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Min 07/30/1964 653 Wichita Falls, Texas Memorial Auditorium Bldg. July 30, 1964 Item 1 The Board of Aldermen of the City of Wichita Falls, Texas, met in special called session on the above date in the Council Room of the Memorial Auditorium Building at 8: 30 o ' clock A.M. , with the following mem- bers present: J. Winston Wallander Mayor Dr. D. Clifford Burross X R. Kenneth Hill X Roy V. (Pete) Claytor X Aldermen Cletus C. Schenk X 0. D. McBride X L. Jack Davis City Manager H. P. Hodge, Jr. City Attorney Henry Mundy City Clerk Leroy Daniel Absent 4 Mr. Don Read with the firm Pardue, Read & Dice, Architects and Engi- neers, stated that they were very pleased with the amounts of the bids, and the highest bid was within their estimates. Mr. Don Read further stated that it had been brought to his attention that RCA is to have a radical change in their production of sound equipment and some items will be dropped from their line. With this in mind it is possible to have an obsolete sound system in just a few years that could not be properly ser- viced. He was reluctant to suggest, but felt that the extra money will be justified in order to insure adequate service will be available and recommended that the next low bid be accepted. He also made necessary explanation and answered the questions of the various aldermen and the City Manager. Mr. Read further stated that both of the bidders agreed to a $100 a day penalty if not finished by October 1, 1964. Mr. George Owens introduced himself as Treasurer of the Cary-Taylor Corporation and was called upon to answer questions from the aldermen and Jack Davis, City Manager. Mr. Owens stated that he did not think the changes now being made at Cary-Taylor, primarily change of stockholders, would make any difference in the delivery and performance of the sound equipment, and further stated his company had in stock most of the equip- ment. If not, it could be obtained. Moved by Alderman Burross that the low bid of Cary-Taylor Corporation for installation of the sound system in the Memorial Auditorium be ac- cepted and the contract awarded to them if Cary-Taylor and RCA will furnish the architects by Monday night, August 3, 1964, adequate written assurance that all the equipment required by the specifications can be furnished and installed by September 15, so that Dr. Boner may begin balancing the equipment. In the event that RCA and Cary-Taylor Corporation are unable to adequately assure Dr. Boner and the Architects, Pardue, Read and Dice, to their satisfaction that the equipment is available and will be installed with future service, then the City Manager has the authority to instruct the next low bidder to furnish the installation and the contract be awarded to George Newton Electronics Company. Motion seconded by Alderman McBride and carried unanimously. ✓5 Request from J. F. Farlow, Jr. , Director of Public Works, to Jack / Davis, City Manager, to execute an agreement for City' s share of con- struction on F. M. Road 369 from Lake Road to Barnett. Funds were provided 'g in the Capital Improvements program amounting to $70 , 000 to provide the City' s share of the cost for this improvement from Fairway to Lake Road. Texas Highway Department requested that the project limits be extended to 654 Barnett Road. Present plans call for the project to be advertised for bids in August at an estimated cost of $906,000 . Of this amount, the City' s share of the cost is $158, 600 . It is necessary that a warrant made payable to the State Treasurer accompany the latest construction agreement which is to be signed by the Mayor. It is recommended that a check for $158, 600 be issued with $70, 000 coming from the Bond Fund allocation for this purpose. The additional $88, 600 to be provided from the Bond Fund on a temporary basis until such time as additional funds can be made available to cover this deficit. .� .P Moved by Alderman Burross that the Mayor be authorized to execute this agreement and that a check for $158, 600 be issued, with $70, 000 coming from the Bond Fund allocation. Additional $88, 600 being provided from the Bond Fund on a temporary basis, and that Frank Farlow be directed to write to Texas Highway Department, and urge them to complete the project from Lake Road to the Jacksboro Highway at the earliest possible time. The City of Wichita Falls is ready to participate in our share of the cost. Motion seconded by Alderman Claytor and carried unanimously. Jack Davis, City Manager, discussed the report made by Homer Hunter 6 ,� Associates, Consulting Engineers, that "wait and see" attitude be taken on - whether or not to begin mixing waters from Lake Wichita and Lake Kemp withj ' Lake Kickapoo on a regular basis. Mr. Hunter advised waiting until the spring of 1965 to see whether or not there is sufficient rain to eliminate the need for mixing the less desirable water. Mr. Davis, City Manager, fur- ther stated that " I would really recommend doing nothing and would rather have people conserve a little, rather than mix the water" . The councilmen accepted the recommendation of Jack Davis, City Manager. Jack Davis, City Manager, asked that a committee be appointed to fly to Wichita, Kansas, to attend a one-day conference being conducted by Portland Cement Association, in order to study dam construction at Cheney Dam for the purpose of checking the performance of soil cement slope pro- tection which is used instead of native stone rip-rap, where native stone is not available within a reasonable distance. This will probably prove to be the case for the Halsell Reservoir. Mr. Davis pointed out that the Council would be, in the not too distant future, awarding the bid for several million dollars for the dam at Halsell. Mayor Wallander named Jack Davis, John Ruhmann, himself and Pete Claytor for this committee. ORDINANCE NO. 2100 7 �/ t - AN ORDINANCE DETERMINING THE NECESSITY FOR AND ORDERING AND PROVIDING FOR THE IMPROVEMENT OF FOURTEEN (14) LOCATIONS FOR ASSESSMENT PAVING f. IN THE CITY OF WICHITA FALLS", TEXAS; LETTING CONTRACT TO J. F. FOSTER AND SON FOR THE MAKING AND CONSTRUCTION OF SUCH IMPROVEMENTS AND AUTHOR- IZING ITS EXECUTION; MAKING APPROPRIATIONS FOR THE PURPOSE OF PAYING THE INDEBTEDNESS THEREBY INCURRED; MAKING PROVISIONS FOR THE LEVYING OF ASSESSMENTS AGAINST ABUTTING PROPERTIES AND THE OWNERS THEREOF FOR A PART OF THE COST OF SUCH IMPROVEMENTS AND THE ISSUANCE OF ASSIGNABLE CERTIFICATES IN EVIDENCE OF SUCH ASSESSMENTS; DIRECTING THE CITY ENGI- NEER OF THE CITY TO PREPARE ESTIMATES; DIRECTING THE CITY CLERK TO FILE A NOTICE OF ADOPTION OF THIS ORDINANCE WITH THE COUNTY CLERK OF WICHITA COUNTY, TEXAS; DECLARING THAT THIS ORDINANCE AND ALL SUBSEQUENT PRO- CEEDINGS RELATING TO SAID STREET IMPROVEMENT ARE AND SHALL BE PURSUANT TO THE ACT OF THE FIRST CALLED SESSION OF THE FORTIETH LEGISLATURE OF THE STATE OF TEXAS, CHAPTER 106, COMMONLY KNOWN AS ARTICLE 1105b OF VERNON' S TEXAS CIVIL STATUTES ; AND DIRECTING THE CITY CLERK TO ENGROSS AND ENROLL THIS ORDINANCE BY COPYING THE CAPTION OF SAME IN THE MINUTE BOOK OF THE BOARD OF ALDERMEN AND BY FILING THE COMPLETE ORDINANCE IN THE APPROPRIATE ORDINANCE RECORDS OF THIS CITY; PROVIDING AN EFFECTIVE DATE; PROVIDING SUNDRY OTHER MATTERS INCIDENT THERETO, AND DECLARING AN EMERGENCY. Moved by Alderman Schenk that Ordinance No. 2100 be passed and that the low bid of J. F. Foster and Sons of $91, 792 . 35 be accepted. 655 Item 7 Motion seconded by Alderman Hill, and passed by the following vote: cont' d. Ayes: Aldermen Burross, Hill, Claytor, Schenk and McBride. Nays: None V8 Memorandum from John P. Ruhmann, Director of Public Services to Jack Davis, City Manager, for water and sewer relocations for street {_ f improvement program. On June 22, 1964, the City Council authorized pre- parations of plans and the advertising for bids for water and sewer relocations in the estimated amount of $26, 500 for utility works on Taft Street, Maurine Street and F.M. Road 369. These plans were prepared by Joe E. Ward, and bids were received at 2: 30 P.M. , July 24. Only one bid was submitted in the amount of $40, 464.50 . It is believed this bid is too high and that the only satisfactory solution to this problem is for the City to do this work themselves. Mr. Davis, City Manager, recommended that this bid be rejected, and that the City be authorized to do the work itself. Mr. Davis further stated this would involve adding some personnel and buying equipment, but stated that this equipment could be used in other projects. Moved by Alderman McBride that this bid be rejected and authorize Mr. Davis, City Manager, for the City to do this work themselves. Motion seconded by Alderman Schenk and carried unanimously. v''' ✓9 Memorandum from J. F. Farlow, Jr. , Director of Public Works, to Jack Davis, City Manager, relocation and construction of buildings for Street Department. Due to the construction of the proposed Police Station buildingat the present location of the Street Department yard located at Seventh and Holliday, it is necessary to relocate the Street Department facilities to the City-owned property adjacent to Riverside Cemetery, which also houses the Sanitation Department. Plans and specifications for construction of new facilities have been prepared by Pond and Bellamy, Architects, for the proposed Police building. The estimated cost of the new Street Department complex is $95, 000, which includes buildings and yard paving and utilities. Mr. Davis stated that the new Police Station is to be built at the site of the present Street Department facilities, that the City will be saving about $40, 000 for the cost of the land. This saving will be reapplied to the erecting of the Police Station. It will be larger than originally anti- cipated, due to the $40,000 saving. It is recommended that permission be given to advertise for bids for construction of the buildings and for construction of necessary utilities. Moved by Alderman McBride that authorization be granted for permission to be given to advertise for bids for relocation and construction of buildings for the Street Department. Motion seconded by Alderman Burross and carried unanimously. / V10 Memorandum from Bill Ryan to Jack Davis, City Manager, requesting that the City Manager be given authority by the Board of Aldermen to enter into negotiations with local contractors for the purchase and installation of approximately five to seven tons of additional air conditioning in the Federal Aviation Agency and the U. S. Weather Bureau offices at Municipal Airport. The need for this supplemental cooling equipment in these offices is brought about by the heat generating qualities of the radar and radio equipment which is used 24 hours a day. The estimated cost of this pro- ject is between $1, 500 and $2,000 . Moved by Alderman Burross to grant Jack Davis, City Manager, per- mission to negotiate for additional air conditioning system for the F.A.A. I 656 and U. S. Weather Bureau offices at Municipal Airport. Motion seconded by Alderman Claytor and carried unanimously. At this time Mayor Wallander asked if anyone had any comments to make. As no one wished to be heard, it was moved by Alderman Claytor that the meeting be adjourned. Motion seconded by Alderman Schenk and passed unanimously. The Board of Aldermen then adjourned at 9:45 A.M. PASSED AND APPROVED this the JQ�L—day of ( - 1964. Mayor ATTEST: City C rk