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Min 01/16/1973 685 Wichita Falls, Texas Memorial Auditorium Building January 16, 1973 Items 1 & 2 The Board of Aldermen of the City of T�Tichita Falls, Texas, met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 10:00 o'clock A.M. , with the following members present. J. Winston Wallander Mayor Harry Campsey X Harrison E. Taylor Larry Lambert Aldermen Willard Still J. C. Boyd, Jr. Mrs. Peggy McCullough Gerald Fox City Manager H. P. Hodge, Jr. City Attorney Wilma J. Thomas City Clerk The invocation was given by Alderman Lambert. Item 3 Moved by Alderman Campsey that minutes of the meeting held December 19, 1972, be approved. Motion seconded by Alderman Lambert. Alderman Still mentioned that Mrs. McCullough's presence was not noted in these minutes as being in attendance, and should be so noted. i The motion carried unanimously. Item 4a A proposed resolution was presented accepting the Highway Commission Minute Order 66991 approving Metropolitan Improvement Program on Kemp Boulevard from Midwestern Parkway to 500 feet north of Southwest Parkway. RESOLUTION NO. 1373 BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS, THAT: The provisions of Minute Order No. 66991 passed by the Texas Highway Commission on December 11, 1972, a copy of which is attached hereto, and is made a part there- of, providing for assistance in the construction of additional lanes parallel to the existing roadway on Kemp Boulevard from 500 feet north of F.M. Highway 369 northward to near Midwestern Parkway are acceptable to the City of Wichita Falls. It is hereby ordered that the City of Wichita Falls cooperate with the Texas High- way Department and fulfill its obligation so stipulated in said Minute Order as being the responsibilities of the City. BE IT FURTHER RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , THAT: The City of Wichita Falls desires the State Highway Department to include the City's portion of the work in the State's construction contract, and the City Manager of the City of Wichita Falls is hereby authorized to enter into a fixed sum agreement with the State Highway Department for such work and its cost as may be mutually agreed upon. Moved by Alderman Still that Resolution No. 1373 be passed. 686 Item 4a, cont'd. Motion seconded by Alderman Campsey. Alderman Boyd inquired if the City would do the actual construction, and Ernest Lillard, Director of Public Works, explained that the State would perform the work. The motion was carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None. Item 4b A proposed resolution was presented accepting Highway Commission Minute Order 66992 approving Metropolitan Improvement Program on Call Field Road from McNiel to Fairway. RESOLUTION NO. 1374 BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS , THAT: The provisions of Minute Order No. 66992 passed by the Texas Highway Commission on December 11, 1.972, a copy of which is attached hereto, and is made a part there- of, providing for assistance in the widening and resurfacing of the pavement on Midwestern Parkway (Call Field Road) from Fairway Boulevard eastward to McNiel Ave- nue are acceptable to the City of Wichita Falls. It is hereby ordered that the City of Wichita Falls cooperate with the Texas Highway Department and fulfill its obligation so stipulated in said Minute Order as being the responsibility of the City. BE IT FURTHER RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City of Wichita Falls desires the State Highway Department to include the City's portion of the work in the State's construction contract, and the City Manager of the City of Wichita Falls is hereby authorized to enter into a fixed sum agreement with the State Highway Department for such work and its cost as may be mutually agreed upon. Moved by Alderwoman McCullough that Resolution No. 1374 be passed. Motion seconded by Alderman Boyd. Alderman Lambert inquired if there would be participating costs by the City on this project. Ernest Lillard explained that there would be none. Alderman Still remarked that the intersection of Call Field Road and McNiel would be signal- ized. The City Manager explained that the signal will be installed at this inter- section prior to the street repair, and that the road construction will not affect the traffic signal installation. The motion was carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None. l Item 4c A proposed resolution was presented authorizing the City Manager to execute an extraterritorial jurisdiction agreement with the City of Burkburnett. RESOLUTION NO. 1375 RESOLUTION APPROVING AGREEMENT APPORTIONING EXTRATERRITORIAL JURISDICTION BETWEEN WICHITA FALLS AND BURKBURNETT. WHEREAS, the extraterritorial jurisdiction of the City of Wichita Falls, 687 Item 4c, cont'd. Texas and the extraterritorial jurisdiction of the City of Burkburnett, Texas over- lap, and the two cities desire to apportion such overlapped area by mutual agree- ment of the governing bodies of such cities, in accordance with Section 3.B of Article 970a, Vernon's Annotated Civil Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS, THAT: That certain agreement, a copy of which is attached hereto, whereby the cities of Wichita Falls and Burkburnett apportion the overlap of their extraterritorial jurisdiction, is hereby approved, and the City Manager is authorized to execute the same for the City of Wichita Falls. Moved by Alderman Still that Resolution No. 1375 be passed. Motion seconded by Alderman Lambert, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None Item 4d A proposed resolution was presented authorizing the City Manager to file an application for a Comprehensive Planning Assistance Grant with the Department of Housing and Urban Development. The City Manager explained that this had been author- ized by the Council earlier in the amount of $56,213, and that this resolution would only modify the amount of money earmarked for Wichita Falls to $50,000. RESOLUTION NO. 1376 WHEREAS, the City of Wichita Falls does not have an adequate and complete comprehensive plan for the development of the city, and such a plan is essential to the implementation of the Urban Development Goals which were adopted by the Board of Aldermen by Resolution No. 1269; and, WHEREAS , Federal funds for such project are available under the provisions of Title VII, Section 701 of the Housing Act of 1954, Public Law 83-560, as amended by Public Law 89-117, through the Department of Housing and Urban Development; and, WHEREAS, the City Planning Department has prepared an application for a grant in the amount of $50,000.00 for the purpose of financing the necessary studies, surveys and publications required for the completion of such a comprehensive plan. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS , THAT: SECTION 1. Gerald G. Fox, City Manager, is authorized and directed to complete and file the application for such grant with the Department of Housing and Urban Development; the City Manager is further authorized to sign any necessary documents requested to carry out and complete such project on behalf of the City. SECTION 2. With regard to this grant, the City shall follow Title VIII of the Civil Rights Act of 1968, which provides that it is the policy of the United States to provide, within constitutional limitations, fair housing throughout the United States, and requires the Secretary of Department of Housing and Urban Devel- opment to administer the department's programs and activities in a manner affirm- atively to further the policies of such Title VIII. SECTION 3. With regard to this grant, the City agrees to follow the Equal Employment Opportunity Clause contained in Part II, Terms and Conditions, Compre- hensive Planning Grant Agreement, which provides that the grantee shall not dis- criminate against any employee or applicant for employment because of race, color, religion, sex or national origin, and will take affirmative action to insure equal opportunity in its employment practices. SECTION 4. This resolution supersedes Resolution No. 1366 adopted on November 21 , 1972. 688 Item 4d, cont'd. Moved by Alderman Taylor that Resolution No. 1376 be passed. Motion seconded by Alderwoman McCullough. Alderman Boyd inquired what had been done regarding this grant. Stephen Ondrejas, Director of Planning, explained that the base mapping project is being funded by this program. They are working toward 400 maps - 80 of them have been completed, and they are working on 150. This will allow completion of additional base maps and overlays in the second year. Land use control is being funded in this program. A committee is working on it at this time. There is also a new city master plan which is approximately 40 percent complete at this time. It will probably be ready for review in 30 days. In Housing and Community Develop- ment, they are trying to determine what the housing needs of the community are. They are working on a report to be presented probably in June. Mr. Ondrejas mentioned the uses of mapping needs of various departments. They design a base map and place an overlay on the base map to provide information needed by each respective department. These maps will be continually updated through the sub- division process. The base map will be kept updated, and the overlays will not require much modification, which will save on costs. Alderman Taylor inquired how they determine when the housing needs of the city have been met. Mr. Ondrejas mentioned that they would investigate how many units we have that are overcrowded, what affect the new units have had on the overall project, etc. The motion was carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None Item 4e A proposal by The Help Center was discussed. They are requesting that the City and County waive future lease payments on the Rose and Baylor Street property, and deed the property to The Help Center. This request is based on their financial condition, and their desire to borrow money on this property to provide sufficient cash to meet their present obligations. City Manager Gerald Fox explained the lease-purchase agreement which we have with The Help Center. The City, County, and School District provides money for support. The City's contribution of $30,125 for 1972-73 would be reduced by $6,600 for the lease-purchase agreement. They are requesting that a deed be issued to The Help Center in order that they may mortgage the property, and repay the lease to the City over a period of time. Dick Waggoner, a member of the Board of Directors, introduced Mr. Zug, the new Executive Director of The Help Center. It was pointed out that $140,000 has been spent on improvements to the property. In order for the Center to take care of its liabilities , they need to borrow money on the property. They are asking that the City and. County waive the balance of payments on the lease-purchase agree- ment. Mr. Zug explained that they want to expand the mental health and mental re- tardation programs , as well as continue the service they have. Local funds are now over-extended. If the title were deeded to them, they would have $12,000 in match funds for a grant, as well as being able to mortgage the property to provide more services to the community. He stated that they staff from the Texas State Mental Health and Mental Retardation operated the center for about two months. They have made several recommendations. The State made a gift of $15,000 to the Center during the month of November. He also explained that they provide liason with H.E.W. He has explored the possibility for obtaining more grants. Some are 90% federal, 10% local match. Some are 75-25%; some are 52% local, 48% federal. The State has requested of the legislature additional funding for MHMR. If this request is granted, the local center could be eligible for in excess of $200,000. Mr. Zug feels that with proper administration, they could be fiscally responsible. He stated that they cannot apply for grants without having local matching funds in hand. He stated that they are approximately $72,000 in arrears for unpaid social security, unpaid insurance benefits for employees, and payment for remodel- ing costs. Mr. Zug stated that he feels the Center has been over-staffed. They are down 22 staff members at the present time, with 43 now. It was his belief that the Board acted on confirmation from the staff that funds were available when in fact they were not. 689 Item 4e, cont'd. Moved by Alderman Still that action on this matter be postponed until they are able to see the results of the auditing report, and discuss this with the staff of Mental Health and Mental Retardation. Motion seconded by Alderman Boyd, and carried unanimously. Item 5a Bids were considered on an annual supply of automobile storage batteries. The low bidder did not meet specifications on any of the 13 different groups of batteries, and it was recommended that the next low bidder, Southland Batteries , be awarded the bid in the net amount of $4,455.71. They were under minimum specifications on two batteries , but since all bidders had exceptions bid, it was determined that Southland was the lowest acceptable bidder. Moved by Alderman Taylor that the bid for batteries be awarded to Southland Batteries, as recommended. Motion seconded by Alderman Boyd, and carried unanimously. Item 5b ! r Bids were considered for an annual supply of oil and grease. �r Moved by Alderman Still that the low bid be awarded to American Petrofina Company in the amount of $8,941.80 for an annual supply of oil and grease. Motion seconded by Alderman Taylor, and carried unanimously. Item 5c It was recommended that the low bid for an estimated annual supply of diesel fuel (70,000 gallons) be awarded to Chester Wood Oil Company in the amount of $.1275 per gallon, or a net amount of $8,925.00. Moved by Alderwoman McCullough that the bid be awarded as recommended. Motion seconded by Alderman Campsey, and carried unanimously. Alderman Lambert mentioned the recent gas crisis, inquiring if there is any- thing this City Council can do to alleviate the situation. The City Manager mentioned their political rate making power with the Railroad Commission to provide rates of return for gas companies to explore for more gas. Alderman Campsey explained the shortage, stating that the gas company sells heavily to the electric company, and due to the long summer and extremely cold extended weather, it did not allow the gas company to build up a reserve in their storage tanks. tt r Item 5d Bids were considered for a portable air compressor for the Street Department. The low bid of J. W. Bartholow Company did not meet specifications ; however, their E.. t low alternate bid in the amount of $3,645.00 does meet specifications , and it was recommended that the bid be awarded to them in that amount. Moved by Alderwoman McCullough that the low alternate bid of J. W. Bartholow in the amount of $3,645.00 be accepted for a Le Roi 170RG2-U air compressor. Motion seconded by Alderman Campsey, and carried unanimously. Item 5e Bids were considered on a four-wheel front end loader for the Street Department. i 690 Item 5e, cont'd. Moved by Alderman Still that the low net bid of Trinity Equipment Company be accepted in the amount of $11,902.89. Motion seconded by Alderman Campsey, and carried unanimously. Total cost maintenance was discussed. Alderman Boyd inquired why total cost maintenance was not bid. Clark Hart, with Trinity Equipment in Fort Worth, stated that they do not have total cost maintenance. The reason they do not bid it is because it would not cover customer abuse. It would also cost the customer more money if they guaranteed total cost maintenance. v Item 6 A proposed resolution was presented approving a change order and final estimate to the contract with Crookham and Vessels, Inc. , for sanitary sewer improvements in Arrowhead Industrial District. The main line was extended across the full length of the property because Fan Coach Company paved the entire property, and it would be less expensive to lay the line before the paving was done, making the line a- vailable for other property east of Fan Coach. RESOLUTION NO. 1377 WHEREAS, the City of Wichita Falls and Crookham and Vessels, Inc. entered into a contract dated September 19, 1972, wherein said contractor agreed to con- struct certain Sanitary Sewer Extensions, Project 89-168-06; and, WHEREAS, said improvements have been completed in accordance with plans and specifications; and, WHEREAS, a change order and a final estimate have been submitted on this pro- ject, which final estimate shows a total amount of work done as $25,438.50, of which $7,577.10 has previously been paid to the contractor, leaving a balance due of $17,861.40. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS , THAT: The construction of such sanitary sewer extensions is accepted by the City of Wichita Falls, the change order and final estimate is approved, and the City Manager is directed to pay the said Contractor the amount due as shown on such estimate. Moved by Alderman Still that Resolution No. 1377 be passed approving the Change Order and final estimate, and that Joe Smith and his department be commend- ed in foreseeing this problem and saving the City money. Motion seconded by Alderman Boyd, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None. Item 7 r � t Permission was requested to advertise for bids for the following: a. Annual supply of chemicals for Health Unit's vector control program b. Two utility tractors for Parks and Recreation Department c. Annual supply of fertilizer for Parks and Recreation Department d. Traffic control equipment for seven intersections. Moved by Alderman Boyd that authority be granted to advertise for bids as requested. Motion seconded by Alderman Campsey, and carried unanimously. 691 Item 8 Moved by Alderman Taylor that minutes of the meetings of the following boards be received. I� a. Planning Board - December 13, 1972 b. Aviation Advisory Board - December 20, 1972 Motion seconded by Alderman Still. Alderman Still inquired concerning the airport master plan. The City Manager explained that they were taking some preliminary steps before bringing it to the Council. Alderman Boyd questioned the FHA standards of condominiums mentioned in the Planning Board minutes. Stephen Ondrejas explained that he felt FHA's regula- tions regarding density were too restrictive. The motion was carried unanimously. Item 9a It was recommended that a public hearing be set for February 20, 1973, on demolition of certain hazardous structures. Notices have already been given; however, most owners have not complied. Moved by Alderman Still that a public hearing be held on February 20, 1973, for removal of certain hazardous structures. Motion seconded by Alderman Boyd, and carried unanimously. Item 9b Mayor Wallander recommended the following appointments to the Hospital Board, subject to their acceptance. a. Leroy Daniel, term April 1, 1973 to April 1, 1975 b. W. B. Featherston, term April 1, 1972 to April 1, 1974 C. J. B. Jarratt, term April 1, 1972 to April 1, 1974 Moved by Alderman Lambert that the recommended appointments be approved. Motion seconded by Alderman Still, and carried unanimously. j r; Item 9c i A proposed ordinance was presented making appropriations from the Revenue Sharing Account for various projects totaling $523,750. ORDINANCE NO. 2760 AN ORDINANCE MAKING AN APPROPRIATION FROM THE REVENUE SHARING FUND TO PROJECT NUMBERS LISTED BELOW, AND DECLARING AN EMERGENCY. Moved by Alderman Boyd that Ordinance No. 2760 be passed. Motion seconded by Alderwoman McCullough, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None. �-' City Manager Gerald Fox reminded the Council of the Management Skills training 1 program, and invited them to attend with the Directors at 2 :00 o'clock today in the Council Conference Room. The Mayor adjourned the meeting at 11 :31 A.M. PASSED AND APPROVED this day of Zcc 1973. ATTEST: Mayor City Cle