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Ord 042-2007 4/17/2007 � , ORDINANCE NO. �'I� '' O� ORDINANCE APPROPRIATING $773,604.00 IN FEDERAL FUNDS AND $306,865.00 IN STATE FUNDS FOR THE FISCAL YEAR 2007 SECTION 5307 TRANSIT GRANT AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY FUNDING AGREEMENTS RELATED HERETO; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, the 2007 budget for the Transit System includes $1,080,469.00 of federal and state funding for operations of the Transit System; and WHEREAS, it is desirable to budget these grant funds for the operation of the Transit System; and WHEREAS, the resulting local subsidy required to operate the Transit System for the 2007 fiscal year is anticipated to be $344,036.00. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: SECTION 1. The Fiscal Year 2007 Transit budget hereby includes $773,604.00 in federal funds and $306,865.00 in state funds. SECTION 2. The City Manager is authorized to enter into all necessary federal and state funding agreements required to operate the Wichita Falls Transit System. SECTION 3. It is hereby officially found and determined that the meeting at which this ordinance was passed was open to the public as required by law. PASSED AND APPROVED this the 17th day of April, 2007. , �, , -----� MAYOR ATTEST: City ler � � � � Exhibit A D OT � FTA U.S. Department of Transportation Federal Transit Administration Application for Federal Assistance Recipient ID: 1560 Recipient Name: CITY OF WICHITA FALLS Project ID: WFTS - FY 2007 Budget Number: 1- Budget Pending Approval , Project Information: Capital, Planning and Operating Grant Part 1: Recipient Information Project Number: WFTS - FY 2007 Recipient ID: 1560 Recipient Name: CITY OF WICHITA FALLS � Address: P.O. BOX 1431 1300 Seventh Street, WICHITA FALLS, TX 76307 0000 Telephone: (940) 761-7450 Facsimile: (940) 761-6813 � Union Information Recipient ID: 15 i Union Name: NONE `Address 1: Address 2: City: , 00000 0000 Contact Name: Telephone: ( ) - Facsimile: ( ) 0-0000 E-mail: Website: ,� ,• Part 2: Project Information Project Type: Grant � Gross Project Cost: $1,424,505 Project Number: WFTS - FY 2007 �Adjustment Amt: $0 Project Description: Capital, Pianning and Operating Total Eligible Cost: $1,424,505 Grant Total FTA Amt: $773,604 Recipient Type: Muiti State Group Total State Amt: $306,865 FTA Project Mgr: Total Local Amt: $344,036 Recipient Contact: Irvan F. (Lin) Barnett Jr. � Other Federal Amt: $0 New/Amendment: None Specified � Special Cond Amt: $0 Amend Reason: Initial Application � � Special Condition: None Specified Fed Dom Asst. #: 20507 S.C. Tgt. Date: None Specified Sec. of Statute: 5307 S.C. Eff. Date: None Specified State Appl. ID: None Specified Est. Oblig Date: None Specified Start/End Date: Mar. 01, 2007 - Dec. 31, 2010 Pre-Award � Recvd. By State: Authority?: No EO 12372 Rev: Not Applicable Fed. Debt Authority?: No , � Review Date: None Specified Final Budget?: No I � Planning Grant?: NO Program Date (STIP/UPWP/FTA Oct. 01, 2006 Prm Plan) : Program Page: None Specified Application Type: Electronic i � Supp. Agreement?: Yes Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name ; 481840 WICHITA FALLS, TX Conqressional Districts � State ID District Code District Official 48 13 Mac Thornberry Proiect Details Capital purchases during FY 2007 will inc�ude: replacement bus; annual software maintenance for GIS/GPS; 1 ea. laptop computer; 2 ea. personal computers; engine/transmission diagnostic software with training; 1 ea. 5-ton air/hydraulic jack; "Fleet Anywhere" software training; 2 ea. Cuda parts washers and 1 ea.'/< drive torque wrench. Preventive Maintenance will continue to assist with maintaining the transit fleet at an estimated cost of $250,000. Transportation/Transit Planning during FY 2007 will include: Program Support Administration for grant management activities estimated at $15,000; General Development Planning at $10,000 and Transit Administrator Training at $5,000. Estimated funding for operating expenses is $920,000. Earmarks No information found. Securi No — We will not expend at least 1% of the 5307 funds in this grant application for security purposes. 2. Top 20 Security Action items met. Grant applicant can answer affirmatively to each of the Top 20 Security Action items set out by FTA, and, hence, no additional investment in security projects is required at this time. [Those items are described at http://transit- safety.volpe.dot.gov/secu rity/Securityl nitiatives/Top20/default.asp] Part 3: Budget Pro�ect Bud et Quanti FTA Amount Tot. Eliq. Cost SCOPE 300-90 OPERATING ASSISTANCE 0 $370,000.00 $920,000.00 ACTIVITY 30.09.01 UP TO 50°/a FEDERAL SHARE 0 $370,000.00 $920,000.00 SCOPE 442-40 METROPOLITAN PLANNING 0 $8,000.00 $10,000.00 � ACTIVITY 44.22.00 GENERAL 0 $4,000.00 $5,000.00 � DEVELOPMENT/COMPREHENSIVE PLANNING 44.24.00 SHORT RANGE TRANSIT PLANNING 0 $4,000.00 $5,000.00 i SCOPE � 114-00 BUS: SUPPORT EQUIP AND FACILITIES 1 $395,604.00 $494,505.00 I ACTIVITY 11.42.06 ACQUIRE - SHOP EQUIPMENT 0 $9,604.00 $12,005.00 i 11.42.07 ACQUIRE - ADP HARDWARE 0 $2,960.00 $3,700.00 11.42.08 ACQUIRE - ADP SOFTWARE 0 $8,640.00 $10,800.00 � 11.7D.02 EMPLOYEE EDUCATION/TRAINING 0 $10,400.00 $13,000.00 11.7A.00 PREVENTIVE MAINTENANCE 0 $200,000.00 $250,000.00 11.79.00 PROJECT ADMINISTRATION 0 $12,000.00 $15,000.00 11.12.03 BUY REPLACEMENT BUS 1 $152,000.00 $190,000.00 I � Estimated Total Eligible Cost: $1,424,505.00 � Federal Share: $773,604.00 � � Local Share: $650,901.00 OTHER (Scopes and Activities not included in Project Budqet Totals) None No Amendment Fundinq Source information is available for the selected proiect Alternative Fuel Codes 11.12.03 BUY REPLACEMENT BUS AS DETERMINED BY NEED Diesel Fuel Extended Budget Descriptions � 30.09.01 UP TO 50% FEDERAL SHARE 0 $370,000.00 $920,000.00 All funds in this ALI will be used for operating expenses incurred by the Wichita Falls Transit System. This is a route deviation / demand response system that includes one express route and five main transit routes. 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $4,000.00 $5,000.00 PLANNING Funds will be used in the general development and overall comprehensive planning of the Wichita Falls Transit System. �44.24.00 SHORT RANGE TRANSIT PLANNING 0 $4,000.00 $5,000.00 i Funds will be used for short range transit planning including any modifications to the new transit plan acquired through the 2006/2007 transit study and implemented during calendar year 2007. 11.42.06 ACQUIRE - SHOP EQUIPMENT 0 $9,604.00 $12,005.00 Funds will be used to acquire 1 ea. 5-ton air/hydraulic jack ($905); 2 ea. Cuda parts washers ($10,600); � and 1 ea. 3/4' drive torque wrench ($500). I 11.42.07 ACQUIRE - ADP HARDWARE 0 $2,960.00 $3,700.00 � Funds will be used to acquire 1 ea. laptop computer ($1,500)and 2 ea. personal computers ($2,200) for use by Transit Administrator and dispatchers. I 11.42.08 ACQUIRE - ADP SOFTWARE 0 $8,640.00 $10,800.00 Funds will be used to cover the portion of software maintenance and acquisition costs associated with GIS and TransCAD software used in transit planning ($9,000). Also, part of the funding will be used to purchase a diagnostic software package for use in diagnosing problems in transit engines and transmissions ($1,800). 11.7D.02 EMPLOYEE EDUCATION/TRAINING 0 $10,400.00 $13,000.00 Funds will be used for employee training on how to use the engine/transmission diagnostic software ($3,000). Employees will also receive training on how to use the �Fleet Anywhere' software program currently used by the Wichita Falls Transit System ($5,000). The remaining funds ($5,000) will be used in the professional development of the new WFTS Transit Administrator through education and training. I 11.7A.00 PREVENTIVE MAINTENANCE 0 $200,000.00 $250,000.00 Funds from this ALI will be used to support the Preventive Maintenance program used by the transit system. The PM program helps extend the life of our current fleet and strives to meet EPA and FTA requirements for engine/component overhauls, upgrades and structural integrity. I j 11.79.00 PROJECT ADMINISTRATION 0 $12,000.00 $15,000.00 � � Purpose: to help cover grant administration costs. 11.12.03 BUY REPLACEMENT BUS 1 $152,000.00 $190,000.00 i Funds will be used to acquire a transit bus as determined by local needs, Ultra Low Sulphur Diesel � (ULSD) replacement bus. Changes since the Prior Budget Unable to find chanue amount information. Part 4. Milestones 30.09.01 UP TO 50% FEDERAL SHARE 0 $370,000 $920,000 j Milestone Description Est. Comp. � Date 1. Final Expenditure Dec. 31, 2010 All funds in this milestone will be used for operating expenses incurred by the Wichita Falls Transit System. This is a route deviation / demand response system that includes one express route and five main transit routes. 11.42.06 ACQUIRE - SHOP EQUIPMENT 0 $9,604 $12,005 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Aug. 31, 2007 Funds for this milestone will be used to acquire 1 ea. 5-ton air/hydraulic jack � ($905); 2 ea. Cuda parts washers ($10,600); and 1 ea. 3/4' drive torque wrench ($500). 2. Contract Award Sep. 30, 2007 3. Contract Complete Oct. 31, 2007 11.42.07 ACQUIRE - ADP HARDWARE 0 $2,960 $3,700 i Milestone Description Est. C Date � j 1. RFP/IFB Issued Aug. 31, 2007 Funds in this milestone will be used to acquire 1 ea. laptop computer � ($1,500)and 2 ea. personal computers ($2,200) for use by Transit Administrator i and dispatchers. � 2. Contract Award Sep. 30, 2007 ; 3. Contract Complete Oct. 31, 2007 11.42.08 ACQUIRE - ADP SOFTWARE 0 $8,640 $10,800 ( Milestone Description Est. Comp. � � Date 1. RFP/IFB Issued Aug. 31, 2007 Funds in this milestone will be used to cover the portion of software maintenance and acquisition costs associated with GIS and TransCAD software used in transit planning ($9,000). Also, part of the funding will be used to purchase a diagnostic software package for use in diagnosing problems in transit engines and f transmissions ($1,800). i ; 2. Contract Award Sep. 30, 2007 3. Contract Complete Oct. 31, 2007I 11.79.00 PROJECT ADMINISTRATION 0 $12,000 $15,000 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Mar. 31, 2007 This milestone is included to document the covering of grant administration costs. 2. Contract Award Apr. 30, 2007 3. Contract Complete Dec. 31, 2010I 11.12.03 BUY REPLACEMENT BUS 1 $152,000 $190,000 ' Milestone Description Est. Comp. � Date i � 1. RFP/IFB OUT FOR BID Jul. 31, 2007 Funds for this milestone will be used to acquire 1 ea. Ultra Low Sulfur Diesel ( (ULSD) replacement bus. 2. CONTRACT AWARDED Sep. 30, 2007 3. FIRST VEHICLE DELIVERED Sep. 30, 2008 4. ALL VEHICLES DELIVERED Sep. 30, 2008 � 5. CONTRACT COMPLETE Oct. 30, 2008 Part 5. Environmental Findings 114206 ACQUIRE - SHOP EQUIPMENT 0 $9,604 $12,005 Findinq No. 1- Class II(c) C19 - Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. 114208 ACQUIRE - ADP SOFTWARE 0 $8,640 $10,800 Finding No. 1- Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $370,000 $920,000 Findinq No. 1- Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 442200 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $4,000 $5,000 PLANNING Findina No. 1- Class II(c) C01 - Engineering/Design/Planning/Tech.Studies Activities which do not involve or lead directly to construction, such as planning and technical studies; projects for training and research programs; planning activities eligible for assistance listed in 23 U.S.C. 134, 135, and 307(c); planning activities related to approval of a unified work program and any findings required in the planning process pursuant to 23 C.F.R. Part 450, activities for state planning and research programs pursuant to 23 C.F.R. Part 420; engineering to define the elements of a proposed action or alternatives so that social, economic, and environmental effects can be assessed.\n\n 442400 SHORT RANGE TRANSIT 0 $4,000 $5,000 PLANNING Findinq No. 1- Class II(c) C01 - Engineering/Design/Planning/Tech.Studies Activities which do not involve or lead directly to construction, such as planning and technical studies; projects for training and research programs; planning activities eligible for assistance listed in 23 U.S.C. 134, 135, and 307(c); planning activities related to approval of a unified work program and any findings required in the planning process pursuant to 23 C.F.R. Part 450, activities for state planning and research programs pursuant to 23 C.F.R. Part 420; engineering to define the elements of a proposed action or alternatives so that social, economic, and environmental effects can be assessed.\n\n 114207 ACQUIRE - ADP HARDWARE 0 $2,960 $3,700 Findinq No. 1- Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117D02 EMPLOYEE 0 $10,400 $13,000 EDUCATION/TRAINING Findinq No. 1- Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117A00 PREVENTIVE MAINTENANCE 0 $200,000 $250,000 Findinq No. 1- Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. , , 117900 PROJECT ADMINISTRATION 0 $12,000 $15,000 Finding No. 1- Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase sei to meet routine changes in demand. 111203 BUY REPLACEMENT BUS 1 $152,000 $190,000 Finding No. 1- Class II(c) C17 - Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a CE. Part 6: Fleet Status Fixed Route Before Ch anqe After I. Active Fleet A. Peak Requirement 10 0 10 ! B. Spares 2 0 2 t i C. Total (A+B) 12 0 12 � D. Spare Ratio (B/A) 20.00% 0.00% 20.00% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 III. Total (I.0 and II.C) 12 0 12 The Wichita Falls Transit System operates a Route Deviation/Demand Response system, which includes one express route and five regular routes. Part 7. FTA Comments No information found. Part 8: Results of Reviews The reviewer did not find any errors_ ,, . FY 2Q07 Pragram of Projects Capital Preventive Maintenance $250,000 Federal 379,604 80.00% Software (GIS/CR) Purchase/Maintenan� $9,000 Local ' 94,901 20.00% 1 ea. Replacement Bus: As Required $190,000, 474,505 100.00% _ _ __ Laptop Computer $1,500 _ _ Personal Computers (2_ea ) $2,200 EnginelTransmission Dia�nostic Softwar $1,800 Diagnostic Software Training $3,000' ' Air/Hyd. 5-ton Jack $905 _ _._ __ _ "Fleet Anywhere" Software Training $5,000 '2 ea. Cuda Parts Washers $10,600' 314" Dr. Torque Wrench . _ $500 'Total $474,505 Trxnsportation Planning - Program Support Administration UPWP Sec. 5307 Planning Funds Salaries ' $15,000 Federal 24,000 80.00% General Development Planning $10,000 State 0 0.00%0 Transit Administrator Training $5,D00' Local 6,000 20.00% Total $30,000 30,000 100.00% Operating Federal 370,OD0 40.22% _ ' ' State 306,865 33.35% Dperating Assistance $920,000 Local 243,135 26.43% Total _ _ $920,000 920,ODD 100.00% Grand Total $1,424,505 , 1,424,505 $0 FY 2007 Funding Summary �� _ GF ' , F� a��v�� r e�' � � �� T �� j H�, � ` Contributio ' �� '� � c � ° ��'€`AT� ��+�.�� ' check surr n - � 474,505 379,604 94,901 474,505'�� 94,901 � �� _ 4 � 30,D00 24,000 6,000 30,000 6,000 � -- ��;�� 920,000 370,D00 306,865 243,135 920,ODD�� 63,135! ;� '�°��., �-''� 1,424,505 773,604 306,865 34d,036 1,424,505�� 164,036��GF contribution � Estimated FTA Funding $1,175,830 180,000 fare box recovery , check sum 1,424,505 $402,226 $306,865 $344,036 344,036 Total Local match Remaining Note: 1. State funds can be spent completely on one category or divided among other categories with no cap per TxDOT (5�20ro4). 2. There is no cap on how much Federal money can be spent on Planning per FTA ��r�oroa�. 3. Non-programmed Federal funds roll over into ihe next fiscal year per Laura Wallace at FTA (5C11N4). 4. 'Software maintenance will he entered as a Capital Expense on the grant even though it is for Planning. 5. Preventive Maintenance can be amended to �0 once full funding allocations are received, as directed by FTA, Pearlie Tiggs. 1