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Res 124-2004 9/7/2004RESOLUTION NO. O2 LL - DJCbq RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, AMENDING THE CONTRACTS WITH THE TENNIS CENTER PROFESSIONALS AT THE HAMILTON AND WEEKS PARKS TENNIS CENTERS; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, the tennis center professionals at the Hamilton and Weeks Parks Tennis Centers have requested certain amendments to their contracts; and WHEREAS, the requested amendments appear to be in the best interests of the City and the tennis professionals. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT SECTION 1 . The contracts with the tennis center professionals at the Hamilton and Weeks Parks Tennis Centers are hereby amended by amendment of the Parks and Recreation Tennis Policies, which are incorporated into each contract with the tennis professional. The amended Parks and Recreation Tennis Policy dated September 7, 2004, is included as Exhibit A. SECTION 2 . It is hereby officially found and determined that the meeting at which this resolution was passed was open to the public as required by law. PASSED AND APPROVED this the 7 day of September, 2004. MAYOR ATTEST: — City Clerk EXHIBIT A Parks and Recreation Tennis Policies September 7, 2004 PURPOSE: To establish standard operating procedures and policies for Hamilton and Weeks Park Tennis Centers. RESPONSIBILITY It shall be the responsibility of the Tennis Professionals to ensure that the contents of this directive are followed by employees as well as participants. SCOPE: 1. The Tennis Professionals shall be responsible for recommending, maintaining, supervising and providing a wholesome and well- rounded tennis program whereby the citizens of Wichita Falls can tie afforded an equal opportunity to participate in recreational and competitive tennis. The program shall include, but not be limited to, the promotion and conduct of tennis tournaments, establishment and supervision of an instructional program, supervision of all play, promotion, conduct of clinics, publicity of the tennis program and tennis centers, and correlation of tennis activities with local schools and other tennis- oriented organizations. 2. The Tennis Professionals shall be contractors for the City of Wichita Falls. Performance of work will be reviewed by the Recreation General Services Superintendent. Both Hamilton and Weeks Park Tennis Centers will have a Tennis Professional who is solely responsible for the operation of that center. 3. The Tennis Professionals shall conform to all policies and procedures of the Parks and Recreation Department and the City of Wichita Falls now in effect or those adopted in the future. They shall abide by and enforce all rules applicable to the operation of the tennis program. 4. Each Tennis Professional shall employ additional personnel for their center, who shall assist in the operation of that facility, and all employees will be approved by both the Tennis Professional and the Recreation General Services Superintendent before they are hired. Either the Tennis Professional or their approved employee must be on duty at all times the facility is in operation. Tennis Professionals must work a minimum of 40 hours per week at their contracted center. Exceptions are: programs representing their center, which require absence; illness, vacation; holidays. Employees hired by the 'Tennis Professionals must be at least 16 years of age and a junior in high school, interested in tennis, knowledgeable of cashier procedures, and skilled in dealing with the public. The Tennis Professionals and their employees shall be responsible for selling merchandise, collecting fees, taking reservations, general cleaning, maintenance, and supervision of the facility. 5. The Tennis Professional shall be responsible for routine daily maintenance of the courts, pro shop, and spectator areas. The Park Maintenance Division shall perform maintenance tasks at the tennis courts when requested by the Recreation General Services Superintendent, such as painting, repairs, or major cleaning tasks before tournaments. Weather permitting, the hours of operation of each center from September through May shall be: 9:00 a.m. to 9:00 p.m., Monday through Thursday, 9:00 a.m. to 7:00 p.m., Friday & Saturday; 1:00 p.m. to 7:00 p.m., Sunday. Hours of operation from .June through August shall be: 8:00 a.m. to 900 p.m., Monday through Thursday; 8:00 a.m. to 8:00 p.m., Friday & Saturday; 1:00 p.m. to 8:00 p.m., Sunday. Note: Operating hours will be adjusted to accommodate tournaments. The centers will be closed on Independence Day, Thanksgiving, Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, and Easter. 7. The Tennis Professionals shall be permitted to give lessons at either center, and only four (4) courts total at a time will be utilized for this purpose, unless prior approval is granted by the Recreation General Services Superintendent. Tennis Professionals may hire instructors to assist in giving lessons at their center. The City shall receive 10% of all lesson fees plus a court fee from the person taking the lesson. 8. The Tennis Professionals shall be responsible for scheduling all Ieagues.Each person must pay a court fee for each day they participate in the league. Leagues shall not use more than four (4) courts at a time in order to leave courts open to regular play, and shall be limited to eight -week sessions unless prior approval is granted by the Recreation General Services Superintendent. 9. All tournaments must be approved annually and requested at least one month prior to the tournament from the Recreation General Services Superintendent. All tournaments must be contracted iin the Parks and Recreation Office even though exempted from charge. 10.Tournament players shall pay a $2.00 court fee for each tournament. The only exemptions from the tournament fetes shall be the Summer Grand Slam and Wichita Falls Independent School District tournaments coordinated between the Athletic Director of the Wichita Falls Independent School District or his representative and the Recreation General Services Superintendent. All other tournaments shall pay the above - mentioned court fee rate, including tournaments sponsored by the Tennis Professionals. Each professional is to have one tournament per quarter, coordinated through the Recreation General Services Superintendent. 11.The Tennis Professionals shall have sole permission to conduct sales within the fenced area of their respective centers, and may not grant permission for any sales by outside groups at either center without securing permission from the Wichita Falls City Council. 12. There shall be a cash register maintained in the pro shop at each center provided by the City. All receipts from daily court fees, annual permits, tournament fees, sale of merchandise, lessons, and concessions shall be accounted for in the register. 13. Receipts shall be turned in to the Parks and Recreation Office on Mondays of each week, without exception. 14. The City shall receive all daily court fees and annual permit fees, plus 5% from the sale of merchandise, racquet stringing and concessions; and 10% from all lessons. 15. Daily Court fees shall be as follows: $1.50 per person 1' /z hours Daytime $2.00 per person 1 % hours Evenings* $1.00 per person 1'% hours Weekends *Beginning 8:00 p.m. April through September; 6:30 p.m. October through March Annual Permits (good for one year from date of purchase) $120.00 Family (Husband, Wife, and Children under 19 years of age) $ 75.00 Adults $ 45.00 Juniors (18 and under) 16.The aforementioned tennis policies will be reviewed annually by the Parks and Recreation Department staff in order to maintain the best possible operating standards. The changes noted above are accepted and hereby incorporated into the existing contract. Tennis Center Professional By: Date: