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Library Advisory Board Minutes - 04/19/2016April 19, 2016 Ex-Officio Members Present: Alan Martin , Friends of the Library Jack Murphy, Director of Parks and Recreation Lesley Daly, Library Administrator MEMBERS ABSENT-. James Ball Roylene Quintero There being no further business, the meeting adjourned at 6:20 pm Next meeting is May 10, 2016 at 5:00 pm. This is an adjustment to the regular schedule, and will be the last meeting before the annual summer hiatus. Donna Jane McGough, Cliairl" About TexShare TexShare is a consortium of Texas libraries joining together to share print and electronic materia Is, purchase online resources, and leverage local support and expertise forth the benefit of all Texans. How Many Libraries are Members of the TexShare Consortium? Public colleges and universities: 37 independent cofleges and universfties. 45 Community and Junior Colleges: 59 Medical Libraries: 13 Public Libraries-, 534 What Electronic Resources does TexShare Support? $204,250.17 What the 11 databases 5 would cost 7 your library 11 if purchased 6 separately 7 (vendor-provided 3 prices, without 2 member discount) $3,266M FY2016 Fee $200,98&55 TexShare Member Savings The TexShare Databases program allows libraries to provide allthoritative and ad-free their atrons 24 7� The TexSharao- mkim6ow Lggm. 110,RZ4111glim Tex Share Core FYI 6: 62 e-resciumes 9 General Information Resources 11 Homework and Education 5 Business 7 Genealogy and History 11 Books and Literature 6 Health and Medicine 7 Science and Technology 3 Spanish Language 2 Career Development 1 Newspapers The TexShare Databases arefunded in Part by a grontfrom the US Institute of Museurn and LibrorySel-Vices to the Texas State Library and Archives Commission. To further support Inter-Library Loan, TexShare provides subsidies for 5-day, 3-day, or 2-day a week courier service to participating libraries throughout Texas through the TEXprevs courier, allowing libraries to reduce their postage and shipping fees. For more information, contact TexShare at texshare@tsi.texas.gov or call 800-252-9386 Or visit us online at www.tsi.texas.gov/texsliarefindex 1111fA��11lI ♦ i ANNUAL REPORT FOR LOCAL FISCAL YEAR 2015 This report is due to the Texas State Library and Archives Commission by April 30, 2016. We strongly urge libraries to report no later than March 31, 2016, to provide time to make any necessary revisions. The Texas State Library and Archives Commission participates in a national public library data collection system. The purpose of this system is to ensure the collection of comparable data in all states. The data is used for the creation of a composite report on the public libraries of the United States and for state -to -state comparisons by the Institute of Museum and Library Services IMLS. This report is also used to accredit Texas public libraries and some data elements are used for that purpose. Accreditation - related questions are marked within the questionnaire 3$. Definitions are important to ensure comparability of data from different libraries and states. Please refer to the definitions as this survey is completed. Reporting libraries should not leave any items blank. Estimates are important if exact data are not available. For Section 3: Expenditures, Section 4: Local Financial Effort, and Section 5: Revenue, enter "0" if the appropriate entry for an item is zero or "none." For the other sections, enter "0" if the appropriate entry for an item is zero or "none" and enter "N/A" in the Notes field if an item does not apply to a particular library. If an exact figure is not available for a particular item, but it is known that the amount is greater than zero, the librarian should enter an estimate of the amount, and add an explanation in the Notes field. If you need to estimate, please use a standard methodology for doing so. If you have questions, please contact LDN staff. All questions relate to the library's local fiscal year 2015: the year that ended in calendar year 2015 and included January 1, 2015. If there was a change in the fiscal year, please contact LDN staff to update that information. All information must be entered into LibPAS, the online data collection portal at https : / /tx,countingopinions.com. Texas State Library - Library Development.& Networking (LDN) Contacts Valicia Greenwood (vQreenwood0)tslaexas.goV) Stacey Malek {smalek ILI.texas. ov), 512/463-5465, or toll free in Texas 800/252-9386. . SECTION 1: LIBRARY INFORMATION - Central /Administrative Library Library Contact Information. This section requests information for contacting the library, its staff, board, and friends group. By entering this information you understand that this becomes public information. Do not use personal email addresses if you do not wish them to be published. NOTE: In the online form, contact questions in the section 1.1 through 1.21 have been prefilled and locked. You will not be able to change the data. Please contact LDN staff if changes need to be made to these questions. 1.1 Library Name Wichita Falls Public Library Local fiscal year covered by this report 1.3 Beg an 10/01/2014 1.4 Ended 09/30/2015 1.2 County Wichita ma da ear mo da ear 600 11th 5t Wichita Falls 76301 4604 Mailing Address 1.5 Street or PO Box 1.6 City 1.7 zip code 1.8 z. +4 Texas State Library and Archives Commission Public Library Annual Report Street Address 600 11th St Wichita Falls 76301 4604 if different 1.9 Street or PO Box 1.10 City 1,11 zip code 1.12 zip +4 M 1.13 Does the library have a published telephone number? Yves No Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 ♦ an organized collection of library materials, ♦ paid staff ♦ paid staff 9407670868 ♦ a regular schedule for being open to the public 9407206672 1.14 Phone number 1.15 Telefax area code / phone number area code / phone number Head Librarian/ Lesley Daly Library Director if position is vacant, contact LDN staff 1.16 First name 1.17 Last name 1.18 Administrator's email Lesley.Daly @wfpl.net 1.19 Library Lesley.Daly @wfpl.net address email address 39 1.20 Does the library have a website? FY;TNo Texas public libraries must have a website in order to be accredited. if the library does not have a website, please contact LDN staff. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 1.21 Internet/ Web Address http: / /www.wfpl.net 1.22 Is the information provided in 1.1 through 1.21 correct? Yes No Please contact LDN staff if changes need to be made to these questions. Lesley Daly Contact Person: 1.23 First name 1.24 Last name person completing this report lesley.daly @wfpl.net 1.25 Contact email Board Donna McGough Friends' Group Alan Martin Chair 1.26 First name President 1.27 Last name 1.28 First name 1.29 Last name SECTION 2: OUTLETS This section requests information on public service outlets. Report figures as of the last day of the fiscal year. If there is a new branch, but it was not open for business before the end of the library's local fiscal year, it should not be included on this report. 2.1 Branch Libraries Number of g branch libraries 2.2 Bookmobiles Number of bookmobiles Definition; Administered from a central unit, Definition; A bookmobile is a traveling branch branch libraries are auxiliary units that have at library and has at least all of the following: least all of the following: ♦ a truck or van that carries an organized ♦ separate quarters, collection of library materials, ♦ an organized collection of library materials, ♦ paid staff ♦ paid staff + regularly scheduled hours bookmobile stops for ♦ a regular schedule for being open to the public being open to the public gAccreditation- related question Page 2 Texas State Library and Archives Commission Public Library Annual Report 2.3- Renovations, expansion, new Construction Yes I fed Has the main library building or any branch library been renovated or expanded, or had new construction completed within the period covered by this report? Report structural changes only. 2.4 Square footage of the main library 61,000 Square feet This is the area on all floors enclosed by the outer walls of the library. Include all areas occupied by the library, including those areas off - limits to the public. Include areas shared with another agency or agencies if the library has use of that area. SECTION 3: EXPENDITURES REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS Operating Expenditures are those current and recurrent costs necessary to support library services. Only such funds that are supported by expenditures documents such as invoices, contracts, payroll records, etc. at the point of disbursement should be included. Local accounting practice will generally determine whether a particular expense is classified as operating or capital expense. Do not report the value of free or donated items as expenditures. ♦ Do not report estimated costs. ♦ Report only those grant awards directly spent by this library. Do not report grant funds `spent for this library by another entity. ♦ Significant costs of ordinary operating expenditures, especially benefits and salaries, that are paid by other taxing agencies or government agencies with the authority to levy taxes on behalf of the library may be included if the information is available. ♦ Any operating expenditure not covered by Staff and Collection Expenditures should be reported in question 3.8, Other Operating Expenditures. These expenditures are from all sources of revenue, including federal, state, Friends group revenue to the library, and foundation monies. The information reported in Expenditures may differ from the information reported in Library Revenue by Source, Library Operating Expenditures Operating Expenditures are those current and recurrent costs necessary to support library services. Only such funds that are supported by expenditures documents such as invoices, contracts, payroll records, etc. at the point of disbursement should be included. Staff Expenditures REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS 3.0 Did the library expend any funds from sources outside the library's home county such as Tacker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar Yes No sources? If Yes, please include those expenditures in Section 3, but do not include them in Section 4. If No, please include all expenditures from Section 3 in Section 4. MAccreditation- related question Page 3 3.6 Other Materials Expenditures I . — $29,0311 WR S13 Report all operating expenditures for other materials, such as microforms, audio and video physical units, DVD, and materials in new formats. 3.9 Total Direct Library Operating Expenditures Sum of 33, 17f 3.8 Accred tation-related question Page 4 Texas State Library and Archives Commission Public Ubrary Annual Report 3.10 Indirect Costs - Optional - must submit documentation if clalmei 3.12 Capital Expenditures 41,(060 1 $170,71 This amount should never be included in any of the questions in Section 4, but should be reported in sources of funds reported in the Capital Revenue part of Section 5. SECTION 4- LOCAL FINANCIAL EFFORT 111!1 111ill! III ilslci ii I 1 1 NAccreditation-related question AM Texas State Library and Archives Commission Public Library Annual Report $$ 4.2 Local funds used for library operating expenditures t, b+ci1 642 1 $1,655,204 Of the amount shown in Total Operating Expenditures, reported in question 3.11, how much was expended from local funds? • Report the amount of funds spent for total operating purposes from local funds only. That is, that part of the amount reported in question 3.11, Total Operating Expenditures that was paid for with city, library district, county, school district, and other local revenue sources, reported in question 5.4 and 5.10. This amount may be the same as reported in question 3,11, Total Operating Expenditures. • Do not include expenditures from non -local grant sources such as Tocker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the library's home county. • Include any expenditures reported in question 4.1, Local expenditures on collections. Include all expenditures reported in question 4.3, Local government operating expenditures. • Include documented Indirect Costs, question 3.10 only when necessary to meet the average of expenditures for the Maintenance of Effort requirement. H 4.3 Local government funds in library operating expenditures $1,655,204 Of the amount reported in question 3.11, Total Operating Expenditures, how much was expended from local government revenue, reported in question 5.4? • Report the amount of funds spent for total operating purposes from local government funds only. That is, that part of the amount reported in question 3.11, Total Operating Expenditures, that was paid for with city, library district, county, or school district revenue sources. • Do not include expenditures from non -local grant sources such as Tocker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the library's home county. • Do not include expenditures from other local sources reported in question 5.10, such as donations, fines, fees, Friends group funds, memorials or similar sources. • Include documented Indirect Costs, reported in question 3.10, only when necessary to meet the average of expenditures for the Maintenance of Effort (MOE) requirement. This amount should be included in the amount reported in question 4.2, Local Funds Expenditures. SECTION 5: REVENUE Library Revenue by Source The total funds reported as Library Revenue will not necessarily equal the total of Library Expenditures reported. Do not report grant funds spent on behalf of this library by another entity. Do not report salary revenue if the library did not pay the salary, as in the case of Green Thumb employees or employees paid under a training program administered by another entity. Do not include indirect costs. Revenue Used for Library Operating Expenditures Report revenue received by the library used for the current and recurrent costs of operation, including grants. Report by source of revenue. Do not include revenue for major improvements such as, construction, renovation, endowment fund deposits, other extraordinary items. Do not report revenue unavailable for use by the library such as fines or funds unspent from previous fiscal years. $Accreditation- related question Page 6 Texas State Library and Archives Commission Public Library Annual Report agAccreditation-related qUe5tiOn Page 7 Texas State Library and Archives Commission Public Library Annual Report 5.11 Other Operating Revenue Subtotal Sum of 5.9, 5.10 5.12 Total Revenue Used for Library Operating Expenditures Sum of 5.4, 5.5, 5.8, 5.11 Revenue Used for Major Capital Expenditures Report revenue to be used for major capital expenditures, by source of revenue. Include funds received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment and initial collections all type for new buildings, building additions, or building renovations; (e) computer hardware and software used to support library operations, to link to networks, or to run information products; (f) new vehicles; and (g) other one -time major projects. Exclude revenue for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Do not include revenue passed through to another agency, such as fines, or funds unspent from previous fiscal years. Do not report revenue that has already been reported in operating revenue. Local Government Revenue — Capital All tax and nontax receipts appropriated by the city, library district, county, or school district to the public library and available For expenditure by the public library. Do not include the value of any contributed, indirect, in -kind services, or the value of any gifts and donations, fines, fees, or grants. 5.13 City, Cities, or Library District Revenue used for major capital $370,764 expenditures include revenue from other cities, reported in 5.22 & 5.23 5.14 County or Counties Revenue used for major capital expenditures include revenue from other counties, reported in 5.22 & 5.23 $0 5.15 School District Revenue used for major capital expenditures $0 5.16 Other state revenue used for major capital expenditures $0 Record the source of funds in the Notes Section. Report all revenue from funds collected by the State and distributed directly to this library for expenditure by the library Do not include competitive grants from the Texas State Library (TSLAC), ILL reimbursement or Edge program funds. 5.17 Federal Library Services & Technology Act revenue (LSTA) funds $0 used for major capital expenditures Record the name of the LSTA program in the Notes Section. Report all revenue from a federal LSTA grant distributed directly to this library for expenditure by the library, received directly from the Institute for Museum and Library Services agency. Do not include competitive grants from the Texas State Library (TSLAC), ILL reimbursement or Edge program funds. 5.18 Other Federal revenue used for major capital expenditures $a Record the source of funds in the Notes Section. Report all other revenue from the federal government other than that reported in Question 5.17, distributed directly to this library for expenditure by the library, including such federal monies distributed by the State. Do not include any E -rate reimbursements, 5.19 Foundation and corporate grant revenue used for major $0 capital expenditures HAccreditation- rel ate d question Page 8 Texas State Library and Archives Commission Public library Annual Report Record the source of funds in the Notes section. Report cash grants from private foundations or corporations used for the purpose of major capital expenditures by the library received this fiscal year, whether or not expended. 5,20 Other Local Sources of Revenue used for major capital expenditures $0 Report all revenue received from entities within the library's home county, other than that reported in any of the other revenue categories used for major capital expenditures. Include interest, fines, and donations from individuals or Friends groups, Include monetary gifts and donations from individuals. Do not include the value of any contributed services or the value of any non - monetary gifts and donations. 5.21 Total Revenue Used for Library Capital Expenditures Sum of 5.13 through 5.20 $'170,764 Government Revenue Sources Outside Local City or County Skip this section if the library did not receive funds from a city or county outside of the one in which the library is located. If funds were received from government entities outside of the local area, then list the appropriate cities or counties separately and indicate the total of the funds received from each. Make certain these totals are reflected in the local government revenue section, questions 5.1, 5.2, 5.13, 5.14. 5.22 County providing funds outside home county 5.23 Amount Received SECTION 6; LIBRARY COLLECTION This section collects data on selected types of materials. It does not cover all materials for which expenditures are reported in the Collection Expenditures section. Unless otherwise indicated, report for each item, title, and physical unit the amount held at the end of the fiscal year. Physical units are volumes, items, or pieces. For reporting purposes, a title is a publication that forms a separate bibliographic whole, whether issued in one or several volumes, reels, or disks. The term applies equally to printed materials, such as books and periodicals, as well as audio and video materials. Report only items the library has acquired as part of the collection, whether purchased, leased, licensed, or donated as gifts. Do not count un-catalogued paperbacks. Most software systems include a method of determining number of titles. Libraries should use whatever method their software provides. If no method is available, an estimate should be made. For purposes of this survey, units are defined as "units of acquisition or purchase ". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. • Finite simultaneous use; units of acquisition or purchase is based on the number of simultaneous usages acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units" • Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units ", Vo 6.0 Library Catalog Yles I No Does the library have a catalog of its holdings available to the public that is searchable electronically, at a minimum by author, title, and subject? Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 MAccreditation- related question Page 9 question Page 10 Texas State Library and Archives Commission Public Library Annual Report 6.8 Video Materials -- Downloadable Units These are downloadable electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video- enabled mobile device. Report the number of units. Report only items the library has selected as part of the collection, including titles available through a consortium. Include both cataloged and un- cataloged titles. For purposes of this survey, units are defined as "units of acquisition or purchase ". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. • Finite simultaneous use; units of acquisition or purchase is based on the number of simultaneous usages acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit "; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units ". • Unlimited simultaneous use. units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units ". 6.9 Electronic Books (E- Books) 3 13,586 Do not include Tex$hare holdings. E -books are digital documents including those digitized by the library, licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book monograph. Include non - serial government documents. E -books are loaned to users on portable devices e- book readers or by transmitting the contents to the user's personal computer for a limited time. Include e -books held locally and remote e -books for which permanent or temporary access rights have been acquired. Report the number of physical or electronic units, including duplicates, for all outlets. For smaller libraries, if volume data are not available, the number of titles may be counted. E -books packaged together as a unit, such as multiple titles on a single e -book reader, and checked out as a unit are counted as one unit. Include items acquired through a consortium. Report the number of units. Report only items the library has selected as part of the collection, including titles available through a consortium. Exclude public domain or un- copyrighted e -books that have unlimited access, such as Project Gutenberg. For purposes of this survey, units are defined as "units of acquisition or purchase ". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. • Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit "; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units ". • Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units ", MAccreditation- related question Page 11 Each database is counted individually even if access to several databases is supported through the: same vendor interface such as ProQuest or OCLC FirstSearch, SubscCiptions to individual electronic serial titles are reported in 6.17, Current Electronic Serial Subscriptions, 6.10 Local Licensed Databases 27 Databases made available through purchase by the library. 6.12 Other Licensed Databases 1 1 Include databases obtained through cooperative agreements or consortia within state or region. UAccreditation-related question Page 12 I lfflwvw�� 6. 18 Current Electronic Serial Subscriptions MM=1M. ;1�1111111111�1!jrl I M�- H 7.2 Number of Library Visits (gate count) 165,212 This is the number of persons entering the library for any purpose during the years gAccreditation-related question Texas State Ubrary and Archives Connrntss on Public Library Annual Report 7.3 Number of Registered Users A registered user is a library user who has applied for and received an identification number or card from the public library that has established conditions under which the user may borrow library materials and gain access to other library resources, NOTE: Files should have been purged within the past three 3 years. Circulation 7A Circulation of Children's Materials — Physical formats 81,956 -15'oso 7.6 Circulation Other than Children's — Physical formats Accreditation related question Page 14 Texas State Library and Archives Commission Public Library Annual Report Programs and Program Attendance Children's Programs and Attendance 131(o 7.9 Number of programs 137 15 7.10 Total Attendance 7,562 count both adults and children at these programs The National Center for Education Statistics NCE5: Children and Young Adults Defined [Services and Resources for Children and Young Adults in Public Libraries, August 1995, NCE5 95357] defines children as persons age 11 and under. A children's program is any planned event for which the primary audience is children and which introduces the group of children attending to any of the broad range of library services or activities for children or which directly provides information to participants. Children's programs may cover use of the library, library services, or library tours. Children's programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include story hours and summer reading events. Report all children's programs, whether held on- or off -site that are sponsored or co- sponsored by the library. Igo not include children's programs sponsored by other groups that use the library facilities. If children's programs are offered as a series, count each program in the series. Example: a story hour offered once a week, 48 weeks a year should be counted as 48 programs. Exclude library activities for children delivered on a one -to -one basis, rather than to a group, such as one -to- one literacy tutoring, services to homebound, homework assistance, and mentoring activities. Young Adult Programs and Attendance i1 33(o 7.11 Number of programs 7.12 Total Attendance 112 count both adults and children at these programs The Young Adult Services Association YALSA defines young adults as ages 12 through 18. A young adult program is any planned event for which the primary audience is young adult and which introduces the group of young adults attending to any of the broad range of library services or activities for young adults or which directly provides information to participants. Young adult programs may cover use of the library, library services, or library tours. Young adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include book clubs and summer reading events. Report all young adult programs, whether held on- or off -site, that are sponsored or co- sponsored by the library. Do not include young adult programs sponsored by other groups that use the library facilities. If young adult programs are offered as a series, count each program in the series. Example: a book club offered every two weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for young adults delivered on a one -to -one basis, rather than to a group, such as one - to -one literacy tutoring, services to homebound, homework assistance, and mentoring activities. Adult Programs and Attendance 93 P�3 7.13 Number of programs 13 7.14 Total Attendance 235 count both adults and children at these programs Report the number of planned events whose primary audience is adults, ages 19 and older, which introduces the group to any of the broad range of library services or activities for adults or which directly provides information to participants. Adult programs may cover use of the library, library services, or library tours. Adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples include book clubs and resume writing workshops. Report all adult programs, whether held on- or off -site that are sponsored or co- sponsored by the library, Do not include adult programs sponsored by other groups that use the library facilities. If adult programs are offered as a series, count each program in the series. Example: a computer skills class offered once a week for 10 weeks should be counted as 10 programs. Exclude library activities for adults delivered on a one -to -one basis, rather than to a group, such as one -to -one resume assistance and services to homebound. gAccreditation- related question Page 15 Texas State Library and Archives Commission Public Library Annual Report PROGRAM AND PROGRAM ATTENDANCE TOTALS 7.15 Number of library programs_ 7.16 Total Attendance at these programs. Sure of 7.9, 7.11, 7.13 159: IQ Sum of 7.10, 7.12, 7.14 -1$SS SECTION 8: LIBRARY STAFFING AND SALARIES Include all positions funded in the library's budget whether those positions are filled or not. Report figures as of the last day of the fiscal year. Report all hours worked for each employee type and report as total hours worked per week. Report number of hours worked per week, not the number of employees. 9 8.1 Total hours paid work per week by Librarians with Master's 400.00 degree from ALA - accredited program. Persons reported under this category usually do work that requires professional training and skill in the theoretical or scientific aspect of library work, or both, as distinct from its mechanical or clerical aspect. The educational requirement is a master's degree from a library education program accredited by the American Library Association ALA. For libraries with population assignments greater than 25,000, this question is related to accreditation. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81 Report total number of hours all MLS librarians work per week, not as number of persons. Use the employees' normal work schedule to calculate this. Example: 2 MLS librarians each work 40 hours per week. Report 80 hours (40 X 2). 8.2 Total hours paid work per week by other persons holding title of 0.00 Librarian. Persons reported under this category do paid work that usually requires some professional training and skill in library work that might include mechanical or clerical aspects. Report total number of hours all librarians work per week, not as number of persons. Use the employees' normal work schedule to calculate. Example. 2 librarians each work 30 hours per week. Report 60 hours (30 X 2). 8.3 Total hours paid work per week by all other staff. 340.00 Includes all other persons paid by the library budget including plant operation, security, and maintenance staff. Report total number of hours all other paid staff work per week, not as number of persons. Use the employees' normal work schedule to calculate. Example: 3 paid part -time employees: 1 works 10 hours/week, 1 works 20 hours/week, one works 25 hours/week. Report 55 hours (10 *20 +25). 8.4 TOTAL HOURS FOR PAID LIBRARY STAFF — Sum of 8.1, 8.2, 8.3 740 OD 8.5 Volunteer Hours -Annual Total 3,562 How many hours did volunteers work in this library last year? Indicate the total number of hours that were worked in the library by persons who were not on the library's payroll. Include volunteers, community service persons and those paid from non - library programs, such as Green Thumb. 8.6 Head Librarian's Annual Rate Of Salary $71,855 Report the annual rate of pay for the head librarian director at the end of the library's fiscal year. Include merit, longevity, and other payments made directly to the individual. If the position is vacant, report the annual salary that will be paid when someone is hired. N 8.7 Hours per week the Head Librarian is currently employed in library duties. 40.00 Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81 NAccreditation- related question Page 16 Texas State Library and Archives Commission Public Library Annual Report ag 8.8 Has the Head Librarian obtained a minimum of 10 hours of continuing Yks I No education credits within this reporting period? Continuing education activities that meet qualitative standards for which the applicant can supply documentation of participation, duration, and relevance to the operation of a library. These activities must be instructional and may include workshops, appropriate sessions at library association conference, and distance education meetings. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 9 8.9 Does the library have a photocopier available for use by staff? V1 I No Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 M 8.10 Does the library have a computer with internet access available for use ( `,ids No by Staff? Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 SECTION 9: RESOURCE SHARING Interlibrary Loans An item of library material, or a copy of the material, is made available by one autonomous library to another upon request. The libraries involved in interlibrary loan are not under the same library administration. M 9.1 Does the library offer to borrow materials from another library for its patrons? Vt No Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 M 9.2 Does the library offer to lend materials to another library for their patrons? VS No Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83 What was the total number of uses of Public Internet Computers in the library during the year? This is for in- library use only. 9.3 How many loans were received from other libraries? 437 These are library materials, or copies of the materials, received by one autonomous library from another upon request. The libraries involved in interlibrary loans are not under the same library administration. Please report number of loans actually received or actually loaned, even if that number is zero. Exclude informational requests. 9.4 How many loans were provided to other libraries? 2,898 These are library materials, or copies of the materials, provided by one autonomous library to another upon request. The libraries involved in interlibrary loans are not under the same library administration. Please report number of loans actually received or actually loaned, even if that number is zero. Exclude informational requests. SECTION 10: INTERNET AND ELECTRONIC SERVICES 39 10.1 Does the library have a computer with Internet access and printing/copying capability for use by the public? Yes No Texas Administrative Code Title 13 Part 1, Chapter 1 Subchapter C Rule 1.83 10.2 How many terminals are used to access the Internet by the general public? 31 Report the number of Internet computers personal computers PCs and laptops, whether purchased, leased or donated, used by the general public in the library. 10.3 Annual total of uses of Public Internet Computer 39,935 What was the total number of uses of Public Internet Computers in the library during the year? This is for in- library use only. Report the total number of uses (sessions) of the library's Internet computers in the library during the last year. If the computer is used for multiple purposes --- Internet access, word - processing, OPAL, etc. — and Internet uses (sessions) cannot be isolated, report all usage. A typical week or other reliable estimate may be used to determine the annual number. NAccreditation•related question Page 17 501 Z,?1l 5q.530 Texas State Library and Archives Commission public Library Annual Report The number of uses sessions may be counted manually, using registration logs. Count each use session for public internet computers, regardless of the amount of time spent on the computer. A use (session) on the library's public Internet computers three times a week would count as three uses (sessions). Software can also be used to track the number of uses (sessions) at each public Internet computer. If the data is collected as a weekly figure, multiply that figure by 52 for an annual estimate. 10.4 How many persons were trained in the use of electronic resources in formal settings 16,462 and/or informal settings? t91 R9 A formal setting can be a class in computer hardware or software usage, instruction on how to access Internet or email, the library online catalog, how to search electronic databases, or instruction on the use of any electronic resource. An informal setting can include one -on -one instruction on computer hardware or software usage, instruction on how to access Internet or email, the library online catalog, or how to search electronic databases. 10.5 Number of Wi -Fi sessions Report the total number of sessions in a year of the library's wireless Internet access Wi -Fi by users. A wireless connection allows users to make a connection to the library's Internet using a personal laptop, tabl or smart phone. A typical week or other reliable estimate may be used to determine the yearly number, Do not include use of library equipment in this count. 10.6 Report the total number of visits to the library's 122,439 Mark if data Mark if no website. not collected website Texas public libraries must have a website in order to be accredited. If the library does not have a website and is seeking accreditation, please contact LDN staff. 421 1,65 SECTION 11: LIBRARY HOURS 11.1 Annual Total of Public Service Hours - Central Library Only 2,701 This is the hours the library was available to your patrons last year at the Central or Main Library facility. Z `ll Report every hour that the facility was open to the public during all of last year. This total should be reduced for any hours that the facility was closed to the public (e.g,, holidays, weather emergencies, natural disasters, staff development days, construction, repairs, etc.). Branch hours open per year will be reported in each branch sub - report. 11.2 Annual Total of Public Service Weeks - Central Library Only 52 This is the number of weeks open for public service at the Central/Main Library facility. The count should be based on number of weeks open for half or more of the library's scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Round to the nearest whole number of weeks. If the library was open half or more of its scheduled hours in a given week, round up to the next week. If the library was open less than half of its scheduled hours, round down, Do not calculate based on total number of service hours per year; do not divide total hours by 52 weeks. N 113 How many unduplicated hours is the library and its branches open per week during 54 a regular scheduled week? If this library has no branches, this answer will be the same as the answer to 11.4. Libraries with branches should report the total number of unduplicated hours per week the libraries are open. For assistance or clarification, contact LDN staff, or use the Weekly Total Calculator available below. Example: Main is open M -F 8 -5; the branch is open M -F 9 -6. This library would be open 10 unduplicated hours per day. The total for five days would equal 50 hours per week. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1,81 11.4 Total hours library open during Regular Week - Central Library Only 54 54 11.5 Total hours library open during Summer Week - Central Library Only NAccreditation- related question Page 18 SECTION 12: LIBRARY INFORMATION -- Branch and/or Bookmobile 12.1 Check one Branch Bookmobile This section requests information for contacting the library branch or bookmobile and its staff. By entering this information, you understand that this will be published and become public information. 12.2 Library Branch Name Mailing Address 12.3 Street or PO Box 12.4 City 12.5 zip code 12 6 zi +4 Street Address if different 12.7 Street or PO Box 12.8 City 12.9 zip code 12.10 zi +4 Phone number Telefax 12.11 area code / phone number 12.12 area code / phone number Library 1213 Do not usepersonal email address ifyou do email address . not wish it to be published. Library Director/ Librarian 12.14 First name 12.15 Last name 12.16 Square footage of the branch library This is the area on all floors enclosed by the outer walls of the library. Include all Square feet areas occupied by the library, including those areas off - limits to the public. Include areas shared with another agency or agencies if the library has use of that area. 12.17 Does the branch have an established schedule in which the services of the Yes No staff are available to the public? 12.18 Annual Total of Public Service Hours Branch or Bookmobile Only This is the number of hours open for public service at the branch or bookmobile. For each bookmobile, count only the hours the bookmobile is open for service to the public. Extensive hours closed to the public due to natural disasters or other events should be excluded from the count. Report every hour that the facility is open to the public during all of last year. Branch hours open per year will be reported in each branch sub - report. 12.19 Annual Total of Public Service Weeks Branch or Bookmobile Only This is the number of weeks open for public service. The count should be based on number of weeks open for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. Round to the nearest whole number of weeks. If the branch or bookmobile was open half or more of its scheduled hours in a given week, round up to the next week. If the branch or bookmobile was open less than half of its scheduled hours, round down. Do not calculate based on total number of service hours per year: do not divide total hours by 52 weeks Texas State library and Archives Commission 2015 Public Library Annual Report Annotations Capital Expenditures Purchased 3M Automated Materials Handler (sorter) and additional SelfCheck station -- 2016 -03 -16 Local Operating Expenditures Carpeting replaced: did not meet capitalization threshold for fixed asset in buildings - counted as general maintenance and included in regular operating budget. -- 2016 -03 -16 Local Government Operating Expenditures Carpeting replaced: did not meet capitalization threshold for fixed asset in buildings - counted as general maintenance and included in regular operating budget. -- 2016 -03 -16 Children's circulation - Physical formats Library visits have increased from last year, as has overall circulation. -- 2016 -03 -16 Number of total library visits has increase from last year, as has overall circulation. -- 2016 -03 -16 All Other Circulation - Digital format (Downloadable; exclude children's) Prior year should probably have been 15000+ - error in calculation -- 2016 -03 -22 Prior year report should have been 15000, not 5,000 -- 2016 -03 -22 Young Adult Program Attendance Fewer programs offered to young adults this year. -- 201603 -16 Adult programs provided by the library The number of adult programs offered has not changed from last year. -- 2016 -03 -16 Report the total annual number of sessions for the Wi -Fi (wireless internet access). Unable to collect data during this time period -- 2016 -03 -22 How many hours is the Central /Main library facility available to patrons during the year? 16.5 inclement weather hours (closed /delayed) + 9 paid holidays -- 2016 -03 -22 How many unduplicated hours is the library and its branches open per week during a regular scheduled week? No changes made -- 2016 -03 -21 NAccreditation- related question Page 20