Res 083-2016 8/2/2016
Resolution No. _83-2016_
Resolution waiving the rental fee for the Mobile Stage for an event by
the Lions Club October 8, 2016
WHEREAS, the Downtown Lions Club will have Food Truck Challenge and
Festival in the Wichita Falls downtown October 8, 2016; and,
WHEREAS, the organization has requested consideration of waiving the $525
rental fee of the Mobile Stage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The $525 rental fee for the Mobile Stage is hereby waived except for labor costs
for this first-time rental for the Downtown Lions Club during their Food Truck Challenge
and Festival in the Wichita Falls downtown area October 8, 2016.
PASSED AND APPROVED this the 2nd day of August 2016.
______________________________
M A Y O R
ATTEST:
____________________
City Clerk
Letter of Request from the Downtown Lions Club, received by e-mail
14July16.
Hello Jack, this is Paul Rodriguez (DT Lions Club President) please accept this email as
a formal request for a fee waiver for the mobile stage. We are very excited to bring a
Food Truck Festival to DT Wichita Falls. The DT Lions Club is fairly new being
chartered in October of 2015. We are very fortunate to have a great group that are like
minded and have DT as a vested interest. Again, we are a fledgling organization that
would be most appreciative of any and all support (mentioned or unmentioned) that you
would be willing to provide. Please let me know if I can answer any other questions.
Thank you for your time.
CITY OF WICHITA FALLS
MOBILE STAGE RENTAL AGREEMENT
(Please print all information)
Applicant Name: _____________________________________________________________
Address: _________________________ City: ____________________ Zip: ____________
Phone: (W) ____________________ (H) ____________________ (C) __________________
Organization Name: __________________________________________________________
Address: ___________________________ City: __________________ Zip: ____________
Requested Date(s) of use: (Day) _______________ (Date) ______________ (Year) _______
Name of Event or Function: ____________________________________________________
Brief Description: _____________________________________________________________
____________________________________________________________________________
Function/Event Time: (Begins) ___________________ (Ends) __________________
Delivery Time: ________________ Removal Time: __________________
Exact Location Stage is to be placed: ______________________________________________
____________________________________________________________________________
Fees & Charges Amount Amount Date Receipt
Due Paid Paid Number
Reservation Deposit ($100, non-refundable) _______ ________ ________ ________
Stage Rental Fee ($525/day, less deposit) ________ ________ ________ ________
Clean-up & Damage Deposit ($1,000) ________ ________ ________ ________
Call Back Fee ($50/occasion) ________ ________ ________ ________
Optional
7,000 watt, enclosed generator ($75/day) ________ ________ ________ ________
Decorative charcoal stage skirt ($15/day) ________ ________ ________ ________
Sound system ($100/day) ________ ________ ________ ________
Portable 4’ x 8’ stage sections
($10 each/day) ________ ________ ________ ________
Total ________ ________ ________ ________
I have been given a copy of, and agree to abide by, the Mobile Stage Policies. I further agree to indemnify, save and hold harmless
the City of Wichita Falls and its officers, agents and employees from all suits, actions, losses, damages, claims, or liability of any
character, type, or description, including without limiting the generality of the foregoing, all expenses of litigation, cour t costs, and
attorney’s fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or
property, arising out of, or occasioned by, the acts of the renting party or his or her agents or employees, in the rental of the Stage.
I agree to assume all responsibility for any damage to the Stage and/or City equipment during the rental period and further agree
that part or all the clean up & damage deposit will be retained in order to cover expenses to repair damage. I also agree that I will
be billed accordingly if damages exceed amount of deposit.
___________________________________ ___________ ____________________________________ ______________
Signature of Renter Date Parks & Recreation Date
OFFICE USE ONLY
Adjustments (if applicable) Amount deducted _________ Amount returned________
(Deductions from deposit) The amount above was deducted from your deposit because
______________________________________________________________________
______________________________________________________________________
All refunds will be made to the name on the payment checks.