Res 033-2009 3/3/2009 , .t
RESOLUTION NO. "G�D
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT WITH SECORD AND LEBOW
ARCHITECTS, L.L.P. FOR THE DESIGN AND CONSTRUCTION
OVERSIGHT OF THE CITY OF WICHTIA FALLS ANIMAL SERVICE
CENTER; FINDING AND DETERMINING THAT THE MEETING AT
WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE
PUBLIC AS REQUIRED BY LAW.
WHEREAS, The City of Wichita Falls wishes to undertake construction of a new
Animal Services Center; and
WHEREAS, The City of Wichita Falls released a Request for Proposals for
design services for this project; and
WHEREAS, After interviewing the firms offering proposals, the design team of
Secord and Lebow L.L.P. and Quorum Architects is recommended for design and
construction oversight services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
SECTION 1. The attached agreement with Secord and Lebow for design and
construction oversight services of the Wichita Falls Animal Services Center is hereby
approved, and the City Manager is authorized to sign.
SECTION 2. It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 3rd day of March, 2009.
MAYOR
ATTF_ST:
�
C t Clerk
, ,r
STATE OF TEXAS )(
COUNTY OF WICHITA )(
This contract, made and entered into as of the 3� day of March, 2009, by and between
the City of Wichita Falls, Wichita County, Texas, a Municipal Corporation in the State of
Texas, (hereinafter called "OWNER" or "CITY") and the firm of Secord & Lebow
Architects, L.L.P., 2004 Quail Creek, Suite 200, Wichita Falls, Texas, 76308
(hereinafter called "ARCHITECT"), ARCHITECT's duly licensed and practicing under
the laws of the State of Texas;
WITNESSETH:
WHEREAS, the City of Wichita Falls proposes to accomplish certain
improvements in a project known as "Animal Facilities Center"; and,
WHEREAS, the firm of Secord & Lebow is acceptable to the OWNER and is
willing to enter into a contract to perform ARCHITECT services required by the
OWNER.
WHEREAS, the firm of Secord & Lebow is subcontracting with Quorum
Architects located in Fort Worth, Texas as the Design ARCHITECT with experience in
designing Animal Facilities to assist ARCHITECT with services required by the
OWNER.
NOW, THEREFORE, it is agreed as follows:
Section 1. Scope of Architectural Basic Services
A. The general scope of the project is to provide professional services as required
to develop a program, assist in site selection, provide design services, prepare
construction documents, and provide construction management for the
construction of a new animal facilities center. The estimated project cost is $4.1
million, which includes services provided under this contract, land acquisition,
construction costs and furnishings.
B. The ARCHITECT shall manage the ARCHITECT'S services, consult with the
OWNER, research applicable design criteria, attend Project meetings,
communicate with members of the Project team, report progress to the OWNER,
and assist the OWNER in evaluation of the merits of using a Construction
Manager at Risk for this Project.
C. As soon as practical after the date of this Agreement, the ARCHITECT shall
submit for the OWNER'S approval a schedule for the perFormance of the
ARCHITECT'S services. Once approved by the OWNER, time limits established
by the schedule shall not, except for reasonable cause, be exceeded by the
ARCHITECT or OWNER. With the OWNER'S approval, the ARCHITECT shall
adjust the schedule, if necessary as the Project proceeds until the
commencement of construction.
D. The ARCHITECT shall not be responsible for an OWNER'S directive or
substitution made without ARCHITECT'S approval.
E. The OWNER hereby retains the ARCHITECT for all ARCHITECT services
required in connection with the said project. The services performed by the
ARCHITECT in connection with proposed improvements shall be as follows:
Phase 1. Site Analvsis and Concept Development — Provide site analysis,
programming and concept development as described in the attached proposed
Scope of Work (Exhibit 1), including development of design guidelines and
standards. Provide a general cost estimate of the various components.
Phase 2 Schematic Desiqn and Desiqn Development — ARCHITECT will
layout and design this project in accordance with the prevailing design direction
provided by the OWNER as initially presented in Site Analysis and Concept
Development. ARCHITECT will coordinate with local code authorities to
determine additional parameters for design and construction. ARCHITECT shall
be responsible for coordination with the OWNER for design layout, and
equipment as may be required. ARCHITECT shall present its preliminary
evaluation to the OWNER and shall discuss with the OWNER alternative
approaches to design and construction of the Project. ARCHITECT shall notify
the OWNER of any inconsistencies discovered in the information and other
information or consulting services that may be reasonably necessary for the
Project. Based on the Project's requirements agreed upon with the OWNER, the
ARCHITECT shall prepare and present for the OWNER'S approval a preliminary
design illustrating the scale and relationship of the Project components. Based
upon the OWNER'S approval of the preliminary design, the ARCHITECT shall
prepare Schematic Design Documents for the OWNER'S approval. The
Schematic Design Documents shall consist of drawings and other documents
including a site plan, if appropriate, and preliminary building plans, sections and
elevations; and may include some combination of study models, perspective
sketches, or digital modeling. Preliminary selections of major building systems
and construction materials shall be noted on the drawings or described in writing.
ARCHITECT will provide a general cost estimate based on completion of
Schematic Design.
Based on the OWNER'S approval of the Schematic Design Documents,
and on the OWNER'S authorization of any adjustments in the Project
requirements and the budget for the Project, the ARCHITECT shall prepare
Design Development Documents for the OWNER'S approval. The Design
Development Documents shall illustrate and describe the development of the
. �
approved Schematic Design Documents and shall consist of drawings and other
documents including plans, sections, elevations, typical construction details, and
diagrammatic layouts of the building systems to fix and describe the size and
character of the Project as to architectural, structural, mechanical, and electrical
systems, and such other elements as may be appropriate. ARCHITECT will
provide an updated cost estimate based on the completion of Design
Development.
Phase 3. Construction Documents — Upon OWNER'S approval of design
development drawings, ARCHITECT will prepare the construction documents for
the
OWNER'S use in pricing and construction, as part of either a design, bid, build or
Construction manager at-risk approach and will include architectural, civil,
structural, mechanical, electrical, and plumbing engineering drawings as
required. ARCHITECT will furnish when necessary all data required by OWNER
for the development of any applications or supporting documents for State or
Federal Government permits, grants, or planning advances, provided that such
data shall not extend beyond that actually developed in the performance of other
provisions of this contract. ARCHITECT will furnish as part of the ARCHITECT'S
base fee not more than twelve (12) sets of bidding documents in printed form and
one set in electronic (pdfl form. Bidding documents will be comprised of 11"x17"
half-sized drawings and 8-'/z" x 11" project manual/specifications. ARCHITECT
will attend a Pre-Bid Conference with OWNER representatives and interested
bidders. ARCHITECT will provide a final cost estimate to the OWNER prior to
construction bids based on the construction documents. ARCHITECT will also
assist in required agency approvals such as Texas Accessibility Standards.
Phase 4. Biddinq — The ARCHITECT, following the OWNER'S approval of the
Construction Documents and of the latest cost estimate, shall assist the OWNER
in obtaining bids or negotiated proposals and assist in awarding and preparing
contracts for construction.
Phase 5. Construction Administration — The Architect, as a representative of the
OWNER, shall visit the site at intervals appropriate to the stage of the
Contractor's operations, or as other wise agreed by the OWNER and the
Architect in Exhibit 3, (1) to become generally familiar with and to keep the
OWNER informed about the progress and quality of the portion of the Work
completed, (2) to endeavor to guard the OWNER against defects and
deficiencies in the Work, and (3) to determine in general if the Work is being
performed in a manner indicating that the Work, when fully completed, will be in
accordance with the Contract Documents. ARCHITECT is expected to bring any
deficiencies to the OWNERS attention as they are observed. However, the
Architect shall not be required to make exhaustive or continuous on-site
inspections to check the quality or quantity of the Work. The Architect shall
neither have control over or charge of, nor be responsible for, the construction
means, methods, techniques, sequences or procedures, or for safety precautions
and programs in connection with the Work, since these are solely the
Contractor's rights and responsibilities under the Contract Documents.
ARCHITECT shall consult with, and advise the OWNER on the preparation of
change orders as required. ARCHITECT shall review monthly and final estimates
for payments to contractors and furnish any necessary certifications as to
payments to contractors and suppliers. ARCHITECT shall conduct a
comprehensive site review prior to submittal of the final pay estimate to create a
"punch list" of items required for completion prior to notice of substantial
completion. It shall be the responsibility of the ARCHITECT, upon notice from
the contractor, to verify completion of the punch listed items.
ARCHITECT shall perform, in company with the OWNER, a final inspection of
the Project. ARCHITECT shall revise construction drawings to reflect any
revisions included in construction records and furnish OWNER with one (1)
reproducible set of "As-Built" construction drawings. ARCHITECT shall obtain
from the construction contractor and deliver to the OWNER, all manufacturers'
warranties or bonds on materials and equipment incorporated in the Project for
which such warranties or bonds were requested by the specifications.
ARCHITECT shall obtain from the construction contractor and deliver to the
OWNER, operations and maintenance (O & M) documents on equipment
incorporated in the Project for which such documents were requested by the
specifications. O& M documents are to be bound into volumes not more than
finro (2) inches in thickness and are to be fully indexed and tabbed. All sheets will
be folded, as required, to not larger than 8-1/2 x 11 inch size. O& M documents
are to be original copy in the number of copies specified. ARCHITECT shall
develop, at the request of the OWNER, any changes, alterations or modifications
to the Project which appear to be advisable and feasible and in the best interest
of the OWNER.
Section 2. Architect Responsibilities
A. The ARCHITECT shall perForm its services consistent with the professional skill
and care ordinarily provided by architects practicing in the same or similar locality
under the same or similar circumstances. The ARCHITECT shall perform its
services as expeditiously as is consistent with such professional skill and care
and the orderly progress of the Project.
B. The ARCHITECT shall identify a representative authorized to act on behalf of the
ARCHITECT with respect to the Project.
C. Except with the OWNER'S knowledge and consent, the ARCHITECT shall not
engage in any activity, or accept any employment, interest or contribution that
would reasonably appear to compromise the ARCHITECT'S professional
judgment with respect to this Project.
D. The ARCHITECT shall maintain the following insurance for the duration of the
agreement.
o General Liability $1,000,000.00
o Automobile Liability (non owned) $1,000,000.00
o Workers' Compensation$100,000.00/$100,000.00/$500,000.00 aggregate
o Professional Liability $1,000,000 specific/2,000,000 aggregate
Section 3. Special Provisions
A. It shall be agreed that the authorization to perform Phases 2, 3 and 4 by the
ARCHITECT is contingent on the specific decision by the OWNER to proceed
with Phases 2, 3 and 4. The ARCHITECT shall only perForm Phases 2, 3 and 4
after notification by the OWNER in writing.
B. If the OWNER does not issue a notification to proceed to the ARCHITECT for
Phases 2, 3 and 4 within twenty-four months of the date of this contract, then this
contract is subject to cancellation by either party.
C. As necessary and as required by law, ARCHITECT shall coordinate with and/or
seek approval of federal, state and local authorities for concept and design of this
project. This shall specifically include providing the necessary documentation on
behalf of the OWNER for storm water permits (SWPPP) from Texas Commission
on Environmental Quality. It shall also include approval of plans by the
Department of State Health Services. Such coordination or approval shall be
accomplished prior to the bidding process.
D. For special services as may be required and/or authorized by the OWNER, the
ARCHITECT shall be compensated on the basis of fees as shown in Appendix A
herein attached. Special services are defined as court litigation, field surveys for
land acquisitions and easements, associated travel costs, and other service, as
shown in Appendix A.
E. The OWNER will give prompt written notice to the ARCHITECT whenever the
OWNER observes or otherwise becomes aware of any defects in the
Architectural services, in the work of the contractor, or any development that
affects the scope or timing of Architectural services.
Section 4. Fee Schedule
For and in consideration of the services to be rendered by the ARCHITECT in this
Agreement, the OWNER shall pay and the ARCHITECT shall receive the fee as set
forth in attachment hereto which is made a part hereof and identified as Exhibit 2.
Section 5. Revisions to Drawinqs and Specifications
The ARCHITECT shall make without expense to the OWNER such revisions to
the plans through Phase 2 of the Scope of Services as may be required to meet the
needs of the OWNER, but after the approval of the Phase 2, any revisions, additions, or
other modifications made at the OWNER's request which involves extra services and
expenses to the ARCHITECT shall be subject to additional compensation to the
ARCHITECT for such extra services and expenses.
Section 6. Ownership of Documents
All documents including the original drawings, estimates, specifications, field notes and
data, will remain the property of the OWNER. Any reuse without specific written
verification or adaptation by ARCHITECT will be at OWNER's sole risk and without
liability or legal exposure to ARCHITECT. Any such verification or adaptation may
entitle ARCHITECT to further compensation at rates to be agreed upon by OWNER and
ARCHITECT.
Section 7. Title and Stamp Requirements
All plans prepared under this contract will bear the ARCHITECT's title and stamp
thereon.
Section 8. OWNER's Riaht to Withhold Pavment
The OWNER has the right withhold payment to ARCHITECT for services rendered.
OWNER may only withhold payment after the following two steps:
• OWNER must notify ARCHITECT in writing of any perceived failures or
defects in work product or inability to meet critical deadlines. Written notice
shall be specific as to either the term or condition of this agreement that is not
satisfied and/or agreed-upon deadline for the completion of a particular task
that has not been met. In that letter, the OWNER shall indicate his/her
intention to withhold payment.
• Upon receipt of OWNER'S correspondence, ARCHITECT has 10 business
days to respond in writing to the specific claims.
If the ARCHITECT does not satisfy the OWNER with respect to deficiencies in work
product and/or causes for delays in the schedule, the OWNER has the right to continue
to withhold payment until the OWNER is satisfied with the ARCHITECT'S response and
planned activity to correct performance.
Section 9. Termination
A. Right of Either Party to Terminate
This Agreement may be terminated by either party for substantial failure by the
other party to perform (through no fault of the terminating party) in accordance
with the terms of this Agreement.
This agreement may also be terminated if the OWNER elects, for whatever
reason, not to continue the proposed project.
The terminating party must issue a signed, written notice of termination (citing
this paragraph) to the other party which shall take effect on the tenth day
following receipt of said notice.
B. Procedures ARCHITECT to Follow upon Receipt of Notice of Termination if
Issued by the OWNER
Upon receipt of a notice of termination and prior to the effective date of the
termination, the ARCHITECT shall, unless the notice otherwise directs,
immediately begin to phase-out and discontinue all service in connection with the
perFormance of this Agreement and shall proceed to promptly cancel all existing
orders and contracts insofar as such orders and contracts are chargeable to this
Agreement. Within thirty (30) days after receipt of the notice of termination, the
ARCHITECT shall submit a statement, showing in detail the services performed
under this Agreement prior to the effective date of termination.
Copies of all completed or partially completed specifications and reproducibles of
all completed or partially completed design and plans prepared under this
Agreement prior to the effective date of termination shall be delivered to the
OWNER as a pre-condition to final payment. These documents shall be subject
to the restrictions and conditions set forth above.
Upon the above conditions being met, the OWNER shall promptly pay the
ARCHITECT that proportion of the prescribed fee which the services actually
perFormed under this Agreement bear to the total services called for under this
Agreement, less previous payment of the fee.
Failure by the ARCHITECT to comply with the submittal of the statement and
documents as required above shall constitute a waiver by the ARCHITECT of
any and all rights or claims to collect monies that ARCHITECT may rightfully be
entitled to for services perFormed under this Agreement.
Section 10. ARCHITECT's Warrantv
The ARCHITECT warrants that he has not employed or retained any company or
person other than a bona fide employee working solely for the ARCHITECT, to solicit or
secure this contract, and that he has not for the purpose of soliciting or securing this
contract paid or agreed to pay any company or person, other than a bona fide employee
working solely for the ARCHITECT, any fee, commission, percentage, brokerage fee,
gift, or any other consideration, contingent upon or resulting from the award or making
of this contract. For breach of this warranty, the OWNER shall have the right to
terminate this contract under the provisions of 9 above.
Section 11 Equal Emplovment Opportunitv/Minority Business Enterprise
The ARCHITECT agrees not to engage in employment practices which have the effect
of discriminating against any employee or applicant for employment; and, will take
affirmative steps to ensure that applicants are employed and employees are treated
during employment without regard to their race, color, religion, national origin, sex, age,
handicap, or political belief or affiliation.
Section 12. Assiqnment or Transfer of Interest
The ARCHITECT shall not assign or transfer his interest in the contract without the
written consent of the OWNER.
Section 13.Indemnification
ARCHITECT shall and does hereby agree to indemnify and hold harmless the OWNER
and OWNERS agents and employees from any and all damages, loss or liability of any
kind, whatsoever, occasioned by any negligent act, error, or omission of ARCHITECT,
its officers, employees or other persons for whom ARCHITECT is legally liable, in
rendering or failing to render professional services with regard to the performance of
this Agreement.
Section 14. Severability
If for any reason, any one or more paragraphs of this contract are held invalid, such
judgment shall not affect, impair or invalidate the remaining paragraphs of the contract
but shall be confined in its operations to the specific section, sentences, clauses or
parts of this contract held invalid and invalidity of any section, sentence, clause or parts
of this contract in any one or more instance shall not affect or prejudice in any way the
validity of this contract in any other instance.
Section 15. Estimates of Cost
Since the ARCHITECT has no control over the cost of labor, materials or equipment or
over the contractor's methods of determining prices, or over competitive bidding or
market conditions, his opinions of probable Project Cost or Construction Cost provided
for herein are to be made on the basis of his experience and qualifications and
represent his best judgment as a design professional familiar with the construction
industry but the ARCHITECT cannot and does not guarantee that proposals, bids or the
construction cost will not vary from opinions of probable cost prepared by him.
Section 16. Entire Aqreement
This Agreement represents the entire and integrated Agreement between the OWNER
and ARCHITECT and supersedes all prior negotiations, representations, or agreements
either oral or written. This Agreement may be amended only by written instrument
signed by both the OWNER and ARCHITECT
Section 17. Independent Contractor Status
The parties to this contact agree that the Contractor is a professional person, and that
the relationship created by this contract is that of City —Independent Contractor.
Contractor is not an agent or employee of the City of Wichita Falls and is not entitled to
the benefits provided by the City of Wichita Falls to its employee, including, but not
limited to, group insurance, pension plans, performance step increases, cost of living
adjustments, workers' compensation coverage, unemployment insurance coverage, or
similar benefits that the City of Wichita Falls provides for its employees. Additionally, as
an independent contractor, Contractor may not utilize any grievance procedure of the
City of Wichita Falls.
Section 18
IN WITNESS WHEREOF, the City of Wichita Falls has lawfully caused these presents
to be executed by the hand of the City Manager of said CITY, and the corporate seal of
said CITY to be hereunto affixed and this instrument to be attested by the City Clerk,
and the said ARCHITECT, acting by the hand of Secord & Lebow, thereunto authorized
Troy Secord, does now sign, execute and deliver this document.
DONE at Wichita Falls, Texas, on this 3rd day of March, 2009.
SECORD & LEBOW ARCHITECTS, L.L.P.
BY:
Troy Secord, Principal
CITY OF WICHITA FALLS
BY:
Darron J. Leiker, City Manager
ATTEST BY:
City Clerk
EXHIBIT 1
PROPOSED SCOPE OF WORK
WICHITA FALLS ANIMAL Services Center
City of Wichita Falls, TX
March 3, 2009
QAI # 08172
This proposed scope of work is intended to communicate the efforts necessary to
generally complete programming and design phases for the Wichita Falls Animal
Services Center.
PROGRAMMING
1.1 Facilitate a project kick-off meeting with the City representatives to
develop a project understanding and to identify expectations.
1.2 Observe and analyze current key operations.
1.3 Gather data, evaluate existing conditions, review previous Needs
Assessments and develop projections for the future facility.
1.4 Facilitate meetings or interviews with various daily users, staff, and
administration as needed.
1.5 Review current and projected operational procedures.
1.6 Develop a space needs matrix (including building areas, parking areas for
City and POV, and storage areas) as a part of a building and site program of
spaces.
1.7 Evaluate the identified needs with the City, including comparisons to
similar facilities and municipalities to validate apparent needs, spaces, area,
employees, etc.
DEVELOPMENT OF DESIGN GUIDELINES / STANDARDS
Develop Design Guidelines and Standards including the following:
• Exterior Materials
• Interior Finishes and Materials
• HVAC Equipment / Controls
• Lighting Fixtures / Controls
• Electrical Service available
• Electrical Power requirements
• Access Control Systems
• Site Lighting Restrictions
• Water Service (domestic, fire, irrigation)
• Backflow Prevention / Vaults / Risers, etc.
• City Ordinances and Development Requirements
SITE ANALYSIS
2.1 Determine with Owner, number and location of possible sites. For
purposes of budgeting this scope and fee, it is assumed that a maximum of five
sites will be analyzed however, additional sites be included as negotiated or
added as additional services. Once the program has been developed, analyze
each site with respect to area required for building; area required for parking,
circulation, open space, and any other specialized program elements.
2.2 Analyze cost to Owner with regards to owned properties versus
acquisition of new properties. Analysis which may include land utilization,
structure placement, circulation systems, parking facilities and utility systems.
2.3 Analyze surface and sub-surface conditions, the soils report (provided by
owner), vegetation, slope of land and ecological requirements.
2.4 Collect data and consult with City officials for zoning, setbacks, land use,
landscaping, access, screening and buffer yards.
2.5 Analyze the potential site constraints relative to the following:
• Public vs. private access and circulation
• Utilities
• Vehicular and equipment parking and circulation
• Indoor Storage
• Security control
• Site ingress/egress
• Schedule of operation
• Vendoraccess
2.6 Items to be provided by the Client early in design:
• Topographic and boundary survey, platting if necessary.
• Tree survey, if necessary
• Geotechnical report
SCHEMATIC DESIGN
• Site Plan Development
• Floor Plan Development
• Access & Circulation
• Views to and from the Building / Site
• Screening
• Foundation System
• Building Massing
• Concept Exterior Elevations
• Wall Systems / Materials
• Roof Systems / Materials
• Preliminary 3-D Modeling
• Presentations
DESIGN DEVELOPMENT
• Site Plan Development
• Coordinate Site Utilities / Services
• Review with Fire Marshal / Plans Examiner
• Preliminary Paving Plans
• Preliminary W& S Utility Plans
• Preliminary Grading Plans (general contours)
• Area Drainage Calculations
• Floor Plan Development
• Partition Types
• Code Analysis / Compliance
• Preliminary Door Schedules
• Finish Schedule / Materials
• Preliminary Structural Grid
• Overall Dimensions
• Built-in Items & FFE (NIC)
• Accessibility Review (Preliminary)
• Unique Systems (Cleaning / Flushing)
• Exterior Elevations
• Doors / Windows / Structural Grid, etc.
• Gutters / Downspout
• Roof Slopes / Roof Plan
• Overall Building Sections
• Preliminary Wall Sections
• Preliminary Interior Elevations
• Preliminary Section Details
• Preliminary Mechanical Plans
• Units / Ducts / Chases, etc.
• Unique Penetration (rated walls / slabs, etc.)
• Unique Structural Elements for HVAC
• O/A or Louver Requirements
• Preliminary Lighting & Power Plans
• Unique Power Requirements
• Confirm water pressure / need for booster pumps for cleaning
• Electrical Requirements / Transformer location
• Site Lighting
• Preliminary Plumbing Plans
• Fixture Selection / Cut Sheets
• Presentations
• Design Development Specs
• Opinion of Probable Cost
• 3-D Modeling / Rendering Development
CONSTRUCTION DOCUMENTS CIVIL
• C-1 Construction Details
• C-2 Dimensional Control Plan(s)
• C-3 Erosion Control Plan(s)
• C-4 Paving Plan(s)
• C-5 Grading Plan(s)
• C-9 Drainage Area Map
• C-10 Drainage Plan and Profile
• C-11 Drainage Plan and Profile
• C-12 Water / Wastewater Plan & Profile, if necessary
LANDSCAPE
• LS1.01 Landscape Plan(s)
• LS1.02 Landscape Details
• LS1.03 Irrigation Plan(s)
• LS1.04 Irrigation Details ARCHITECTURAL
• AS-101 Architectural Site Plan
• AS-102 Site Details
• AS-103 Site Details
• A-101 Floor Plan
• A-102 Dimensional Partition Plan
• A-103 Reflected Ceiling Plan
• A-104 Roof Plan
• A-105 Clerestory Plan, if necessary
• A-106 Enlarged Floor Plans
• A-201 Exterior Elevations
• A-202 E�erior Elevations
• A-203 Exterior Elevations
• A-204 Interior Elevations
• A-205 Interior Elevations
• A Interior Elevations
• A-207 Interior Elevations
• A-209 Interior Elevations
• A-300 Building Sections
• A-301 Wall Sections
• A-302 Wall Sections
• A-303 Wall Sections
• A-304 Wall Sections
• A-308 Wall Sections
• A-401 Enlarged Toilet Plans
• A-501 Details
• A-502 Details
• A-601 Door Schedules / Type
• A-602 Window Types
• A-701 Finish Plan
• A-702 Finish Schedule
• A-901 3D Views
STRUCTURAL
• S-001 Structural General Notes
• S-101 Foundation Detaifs
• S-102 Foundation Details
• S-201 Foundation Plan
• S-202 Low Roof Framing Plan
• S-203 High Roof Framing Plan
• S-301 Roof Framing Details
• S-302 Roof Framing Details
• S-303 Frame Elevations
• S-304 Typical Framing Details
MECHANICAL
• M-001 Mechanical Legends
• M-101 Mechanical Legends & Schedules
• M-003 Mechanical Schedules
• M-201 Mechanical Floor Plan
• M-601 Mechanical Details
• M-602 Mechanical Details
PLUMBING
• P-100 Plumbing Notes & Legend
• P-101 Plumbing Schedules
• P-200 Plumbing Under Floor Plan
• P-201 Plumbing Above Floor Plan
• P-301 Plumbing Details
• P-302 Plumbing Details
• P-303 Plumbing Details & Riser Diagrams
• P-400 Fire Protection Notes and Legend
• P-401 Fire Sprinkler Plan
ELECTRICAL
• E-001 Electrical General Notes
• E-101 Electrical Site Plan
• E-201 Lighting Plan
• E-301 Power Plan
• E-401 One Line Riser Diagram
EXHIBIT 2
COMPENSATION FOR PROFESSIONAL SERVICES
PERCENT OF CONSTRUCTION COST METHOD
Section 1- Basis for Compensation
1.1 The base fee for all services defined by this contract shall be 9.5% (nine and one-
half percent) of the Construction Cost with a minimum of $275,000.00 and a
maximum amount of $305,000.00.
For the purpose of establishing fees for separate phases, the following percentage
allocations apply:
Percentaqe of Total
Fee
Phase 1— Site Analysis and Concept Development 10%
Phase 2— Schematic Design and Design Development 35%
Phase 3— Construction Documents 30%
Phase 4 — Bidding 5 %
Phase 5— Construction Administration 2�%
If the total project is constructed under more than one contract with a contractor,
each contract being bid and administered separately under the terms of this
agreement with the ARCHITECT, then the above schedule shall be applied to the
awarded value of each separate contract and the ARCHITECT shall be paid
accordingly. The total fee, however, shall not exceed the maximum fee to be paid
under this contract.
1.2 In the event the Project is terminated without awarding a construction contract, the
fee due for Phase 1 through 3 shall be as shown in paragraph 1.1 above.
Section 2- Method of Pavments
2.1 Payment shall be made to the ARCHITECT monthly, upon submission of an
invoice to:
Jim Dockery, Assistant City Manager
1300 7 Street, P.O. Box 1431
Wichita Falls, TX 76301
2.2 The ARCHITECT shall be compensated on the basis specified for extra services
not included in the contract as set forth in Appendix "A", for only those Additional
Services that have been approved by the OWNER for compensation, however, the
ARCHITECT shall not be compensated for Additional Services made necessary by
the ARCHITECT's errors or omissions.
2.3 The final payment to be made by the OWNER to the ARCHITECT will be payable
upon submission of the "As-Built" Plans.
APPENDIX "A"
COMPENSATION FOR ADDITIONAL PROFESSIONAL SERVICES
The fees as described in Exhibit 1 of this contract for the Preliminary, Design and
Construction Phases of the Project shall provide compensation to the ARCHITECT for
all services called for under this agreement to be performed by him or under his
direction except the services as set forth below. These additional services and the
compensation to be paid by the CITY to the ARCHITECT for their performance when
authorized in writing by the Director as set forth as follows:
A. The basis of compensation for the following additional services shall be according
to the attached rate sheet. Non-labor expense and subcontract expense shall be
payable at invoice cost plus a 10% service charge.
1. Assistance to the CITY as an expert witness in any litigation with third parties,
arising from the development or construction of the Project including the
preparation of Architectual data and reports.
2. Preparation of applications and supporting documents for, loans in connection
with the Project; preparation or review of environmental assessments and
impact statements; review and evaluation of the effect on the design
requirements of the Project of any such statements and documents prepared
by others; and assistance in obtaining approvals of authorities having
jurisdiction over the anticipated environmental impact on the Project.
3. Revising previously accepted studies, reports, design documents or Contract
Documents when such revisions are due to causes beyond ARCHITECT's
control.
4. Preparing documents for alternate bids requested by the CITY, which affect the
physical parameters of the building with the exception of quality and type of
materials.
5. Investigations involving detailed consideration of operations, maintenance and
overhead expenses.
6. Providing Value Architectural services during the course of design.
7. Preparation of feasibility studies not required in the base contract.
8. Cash flow and economic evaluations, rate schedules and appraisals.
9. Detailed quantity surveys of material, equipment and labor.
10. Audits or inventories required in connection with construction performed by the
CITY.
� 'r . •
11. Services after the award of each contract in evaluating substitutions not
specified as an "or equal" proposed by the contractor(s) as authorized by the
CITY.
12. Making revisions to drawings and specifications occasioned by substitutions.
13. Services during out-of-town travel required of ARCHITECT by the OWNER.
14. Additional services during construction made necessary by (1) work damaged
by fire or other cause during construction, (2) a significant amount of
defective or neglected work of contractor(s), (3) acceleration of the progress
schedule required by the CITY involving services beyond normal working
hours, and (4) default by contractor(s).
15. Preparation of operating and maintenance manuals.
16. Additional or extensive assistance after initial startup in the utilization of any
equipment or system (such as post initial startup testing, adjusting and
balancing).
17. Training personnel for operation and maintenance.
18. Services after the completion of the Construction Phase, such as inspections
during any guarantee period and reporting observed discrepancies under
guarantee called for in any contract for the project.
19. Actual performance of test borings and other soil or foundation investigations
and related analysis.
20. Detailed mill, shop and/or laboratory inspection of materials or equipment.
21. Additional copies of reports, drawings and specifications over the number
specified in the base contract.
22. Providing renderings or models for CITY use.
23. Project aerial mapping.
24. Right-of-way surveys and related office calculations.
B. The basis of compensation through the Design Phase for all Additional Servic�s
that have been approved by the OWNER, shall be according to the attached rate
sheet times 80 percent. The ARCHITECT shall invoice separately for Additional
Services through the Design Phase. The remaining 20 percent fee due for the
Construction Phase will be included when the ARCHITECT submits invoices for
the Construction Phase of the project.
,.
C. For purposes of this appendix, the Principals of the consulting firm and their total
hourly charge will be as follows:
NAME HOURLY CHARGE
1. Principal/Partner $130
2. Engineer $120
3. Architect $100
4. Asst. Project Manager (Leve12) $85
5. Computer Operator (Leve/ 3) $75
6. Inspector $70
7. Field Technician $70
8. Clerical $40
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Exhibit 3
Construction Administration Site Visits
Quorum Architects will at a minimum visit the construction site at the agreed following
stages of construction.
• Pre Construction meeting
• Plumbing and slab rough in before concrete placement
• Mid point in construction
• Animal enclosure installation
� • Substantial completion / punch list