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Min 07/29/1980 117 Wichita Falls, Texas Memorial Auditorium Building July 29, 1980 Items 1 & 2 The Board of Aldermen of the City of Wichita Falls, Texas, met in called session on the above date in the Council Room of the Memorial Auditorium Building at 8:30 o'clock A.M. , with the following members present. Kenneth Hill Mayor Marvin Traywick John Hampton, Jr. Carol Russell Aldermen Curtis Smith Horace 0. Boston Gerald Fox City Manager H. P. Hodge, Jr. City Attorney Gerald Carlson Chief Accounting Officer Wilma J. Thomas City Clerk James B. Thomas Absent The invocation was given by Jerry Jackson, Church of Christ. Item 3 Moved by Alderman Traywick that minutes of the meeting held July 22, 1980, be approved. Motion seconded by Alderman Russell , and carried unanimously. Item 4a Lynn Marshall , Program Director for KNIN Radio, presented a resolution to Mayor Hill from the City Council in Kalamazoo, Michigan, thanking the citizens of Wichita Falls for their support in sending a giant signature card to them following the tornado which struck their city on May 13, 1980. Dr. Rector appeared, requesting the Council to back the hospital district campaign as a body, and hopefully as individuals. He presented a fact sheet to the Council . , RESOLUTION NO. 2591 RESOLUTION SUPPORTING THE CREATION OF THE WICHITA COUNTY HOSPITAL DISTRICT. WHEREAS, an election will be held in Wichita County on August 16, 1980, at which the electors will vote for or against the creation of the Wichita County Hospital District, and providing for the levy of annual taxes not to exceed $.20 on the $100 valuation on all taxable property in the district subject to Hospital District taxation (excluding the territory within the boundaries of the Electra Hospital District) ; and, WHEREAS, the Board of Aldermen is of the opinion that the creation of such Hospital District is in the best interest of the citizens of Wichita Falls and Wichita County. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The Board of Aldermen hereby goes on record as supporting the creation of the Wichita County Hospital District; all qualified voters are urged to participate by voting in such election, and it is strongly recommended that they vote in favor of the creation of such district. 118 Moved by Alderman Smith that Resolution No. 2591 be passed. Motion seconded by Alderman Russell , and carried by the following vote. Ayes: Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays: None Item 5a A proposed appropriation ordinance was presented for additional funding of the Goals Program in the amount of $13,000. ORDINANCE NO. 3701 AN ORDINANCE MAKING AN APPROPRIATION FROM THE GENERAL FUND TO ACCOUNT NUMBERS LISTED BELOW, AND DECLARING AN EMERGENCY. Moved by Alderman Russell that Ordinance No. 3701 be passed. Motion seconded by Alderman Boston, and carried by the following vote. Ayes: Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays: None Item 6a A proposed ordinance was presented extending the state of emergency. ORDINANCE NO. 3702 ORDINANCE EXTENDING STATE OF DISASTER EMERGENCY FOR SEVEN DAYS. Moved by Alderman Traywick that Ordinance No. 3702 be passed. Motion seconded by Alderman Hampton, and carried by the following vote. Ayes: Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays: None Item 6b A proposed ordinance was presented amending Ordinance No. 2840 relating to an exemption application date deadline. The City Manager explained the reason for this change. ORDINANCE NO. 3703 AN ORDINANCE AMENDING SECTION 28-6.1 , CITY CODE OF ORDINANCES TO DELETE THE RESIDENCE HOMESTEAD EXEMPTION APPLICATION DATE DEADLINE. Moved by Alderman Traywick that Ordinance No. 3703 be passed. Motion seconded by Alderman Smith, and carried by the following vote. Ayes: Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays: None Tom Barfield, 1812 Rose, appeared as President of Chapter 947 of the American Association of Retired Persons. He thanked the Council for their favorable consideration of this and other matters pertaining to them. Item 7a A proposed resolution was presented appointing election officials for the August 9, 1980 election on the landfill . 119 Item 7a, cont'd. RESOLUTION NO. 2592 RESOLUTION NAMING VOTING PLACES AND OFFICIALS FOR THE MUNICIPAL ELECTION TO BE HELD AUGUST 9, 1980. WHEREAS, by Resolution No. 2580 dated July 9, 1980, the Board of Aldermen called an election to be held on August 9, 1980. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Said election shall be held at the following named places with the following persons as Presiding Judges and Alternate Presiding Judges within the following precincts, to-wit: (The voters residing in the corporate limits of Wichita Falls within the County Precinct Numbers given herein vote in the City Boxes as shown below. ) COUNTY JUDGE CITY PRECINCT AND BOX NUMBER VOTING PLACE ALTERNATE NUMBER 1 & 2 Wichita County Courthouse Mr. Manuel Navarrete 1 7th and Lamar Mrs. Sharen Smith, Alternate 3 & 4 Lamar School Mrs. Bob Wise 2 2206 Lucas Mrs. Lallora Taylor, Alternate 5 & 50 McGaha School Mrs. Ellen R. Wages 3 1615 Midwestern Pkwy. Mrs. Ruth Graham, Alternate 6 & 43 Ben Franklin School Mrs. Edwin G. Brown 4 2112 Speedway Mrs. Margaret Gose, Alternate 7,40,54 Washington Kindergarten Mrs. A. L. Wilson 5 600 Flood Mrs. Clara Foreman, Alternate 8 Fain School Mrs. A. D. January 6 1404 Norman Mrs. Al Flack, Jr. , Alternate 9 & 11 Administration Building Mrs. Philip Haubert 7 (Reagan Jr. High) Mr. Roy Bowling, 1104 Broad Alternate 10 & 15 Alamo School Mrs. Patti Faye Gentry 8 1912 llth Mrs. Tommy Murdock, Alternate 12,31 ,48,58 Texas Hwy. Dept. Hq. Mr. A. C. Comstock 9 1601 Southwest Pkwy. Mrs. Wanda Chambles, Alternate 13,26,61 ,62 Fannin School Mrs. Jim Barnes Smith 10 710 Burk Rd. Mrs. Doris Wilson, Alternate 14 & 45 Crockett School Mrs. Betty Welch 11 3015 Avenue I Mrs. Sadie M. Ross, Alternate 16,57,59 Rider High School Mrs. Edna Capron 12 4611 Cypress Mrs. Opal Bartosh, Alternate 120 Item 7a, cont'd. 17 & 47 Tech. Training Center Mrs. J. D. Dixon 13 1609 Blonde Mrs. Doris Beard, Alternate 41 Huey School Mrs. D. L. Chancellor 14 1513 North 6th Mrs. Gladys Moore, Alternate 18,42,46 Hirschi High School Mrs. D. A. Shook 15 3106 Borton Lane Mrs . Carla Bruce, Alternate 19 & 44 Wichita Falls High School Mr. T. F. Barnett 16 2149 Avenue H Mrs . Julia Tillerson, Alternate 20 & 22 Zundelowitz Jr. High Mrs. Ethel Rutherford 17 1607 Polk Mrs. Guillermo Garcia, Alternate 21 & 53 Harrell (School ) Center Mrs. 0. W. Loveless 18 3115 5th St. Mrs. Sarah Lewis, Alternate 23,24,25 Sam Houston School Mrs. George Stracener 19 2500 Grant Mrs. Charles Box, Alternate 30 & 51 Barwise Jr. High School Mrs. E. E. Wood 20 3807 Grant Mrs. Mary Boyd, Alternate 52 Ben Milam School Mrs. James T. Spray 21 2906 Stearns Mr. James T. Spray, Alternate 55 & 56 Cunningham School Mrs. Iwilda Mitchell 22 4107 Phillips Mrs. Edith Eckert, Alternate The presiding judge for each precinct shall appoint not less than two nor more than four clerks who shall assist the presiding judge and alternate in conducting the election. The City Clerk shall give notice of this election by publication in a newspaper of general circulation published in the City as required by law. Moved by Alderman Hampton that Resolution No. 2592 be passed. Motion seconded by Alderman Russell , and carried by the following vote. Ayes : Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays: None Item 7b A proposed resolution was presented authorizing a contract with Joe M. Nall and Associates, Inc. for consulting services for the City's water system. RESOLUTION NO. 2593 RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT WITH JOE M. NALL & ASSOCIATES, INC. , TO PROVIDE CONSULTING SERVICES ON THE PLANT ASSETS, PLANT ENGINEERING, ACCOUNTING AND DEPRECIATION SCHEDULES FOR CITY'S WATER SYSTEM. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: I 121 Item 7b, cont'd. That certain contract, a copy of which is attached hereto, between the City of Wichita Falls and Joe M. Nall & Associates, Inc. , wherein Joe M. Nall & Associates, Inc. , agrees to provide consulting services on the plant assets, plant engineering, accounting and depreciation schedules for the City's water system is hereby approved, and the City Manager is authorized to execute the same for the City of Wichita Falls. Such contract shall not exceed the sum of $33,407. Moved by Alderman Boston that Resolution No. 2593 be passed. Motion seconded by Alderman Smith. The City Manager stated that the purpose of this is to update the data programmed into the system for rate making contracts, and he would also proceed further into the fixed asset study to provide additional information to our auditors. Chief Accounting Officer Gerald Carlson stated that we need a depreciation schedule. We have a fixed asset schedule. We need fixed assets and retirements upgraded. We also need some help and advice on setting up our own system so that the City can take care of it in the future. This is all in Phase One. Phase Two is to do a rate study on the sewer, and also rates by class (residential , commercial , and industrial ) for the water. Alderman Traywick asked when they would be ready to start. The City Manager stated that they would be ready to assume Phase Two in about four months, but it would be up to the Council . Phase Two has not yet been budgeted. The motion carried by the following vote. Ayes : Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays : None Item 7c A proposed resolution was presented adopting compliance plan for program accessibility of handicapped and elderly for mass transit. Director of Planning Roger McKinney stated that all programs for funds should include handicapped persons. Our permanent bus route system should be made to comply so that handicapped persons can use the system, including wheel chair persons. The other major expenditure would be in regard to ramping of curbs at major bus stop locations. A lot of our elderly and handicapped live just off these fixed routes, and will not provide accessibility to some of these people. It was pointed out that the City would not receive any additional monies for transportation improvements or operating subsidies if we do not apply for these funds to upgrade our system for the handicapped. RESOLUTION NO. 2594 A RESOLUTION APPROVING THE TRANSITION PLAN FOR THE WICHITA FALLS, TEXAS TRANSIT SYSTEM TO COMPLY WITH SECTION 504 OF THE REHABILITATION ACT OF 1973, AS AMENDED, TO PROVIDE ACCESSIBLE TRANSPORTATION SERVICES TO THE ELDERLY AND HANDICAPPED. WHEREAS, in the Wichita Falls area federal assistance may be requested for (1 ) capital and operating funds for public transportation, (2) airport improvements, and (3) transportation planning; and, WHEREAS, the Transition Plan requires endorsement by the Metropolitan Planning Organization; and, WHEREAS, the City of Wichita Falls, Texas has been designated on June 22, 1977 as the Metropolitan Planning Organization for the Wichita Falls urbanized area through August 31 , 1981 ; and, WHEREAS, the City of Wichita Falls, Texas has accepted the designation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 122 Item 7c, cont'd. The following document is hereby endorsed as being valid and consistent with Section 504 of Department of Transportation Regulations and is hereby adopted. Moved by Alderman Smith that Resolution No. 2594 be passed. Motion seconded by Alderman Russell , and carried by the following vote. Ayes: Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays : None Item 8a One bid was received for the sale of Block 240, Original Townsite, in the amount of $294,000. City Manager Gerald Fox explained that this property was originally purchased for a human resource center. None of the people originally involved indicated an interest in the human resources center, and bids were advertised for the property. Certain stipulations were included in the bid. RESOLUTION NO. 2595 RESOLUTION APPROVING SALE OF BLOCK 240, BEAN & STONE SUBDIVISION, ORIGINAL TOWNSITE, LOTS 1 THROUGH 20. WHEREAS, as authorized and directed by Resolution No. 2578, the City Manager advertised that the City of Wichita Falls and Midtown Now, Inc. , are offering for sale to the general public the hereinafter described property under sealed bids; and, WHEREAS, one bid was received, that being the bid of Jimmy R. Morris, Trustee, in the amount of $294,000, subject to certain special conditions set out in said bid dated July 25, 1980, which is attached hereto; and, WHEREAS, the Board of Aldermen has determined that such bid should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Such bid of Jimmy R. Morris, Trustee, is hereby accepted, and the City Manager is authorized to execute for the City of Wichita Falls, along with Midtown Now, Inc. , a deed conveying to Jimmy R. Morris, Trustee, all of Block 240, Bean & Stone Subdivision, original townsite of Wichita Falls (Lots 1 through 20) , together with any other instruments necessary to consummate this sale. Moved by Alderman Russell that Resolution No. 2595 be passed. Motion seconded by Alderman Hampton, and carried by the following vote. Ayes: Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays: None City Manager Gerald Fox suggested that this money be placed in escrow until the expiration of the 18-month period. Item 8b A proposed resolution was presented awarding the bid for construction of cabinets at Kemp Public Library. RESOLUTION NO. 2596 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR CONSTRUCTION OF BASIC CABINET UNITS FOR KEMP PUBLIC LIBRARY. WHEREAS, the City of Wichita Falls advertised for bids for the construction of twenty-five basic cabinet units at the Kemp Public Library; and, 123 Item 8b, cont'd. WHEREAS, two bids were received, and the bid of $11 ,250 by Merl B. Schellhase was the lowest and best bid received. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Such bid of Merl B. Schellhase is hereby accepted, and the City Manager is authorized to execute a contract with Merl B. Schellhase for the construction of such basic cabinet units. Moved by Alderman Smith that Resolution No. 2596 be passed. Motion seconded by Alderman Russell , and carried by the following vote. Ayes: Mayor Hill , Aldermen Traywick, Hampton, Russell , Smith, and Boston Nays: None Item 9 City Attorney H. P. Hodge, Jr. stated that he had been in Dallas yesterday with representatives of a number of Texas cities regarding the Texas Electric rate request. He stated that he posted an emergency notice when he returned last night so that it could be discussed today with the Council . Texas Electric had offered a proposed settlement. The Board of Aldermen recessed at 9:15 A.M. to go into executive session to discuss legal matters with the City Attorney. They reconvened at 9:45 A.M. Moved by Alderman Hampton that they not accept Texas Electric's offer of $64,100,000, and that legal and council representatives be urged to exercise every diligence to secure a lower rate increase, and that the Public Utilities Commission should seriously reconsider and reanalyze the position which they have taken at this point. Motion seconded by Alderman Smith, and carried unanimously. The City Manager commented that this is a company wide total rate increase, and not just the City of Wichita Falls. Mayor Hill asked Joe Smith to check out a complaint of an open sewer at 1017 Harlan. Mayor Hill noted that this is the City Manager's last meeting, and wished him the best of luck. Mr. Fox stated that it had been a pleasure to work with this Council and other Councils during his tenure. J. C. Boyd, Jr. personally thanked Mr. Fox for his help in the Midtown area. The Board of Aldermen adjourned at 9:50 A.M. PASSED AND APPROVED this day of 1980. MAYOR - ATTEST: CITY CLERK RECEIVED IN JOE M. NALL AND ASSOCIATES, INC. CITY CLERK'S OFFICE Consulting Engineers Date MUNICIPALITY WORK ORDER BY DATE: July 18, 1980 CLIENT: City of Wichita Falls Mr. Gerald G. Fox, City Manager ADDRESS: PO Box 1431 Wichita Falls, Texas 76307 PROJECT: Accounting,Plant Engineering, Depreciation JMN Job No. 09-80-WC and Rate Determination Studies for Water and Sewer Utility SCOPE OF SERVICES: To provide expert assistance to the City of Wichita Falls in developing in work p'iase one for the Water Utility the following: (1)Plant assets to year end September 30, . 1930, (2)Uniform System of Accounts, (3)Records maintenance program, (4)Procedures for adding and retiring plant assets, (5)Updating of the piece sheets that describe plant changes and (6)Depreciation rates by plant account. The second phase of work is to provide expert assistance to the City of Wichita Falls in the study of Sewer charges for rate recommendation and the study of distribution water charges for rate recommendation. These services are to be provided at the direction of the Director of Finance, Gerald L. Carlson, and shall include but not be limited to: Finding of all Water Plant Capital assets including labor that must be capitalized; assisting in the conversion of the Water Utility accounts to the Uniform System of Accounts for Water Utilities ; developing the records maintenance program for Water Plant additions that will include the unitizatioi of retirement cost when making plant additions; providing procedures for plant additions, transfers and retirements; updating of all plant changes on piece sheets to September 30, 198C plus assisting the City in setting fair and equitable rates for Water and Sewer service in the City. The Consulting Engineer will commence work immediately upon approval of this agreement and will complete the First Phase within 120 days after all necessary underlying records, documents and other information have been processed by the Consultant. The Consultant. work in the Second Phase will commence immediately upon completion of the first phase and the Consultants Rate Recommandations for both Water and Sewer Service in the City will be set forth in a letter type report within a reasonable period of time not to exceed 90 days after all cost of service information for both water and sewer have been processed by the Consultant. BILLING AND ACCOUNTING DATA: For services rendered, the client shall pay Joe M. Nall and Associates , Inc. , Consulting Engineers, upon submission of monthly invoices , an amount equal to the actual hours of services furnished multiplied by the product of the Consulting Engineer's established hourly salary cost, this expense shall come from current revenue or from taxes which tze municipality agrees to levy for the purpose of paying the same. In addition the client shall reimburse the Consulting Engineer each month at cost for all out-of-pocket expenses directly chargeable to the work. L- We propose to accomplish all of the work under phase one of this agreement in accordance, with the attached standard fee schedule at a fee and expense limit not to exceed $33,407. Work in the first phase beyond the limit of $33,407 will not be exceeded without prior authorization from the City in the form of a signed amendment of extension of the work order. We propose to accomplish all of the work under phase two of this agreement in accordance with the Standard Fee Schedule at a fee and expense limit riot to exceed $31,500. Work in the second phase beyond the limit of $31,500 will not be exceeded without prior authoriizatior from the City in the form of a signed amendment of extension of the work order. APPROVED FOR: City of Wichita Falls APPROVED FOR: Joe M. Nall & Associates, Inc. B Tit e Title: President DATE: .r._ JOB M. NALL & ASSOCIATES , INC . F E E S C H E D U L E October 1 , 1977 Principal Engineer ----------------------------S 50.00 per ho ,.r Data Systems Consultant ----------------------- 45.00 Managing Examiner ----------------- --__- 45.00 Senior Engineer ------------------------------- 40.00 " Senior Examiner ------------------------------- n r, 40.00 Data Manager ---------------------------- 40.00 Engineer ------------------------------ 30.00 ►, �� Examiner ---------------------------------- ---- 30.00 Associate Engineer ---------------------------- 25.00 Senior Engineering- Technician ---------------- 25.00 Senior Data Processing Technician ------------- 25.60 " Junior Engineer --•------------------------ 2.0.00 " 4_ Engineering Technician ------------------------ , 81 00 P, „ Data Processing Technician -------------------- 18.00 Associate Engineering Technician -------------- 15.00 " Associate Data Processing Technician ---------- 15.00 Junior Engineering Technician ----------------- 12. 50 Junior Data Processing Technician ------------- 12. 50 Steno-Typist ---------------------------------- 11 . 50 Other qualified personnel as needed. Jimmy R. Morris Box 2378 Abilene, "Texas 79604 Office Ph.: 91S-673-4966 July 25, 1980 Mr. Gerald G. Fox City Manager, Wichita Falls Room 105 Memorial Auditorium Building Wichita Falls, Texas Dear Sir: In accordance with Resolution No. 2578 of the Board of Aldermen of the City of. Wichita Falls, we hereby submit a bid of $294,000.00 for the purchase of all of Block 240, Bean and Stone Subdivision, Original Townsite of Wichita Falls (Lots 1 through 20) . My check in the amount of $14,700.00, which is 5% of the bid, is enclosed here- with. The bid is subject to the following special conditions: 1. All existing alleys, easements, and rights-of-way within said Block 240 will be closed by the City of Wichita Falls. 2. It is understood and agreed that we will submit pre- liminary plans Cor development of the property within six months after the effective date of the Deed. The project will cost not less than $5,000,000.00. It is further agreed that we will commence actual construction to so develop the property within 18 months after effect- ive date of the Deed. If we fail to comply with the provis- ions hereof, or if at any time prior to commencement of actual development of the property we give the city written notice that we are going to be unable to develop the prop- erty, then the City of Wichita Falls, or Midtown Now, Inc. shall have the right to repurchase the property from us for $294 ,000.00. Said repurchase must be made within 30 days after it has been determined that we have failed to comply with the provisions hereof or within 30 days after we give notice that we are going to be unable to comply with said provisions. If the property should not be re- purchased within said 30-day period, then the right to do so shall be forfeited. 3. The full purchase price will be paid within 10 days after the bid is accepted. Nevertheless, we will have 120 days r July 25, 1980 Mr. Gerald G. Fox, City Manager Wichita Falls, Texas Page 2 after the effective date of the Deed within which to secure abstract and examine title to the property at our expense. If the examination reveals defects that cannot be cured, then, if we should so elect, the property will be reassigned to the City of Wichita Falls, or Midtown Now, Inc. and the full purchase price will be refunded. Sincerely, Jimmy R. Morris, Trustee JRM/dm Encl.