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Min 08/25/1964 Wichita Falls, Texas 662 Memorial Auditorium Bldg. August 25, 1964 Items 1 $ 2 The Board of Aldermen of the City of Wichita Falls, Texas, met in called session on the above date in the Council Room of the Memorial Auditorium Building at 10:30 o'clock A.M., with the following members present: J. Winston Wallander Mayor Dr. D. Clifford Burross X R. Kenneth Hill X Aldermen Cletus C. Schenk X Jack Davis City Manager H. P. Hodge, Jr. City Attorney Henry Mundy City Clerk 0. D. McBride Absent Leroy Daniel Absent Roy V. (Pete) Claytor Absent The invocation was given by Alderman Hill. 3 Moved by Alderman Burross that the minutes of the meeting held August 10, 1964, be approved as read. Motion seconded by Alderman Schenk and passed unanimously. v' 4 Bids on the $3,285,000 General Obligation Bonds were opened by the City Clerk, and 9 read by Mr. Frank Medanich, of the First Southwest Company. Bids received on the General Obligation Bonds and the average rates of interest are as follows: First Southwest Company & Associates 3.1794844% Phelps, Fenn, & Company & Associates 3.1902% Valley National Bank of Arizona & Associates 3.17449 First National Bank in Dallas $ Associates 3.17913272% Continental Illinois National Bank & Trust Co. of Chicago and Associates 3.22821% Lehman Brothers & Associates 3.2162% Halsey, Stuart, £, Company, Inc., $ Associates 3.20954% Mercantile Trust Company $ Associates 3.25126% John Nuveen & Company $ Associates 3.2239% Merrill Lynch, Pierce, Fenner $ Smith, Inc., $ Associates 3.23427% Eppler, Guerin, and Turner, Inc., $ Associates 3.20799% Republic National Bank of Dallas & Associates 3.21127% Bankers Trust Company & Associates 3.15137% At this time Frank Medanich retired to tabulate the bids. v 5 ORDINANCE NO. 2105` ORDINANCE CLOSING HEARING AND LEVYING ASSESSMENTS FOR PART OF THE COST OF IMPROVING STREETS AT FOURTEEN (14) LOCATIONS IN THE CITY OF WICHITA FALLS, TEXAS; FIXING CHARGES AND LIENS AGAINST ABUTTING PROPERTY THEREON, AND AGAINST THE OWNERS THEREOF; PROVIDING FOR THE COLLECTION OF SUCH ASSESS- MENTS AND THE ISSUANCE OF ASSIGNABLE CERTIFICATES IN EVIDENCE THEREOF; RESERVING UNTO THE BOARD OF ALDERMEN THE RIGHT TO ALLOW CREDITS REDUCING THE AMOUNT OF THE RESPECTIVE ASSESSMENT TO THE EXTENT OF ANY CREDIT GRANTED; DIRECTING THE CITY CLERK TO ENGROSS AND ENROLL THIS ORDINANCE BY COPYING THE CAPTION OF SAME IN THE MINUTES OF THE BOARD OF ALDERMEN OF WICHITA FALLS, TEXAS, AND BY FILING THE ORDINANCE IN THE ORDINANCE RECORDS OF SAID CITY; PROVIDING AN EFFECTIVE DATE, PROVIDING SUNDRY OTHER MATTERS INCIDENT THERETO, AND DECLARING AN EMERGENCY. Moved by Alderman Schenk that Ordinance No. 2105 be passed. Motion seconded by Alderman Burross and carried by the following vote: Ayes: Mayor Wallander, Aldermen Hill, Burross, and Schenk. Nays: None rl{" V �6 A memorandum was read from J. F. Farlow, Jr Director of Public c Works, addressed to Mr. Jack Davis, City Manager, stating that bids were received on August 6, 1964, for re- surfacing of Scott Street from 3rd to 6th Street, with asphaltic concrete, and recommended that this contrac t be awarded to R. 0. Green Construction Company on their low bid of $13,272.62. 663 loved by Alderman Burross that resurfacing of Scott Street from 3rd to 6th Street 6 cont'd. be awarded to R. 0. Green Construction Company on the stated low bid. vlotion seconded by Alderman Schenk and carried unanimously. Director of Public Works to Mr. Jack Davis, 7r� ; A memorandum from J. F. Farlow, Jr., � City Manager, was read stating that bids were received for the construction of Pierce Street project from loth Street to the Seymour Highway on August 6, 1964, and that J. R. Fanning Construction Company of Lubbock was the low bidder with $101,391.50. Mr. Fanning indicated that an omission of approximately $12,750 was made in his bid, which related to several items of construction, primarily storm sewer items et cetera. Mr. Fanning asked .. oral permission to withdraw his bid due to his oversight. Mr. Jack Davis, City Manager, stated that Mr. J. R. Fanning was told to put the request in writing, which was not done. Mr. Davis recommended that the Pierce Street project be awarded to J. R. Fanning on their low bid of $101,391.50, and further stated that if the contractor fails to fulfill the contract, he will forfeit his 5% bid bond. Moved by Alderman Hill that Mr. Jack Davis' recommendations be accepted, and that the contract be awarded to J. R. Fanning Construction Company. Motion seconded by Alderman Burross and carried unanimously. A memorandum from J. F. Farlow, Jr., Director of Public Works to Mr. Jack Davis, 8 City Manager, was read stating that bids were received on construction of Street Depart- ment buildings at 2 P.M. , August 24, 1964, and recommending that the contract be awarded to T. A. Litteken and Sons of Wichita Falls on their low bid of $66,300. Moved by Alderman Schenk that construction of the Street Department buildings be awarded to T. A. Litteken and Sons on their low bid of $66,300, and that the City Manager be authorized to execute this contract. Motion seconded by Alderman Hill and passed unanimously. A memorandum from J. F. Farlow, Jr., Director of Public Works, to Mr. Jack Davis, 9,V !, City Manager, was presented requesting an additional $25,701.19 for construction on Farm- to-Market Road 369 (Southwest Parkway) . This additional sum would indicate that the city's portion of the cost of the project would be $184,301.19. The City has already de- posited with the Texas Highway Department a check in the amount of $158,600, and this addi- tional amount is needed for the City's share of the cost of curbs and gutter and drainage. It was recommended that a check for $25,701.19 be sent to the Texas Highway Department. Moved by Alderman Burross that Mr. Davis, City Manager, be authorized to issue a check in this amount for the construction of Farm-to-Market Road 369 (Southwest Parkway) . Motion seconded by Alderman Schenk and passed unanimously. RESOLUTION NO. 572 10 WHEREAS, at its regular meeting on June 15, 1964, the Board of Aldermen of the City of Wichita Falls passed a motion to the effect that the payment of seven cents (7�) per mile be established as the rate for reimbursement of private car mileage during the Urban Transportation Study; and, WHEREAS, it is desired that this action by the Board of Aldermen be repealed and terminated. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Section 1: Such action by the Board of Aldermen on June 15, 1964, providing for the payment�of seven cents (7¢) per mile is hereby repealed. Section 2: When City employees are authorized by the City Manager to use their own private automobiles while performing their City employment, they shall be reimbursed by the City at the rate of ten cents (10¢) per mile. Moved by Alderman Schenk that Resolution No. 572 be passed. ! Motion seconded by Alderman Burross and passed by the following vote: Ayes: Mayor Wallander, Aldermen Hill, Burross, and Schenk. Nays: None 664 f 11 Alderman Burross explained the operation of the central calling system to be used in the Wichita General Hospital, and pointed our certain advantages of its use. Jack Davis, City Manager, recommended that a public hearing be set for September 14, 1964. Moved by Alderman Schenk that the recommendation of Mr. Davis be followed, and that a public hearing be called for September 14, 1964. Motion seconded by Alderman Hill and passed unanimously. Mayor Wallander read the bids which were received at 2:30 P.M. August 18, 1964, on the Central Fire Station. Moved by Alderman Hill that the low bid of T. A. Litteken and Sons of $166,300 be accepted. Motion seconded by Alderman Schenk and carried unanimously. ✓J` /13 A memorandum from R. S. Jolliff, Director of Public Safety, to Jack Davis City ty Mana- ger, was presented, recommending that the contract on the downtown signal system be awarded to Peoples Electric Company in the amount of $298,423 with the understanding that certain portions of the work be eliminated. The contractor's price will be $2471,965. It was recommended that Jack Davis, City Manager, be given authority to eliminate certain portions of the work, and enter into an agreement with Peoples Electric Company that is satisfactory with the City. Moved by Alderman Burross that Jack Davis, City Manager, be authorized to execute the contract with the recommended changes. At this time Alderman Schenk questioned the validity of such a contract, and Mr. H. P. Hodge, Jr. , City Attorney, explained that the modifications would not affect the validity of this contract. Motion seconded by Alderman Schenk and passed unanimously. �/14 A memorandum from Bill Ryan, Airport Manager, to Jack Davis, City Manager, requesting authority to enter into negotiations and execute in behalf of the City of Wichita Falls an airport ground lease with Mr. Charles E. King for 18 T-Hangars in accordance with the specifications listed in the memorandum. Mr. Davis pointed out that the rental income of .Olt per square foot per year, or an annual consideration of $10000 would be derived from this. Moved by Alderman Burross that the City enter into an agreement with Charles E. King for the T-hangars, and to abide by the terms of the contract. Motion seconded by Alderman Hill and carried unanimously. V 15 A memorandum from Jack Davis, City Manager, to the Mayor and Board of Aldermen, re- commending that a position be created for Auditorium Manager, and placed under the direc- tion of the Finance Department, was explained by Mr. Davis. After some discussion the Council accepted his recommendation. 16 RESOLUTION NO. 573 r WHEREAS, the City National Bank of Wichita Falls, Texas, now has pledged to the City of Wichita Falls $1,000,000 U. S. Treasury three and seven-eights per cent (3 7/80) Notes due August 13, 1965, covered under First National Bank of Dallas, Trust Receipt A-55613 in a total amount of $3,000,000; and, WHEREAS, the said City National Bank has requested release of $1,000,000 the of above mentioned securities from this said Trust Receipt. Upon release of the of the$1,000,000 ✓ the bank will have pledged to the City a total of $61,951,000 while the City as of the close of business on August 21, 1964, had in all counts $60625,226.74. This will leave y an excess of over $300,000. NOW$ THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS: that the City Clerk of the City of Wichita Falls, be, and he is hereby authorized to allow the withdrawal of $1,000,000 from trust receipt #A-55613 held by the First National Bank of Dallas. Moved by Alderman Schenk that Resolution No. 573 be passed. Motion seconded by Alderman Burross and passed by the following vote: Ayes: Mayor Wallander, Aldermen Hill, Burross, and Schenk. Nays: None 665 It was recoiPmended that all interested parties concerning cable TV submit written 17 ; proposals to the City Manager no later than September 22, 1964, and that a public hear- ing regarding cable TV be held on September 28, 1964. Upon completion of the tabulation of the bids for the sale of General Obligation 18 Bonds in the amount of $3,285,000, it was found that Bankers Trust Company and Associates, with 3.15137% was the low bidder, and that it would be necessary to pass an ordinance awarding the sale of these bonds to Bankers Trust Company and Associates. ORDINANCE NO. 2106 + ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONUS Moved by Alderman Schenk that Ordinance No. 2106 be passed. Motion seconded by Alderman Burross and passed by the following vote: Ayes: Mayor Wallander, Aldermen Hill, Burross, and Schenk. Nays: None At this time Mayor Wallander asked if anyone in the audience wished to be heard. As there was no response it was moved by Alderman Schenk that the meeting be adjourned. Motion seconded by Alderman Burross and carried unanimously. The Board of Aldermen then adjourned at 11:45 A.M. PASSED AND APPROVED the day of 1964 �Mayor���� ATTEST: rjA 2 ---- City Cler f Official Bid Form Honorable Mayor and Board of Aldermen August 25, 196, City of Wichita Falls Wichita Falls,Texas Gentlemen: Reference is made to your "Official Notice of Sale" and "Official Statement," dated July 31, 1964, of $3,285,00 CITY OF WICHITA FALLS, TEXAS GENERAL OBLIGATION BONDS, SERIES 1964, both of whic constitute a part hereof. �}� For your legally issued bonds, as described in said Notice, we will payy yo par and accrued interest froj date of issue to date of delivery to us, plus a cash premium of $ for bonds maturing an bearing interest as follows: If ,f, August 1, i96#1 �hrough August 1, 19_ % August 1, 19_7__)r', through `` % August 1, 19 through August 1, 19VI 13 % August 1, 19_7_�7_, through August 1, 19_ % " August 1, 19��, through August 1, 195y, % August 1, 19�// , through f % (Attach additional sheet of paper if more than six interest rates are named.) Interest cost,in accordance with the above bid,is: Gross Interest Cost . . . . . . . . . . . . $Z Less Premium . . . . . . . . . . . . . . �� NET INTEREST COST . . . . . . . . . . $ EFFECTIVE INTEREST RATE . . . . . . . � Attached hereto is Cashier's—Certified Check of the Bankers Trust Company Bank, New York, N. Y. , in the amount of $65,700.00, which represents c Good Faith Deposit, and which is submitted in accordance with the terms set forth in the "Official Not of Sale"and"Official Statement." Respectfully submitted, Bankers Trust Company The First National Bank of Chicago First National City Bank La Salle National Bank El Paso National Bank By Bankers Trust Company By Julius M. Caccopola Authorized Representative ACCEPTANCE CLAUSE The above and foregoing bid is hereby in all things accepted by the City of Wichita Falls, Texas, this 25th day of August, 1964. ATTEST: City Clerk, City of Wichita Falls,Texas Mayor, City of Wichita Falls,Texas Return of Good Faith Deposit is hereby acknowledged: By