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Min 06/06/1972 i 580 I Wichita Falls Texas Memorial Auditorium Building June 6, 1972 Items 1 & 2 The Board of Aldermen of the City of Wichita Falls, Texas, met in called session on the above date in the Council Room of the Memorial Auditorium Building at 10:00 o'clock A.M. , with the following members present: J. Winston Wallander Mayor Harry Campsey X Harrison E. Taylor Larry Lambert Aldermen Willard Still J. C. Boyd, Jr. X Peggy McCullough Gerald Fox City Manager H. P. Hodge, Jr. City Attorney Wilma J. Thomas City Clerk The invocation was given by Alderman Lambert. Item 3 Moved by Alderman Campsey that minutes of the meetings held May 16 and May 22, 1972, be approved. Motion seconded by Alderwoman McCullough, and carried unanimously. Item 4a A proposed Ordinance No. 2714 was presented regulating excavation operations around Wichita Falls. Moved by Alderman Boyd that any action on this proposed ordinance be post- poned until the next regular meeting of the Council. Motion seconded by Alderman Campsey, and carried unanimously. II' Item 4b - - - - - - - - - A proposed ordinance was presented amending the authorized Civil Service strength of the Fire Department. ORDINANCE NO. 2715 AN ORDINANCE AMENDING SECTION 15-127 OF THE CODE OF ORDINANCES OF THE CITY OF WICHITA FALLS BY DELETING THE CLASSIFICATION "MECHANIC-ALARM MAIN- TENANCE". Moved by Alderman Still that Ordinance No. 2715 be passed. Motion seconded by Alderman Campsey, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None Item 5a A proposed resolution was presented officially approving the names of Lake Kemp, Lake Kemp Dam, Lake Diversion, and Lake Diversion Dam, as requested by the Texas Water Rights Commission. a ', 581 Item 5a, Cont'd. r` RESOLUTION NO. 1311 WHEREAS, the City of Wichita Falls, Texas and Wichita County Water Improve- ment District No. 2 are the owners of two reservoirs and dams located on the Wichita River (also known as the Big Wichita River) which dams and reservoirs were constructed under authority of Permit No. 504 issued by the Texas Board of Water Engineers on March 22, 1921; and WHEREAS, these reservoirs have been commonly known as Lake Kemp and Lake Diversion, but they have never been officially named, and the Texas Water Rights Commission has requested that the City and the Water Improvement District designate official names for such reservoirs , or impoundments, and dams. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, ACTING IN AGREEMENT WITH WICHITA COUNTY WATER IMPROVEMENT DISTRICT NO. 2, THAT: That certain main dam on said Wichita River (also known as Big Wichita River) in Baylor County, Texas, authorized by such Permit No. 504 is hereby officially designated Lake Kemp Dam, and the reservoir or impoundment immediately upstream from said dam is officially designated Lake Kemp; that certain diversion dam on said Wichita River (also known as Big Wichita River) in the northwest corner of Archer County, Texas, authorized by such Permit No. 504 is hereby officially designated Lake Diversion Dam, and the reservoir or impoundment immedi- ately upstream from said dam is officially designated Lake Diversion. Moved by Alderman Campsey that Resolution No. 1311 be passed. Motion seconded by Alderwoman McCullough, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None Item 5b A proposed resolution was presented authorizing the City Manager to renew the contract with Goodyear Tire Company to provide tires for city buses. RESOLUTION NO. 1312 BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: That certain supplemental agreement, a copy of which is attached hereto, between the City of Wichita Falls and the Goodyear Tire & Rubber Company, pro- viding for the leasing of bus tires to the City, is hereby approved, and the City Manager is authorized to execute the same for the City of Wichita Falls. Moved by Alderman Taylor that Resolution No. 1312 be passed. Motion seconded by Alderman Lambert. The question was posed on the possibility of any other firm being able to provide these tires. Eddie Whitnell explained that there are few companies who handle this type of tire. The City Manager also explained that we receive some credits from Goodyear on the purchase of these tires, and that the price we are paying is very competitive. Mr. Whitnell further explained that at the end of this three-year period, we should be at the break-even point on these tires. Tires are leased on a mileage basis. The motion for passage of Resolution No. 1312 was carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None f 582 Item 5c A proposed resolution was presented concerning relocation assistance on the Lucy Park project. These assurances were requested by HUD to complete our application for funds to develop Lucy Park. RESOLUTION NO. 1313 WHEREAS, the City of Wichita Falls has filed with Department of Housing and Urban Development an application for a grant for acquisition of some additional land for and development of Lucy Park, which application and project have been assigned number OSL-TX-06-16-1020, and the City has been requested to give certain assurances with respect to relocation requirements under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS , THAT: The City of Wichita Falls hereby assures that it has authority under applicable state and local law to comply with Section 210 of the Federal act entitled "The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970", approved January 2, 1971 (Public Law 91-646) and certifies, assures , and agrees that, notwithstanding any other provision set forth in any application, contract, or agreement with respect to such application OSL-TX-06-16-1020: (1) Fair and reasonable relocation payments and assistance shall be provided in accordance with Sections 202, 203, and 204 of the Act and applicable HUD regula- tions, to or for families, individuals , partnerships, corporations or associations displaced as a result of the instant project; (2) Relocation assistance programs offering the services described in Section 205 of the Act shall be provided to such displaced families, individuals , partnerships, corporations or associations in the manner provided under applicable HUD regulations; (3) Within a reasonable time prior to displacement, decent, safe, and sanitary replacement dwelling will be available to such displaced families and individuals in accordance with Section 205(c) (3) of the Act; and (4) The costs to the Applicant of providing payments and assistance here- under shall be borne in accordance with Section 211 of the Act; and (5) The Applicant will execute such amendments to applicable contracts and agreements and execute, furnish, and be bound by such additional documents as the Secretary of Housing and Urban Development shall determine necessary to effectuate or implement the assurances provided herein. (6) Affected persons will be adequately informed of the benefits, policies and procedures provided in these Regulations; (7) The relocation process will be carried out in such a manner as to provide displaced persons with uniform and consistent services, and displacement housing under Section 42.120 will be available and the same range of choices with respect to such housing will be offered to all displaced persons regardless of race, color, religion or national origin pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) , Title VIII of the Civil Rights Act of 1968 (42 U"S'.C. 3501, et sec .) , and Executive Order 11063 (27 F.R. 11527) . This resolution is hereby made part of and incorporated in any contract or agreement or any supplements and amendments .thereto, relating to the above identi- fied application and shall be deemed to supersede any provisions therein to the extent that such provisions conflict with the assurances or agreements provided herein. Moved by Alderman Still that Resolution No. 1313 be passed. Motion seconded by Alderman Taylor, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None 583 ( Item 5d 1, A proposed resolution was presented authorizing the City to participate with the County in an application for a grant from the Texas Criminal Justice Council for microfilm equipment. The need is great in the Police and Health Departments , especially, for this equipment. It can also be utilized in other departments, such as Municipal Court, Personnel, Finance, Tax, and Parks and Recreation. The City's portion of the cost would be $8,964.00. The County's portion would be $5,438.00. The City Manager explained that local funds will be obtained from Health Department bond funds, which have been retained for this purpose. An additional $2,500.00 from this fund will be used to purchase a reader-printer and storage cabinets for the Health Department. RESOLUTION NO. 1314 WHEREAS, the City of Wichita Falls has a need for a microfilm processing center; and, WHEREAS, Federal funds for such project are available under the Law Enforce- ment Assistance Act, through the Criminal Justice Council; and, WHEREAS, the City, in cooperation with the District Clerk of Wichita County, has requested by application to the Criminal Justice Council approval to activate such microfilm processing center; it is estimated that the total cost of such project will be $54,402.00, of which $40,000.00 will be provided by Federal funds and $14,402.00 will be provided by city and county funds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS , THAT: Gerald G. Fox, City Manager, is authorized and directed to complete and file the application for such grant with the Criminal Justice Council; the City Manager is further authorized to sign any necessary documents requested to carry out and complete such project on behalf of the City; further, any and all documents here- tofore signed on behalf of the City of Wichita Falls by Gerald G. Fox, City Manager, are hereby ratified and confirmed. Moved by Alderman Campsey that Resolution No. 1314 be passed. Motion seconded by Alderman Still, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Lambert, Still, Boyd, and McCullough Nays : None Item 5e rl./ A proposed resolution was presented authorizing the City Manager to file an .,, application with the Civil Service Commission for a training program grant. The City Manager explained that this project would be a pilot program in training for directors , department heads, and top level supervisors. It would be an organ- izational development training for the City. He believes that the benefits we would receive would more than offset the in-kind contributions we would provide. Our efforts are to improve upon the base that we already have. The demands placed on City employees are quite different than it was two to five years ago. The training would be done by a consultant, either private or through the U.S. Civil Service Commission. RESOLUTION NO. 1315 WHEREAS, the City of Wichita Falls has a need to train all its supervisory personnel in basic management skills ; and, WHEREAS, the Civil Service Commission has available Federal funds under the Intergovernmental Personnel Act for grants to state and local governments to support programs and projects designed to improve personnel administration or to train certain employees ; and, WHEREAS, the staff of the City of Wichita Falls has developed and recommended a training program, the estimated cost of which will be $23,500.00, of which 584 Item 5e, Cont'd. $15,000.00 will be funded by the Civil Service Commission under such Act; the balance will be provided by the City by in-kind contributions. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Gerald G. Fox, City Manager, is hereby authorized and directed to complete and file with the Civil Service Commission an application for such grant in the name of the City of Wichita Falls; the City Manager is further authorized to sign any necessary documents requested to carry out and complete such project on be- half of the City; further, any and all documents heretofore signed on behalf of the City of Wichita Falls by Gerald G. Fox, City Manager, are hereby ratified and confirmed. Moved by Alderman Boyd that Resolution No. 1315 be disapproved. Motion seconded by Alderman Lambert. Alderman Boyd stated that in his opinion this is the type of trap the City Council can get itself into. It was his feeling that perhaps the primary purpose of this is to get the federal money which is available. He does not feel that the directors and department heads will be able to improve their jobs substantially by this program. He does not see any merit in this proposal. Alderman Lambert stated that he did not agree that this is a program to capture $15,000 in federal funds. It has some appeal in being able to upgrade managerial skills. He agreed that this type of program is generally worthless in his opinion. For people already working in these capacities, he does not believe it will have much benefit. It might be of help to those in the training process. Alderman Taylor stated that one of the biggest projects in the Air Force is to keep their instructors on their toes , and training is necessary to do this. Alderman Still pointed out that a large part of personnel training that applied in business five years ago might not need to be what is done now, either in City or private enterprise. He asked if the quality of personnel brought in will be of sufficient sophistication and expertise to give our directors and department heads the training that they need, above what they already know and which can do us some good. City Manager Gerald Fox explained that they would choose the firm that would be able to carry out the type of program which they desire our employees to receive. The firm presently at the State Hospital seems entirely satisfactory to them, and will probably be the firm we choose. Alderman Still stated that he is impressed with the knowledge of our director of their own jobs, as well as the jobs of others. Alderman Campsey inquired if we could initiate our own training program. Alderman Lambert stated that probably the reason we have not had this before is lack of funds. The application for a grant would give us the funds for this program. Joe Francis, Director of Personnel, explained that we have 86 directors, depart- ment heads, and supervisors eligible for this training. It was pointed out by the City Manager that the cost would amount to $40.00 to $50.00 per instruction hour. Mr. Fox also explained that some training was done in the beginning stages of our MIS program. Following a question from one of the Council, he also explained that awareness of this program first came from information received on federal legislation passed which affects local governments. Alderman Lambert stated that if the program accomplished what it is designed to do, then it would be good, but he has doubts that it will. He inquired if there is any way that the Council can receive information as to the effectiveness of the worth of this program. The City Manager explained that employee turnover might be one way of assessing its value. Jerry Dunn, Assistant City Manager, explained that he felt this way when the MIS program was initiated. He stated that he did not back it, but now he has changed his mind. The reason that directors know what goes on in other departments is because of this training. Lines of communication have opened up more. Alderman 585 Item 5e, Cont 'd. Still stated that if the consultant can bring more professionalism to our people, then it is a good deal; if not, then it is a bad deal. The motion to disapprove Resolution No. 1315 was lost by the following vote: Ayes : Aldermen Campsey and Boyd Nays : Aldermen Taylor, Lambert, Still, and McCullough Moved by Alderman Lambert that Resolution No. 1315 be adopted. Motion seconded by Alderman Still and carried by the following vote: Ayes : Aldermen Taylor, Lambert, Still, and McCullough Nays : Aldermen Campsey and' Boyd Item 6 • t Change Orders Nos. 1 ($552.00) and 2 ($781.00) , and a supplemental agreement ($1,105.30) to the contract with Gilvin-Terrill, Inc. for the Fort Worth and Denver Railroad Relocation project were requested by Ernest Lillard, Director of Public Works. This is for altered quantities on this project. He recommended that the City Manager be authorized to execute these agreements. Moved by Alderman Taylor that Change Orders Nos. 1 and 2, and the supple- mental agreement on the Railroad Relocation project be approved. Motion seconded by Alderman Boyd, and carried unanimously. Item 7 Moved by Alderman Campsey that minutes of the meetings of the following boards and commission be received. a. Park Board - May 25 , 1972 b. Aviation Advisory Board - May 17, 1972 C. Bicentennial Commission - May 1, 1972 Motion seconded by Alderman Still, and carried unanimously. - - - - - - - - - Item 8 Moved by Alderman Still that water reimbursement contract payments in the amount of $1,504.61, and sewer reimbursement contract payments in the amount of $371.81, be approved for a total amount of $1,876.42, as follows. Elmer L. Dennis and C.W.L. Dennis , Water, Lake View Manor, Section 2, Exhibit A, from April 30, 1971 to April 30, 1972; $578.93 Dennis Construction Company, Water, Belair Addition, Unit No. 1 , Exhibit A, from April 3, 1971 to April 3, 1972; $925.68 Dennis Construction Company, Sewer, Belair Addition, Unit No. 1, Exhibit A, from April 3, 1971 to April 3, 1972; $257.64 Elmer L. Dennis and C.W.L. Dennis, Sewer, Lake View Manor, Section 2, Exhibit A, from April 30, 1971 to April 30, 1972; $114.17 Motion seconded by Alderwoman McCullough, and carried unanimously. ' Alderman Boyd requested that he be notified when the training sessions approved earlier will be held. The City Manager stated that he would notify all of them. r Barbara Glickman, President of the League of Woman Voters, presented several copies of a booklet entitled, Focus on our Public Schools , to the mayor for dis- tribution to various city officials. 586 Moved by Alderman Boyd that the meeting be adjourned. Motion seconded by Alderwoman McCullough, and carried unanimously. The Board of Aldermen adjourned at 11 :05 A.M. PASSED AND APPROVED this day of � 1972. Mayor ATTEST: City Clerk