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Min 03/18/1975 1119 Wichita Falls , Texas Memorial Auditorium Building March 18, 1975 Item 1 The Board of Aldermen of the City of Wichita Falls, Texas, met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 9:00 o'clock A.M. , with the following members present: Max Kruger Mayor Harry Campsey Harrison E. Taylor X Lonny Morrison X Aldermen Joe N. Prothro X J. C. Boyd, Jr. Peggy McCullough X Gerald Fox City Manager H. P. Hodge, Jr. City Attorney Wilma J. Thomas City Clerk Item 2 Moved by Alderwoman McCullough that minutes of the meeting held March 4, 19752 be approved. Motion seconded by Alderman Campsey, and carried unanimously. Item 3 Joanne Bevering, 4511 Shady Lane, appeared as supervisor of the laboratory at Bethania Hospital. She stated that she has worked in hospitals for 20 years. She stated that Bethania Hospital operated in the black in 1974 by $18,000, and inquired why they could operate this way without receiving any money from revenue sharing or other governmental agencies, and Wichita General could not do so? They operated with a 67 percent patient occupancy rate. It seems logical that before any tax monies are appropriated, the Council should employ an efficiency operating team to study their methods of operation. She stated that Bethania did $2143500 worth of charity work last year. Four percent of .their total budget is for indi- gent care and bad debts. City Manager Gerald Fox explained that 11 percent of the total billings at Wichita General Hospital include bad debts and indigent care, with 82 percent for bad debts and 22 percent for indigent care. Mrs. Bevering stated that staff physicians are on call at the emergency room, and that Bethania Hospital does not guarantee the doctor a fee if he does not collect from the patient. It was pointed out that neither does Wichita General guarantee a fee. Mrs. Bevering stated that Bethania has a 94 percent collection rate from the government for Medicare. She stated that percentage of reimbursement is based on a hospital's income and expenses. Alderman Campsey stated that Medicare will not reimburse hospitals for bad debts. Mrs. Bevering stated that Bethania Hospital was losing money on their obstetrics care as pertains to staffing, and it was transferred to General. Alderman Morrison stated that he feels Mrs . Bevering has requested that the facts she presented would justify an investigation. Alderman Campsey pointed out that he is not against Bethania Hospital. He feels we need both hospitals, and that they can work closer together than in the past. Mrs. Bevering stated that there is a complete lack of communication, and a lot of politics (doctors, payroll, and the Boards) which have made cooperation not too desirable. Mrs. Margaret Jarrett, 4124 Blanton, stated that she is a nurse and former employee of Wichita General Hospital. She inquired if the hospital is jointly owned by the City and County, why do they not have a retirement plan as other City and County employees do. The City Manager stated that the properties are not owned by the City and County, but by the Hospital Board. The employees never were considered as City employees even before the legislation in the 1960's. The Hospital Board is a public body. The board members , under state enabling legisla- tion, are appointed by the two governing bodies. The City appoints three, and the County appoints four members. She mentioned that she had been unable to see 1120 Item 3, cont'd. a budget when she worked there. The City Manager stated that he is sure financial reports are available because they are a public body. Mrs. Jarrett stated there has never been a nurse on the hospital board, and she never knew when there was a vacancy. The City Manager stated that all she needs to do is request the members ' terms from the City Clerk and County Clerk. Mrs. Jarrett stated that she feels the costs should be looked into when one hospital is not receiving any, subsidy and operating in the black, and the other hospital is receiving subsidy and operat- ing in the red. She stated that from what she has read in the paper that Wichita General receives more private contributions than does Bethania. Alderman Boyd noted that the City is being asked to increase its contributions to the hospital by 50 percent. If we continue on the basis that we are now, we will contribute one-third of it. Now we have been asked to contribute one-half. Mr. Jarratt previously stated that the City had no legal responsibility to support the hospital. He feels we should determine what the County's legal responsibili- ties are. City Attorney H. P. Hodge stated that with regard to indigent care, each commissioners ' court shall provide for the support of paupers who are unable to support themselves, who are residents of the County. This includes medical care. The Commissioners ' Court shall provide for sending indigent sick to the public supported hospital. There is no legal responsibility on the City to pro- vide for indigent care support. The City Manager stated that in the state enabling act creating the hospital board, it authorizes City and County to expend funds for the needy. Alderman Boyd read from the 1963 citizens committee report regard- ing the ratio of costs of support and indigent care. He stated that he fails to see why this ratio should be changed. He feels that it was a mistake for the hospital board to make this request, and that the publicity the City has received is unfair. Alderman Taylor stated that he does not think it has been suggested that we permanently change the percentage. We are talking about giving the hospital an additional $80,000. We are not talking about indigent care, but deficits in the hospital. A few weeks ago he voted to contribute in excess of one-half million dollars for a swimming pool. He also mentioned $200,000 for a senior citizens ' building. He also mentioned the meals on wheels program. He feels we should give the hospital $80,000 now, and work out future arrangements with them later. Alderman Morrison stated that by paying one-third of the costs, we are eliminating all but $10,000 of the hospitals ' deficiency, excluding indigent care. He stated there is no question in his mind, nor does he believe there is in the mind of any council member, that the City should support the hospital, or that it was not justified. The question relates to the degree of support. He feels there has not been any basis presented to the Council to change the ratio of support. Alderman Prothro commented on the amount of money spent for indigent care, staff patients, and bad debts. Alderman Ca mpsey inquired how a pauper is determined. City Attorney H. P. Hodge explained that the statute says those who cannot support themselves. Alderman Campsey wondered how many of those could not support them- selves. Since that time many things have happened that the Committee did not know about which would change the ratio. Medicare has come along, and the ratio of its collection. He feels that it is to our advantage to have the hospital located in Wichita Falls, and it is well worth the City to pay for it. He stated that he wanted to look at the position of the County on this. As long as we have revenue sharing money it is all right, but if we do not have it they only have certain areas in which they can collect this money. Part of their revenue goes to the State. All of Wichita Falls taxes stay in the City. A lengthy discussion followed, with a motion being made and seconded to support the General Hospital on the basis of $120,000 as requested by them. Alderman Morrison pointed out that there are other years to consider besides this year. He does not know what major changes have occured since 1963. He feels that medicare supports the committee report in 1963 because part of the costs are being borne by the government, and we should have less indigents. He fails to see any basis for change at this time. An amendment to the motion was made and seconded to allow the City representation in the budget process of Wichita General Hospital. A substitute motion was made as follows : Moved by Alderman Boyd that no change be made in the present one-third, two- thirds ration, and that the hospital board be asked to go back to the County for the remainder of the money they need. Motion seconded by Alderman Morrison, and lost by the following vote: 1121 Item 3, cont'd. Ayes : Aldermen Morrison, Boyd, and McCullough Nays: Mayor Kruger, Aldermen Campsey, Taylor, and Prothro The original motion and amendment were withdrawn. j Moved by Alderman Prothro that the City Manager or his appointed representa- tive be given representation in the budget process for Wichita General Hospital; that a budget be submitted jointly to the County Commissioners and City Council on or before August 1 of each year for the General Hospital fiscal year beginning October 1, and that the Wichita Falls General Hospital adopt a budgetary account- ing procedure, making monthly reports on the budget to the Council and County Commissioners. Motion seconded by Alderman Boyd, and carried by the following vote : Ayes : Aldermen Campsey, Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. ORDINANCE NO. 2960 AN ORDINANCE MAKING AN APPROPRIATION FROM THE REVENUE SHARING FUND TO PROJECT NUMBERS LISTED BELOW, AND DECLARING AN EMERGENCY. Moved by Alderman Campsey that Ordinance No. 2960 be passed, appropriating $80,000 for the General Hospital. Motion seconded by Alderman Taylor, An amendment to the motion was moved by Alderman Boyd to clarify that this action in no way abrogates the one-third, two-thirds allocation of funds. Motion seconded by Mayor Kruger. City Manager Gerald Fox pointed out that they anticipate receiving approxi- mately $55,000 in revenue sharing receipts by the end of this fiscal year, and that by this action they will be appropriating more than is anticipated to be received. The amended motion was carried by the following vote: Ayes: Mayor Kruger, Aldermen Campsey, Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. The original motion was carried by the following vote: Ayes: Mayor Kruger, Aldermen Campsey,, Taylor, and Prothro Nays : Aldermen Morrison, Boyd, and McCullough i Item 5a A proposed resolution was presented commending General Petit (Retired) for service to the community. RESOLUTION NO. 1639 RESOLUTION COMMENDING MAJOR GENERAL ROBERT L. PETIT FOR OUTSTANDING SERVICE TO THE NATION AND TO THE COMMUNITY. WHEREAS, on February 28, 1975, Major General Robert L. Petit concluded his three year tour of duty as commander of Sheppard Technical Training Center, and retired from the United States Air Force after thirty four (34) years of outstand- ing service; and, WHEREAS, during his military career, General Petit served his nation with distinction in many varied capacities , from fighter pilot to important administra- tive positions, throughout the world; and, 1122 Item 5a, cont'd. WHEREAS, while serving as commander of Sheppard, General Petit not only pro- moted the effectiveness of the military base, but also actively sponsored such activities as the Sheppard Air Force Base Community Relations Council for the purpose of attaining a high degree of 'understanding and cooperation between the base and the citizens of the surrounding area; and, WHEREAS, General Petit made many contributions to the community, by authorizing the improvement projects at Lucy Park and Lake Wichita, by opening certain schools at Sheppard to non-military personnel, and by encouraging personnel on his staff to participate and serve on local boards and commissions. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Major General Robert L. Petit is hereby highly commended for his outstanding service to his nation and to the community, and best wishes are extended to him and Mrs. Petit for their future health and happiness. Moved by Alderman Campsey that Resolution No. 1639 be passed. Motion seconded by Alderwoman McCullough, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. The resolution was presented to General Petit by Mayor Kruger. General Petit responded by stating that one of the pleasures of being Commander at Shep- pard Air Force Base was that of working with the citizens of Wichita Falls. A recess was called at 11:15, and the meeting resumed at 11 :25. r Item 4a A proposed ordinance was presented releasing a lien for street purposes in Newcomb Downs Subdivision, Section 2. r ORDINANCE NO. 2961 ORDINANCE RELEASING LIEN AND OBLIGATION TO CONSTRUCT STREET ON 6.15 ACRE TRACT OUT OF BLOCKS 42 AND 86 OF THE HIGHLAND IRRIGATION SUB- DIVISION. Moved by Alderman Taylor that Ordinance No. 2961 be passed. Motion seconded by Alderman Campsey, and carried by the following vote : Ayes : Aldermen Campsey, Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. Item 4b A proposed ordinance was presented approving overhang into public alley on Lot 1, Block 246, Original Townsite. j ORDINANCE NO. 2962 AN ORDINANCE GRANTING AUTHORITY TO THE MRO GROUP TO CONSTRUCT A ROOF OVERHANG INTO THE PUBLIC ALLEY IN BLOCK 246 OF ORIGINAL TOWNSITE, CITY OF WICHITA FALLS , TEXAS. Moved by Alderman Campsey that Ordinance No. 2962 be passed. Motion seconded by Alderman Boyd, and carried by the following vote: Ayes: Aldermen Campsey, Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. 1123 Item 5b A proposed resolution was presented appointing an alternate judge for the election to be held April 1, 1975. RESOLUTION NO. 1640 RESOLUTION APPOINTING AN ALTERNATE PRESIDING JUDGE FOR THE REGULAR MUNICIPAL ELECTION OF APRIL 1, 1975. WHEREAS, by Resolution No. 1628, dated February 18, 1975, the Board of Aldermen called the regular municipal election to be held April 1, 1975, and appointed the Presiding Judges and Alternate Presiding Judges ; and, WHEREAS, Mrs. Venita Enloe was appointed Alternate Presiding Judge at City Box Number 12, and she will be unable to act as such; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Mrs. Peggy Gentry is hereby named and appointed Alternate Presiding Judge at said election at City Box Number 12 (being County Precincts Numbers 16, 57 and 59, Rider High School, 4611 Cypress, in place of Mrs. Venita Enloe. Moved by Alderman Campsey that Resolution No. 1640 be passed. Motion seconded by Alderwoman McCullough, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. Item 5c Discussion was held on modification of Boys Club leases at Lake Kickapoo. The City Manager stated that we presently have two leases in existence with the Boys Club. They have requested that both leases be combined as far as expiration is concerned, and that rental be decreased from $80.00 to $1.00 per year. A motion was made and seconded to approve an amendment as outlined above. A substitute motion was moved by Alderman Morrison to table this request until the next council meeting, and that the City Manager furnish the Council with informa- tion on whether this land should be retained by the City of Wichita Falls. Motion seconded by Alderman Prothro, and carried by the following vote: Ayes : Aldermen Morrison, Prothro, Boyd, and McCullough Nays : Aldermen Campsey and Taylor. i i Item 5d Discussion was held on a lease agreement with Senior Citizens Services of North Texas, Inc. Alderman Morrison stated that some changes had been suggested by the Senior Citizens , and that he also has some suggestions. He suggested that the lease should itemize equipment to be furnished. With respect to furnishings, such as drapes, chairs , carpets, etc. , we need to recognize that these items can- not be maintained, and that these should be their responsibility. Mr. Erton Tate appeared as building chairman for the Senior Citizens, stating that it is his understanding that the $200,000 would be used for equipment. Tables , carpets, etc. were not anticipated. They were hoping, however, for a deep freeze, range, etc. to prepare their meals-on-wheels. It was agreed to prepare a lease agreement which would spell out the types of equipment. Item 5e {{ A proposed resolution was presented requesting Wichita General Hospital to i initiate discussions on cooperative or shared health care services. I 1124 Item 5e, cont'd. RESOLUTION NO. 1641 A RESOLUTION REQUESTING WICHITA GENERAL HOSPITAL BOARD TO INITIATE STUDIES AND DISCUSSIONS ON SHARING COMMUNITY HEALTH CARE RESOURCES. WHEREAS, Wichita Falls is the medical center for a large part of North Texas and Southern Oklahoma; and, WHEREAS, there are several medical institutions in Wichita Falls which are presently involved in the delivery of health care services to the residents of this region; and, WHEREAS, there could be increased efficiency and economy in the delivery of health care services through a complete study by the health care delivery insti- tutions of sharing functions, services, equipment and facilities ; and, WHEREAS, the reasons or objectives of such shared systems should be: to provide the region with an economical, comprehensive, high quality health care program; to improve the quality of care in member institutions ; to control the con- tinuously rising cost of health care; and to improve the training and skills of health care personnel; and, WHEREAS , the City of Wichita Falls is a partner in the ownership, operation and funding of Wichita General Hospital. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS , THAT: The Wichita General Hospital Board is hereby requested to initiate immediately discussions with governing boards of other health care delivery institutions within Wichita Falls on all areas of possible cooperative or sharing of health care resourses; and, The Wichita General Hospital Board also initiate discussions with other govern- mental agencies within Wichita Falls on the possibility of coordinating or sharing activities ; and, Such discussions include, but are not limited to some of the following services and activities of health care resource's: 1. Blood Bank Services 2. Data Processing Services 3. Business and Accounting Services 4. Collection Activities 5. Laboratory Servicies 6. Radiology Services 7. Pediatric and Obstetric Services 8. Specialized Intensive Care Services 9. Purchasing Procedures 10. Laundry Services 11. Equipment Requirements 12. Equipment Repair 13. Grounds, Site and Building Maintenance 14. Heart Units 15. Psychiatric Units 16. Cobolt Therapy 17. Education and Training of Personnel 18. Personnel Systems 19. Printing and Forms Control; and Said Hospital Board implement cooperative or shared systems as they are approved by the governing bodies; and, The Wichita Falls Board of Aldermen be apprised monthly in writing of the pro- gress being made in these discussions and implementations ; and, If said Hospital Board believes it appropriate to employ services of "outside" consultation for this detailed and comprehensive study of shared services, that the Board of Aldermen be approached to assist in funding such assistance. 1125 Item 5e, cont'd. Moved by Alderman Boyd that Resolution No. 1641 be passed. Motion seconded by Alderman Prothro, and carried by the following vote: Ayes : Aldermen Campsey, Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. Moved by Alderman Prothro that the City Manager pursue the subject of an efficiency study for Wichita General Hospital, including who would be capable of performing it, and report back to the Council by April, if possible. Motion seconded by Alderman Morrison, and carried by the following vote: Ayes : Aldermen Taylor, Morrison, Prothro, Boyd, and McCullough Nays : None. (Alderman Campsey abstained from voting) . i Item 6a Discussion was held on award of bids for radio maintenance contract. Only one bid was received; however, one firm submitted a No Bid, stating that they were unable to meet all the requirements as well as determine what type of equip- ) ment is to be serviced - tube or transistor. / RESOLUTION NO. 1642 I r RESOLUTION ACCEPTING BID AND AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT WITH BOB BROWN, dba BOB'S COMMUNICATION SERVICE, WICHITA FALLS, TEXAS, FOR RADIO MAINTENANCE FOR A ONE-YEAR PERIOD. WHEREAS, the City of Wichita Falls has advertised for bids on a contract for radio maintenance service for a five (5) year period; and, WHEREAS , two (2) responses were received, and it appears that the only bid is that of Bob Brown, dba Bob's Communication Service, Wichita Falls, Texas, who bid as follows : A. Changeover, one vehicle to $35.00 each occurrence another (removal and reinstall) B. Removal only from $10.00 each occurrence vehicle C. New installation in vehicle $35.00 each occurrence D. Service for all units $1,515.00 per month E. Special work as requested $12.00 per hour not under contract NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Such bid of Bob Brown, dba Bob's Communication Service, Wichita Falls, Texas, is hereby accepted, and the City Manager is hereby authorized to execute a contract in the form attached hereto to Bob. Brown, dba Bob's Communication Service, Wichita Falls, Texas for a period of one (1) year beginning April 1, 1975 and ending March 31, 1976. A motion was made by Alderman Boyd, and later seconded by Alderman Campsey, to award the bid to Bob's Communication Service by passage of Resolution No. 1642, changing the wording from five years to one year. The City Manager explained that information on the breakdown of equipment could have been provided if the other company had asked for it. The five-year contract would be a financial advantage to the City. Prices have been established for parts. Bob Brown appeared as owner of Bob's Communication Service, stating that he j has furnished this service since 1954. He also does maintenance for Sheppard Air I i I i 1126 Item 6a, cont'd. Force Base, Mobil Oil Corporation, and others. He stated that a one-year contract would be agreeable with him. Alderman Boyd stated that his comments referred to the bidding procedure, and not to Mr. Brown's work, because he has heard nothing but compliments on his work. He explained that his whole thrust of interest is trying to improve the bidding process. Mr. Brown stated that he could bid a flat rate for parts. Alderman Campsey inquired if he would be willing to assist in working out a bid schedule, and Mr. Brown stated that he would be glad to do so. A substitute motion was moved by Alderman Prothro that Resolution. No. 1642 be approved as presented for a five-year term. No second was received. Alderman Boyd 's motion for passage of Resolution No. 1642 was carried by the following vote: Ayes : Aldermen Campsey, Taylor,,Morrison, Prothro, Boyd, and McCullough Nays : None. Item 6b Bids were considered on a backhoe and front end loader for Water Distribution Department. It was recommended that the low acceptable bid be awarded to North- gate International, Wichita Falls, in the amount of $11,167.00. The lowest bidder did not meet specifications. John Staber appeared from Johnb Tractor. Company, stating that it is hard to figure a bid if they do not know whether the equipment will use gasoline or diesel. Moved by Alderman Morrison that the bid be awarded as recommended, and that in the future, bid forms specify gas or diesel. Motion seconded by Alderwoman McCullough, and carried unanimously. Item 6c Bids were considered on a utility tractor for the Street Department. The ( low bid did not meet specifications, and it was recommended that the low acceptable bid be awarded to John's Tractor, Wichita Falls, in the amount of $5,842.00. Moved by Alderman Morrison that the bid be awarded as recommended. Motion seconded by Alderman Taylor, and carried unanimously. > V Item 6d Bids were considered on a utility tractor for Waste Water Treatment Department. It was recommended that the low bid be awarded to John's Tractor Company, Wichita Falls, in the amount of $4,910.00. 5 Moved by Alderman Boyd that the bid be awarded as recommended. Motion seconded by Alderman Campsey , and carried unanimously. Item 7a Permission was requested to advertise for bids for replacement of heating and cooling system for the City office building located at 402 East Scott. Moved by Alderman Prothro that authority be granted to advertise for bids as requested. Motion seconded by Alderman Boyd, and carried unanimously. R 1127 1 _ Item 7b Permission was requested to advertise for bids for a fire rescue body for the Fire Department. Moved by Alderwoman McCullough that authority be granted to advertise for bids as requested. Motion seconded by Alderman Morrison, and carried unanimously. Item 7c Permission was requested to advertise for bids for an estimated annual supply of the following chemicals for Water Purification Department. a. 100,000 lbs. sodium hexametaphosphate b. 580,000 tons ferrous sulphate (copperous) C. 400,000 lbs. silicate of soda d. 1',800 tons quicklime Moved by Alderman Campsey that authority be granted to advertise for bids as requested. Motion seconded by Alderman Boyd, and carried unanimously. i Item 8 1 V v Moved by Alderman Boyd that minutes of the meetings of the following boards and commissions be received. a. Board of Electrical Examiners - March 11, 1975 b. Bicentennial Commission - February 26, 1975 Motion seconded by Alderman Campsey, and carried unanimously. /Item 9 Moved by Alderman Campsey that the firm of Jarratt, Cocke, and Tillery be ap- pointed as independent auditor -for the 1974-75 fiscal year. ✓ I Motion seconded by Alderman Taylor, and carried unanimously. Louis Pearce, 4608 Stanford, appeared regarding the YWCA softball program. They have been using the Boys Club field and Loch Lomond field at night. They need increased facilities this year, and request equal consideration in scheduling, along with adult leagues and kids baseball program. He stated that he was told that if city leagues exceed 100 teams they would not be able to use Loch Lomond Park. Kiwanis Park was offered on Wednesday night only. He requested use of it on a rotating basis. Lloyd Rigby stated that he does not feel it is a matter of low man on the list, but carrying out the total program to the best of their ability. He realizes they need more facilities, and does not know how many teams they will have until the first part of April. Mr— Pearce stated that they had to pay the Boys Club for electricity and opening of rest room facilities. j Alderwoman McCullough suggested that this league could be given equal con- sideration in scheduling. Mr. Rigby stated this would not be a problem. I Janice Prather appeared as sports director for the YWCA, requesting equal consideration as determined by need. Softball is the only sport in which girls can compete on a large scale. Alderman Morrison requested that the Parks Depart- ment furnish the Council a scheduling program. Rita Lewis stated that she coaches two softball teams, and that she called Mr. Rigby about lighted fields at Jaycee Park, and they were refused use of them. They are also requesting use of Kiwanis Park. 1128 it r The Council did not feel that tradition has any bearing on this matter of scheduling. Mrs. Heskett, another softball coach, pointed out that the slow pitch tournament is newer than the program of the YWCA. John Schanafelt, 3209 Sue Ann, appeared for the residents of the south side of Sue Ann requesting alley pick up service. He mentioned other alleys in the City with less or no more clearance where pick up is made in the alley. Ernest Lillard stated that the City's records indicate there is no dedicated alley. A utility ease- ment was mentioned. Alderman Morrison requested Mr. Lillard to look at: this particu- lar alley to determine what it would take to make it acceptable for dedication. Mrs. Otis Owen stated that she had been notified that the service would be discontinued after February 10. Narrowness of the alley seemed to be the biggest problem. They requested removal of poles by Texas Electric, and it was reported that it would cost $3,000 to move six poles. Ed Biggs appeared for the Red River Authority and developers of Arrowhead Ranch Estates. The developers are interested in an adequate water supply. Mayor Kruger stated that they had not been approached on the matter until today, and. have not had an opportunity to review it. They would like to discuss it at the next: meeting. The City Manager inquired if there were other matters to consider. Mr. Biggs stated that they are contemplating making the lots smaller, but did not know if it would affect the water contract. It was felt that the Council should also consider this matter in their action, and what impact it would have on the potential area. Alderman Morrison requested that the staff look into flooding problems near j the 4-H Club area on Midwestern Parkway. Mr. Lillard stated that they have some plans , but cost has been a consideration. Alderman Morrison stated that he is concerned and disturbed by the number of citizens who rightly or wrongly feel they have been economically mistreated by water bills. He wonders if a panel of arbitrators might be a way to give these people some relief. A citizen could be given some type of form to provide certain information which can be reviewed. Mayor Kruger stated that he had had. any number 1 of complaints concerning treatment given them in the Water Department. Alderman Prothro stated that he had also received several complaints. In one case he asked a woman to bring all her information, and it proved to be correct, but one complaint was on the treatment received. Alderman Boyd stated that he had received many complaints , but it has subsided now. Moved by Alderman Morrison that an ordinance be prepared creating a type of body consisting of five people to serve as arbitrators for water bills. Motion seconded by Alderwoman McCullough, and carried unanimously. The Board of Aldermen adjourned at 2:02 P.M. PASSED AND APPROVED this �� tl day of _ ^��J_,C/ 1975. Mayor } ATTEST: City Clerk i t 1 r- � I � r O I Fri �7n y m z N) _ -n I 1 0� rn z m � � rn �Zm 31DEWALK Ip fn FACfOFCI�.PB--�' SE-!�A17/4/ 15711PEE T STATE OF TEXAS X r' COUNTY OF WICHITA X KNOW ALL MEN BY THESE PRESENTS: That the undersigned, as security for work to be done under the contract, a copy of which is attached hereto as Exhibit A, and in lieu of a performance bond, has assigned and transferred and by these presents does assign and transfer unto the City of Wichita Falls, Texas the proceeds from Certificate of Deposit No. 14250, evidencing the deposit of Five Thousand and No/100 Dollars__($5, 000. 00)- and standing -in the name- of -Bob Brown,- d/b/a Bob' s Communication Service on the books kept by the First Wichita National Bank of the City of Wichita Falls, Texas. This assignment and transfer shall be effective from April 1, 1975 to April 1, 1976 on which date this assignment and transfer shall be null and void if all terms of the contract have been complied with. The Certificate of Deposit No. 14250 shall be kept in the City Clerk' s office of the City of Wichita Falls during the time of this assignment. IN WITNESS WHEREOF, this instrument has been executed under the seal of the undersigned this first day of April, 1975. Bob Brown, d/b/a Bob' s Communication Service Sig , and del ' i e resence of EXHIBIT A STATE OF TEXAS X KNOW ALL MEN BY THESE PRESENTS: COUNTY OF WICHITA X THIS Contract made and entered into this the day of ert I , 1975, by and between the City of Wichita Falls, Texas, hereinafter called City, and Bob Brown, d/b/a Bob's Communication Service hereinafter called Contractor, WITNESSETH: For and in consideration of the mutual covenants herein contained, City and Contractor agree as follows: I. TERM This Contract shall be in force and effect for a period of one (1) year, beginning on the 1st day of April , 1975. This contract will be subject to termination at the request of either party by giving- thirty (30) days written notice to the other party of its desire to terminate the contract, which notice shall be delivered in person or by certified mail. If no such notice is given, the contract will continue until the end of the said year, at which time the contract shall terminate. II. SERVICE TO BE RENDERED Contractor shall provide all of the following services, including labor and parts, to the radio communications equipment belonging to the City, as follows: A. Remove, install, or reinstall such equipment from and into motor vehicles. B. Provide preventive maintenance, including installation of replacement parts and tubes, on such equipment which is enumerated in Paragraph IV. C. Make all necessary repairs on such equipment enumerated in Paragraph IV, including installation of replacement parts and tubes, in order to keep such equipment in proper operating condition. D. Furnish engineering and consulting services in regard to the City's radio communications system, when requested. E. Provide other special work, not enumerated herein, with regard to the City's radio communications system, as requested. Contractor shall adhere to the Federal Communications Commission measurements, maintain FCC logs, and submit FCC applications, when needed. III. SERVICE ROUTINES Preventive Maintenance schedules will be designed for each base station location in conjunction with the various departments and will be performed on a semi-annual basis. Preventive maintenance and repair services on all base station equipment will be performed at the base station locations. Mobile equipment preventive maintenance schedules will be coordinated in advance of scheduled service dates with the various departments and will be performed at least once per year. Operating mobile equipment will receive preventive maintenance and repair services at the Contractor's facility, building or vehicle site, whichever is convenient, except that all fire communications equipment will be serviced at the individual stations where units are located, unless the supervisor requests otherwise. All other units or items will be scheduled for maintenance at least once a year. Preventive maintenance serivice will include a thorough P!ectrical check of each base station or mobile unit and the following minimum checks will be made on each unit and recorded on suitable forms designed by the Contractor: 1. Modulation deviation and frequency measurements. 2. Receiver sensitivity. 3. Power output. �2� IV. EQUIPMENT TO BE SERVICED The City's radio communications equipment which are to be serviced under this contract consist of the following: Base Stations 16 Auxiliary Base Stations 2 Antennas And Lines 19 Remote Controls 21 Remote Control Extensions 18 Recorders 2 Voice Operated Relay (VOX) Recorder Amps Monitor Amps 9 Monitor Receivers 3 Tone Encoders & Recorders, Misc. 8 Electronic Siren Amps 24 Mobile Units 275 Portable Radios 20 The numbers shown are the numbers of each piece of equipment owned by the City at the date this contract is entered into. It is understood and agreed that these numbers may increase or decrease approximately 10% over the one year period, and this shall not change the compensation due to Contractor under Paragraph 2 of Section X. V. REPLACEMENT PARTS A stock of replacement parts and tubes shall be carried in such service vehicle which will adequately supply the field technician with normally needed items to properly service and maintain the base stations and mobile equipment in the field. For replacement purposes, Contractor shall use only new parts and tubes which are shown on the list which has been furnished City. VI. MAINTENANCE HOURS Emergency service to base and sub-stations will be rendered as often as needed, twenty-four (24) hours a day, seven (7) days per -3- week for the term of the contract. Mobile emergency service will be performed any time at the request of the supervisor responsible for such units. Routine preventive maintenance service to both base and sub-stations, and mobile units will be accomplished during normal working hours, 8:00 A.M. to 5:00 P.M. , Monday through Friday. VII. REPORTS Contractor agrees- to accurately document-all communication service. All such reports will be made available, at any reasonable time, to the City for inspection and/or audit. These reports shall contain the following minimum information: 1. City inventory number, vehicle number of the unit or units serviced, the date such service was performed, and the name of the Technician completing work. 2. A complete listing of replacement tubes and/or other material replaced in the equipment at the time of service. 3. In accordance with FCC regulations, suitable station technical records will be maintained in a logbook at each base station location and will include required technical information for both base stations and mobile units operating in conjunction with a particular base station. These records will contain the following minimum information. Additional data required by the Contractor is accepted. a. A record of fact that a suitable procedure has been employed to determine that the carrier fre- quency of each transmitter is maintained within the tolerance prescribed in the FCC rules. b. A record of fact that suitable procedure has been employed to determine that the plate power input to the final RF stage of each base station or fixed station transmitter does not exceed the maximum figure specified on the current station authorization. -4- c. A record of fact that a suitable procedure has been employed to determine that the modulation of each transmitter does not exceed the limits specified in FCC regulations. VIII. REQUIRED TEST EQUIPMENT For all serviced performed to the communications equipment, the contractor shall have the minimum available types of test equipment: 1. A frequency meter employing the required accuracy for frequency measuring of equipment in accordance with FCC requirements. 2. A modulation/deviation meter capable of the required accuracy for measuring deviation of all equipment. 3. A signal generator with regulated and calibrated microvolt output with the stability necessary for accurate sensitivity checks of base station and mobile receiving equipment. 4. An "in-line" type wattmeter capable of measuring output power in watts of all base stations and mobile equipment. 5. A portable Volt-Ohm-Milliammeter to accurately measure equipment operating voltages, currents, and resistance. 6. A dummy load (antenna) to accurately simulate mobile or base station antenna conditions to facilitate "off the air" equipment testing. IX. INSURANCE REQUIREMENTS The Contractor will carry the following minimum amounts of insurance: Comprehensive General Liability Bodily Injury Liability $ 50,000 per person $100,000 per occurrence Property Damage Liability $ 50,000 per occurrence -5- Automobile Liability Bodily Injury Liability $ 50,000 per person $100,000 per occurrence Property Damage Liability $ 50,000 per occurrence Workmen's Compensation and Employer's Liability in accordance with the statutory requirements of the State of Texas. X. PAYMENTS TO CONTRACTOR City shall pay Contractor for services rendered under this contract on the following basis: 1. For each changeover, removal or installation of radio communications equipment in motor vehicles, City shall pay Contractor as follows: A. Changeover, one vehicle to another (removal and reinstall) $ 35.00 each occurrence B. Removal only from motor vehicle $ 10.00 each occurrence C. New installation in vehicle $ 35.00 each occurrence 2. City shall pay Contractor the sum of $ 1,515.00 per month for providing preventive maintenance and for making all necessary repairs on equipment enumerated in Paragraph IV. 3. City shall pay Contractor for all replacement parts, including tubes, used by Contractor in maintaining and repairing City's radio communications equipment, on the basis of commercial user prices as shown on a current price list which will be furnished periodically by Contractor to Owner. 4. Contractor shall perform engineering and consulting services as requested, at no additional charge. For other special work, as requested, which is not enumerated in this contract, City shall pay Contractor a charge fee of $ 12.00 per hour. Each month Contractor shall furnish City an itemized statement for payments due him under this contract, and such statements shall be paid by City within ten days after receipt of such statement. -6- ti XI. PERFORMANCE BOND The Contractor will be required to post a $5,000 (five thousand dollar) performance bond with the City Clerk conditioned upon full per- formance of all the covenants of this contract and payable to the City of Wichita Falls. The bond shall be posted before any work under the contract is begun. The bond shall be held by the City for the duration of the term of the contract. Before the performance bond is posted with the City Clerk it shall first be approved as to form and terms by the City Attorney. IN WITNESS WHEREOF, City and Contractor have caused these presents to be executed as of the day and year first above written. CITY OF WICHITA FALLS By: City M ger ATTEST: ity Clerk Contractor -7-