Res 025-2003 3/4/2003RESOLUTION NO. J� OJ
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, AMENDING THE RENTAL AGREEMENT FOR THE
LOG CABIN AT LUCY PARK, AND REPEALING RESOLUTION NOS.
114 -93, 204 -95, 29 -2000 and 62 -2001; FINDING AND DETERMINING
THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED
WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW.
WHEREAS, the Log Cabin at Lucy Park continues to be a popular rental facility
for the citizens of Wichita Falls; and,
WHEREAS, the repeal of certain resolutions by this resolution's adoption will
allow for all the various rules and regulations concerning the Log Cabin to be
maintained in one policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
SECTION 1 . The attached amended rental agreement for the Log Cabin at Lucy
Park is hereby adopted.
SECTIO 2. This resolution shall supersede all resolutions in conflict therewith,
namely, Resolution Nos. 114 -93, 204 -95, 29 -2000 and 62 -2001, and they are hereby
repealed.
SECTION 3 . It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 4` day of March, 2003.
MAYOR
ATTEST:
t e
ity Clerk
City of Wichita Falls
Parks and Recreation Department
Log Cabin Rental Agreement
1. The log cabin may be reserved up to six months in advance and is available for rent
seven days a week from 6:00 a.m. until 11:00 p.m. The cabin may not be opened - prior to tale
reserved rental time. It must be cleaned and vacated by the end of the reserved rental time. Any
other use, other than pre- rental inspection, is trespass of public property.
2. Renting the log cabin is arranged in person, at the Recreation office, located at 10°i and
Indiana, second floor in room 209. No phone reservations shall be accepted. The Parks and
Recreation Department has the right to prohibit use of the Cabin to previous policy offenders.
Renter must be an adult (18 or over) and a resident of the City of Wichita Falls. Times are as
follows:
I" rental time 6:00 a.m. -10:00 a.m. _,$40.00
21" rental time 10:00 a.m. - 2:00 p.m. _ $40.00
31�J rental time 2:00 p.m. - 6:00 p.m. _ $40.00
41 rental time 6:00 p.m. -11:00 p.m. _ $50.00
The City of Wichita Falls is hereby exempt from any fee and deposit requirements set out under
this rental agreement.
3. Rental Fee and Deposits are prepaid. Deposits for cleaning ($100) and kevs (,$15) are
paid along with the rental fee before the cabin is reserved. Cash, check, cashier's check,
money order, Visa or Mastercard are accepted. Reservations made two weeks or less before the
date shall be paid with cash, money order, cashier's check or credit card, but not by check.
4. A maximum of fifty -five (55) persons may be present within the cabin.
S. There are 5 tables (measuring 8'x 30" each) and 55 chairs stocked in the log cabin. The
kitchen contains a sink and large counter top work area, but, no refrigerator, stove, or
dishwasher.
6. Events or parties for youths (17 and under) must be chaperoned by a minimum of one
adult per fifteen youths.
7. Keys shall be picked up at the Parks &, Recreation Office, Room 209, 10th and Indiana.
Renters shall obtain keys for weekday reservations on the day prior to the scheduled
reservation. Renters shall obtain keys for Saturday and Sunday reservations on the previous
Friday between 1:00 to 5:OOp.m. if renter fails to pick up keys before office is closed, then the
keys must be picked up at the police deparhnent, 610 Holliday at Seventh Street, (Phone #761-
7617). The renter must present their rental receipt in order to obtain keys form the Wichita Falls
Police Department. Keys shall then be returned to the Parks and Recreation office. A $30 portion
of the renter's damage /cleanup deposit shall be retained. Ke_vs must be returned the next
workday following the event or forfeit the key deposit.
8. No sales will be permitted within the park or Log Cabin area.
9. Alcoholic beverages are permitted within the fenced Log Cabin premises only. Renter
must ensure guests comply with all state regulations for alcoholic beverages.
10. Decorations may not be affixed to any portion of the cabin except by securing with
string or tape. All decorations, including string and tape, must be completely removed after
each rental period. No tacks, nails or duct tape.
11. Report immediately any problems with heating cooling units, water heater, restroom
malfunctions, etc., to the park maintenance office. 761 -7491. After 5:00 p.m. and weekends,
call the Police Department, 761-7611. No attempt is to be made by renter to repair any of the
above iteins.
12. Clean -up requirements of renters include:
• Clean tables and chairs and re- stack.
• Clean up all decorations, paper goods, food, bottles, cans, and other debris and
deposit in the trash barrel located in the parking lot. 'fill',' includes the outside
perimeter of the cabin.
• Floors are to be swept and mopped in an acceptable manner.
• Leave the log cabin litter container empty. Clean and replace plastic liner from
supplies stored in lower kitchen cabinet. The mop and broom are stored in the
kitchen area. Cleaning products (multi purpose cleaner, abrasive chlorine and trash
liners) are stored in a lower kitchen cabinet. In the event there is a shortage or if
you use all of a product please report this information at the tine the key is returned.
13. When leaving the log cabin turn off all lights and the air conditioner control. Set heater
thermostat to 50° in winter. Renter is responsible for ensuring the log cabin windows, doors,
and the fence gales are locked before leaving the premises.
14. 'the Parks and Recreation Deparnnent staff or other designated City enploiJce niay
inspect a function ut any tine evidence is received the property is being damaged or policies
violated. If Renter is advised to cease such behavior and continues such, the Renter may be
instructed to immediately vacate Log Cabin.
15. The kev and building deposits will be returned within ten working days after keys are
returned and no damage or uncleared conditions are reported. If the renter fails to vacate the
Cabin at the end of the scheduled reservation time, an amount of the damage/clean-Up deposit
equal to the next block of reservation time shall be retained as a penalty. Should damage,
clean up, ce the penalty for not timety vacating the premises exceeds th<r deposit the renter v��ill
be billed for the additional costs. Payment is due innmcdiately upon receipt..
16. Refunds on cancellations are available onh if the renter notifies the Pterks and
Recreation Department office in writing ut 600 I P °' Street Roont ?09 Wichita Falls. Texas 76301
facsimile at 767 -1090 or E -muil at clirtt strong(cikcu)ftx net two weeks or more prior to the rental
date. A cancellation charge of $25 will be retained from the rental fee. The renter will receive
the balance of the rental fee and deposits by mail within ten working days of the notification.
There is no refund of rental fee if notice is received within two weeks of rental date.
Renter
Date:
City of Wichita Fulls
Date:
City of Wichita Falls
Parks and Recreation Department
Application for Rental of Log Cabin
A. Name of person reserving facility:
Address: Wichita Falls, TX Zip__
Phone ill: (940) Phonc #2: (940) Other:
B. Name ofperson paying for facility:
Address:
C
Phone #I: (940)
Organization represented
Address:
Phone #1 : (940)
Return deposit to:
Reservation: (Day)
Time In:
Include Apt. g (lty K State
Phone #2: (940)
a.111
A
Zip:
Other:
Wichita Falls, TX Zip:_
phone 42 (940) Other.
B C (circle one)
(Date) 20
p.m. Time Out a.m. p.m.
Number ofpersons expected: Adults Youths
Describe activity fully„ including food
Do you wish to serve alcoholic beverages'? Yes No
City Staff Use Only
Fee and Deposits
Amount Date Receipt#
Rental fee paid
Damage /Clean up deposit paid
Key deposit paid
Picked up key:
Deposits returned in full?
If no, why?
Yes
Key Returned
No Date retu
,nature of renter
Signature of Staff Date