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Min 07/05/2017 CITY COUNCIL MINUTES July 5, 2017 Page 1 CITY COUNCIL MINUTES Wichita Falls, Texas Memorial Auditorium Building July 5, 2017 Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas met in regular session on the above date in the Council Chambers of the Memorial Auditorium Building at 8:30 o’clock a.m., with the following members present. Stephen L. Santellana - Mayor Michael Smith - Councilors DeAndra Chenault - Jesse Brown - Romeo Montez - Eric West - Brian Hooker - Darron Leiker - City Manager Kinley Hegglund - City Attorney Tracy Norr - City Clerk - - - - - - - - Mayor Santellana called the meeting to order at 8:30 a.m. - - - - - - - - Item 2 – Invocation and Pledge of Allegiance Major Robert Green, Salvation Army, gave the invocation. Mayor Santellana led the Pledge of Allegiance. - - - - - - - - Item 3 –Employee of the Month – Blane Boswell, Public Works/Engineering 8:37:01 AM Teresa Rose introduced Blane Boswell as the Employee of the Month. Mayor Santellana presented a plaque, a letter of appreciation, restaurant voucher , and a check to Mr. Boswell and thanked him for his service. - - - - - - - Item 4-5b- Consent Items 8:40:52 AM City Manager Darron Leiker gave a briefing on the items listed under the Consent Agenda. CITY COUNCIL MINUTES July 5, 2017 Page 2 Mo ved by Councilor Hooker that the consent items be approved. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Montez, and Smith. Nays: None Item 4 - Approval of Minutes of the June 20, 2017 Regular Meeting of the Mayor and City Council Item 5 - Receive Minutes Minutes of the following boards and commissions were received: (a) Park Board, April 27, 2017 (b) Planning & Zoning Commission, May 10, 2017 - - - - - - - Item 6 – Public Hearing on the Proposed 2017 Third Year Annual Action Plan of the Ad opted Five Year 2015-2019 Public Housing Agency (PHA) Plan 8:41:27 AM The public hearing was opened at 8:42:03 AM. Pam Ibarra, housing generalist, explained that the PHA plan must be reviewed annually. It is a broad document of the services to be done by the housing department. There are no revisions recommended to the third year of the five-year plan. There are 935 families assisted under this program. There were no further comments and the public hearing was closed at 8:44:09 AM. - - - - - - - Item 7a – Ordinance #23-2017 8:44:16 AM Ordinance #23-2017 Ordinance Granting a Variance from Section 5430.A. of the Wichita Falls Code of Ordinances, Which Prohibits Alcohol Sales within 300 Feet of a Church, to the Property at 806 Travis Described as Lot 3, Block 172, Original Townsite, Which Is Owned by Alicia and Ismael Duran Moved by Councilor Hooker that Ordinance No. 23-2017 be passed. Motion seconded by Councilor Brown. CITY COUNCIL MINUTES July 5, 2017 Page 3 Alicia Duran, 1900 Valley Ridge, said the event center would be on an as-needed basis. Ismael Duran said they would like to rent it out as often as possible and would like to build a full kitchen at some time to allow them to be open every day. Sid Littiken said he had checked the walls of the neighboring buildings as well as the free-standing back wall. He said they are well kept and should not present problems. Mr. Duran said they need to get the building built before their pricing structure is set. JoElla Rice, the secretary of th e Red River Valley Square and Round Dance Association, said the business is next to this vacant lot. She expressed concern reg arding approval of the variance because of excessive drinking. She asked what controls will be in place regarding drinking. She said there is already a parking problem when there are events in the area. Norm Cochran, 4651 Sierra Madre, asked why there needs to be alcohol. Motion carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, and Smith Nays: Councilor Montez - - - - - - Item 8a – Resolution #88-2017 9:04:55 AM Resolution #88-2017 Resolution Approving the 2017 Third Year Annual Action Plan of the Adopted 2015-2019 Five Year Public Housing Agency (PHA) Action Plan Moved by Councilor Chenault that Resolution No. 88-2017 be passed. Motion seconded by Councilor West and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None - - - - - - Item 8b – Resolution #89-2017 9:06:10 AM Resolution #89-2017 Resolution Reappointing Michael Smith to Nortex Housing Finance Corporation Moved by Councilor Chenault that Resolution No. 89-2017 be passed. CITY COUNCIL MINUTES July 5, 2017 Page 4 Motion seconded by Councilor Brown and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None - - - - - - Item 8c – Resolution #90-2017 9:07:00 AM Resolution #90-2017 Resolution Authorizing the City Manager to Award Bid and Contract for the 2017 Sewer Budget Utility Improvements Project Phase I to Insituform Technologies, Inc. in the Amount of $98,655.00 Moved by Councilor Hooker that Resolution No. 90-2017 be passed. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None - - - - - - Item 8d – Resolution #91-2017 9:09:04 AM Resolution #91-2017 Resolution Authorizing the City Manager to Award Bid and Contract for the Purchase of Two Sabre Chlorine Dioxide Generators from D&F Services, LLC, as a Sole Source, Best Value, in the Amount of $185,500 Moved by Councilor Brown that Resolution No. 91-2017 be passed. Motion seconded by Councilor West and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None - - - - - - Item 8e – Resolution #92-2017 9:12:44 AM Resolution #92-2017 Resolution of the City of Wichita Falls, Texas Finding that Oncor Electric Delivery Company LLC’s (“Oncor” Or “Company”) Application to Change Rates within the City Should Be Denied; Finding that the City’s Reasonable Rate Case Expenses Shall Be Reimbursed by the Company; Finding that the Meeting at which this Resolution Is CITY COUNCIL MINUTES July 5, 2017 Page 5 Passed Is Open to the Public as Required by Law; Requiring Notice of this Resolution to the Company and Legal Counsel Moved by Councilor Chenault that Resolution No. 92-2017 be passed. Mo tion seconded by Councilor Brown. Gordon Drake, 1900 Old Jacksboro Highway, said Oncor has not filed a rate review since 2010 except for a review in March this year. This rate review would equate to an increase for residential customers about $6.84 per month. Oncor plans to appeal the consolidated city’s denials so there is a system-wide rate. Motion carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None - - - - - - Item 8f – Resolution #93-2017 9:19:30 AM Resolution #93-2017 Resolution Awarding Construction Services Contract to Robert Jay Eason dba Santa Rosa Construction Co. for the Health Department Kitchen Classroom Renovation Project Moved by Councilor Chenault that Resolution No. 93-2017 be passed. Motion seconded by Councilor Brown and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None - - - - - - Item 9 – Items of Concern to Members of the City Council 9:23:04 AM Councilor West said he would like to have a discussion about parking for the downtown area. Jim Dockery said the Vision 20/20 plan recognizes the parking needs and this item needs to be addressed. The Downtown Development Steering Committee will need to address it. Darron Leiker said the Aviation, Traffic & Transportation department is looking at traffic control and parking for the downtown area. Councilor Brown extended thanks to the staff for addressing concerns in District 4 last week. Councilor Smith said the Freedom Fest was great. He thanked the base and their personnel for the celebration. He also asked if there is city-owned parking in the downtown area. Mr. Burrus said there is on-street parking as well as a city-owned parking lot. He said there is a county-owned CITY COUNCIL MINUTES July 5, 2017 Page 6 parking building too. He said his department is collecting data on the parking and will present it in the near future. Councilor Smith said there is a building on Indiana Street that needs to be demolished. Councilor Montez thanked SAFB for Freedom Fest. He added that we be careful in developing downtown in making exceptions to the ordinances, particularly with the variances for alcohol. Mayor Santellana said the second Downtown Development Steering Committee was held. There is a lot of interest and there will be several subcommittees. He thanked Lindsay Barker, CVB Director, for her work in getting conventions to come to Wichita Falls. He also said there have been a lot of e-mails about getting things resolved in the city. He said he has directed them to the phone and computer application for complaints. Mr. Leiker said the staff is working on public education for the programs. - - - - - - - Item 10 – Comments from the Public to Members of the City Council Concerning Items That Are Not on the City Council Agenda. 9:36:25 AM Norman Cochran, 4651 Sierra Madre, talked about the Drinking Water Report and about taxi fees. Emily Brock, 2404 Billington Street, said puppy mills are a serious problem in Wichita Falls. Lou Kreidler addressed the city’s efforts regarding the sale of animals within the city. There were no other comments given. - - - - - - - Item 11 – Executive Session City Council went into Executive Session at 9:47:50 AM in accordance with Texas Government Code §551.074 and §551.087. City Council reconvened at 12:09:31 PM Mayor Santellana announced that no polls or votes were taken during Executive Session. - - - - - - - Item 12 – Appointments to Boards and Commissions 12:09:41 PM Motion made by Councilor Smith to appoint David Toogood to Place 3 on the 4A Economic Development Corporation, term to expire July 31, 2020. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Councilors Brown, Chenault, Hooker, West, Smith, and Montez CITY COUNCIL MINUTES July 5, 2017 Page 7 Nays: Mayor Santellana Motion by Councilor Brown to appoint Leo Lane to Place 4 on the 4A Economic Development Corporation, term to expire July 31, 2020. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Hooker to appoint Tony Fidelie to Place 1 of the 4B Sales Tax Corporation, term to expire July 31, 2019. Motion seconded by Councilor Smith and carried by the following vote : Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Hooke r to appoint Rick Hatcher to Place 2 of the 4B Sales Tax Corporation, term to expire July 31, 2019. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion by Councilor Hooker to appoint Derik Schneider to Place 5 of the 4B Sales Tax Corporation, term to expire July 31, 2019. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion by Councilor Hooker to appoint Dave Clark to Place 7 on the 4B Sales Tax Corporation, term to expire July 31. 2019. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Brown to appoint Steven Sullwold to the Helen Farabee Board with term to expire August 31, 2019 . Motion seconded by Councilor Hooker and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None CITY COUNCIL MINUTES July 5, 2017 Page 8 Motion made by Councilor Hooker to appoint Kimberly Latham to the Library Advisory Board with term to expire July 31, 2020. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Hooker to appoint Kimberly Latham to Place 4 of the Library Advisory Board with term to expire July 31, 2020. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Brown to appo int Carolyn Watt to Place 5 of the Library Advisory Board with term to expire July 31, 2020. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Brown to appoint Emily Reeves to Place 9 of the Library Advisory Board with term to expire July 31, 2020. Motion seconded by Councilor Hooker and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Smith to remove James Ball from the Library Advisory Board and appoint Suhua Huang to fill the vacancy (Place 7), with term to expire July 31, 2018. Motion seconded by Councilor West and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Hooker to appoint Alan Donaldson to Place 9 of the Park Board, with term to expire December 31, 2019. Motion seconded by Councilor Brown and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None CITY COUNCIL MINUTES July 5, 2017 Page 9 Motion made by Councilor West to appoint Erica Persaud to Place 10 of the Veterans Advisory Council, with term to expire July 5, 2022. Motion seconded by Councilor Brown and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor West to appoint Marah Fanning to Place 11 of the Veterans Advisory Council, with term to expire July 5, 2022. Motion seconded by Councilor Montez and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None Motion made by Councilor Brown to appoint Troy Farris to the Wichita County-City of Wichita Falls Hospital Board, with a term to expire July 1, 2019. Motion seconded by Councilor West and carried by the following vote: Ayes: Mayor Santellana, Councilors Brown, Chenault, Hooker, West, Smith, and Montez Nays: None - - - - - - - A recess was called at 12:31:20 PM. Councilor Montez left the meeting during the recess. - - - - - - - Item 13 – Pre-Budget Workshop for Fiscal Year 2017/2018 1:28:25 PM Jim Dockery gave an overview of the 2017-2018 budget. He noted that the budget is basically status quo but is not balanced yet. Recurring revenues show slow growth, particularly in sales tax performance. No new programs are proposed and there is no cost of living adjustment included. Mr. Dockery reviewed the water/sewer fund. Wholesale rates are still being finalized. Revenue anticipates an increase of 2%. He noted combined rates are below the average of Texas cities. This fund is being used to help balance the general fund. Discussion was held about water rates and plans for Lake Ringgold. Mr. Dockery reviewed the sanitation fund, fleet maintenance fund, storm water improvement fund , information technology fund, hotel/motel fund, regional airport fund, Kickapoo airport fund, golf course fund, water park fund, and MPEC fund. Christi Klyn reviewed the salary survey process. She noted the cost of living adjustment history. She reviewed turnover rates and comparisons with our benchmark cities. A benefits CITY COUNCIL MINUTES July 5, 2017 Page 10 review was given. She said all classifications have fallen behind benchmark cities. We are higher in stability pay but lower in retirement options. Medical deductibles, copays and premiums are higher than benchmark cities. Fifteen percent of the workforce is at the maximum steps in pay ranges. Twelve percent is retirement eligible. Mrs. Klyn then reviewed risk management procedures. She recommended consultant services for risk and safety services, claims advocacy services, benchmarking for the total cost of risk, and brokerage services. Blake Jurecek reviewed required upgrades for the finance, human resources, and payroll program to replace the Banner system. He also reviewed the structural analysis for Memorial Auditorium and recommendations for stabilization/renovating the building. Russell Schreiber discussed new landfill emissions regulations. He said the city will have to develop a landfill gas collection system. Costs are expected to be $4 million. The rule will probably go into effect by June 2018. He also discussed a wastewater collections office/warehouse facilities. The current office is in an abandoned sludge digester and is in disrepair. Cost estimate is $1 million. John Burrus gave an overview of the SAFB transit plaza. Projected cost is $760,535. The projected should be completed within 3 months. Jack Murphy discussed the Lake Wichita matching grants funds. He said the documentation for the 404 permit has been received and is being executed. After the permit has been received, the pier and boat ramp projects can go on. To date, none of the committed matching funds has been received by the city. Mr. Murphy also said a “flying fish” sculpture has been offered to the city. It would cost the city about $6000 to transport and place the sculpture. Darron Leiker said the next step in the budget process will be presentation of the budget which will include additional sales tax receipts and property tax receipts. - - - - - - - Item 14 - Adjourn City Council adjourned at 5:07:09 PM. PASSED AND APPROVED this 18th day of July, 2017. __________________________________ Stephen L. Santellana, Mayor ATTEST: ____________________________________ Tracy B. Norr, TRMC/MMC, City Clerk