Res 034-2009 3/3/2009 RESOLUTION NO.,�`t'a
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, APPROVING THE RENTAL OF THE MOBILE STAGE
AT A REDUCED RATE TO THE FOUNDERS LIONS CLUB FOR USE
DURING THEIR TEXAS OKLAHOMA FAIR SEPTEMBER 16-19, 2009 AT
THE MPEC. FINDING AND DETERMINING THAT THE MEETING AT
WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE
PUBLIC AS REQUIRED BY LAW.
WHEREAS, the Founder Lions Club has requested a reduced rental fee for
rental of the Mobile Stage for use during their annual Texas Oklahoma Fair September
16-19, 2009 at the MPEC; and
WHEREAS, the Founder Lions Club was granted a reduced rental fee for rental
of the Mobile Stage for use during their annual Texas Oklahoma Fair September 17 —
20, 2008 at the MPEC; and
WHEREAS, circumstances with this request are exceptional.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
SECTION 1. The Founder Lions Club is hereby granted a reduced rental fee
(less accessories) of $ per day for the first and last rental days and $
per day for days in between the rental of the Mobile Stage for use during its annual
Texas Oklahoma Fair September 16 — 19, 2009 at the MPEC.
SECTION 2. It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 3rd day of March 2009.
MAYOR
ATTEST:
Ci Clerk
���y ��. �ao�
Nark� d� Recr��tian
6(}0 11 th S�.
fta�m 2U9
w�n�� F�i�. �rx ���o�
� tz�: Mnn�is se�g� R�A���
1)tat Parks � Rec�ration Bos�rd uf Dircctors:
l:ach year tbc Wichita Falls Cowukr Liuns C'lub prc��nts thc "Cexas �klahamu Fair. Since the
MPf:C facility h�s been uscd for this evcnt, the l=oundcr l.ian.� Club und thc C�ity of W'ichiw Fells
havc partncrcd in � r�v�nuc s}wring arrangcment in a tier structured contract in which ttre C'ity nf
Wichita Fall� b�netits rrnm thc sucCC� of thc "1'O Fair. Simpty st�tcxi, tltc morc prafit wc inalcc,
�he mc►re thrrr is tc� sharc with thr City of V►'ichita i�alis.
��h yenr thc Tcxa4 Ok.ltitxime l�eir i;aurd (n �vc��king iwtud �t'the �auncicr l.ians Ctub}, brgins
workin� pp wgy�► to upgrade and improvc thc cntertainment vCnuc� t}wt arc prcscntc�d st the TO
F`air. Some ycru� we lxing in �aid ac:ts frc3cn outsidc of Wichita Fnlls ulu��t a�ith a comb�nation
uf Icxgl cntcrtsiners as wclL In rcce�t yrara�, we luivc bcgun offering up s�n evcnt that showc�s�.4
Ic�ca! 6c� on the Midway. Wr saw thc pc�pularltv ot this rvent begin to gmw as a way of
�ttnutinK mc�rr fuirgc�rrs. It has wtroduc;ed � nrw scgmcnt of patmns which hn��o nvt bccn
rrAChrd in prcviuus yr�us in uur a�r'kcting cf�art�. 'l�e '1'exas Oklahnm� F'a�ir f3oard cune to
cr�ilixc th�t n►n up�ccade or t�tter way� of sh��vvc�ing this e�ent w�as nec�sarr• in arder far it to
rvntinuc to grow.
In �OUB, thc E'ssu�ks & Rrcreation's h4obile Stagc was used by the Trxa� Ukl$hvma �air to
u�radr and ihowce�t thi� rvcnt. Sincr the 7'cx�x Qklalwm� Fair is hctd un City of Wirhiw
Falis �rnprrty (MPFC') xnd ihc City of Wichita �alls hss a vcsted inttr+est in its succcss. thc
Fcsutuict Lions Glub rr9pecuvely t�qucsted the Parks d� Rocrcation Boarci uf Air+ectocs ta
considcr a roduction in thr rrnwl catc� thnt arc nnmru�lly charged for it� use �nd this crqutst w�s
grnntcd by thc 1i�'ichita Falls City Cauncil, The Founder �.inns Club is naw making thc same
�ryucst as that o1' last yrar fd� thc ZQ09 "I'cxus Oklahomn �uir. Thc Mubilc Stagc vi►�ill ag,uin br
ncc�c� for four nights. ScQtembcr 16-19, .�.008, and w711 bt u.�d tr�m fi- t U pm cnch night. Wr
Crel likr this hus grenily ent�ar�c«i our abiliry to raisc funds which arc ultim�tely danatcd back
int� thc community fnr charity�.
fhanl► yau again far y�ur c��n�ider�ti�n uf this reque�t. Thc Wichiw Falis Fuunck-r Liuns Club
looks forvvarci to thc continucx! succcss af thc Tcxas Oklahoma Fair and thc great worlcing
r�clatianship w�e hs�ve had with ihe Cit� uf Vl'ielucs E�'eUs.
�inctrrly,
� /
, �, �..
C�� � �L,�,� - �
��
C'amrun ti. VNard E3en»y� t)aniel
E'rrsidcnt �auncicr Lio�s Club '1'U F�ir [3aard Ch�itm�ul
Parks � Recreation Stage 8� Accessory Rental Fees
A non-refundable, reservation fee in the amount of 100.00 is due immediately upon City approval of the
rentai. This fee is to reserve the date and will be retained by the City should the rental be cancelled by
the renter. In the event the City should have to cancel the rental, the deposit will be refunded in full. The
reservation deposit will be deducted from the rental fee if the event is held. Payment of all other fees is
due by finrenty (20) business days prior to date of use. All fees will be deposited. Failure to meet
payment deadline may result in forfeiture of reservation deposit and cancellation of rental.
In the event the City cannot deliver the Stage and fulfill its part of the agreement, a full refund including all
deposits will be made. The City will not be held further responsible.
The renter will be billed for any additional man-hours needed for any event that goes beyond the
scheduled times.
If Parks & Recreation is called back after the Stage is delivered and erected, for any reason, a call back
fee will be charged and deducted from the deposit.
Staae Fees
Reservation Fee $100
(Non-refundable)
Stage Rental Fee $500 per day
(includes non-refundable fee)
Clean-up/Damage Deposit $1,000
(Refundable)
Call Back Fee $50 per occasion
Accessorv Fees
7,000 watt, enclosed generator $75 per day (includes fuel)
Decorative Stage Skirt $15/day
Sound system $100 per day (20-channel mixer, 2 speakers, 4 microphones,
microphone stands)
4' X 8' portable stage sections $10 each per day (16 sections available — they do not attach,
only abut Mobile Stage deck)