF USE ONLY
Fee and De osits Amount Date Recei t No.
Rental Fee Paid
Dama e C ean U De osrt Pai
Ke De osrt Paid
Picked up key: Key Returned
Deposits returned in full? Yes No Date returned
If no, why?
Adopted 160ct07