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Min 04/07/1987 485 I Wichita Falls, Texas Memorial Auditorium Building April 7, 1987 Items 1 & 2 The City Council of the City of Wichita Falls, Texas, met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 8:30 o'clock A.ML . with the following members present. Charles Harper mayor Charles Thomas Ruth Ann Allred Councilmen Lindsey Walker Dori Kirkham Edward Barrett Assistant City Manager H.P. Hodce City Attorney Wilma J. Thomas City Clerk Fred L. Werner Chief Accounting Officer Sandy Goff Absent Ronald Buffum Absent James Berzina Absent The invocation was given by Councilman Walker. Charles Harper, Mayor, read a poem by George Meredith, titled Construct- iveness. Charles Harper, P-',ayor, also stated that Councilman Buffum and Mr. Berzina arty in Washington today, and Councilman Goff is out of town on business. Edward Barrett, Assistant City Manager, is sitting in today for Mr. Berzina . Item 3 Moved by Councilman Thomas that minutes of the f.ieetings held Mfarch 17 and 2E, 1987, be approved. Motion seconded by Councilman Kirkham, and carried unanimously. Items 4 & 5 Charles Harer, Mayor, and City Clerk Wilma Thomas canvassed the results of the City Election held April 4, 1987. RELSOLUTION NO. 51-87 RESOLUTION CANVASSING RETURNS OF THE ivU�.1CIPAL ELECTION, HELD IN THE CITY OF '' ICHITA FALLS, TEXAS, ON APRIL 4, 1987, FOR COUNCILMAN AT-LARGE, COUNCIL;1AN' FOR DISTRICT 1 , AND COUNICIL%+A.N FOR DISTRICT 2. Moved by Councilman Kirkham that Resolution No. 51.-87 be passed. Motion seconded by Councilman Walker, and carried by the following vote. Ayes: Charles Harper, ;layor, Councilmen Thomas, Allred, Walker and Kirkham Nays: None Charles Harper, Mayor, recognized Councilman Walker, t,ho stated that he appreciated the Council , staff, press, and citizens of Wichita Falls, especially those who have attended the council meetings. He expressed appreciation for the support given to him during the past eighteen months. 486 Items 4 & 5 (Cont'd. ) He stated that he is proud of the many things accomplished, and yet to be accomplished. There was a willingness to look at the whole need of the city, and yet not forget the individual parts of the city that make up the whole. They were able to compromise, and also to criticize, without being critical . He feels this is due to the ward system. We must out aside personal differences, and work toward the good of the city. He wishes contentment and God speed to those he leaves, and those who come on the council . He thanked the city for allowing him to serve. Charles Harper, Mayor, stated that he appreciated Councilman Walker being on the City Council the past eighteen months, and he will not be forgotten. He noted that his stamp will remain on District Two for a long time. He presented Councilman Walker with a plaque for his unselfish service to the City of Wichita Falls, along with his portrait. Mr. Walker left the meeting. Item 6 City Clerk Wilma Thomas administered the oath of office to Charles Thomas, Angus Thompson, and John Hirschi , who then took their seats with the Council . Charles Harper, Mayor, presented a proclamation to Virginia Hatfield, for National POW Day on April 9. Charles Harper, Mayor also presented a proclamation to Deborah Taylor, Principal , and the Student Council at Ben Milam School , proclaiming April as Leadership Morith. He noted some of the things that the Student Council has done for leadership. Jo Ellen Mitchell was selected as Mayor for a Minute. She stated that she likes the idea of putting the falls back in Wichita Falls. It beautifies the city, and shows pride in the city. Item 7a - lle Moved by Councilman Thomas that the consent agenda be approved. Motion seconded by Councilman Allred. Item 7a Welton T. McPeters, a Traffic Department employee, was honored as Employee of the Month for April . Charles Harper, Mayor, presented him with a plaque, a City of Wichita Falls pin, and two tickets each to a theatre and dinner. Item 8a ORDINANCE NO. 22-87 AN ORDINANCE CLOSING, VACATING, AND ABANDONING A PORTION OF A UTILITY EASEMENT IN LOT 34, BLOCK 15, MIDWESTERN PARK, WICHITA FALLS, TEXAS Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 8b ORDINANCE NO. 23-87 ORDINANCE 'WAIVING SECTION 25-69 OF THE CODE OF ORDINANCES TO ALLOW THE OPERATION OF A TRANSIENT SHOW AT THE NOTRE DAME HIGH SCHOOL ELEVENTH ANNUAL SPRING FESTIVAL ON MAY 1 , 2 AND 3, 1987, AND AUTHORIZING TEMPORARY ON-PREMISE SALE OF WINE AND BEER PURSUANT TO SECTION 5420(5) OF THE ZONING ORDINANCE 487 Item 8b, (Cont'd. ) Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 9a RESOLUTION NO. 52-87 RESOLUTION APPROVING A LEASE OF SPACE AGREEMENT WITH CAROL WILSON AND RALPH MORGAN FOR LEASE OF PREKISES AT WICHITA FALLS MUNICIPAL AIRPORT Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None RESOLUTION NO. 53-87 RESOLUTION TO ACCEPT CYPRESS LANDSCAPING AND IRRIGATION PROJECT AND AUTHORIZE FINAL PAYMENT Ayes: Charles Harper, Mayor, Councilmen Thomas , Allred, Hirschi , Thompson and Kirkham Nays: None Item Ila Minutes of the meeting of the Landmark Commission held September 30, 1986, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item llb Minutes of the meeting of the Kemp Public Library Advisory Board 'held March 4, 1987, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas , Allred, Hirschi , Thompson and Kirkham Nays: None Item llc Minutes of the meeting of the Planning and Zoning Commission held March 11, 1987, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas , Allred, Hirschi , Thompson and Kirkham Nays: None Item 11_d Minutes of the meeting of the Employee Benefit Trust Committee held March 12, 1987, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas , Allred, Hirschi , Thompson and Kirkham Nays: one Item Ile Minutes of the meeting of the Board of Directors of Tax Increment Financing Reinvestment Zone No. 1 held march 17, 1987, were received. Ayes: Charles oirper, iviayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: ;yone 488 Item llf Minutes of the meeting of the Zoning Board of Adjustment held March 18, 1987, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item llg Minutes of the meeting of the Landmark Commission held March 19, 1986, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item llh Minutes of the meeting of the Arts Commission held March 19, 1987, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item lli Minutes of the meeting of the Aviation Advisory Board held March 26, 1987, were received. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 12a A proposed ordinance was presented waiving penalty and interest provis- ions of Ordinance No. 48-83 for delinquent taxes due to the City on Tax Account Number 5900-000-0338. A motion was made by Councilman Thompson, and seconded by Councilman Allred, for its passage, and failed by the following vote. Ayes: None Nays: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson, and Kirkham Later in Item 15a of the agenda, Harry Crook appeared, stating that he would like to discuss the waiver of penalty and interest on delinquent taxes. Councilman Thomas explained that his item was not passed. Mr. Crook stated that this has been going on for four years, without his know- ledge. He stated that this was a 1982 and partial 1983 tax bill . He stated that he had not received a bill . All taxes have been paid to date. He stated that if he had gotten a statement, they would have been taken care of. He stated that he has not received a tax statement for any year. Moved by Councilman Thomas that this item be reconsidered. Motion seconded by Councilman Kirkham, and carried unanimously. Councilman Hirschi stated that he has been in this situation many times. His philosophy was that the penalty was less than the interest on the money would have been. He further stated that if in fact he did owe the money, the fact that he was not notified is not an excuse. City Attorney H. P. Hodge stated that this is what the tax code says . k d89 Item 12a, (Cont'd. ) Mr. Crook stated that the bill was mailed to a man in Lawton, Oklahoma, and not him. Mr. Arthur DeWitt, Tax Collector, stated that they are only being asked to address the city's portion of the penalty and interest. Councilman Thomas asked why Mr. Crook was not notified? Mr. DeWitt stated that the bill was sent to him in 1 :7! 2 at the correct address. In 1983 he sold the business. The Tax Appraisal District changed the address to the new owner. Councilman Thomas stated that there would not be any reason to mail a statement to him since he had sold the business. It is for personal property; not real estate. Mr. DeWitt stated that the error occured at the appraisal district. They gave the same account number to the old owner. They mailed the statement to the address they were given. Councilman Thomas stated that by lays they do not even have to notify him with a bill . He is supposed to know that he owes taxes. Mr. DeWitt stated that at the time it was turned over to the attorney, it was under the address they were given. City Attorney, H. P. Hodge noted that the ordinance refers to an agent of the taxing unit, and he believes the appraisal district was acting as our agent, and an error on their ,part would qualify. ORDINANCE NO. 29-87 ORDINANCE WAIVING THE PENALTY AND INTEREST PROVISIONS OF ORDINANCE 48-83 FOR DELINQUENT TAXES DUE TO CITY ON TAX ACCOUNT NUMBER 5900-000-0338 Moved by Councilman Kirkham that Ordinance No. 29-87 be passed. Motion seconded by Councilman Thomas. Councilman Kirkham confirmed that this waives Penalty and interest on only the taxes ov,;ed in 1982. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas , Allred, Hirschi , Thompson and Kirkham Nays: None Item 12b Discussion was held on a proposed ordinance waiving penalty and interest provisions of Ordinance No. 48-83 for delinquent taxes due to the city on Tax Account Number 0540-074-0000. A motion was made by Councilman Allred, and seconded by Councilman Thompson, for its passage. Councilman Kirkham asked for an explanation of why this man did not receive a bill . Mr. DeWitt stated that the bill went out to the previous owner because tax statements had already been mailed at the time of closing on this property. The title company informed him at the time of closing that he would be responsible for the taxes on it. No one informed the tax office that a duplicate bill needed to be sent. Dr. John Thornton, 4504 Martinique, stated that they were never on the 1986 tax rolls. The first notice they had was three weeks ago, and it included penalty and interest. He paid the taxes , but withheld the penalty and interest. Councilman Hirschi asked if Landmark Title accepted any liability for this? Dr. Thornton stated that they did not. The motion failed by the following vote. Ayes: Charles Harper, Mayor, and Councilman Hirschi Nays : Councilmen Thomas, Thompson, Allred, and Kirkham 490 Item 12c ORDINANCE NO. 24-87 ORDINANCE WAIVING PART OF SECTION 5-47 OF ORDINANCE NO. 63-85 TO ALLOW MORE THAN TWO LIVESTOCK (GOATS) TO BE KEPT IN ONE ENCLOSURE AT 4508 ALLENDALE ROAD Moved by Councilman Allred that Ordinance No. 24-87 be passed. Motion seconded by Councilman Kirkham Dr. Cox explained the reason for the request for a waiver. Councilman Kirkham confirmed the provisions of the present ordinance, and his request. Councilman Hirschi asked if the ordinance was more or less designed for horses, and Dr. Cox stated that it was, and for small tracts. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 12d ORDINANCE NO. 25-87 ORDINANCE ESTABLISHING A COMMISSION ON AGING Moved by Councilman Thomas that Ordinance No. 25-87 be passed. Motion seconded by Councilman Hirschi . Charles Harper, Mayor, thanked the task force for their work. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Jim King, a member of the task force stated that they would like for people who are interested in this program to pick up an application. He stated that they do not want to complain. They want to help. Charles Harper, Mayor, stated that they want three members from each district. Applications are available. Item 12e ORDINANCE NO. 26-87 ORDINANCE ESTABLISHING FINES AND FEES CHARGED AT THE KEMP PUBLIC LIBRARY Moved by Councilman Thomas that Ordinance No. 26-87 be passed. Motion seconded by Councilman Thoi-1pson and carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None ! 491 Item 12f Discussion was held on a proposed ordinance changing the name of Winann ! Street to McGrath Lane. A motion was made by Councilman Thomas, and seconded Eby Councilman Kirkham, for its passage. Councilman Kirkham asked if anyone had tried to contact the previous people for whom the street was named? Councilman Thomas stated that it started as McGrath, was changed to Winann, and now they want it to go back to McGrath. Councilman Kirkham stated that he would hate to make this change, and find out that it was named after some of our founding fathers. IHe asked what perpetuated this change? Mr. McKinney stated that the previous people are no longer living in this area, nor own any property on this 1street now. Councilman Thomas stated that some of the Howle family still ! live here. Moved by Councilman Kirkham that this matter be tabled for further research of the previous names. Motion seconded by Councilman Allred, and carried unanimously. Item 12g ORDINANCE NO. 27-87 f MAKING AN APPROPRIATION FROM THE HOTEL/MOTEL FUND FOR THE PURPOSE OF SITE PREPARATION FOR A FOUR FIELD SOFTBALL COMPLEX Moved by Councilman Kirkham that Ordinance No. 27-87 be passed. Motion seconded by Councilman Thomas, and carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 12h ORDINANCE NO. 28-87 ORDINANCE WAIVING SECTION 22-1, SUBSECTIONS (a) (9) OF THE CODE OF ORDINANCES TO ALLOW THE POSTING OF ADVERTISING DEVICES IN LUCY PARK BY THE WICHITA AMATEUR RADIO SOCIETY, AND WAIVING SECTIONS 13, 14 AND 15 OF RESOLUTION NO. 120-86, WHICH SECTIONS PERTAIN TO THE RENTAL FEES ASSOCIATED WITH THE LEASING OF THE LOG CABIN IN LUCY PARK, ON JUNE 27 AND JUNE 28, 1987 Moved by Councilman Thomas that Ordinance No. 28-87 be passed. Motion seconded by Councilman Thompson. Councilman Thomas stated that the reason he would vote for waiving this fee is that they are trying to test this area to see how the radios will work, and see if it will be a vital point in the use of an emergency situation. He noted that the radio operators were the only link outside the city during the tornado. Councilman Allred stated that it is described as a nationwide amateur radio society, and also a competitive event. Councilman Thomas stated that if they do not have other people on the air, they cannot test their equipment. Councilman Kirkham noted that from this exercise they will know who they can contact, and how their equipment works. Councilman Thomas agreed. The motion was carried by the following vote. 492 Item 12h, (Cont'd. ) Ayes: Charles Harper, Mayor, Councilmen Hirschi , Thomas, Thompson, and Kirkham Nays: Councilman Allred Item 13a RESOLUTION NO. 54-87 A RESOLUTION AUTHORIZING THE FILING OF PLATS FOR ARROWHEAD RANCH RANCH ESTATES WITHOUT OBTAINING THE APPROVAL OF THE CITY OF WICHITA FALLS Moved by Councilman Allred that Resolution No. 54-87 be passed. Motion seconded by Councilman Hirschi . Randle Forcher stated that he would provide updates to the city. Councilman Hirschi confirmed that this has nothing to do with the septic systems. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 13b RESOLUTION NO. 55-87 RESOLUTION TO APPROVE CONTRACT FOR INJECTION OF WASTEWATER TREATMENT SLUDGE INTO AGRICULTURAL LAND Moved by Councilman Allred that Resolutiort No. 55-87 be passed. Motion seconded by Councilman Kirkham. Charles Harper, Mayor, asked 'now long it will be before we can use this land again? Mr. Gross stated that it will be about two years. Council- man Hirschi asked if he had any costs on the sludge disposal ? Mr. Gross stated that he will make the information available to him. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 13c RESOLUTION NO. 56-87 RESOLUTION CHANGING SEVEN YEAR NON-ANNEXATION CONTRACT WITH GENERAL MOTORS CORPORATION TO CHANGE RESTRICTIONS ON SALE AND LEASE OF THE PROPERTY, AND TO GRANT A NEW CONTRACT ON BUILDING 1 IF A NEW OPERATION IS COMMENCED THEREIN Moved by Councilman Thomas that Resolution No. 56-87 be passed. Motion seconded by Councilman Kirkham, and carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None 493 Item 13d RESOLUTION NO. 57-87 ESOLUTION TO APPROVE AMENDMENT OF CONTRACT WITH CONSULTING ENGINEER Moved by Councilman Allred that Resolution No. 57-87 be passed. Motion seconded by Councilman Thompson. Mr. Gross explained that this will allow them to re-line a sewer line. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham lays: None i Item 13e Discussion was held on a proposed resolution to allow the Wichita Falls Runners Club to retain all proceeds from concession sales at their Easter Seal run. A motion was made by Councilman Hirschi , and seconded by Councilman Kirkham, for its passage. Councilman Hirschi asked if we have any precedent on this' Mr. Barrett stated that they have had several requests, and the Council has disapproved them. The motion failed by the following vote. Ayes: None Nays: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Item 14a i RESOLUTION NO. 58-87 �i RESOLUTION APPROVING CHANGE ORDER FOR THE HOLLIDAY CREEK-PHASE I EXCAVA- TION PROJECT TO PROVIDE FOR THE DIRT FROM THE HOLLIDAY CREEK PROJECT TO BE USED IN THE CONSTRUCTION OF THE SOFTBALL COMPLEX Moved by Councilman Allred that Resolution No. 58-87 be passed. Motion seconded by Councilman Kirkham. Councilman Hirschi stated that he would like to know what some of these changes are, to reduce the price of fill , and he would like Mr. Hodge to address the legal ramifications of doing the changes in this project without rebidding. City Attorney H. P. Hodge stated that they are requesting a change order from the Holliday Creek project. They are incorporating these changes in the Holliday Creek contract. There has been no contract awarded for construction of the softball field. They will incorporate the dirt work on this , and incorporate it in the Holliday Creek project. The change is to the Holliday Creek project. In this change order you would; provide for where the contractor takes the dirt that they remove from Holliday Creek. A certain amount of this dirt could be taken to a specific location, and spread and leveled there. Councilman Kirkham noted that they rejected all bids for the softball complex, except for landscaping. Councilman Allred, Goff, and Kirkham were appointed an ad hoc committee to see what they could do to reduce the price of t,Ie softball complex. As they worked with the architect, they lowered the dirt fill requirement on the field to reduce the cost. About this time the contractor for the Holliday Creek project came and offered to move surplus dirt to the softball field for a certain price. 494 Item 14a, (Cont'd. ) As he sees it, the problem is not so much the change order, but what do we do with it when we get it out there. He feels this is an extremely cheap way to get the dirt moved where it is needed. He supports this move to get the dirt dropped on the softball complex. Councilman Hirschi stated that what he is concerned with is that the resolution calls for 35,000 cubic yards of dirt to be moved. Mr. Barrett explained that this relates only to the amount of dirt which will be removed from Plum Creek. The architects have told them that they feel like the dirt from Plum Creek will be more like 130,000 cubic yards. Councilman Hirschi asked if we are not, in effect, violating certain points of law concerning the Holliday Creek project? Mr. Hodge stated that he thinks not, since they have not entered into any contract on it. This change order is increasing the work which will be done under this old contract. Councilman Hirschi confirmed that there will not be a contract bid and let on the dirt work at the softball complex. He was under the opinion that they were circumventing this bid process. Councilmen Thomas and Allred confirmed that it is not circumventing because the bids were rejected. Mr. Hodge stated that in a sense they are taking the dirt work and costs out of the ball field contract. Mr. Barrett stated that they are paying $1 .69 for this dirt, and $2.00 for moving the dirt to the new site. That will be paid for out of the appropriation from the hotel/motel tax. Charles Harper, Mayor, stated that the Kell Freeway project is paying for the dirt hauling now. He stated that this contractor was the low bidder on the bids they rejected. Councilman Hirschi asked about cost estimates on an additional four ball diamonds which will be built at a later time? Jack Murphy stated that future costs have not been engineered. It may be $25,000 to $40,000, just guessing. Councilman Kirkham stated that they have had three long meetings with the architect to try to get the cost of it down where they can live with it, and this reduction will get the cost down to very near what they first talked about. The ball field will be first class. The aesthetics and conveniences are second. With regard to aesthetics, Councilman Hirschi asked what is allowed in this zone? Charles Harper, Mayor, stated that they are working with an improvement committee on Sheppard Access Road. Mr. McKinney stated that this is zoned commercial , so there would be no violation with the softball complex. Councilman Hirschi asked how we could gain control over the aesthetics of the surrounding property? Mr. McKinney stated that warehouses are allowed in general commercial . Some of the property in this area is heavy commercial , and bars can be put in. Councilman Hirschi asked about screening of the junk yards? Mr. Barrett stated that the junk yard ordinance is in the process of being revised, in order to be more enforceable. Councilman Thomas stated that up the road about a mile, the bars with girlie shows can be expanded. Public hearings would be held before expansion of the present bars in the area could be made. Councilman Hirschi stated that it would seem that if we are going to make this investment, we should be doing everything we can to upgrade this area in appearance. He wants to know whether other bars can be put in where these are. Mr. McKinney stated that they can apply under conditional use, with hearings before the Planning and Zoning Commission, and if denied, they could appeal to the Council . Councilman Kirkham stated that we could change this zone to protect our investment. Councilman Hirschi stated that he is not opposed to a ballpark on the (North side, but he is concerned about the church league ball players who do not like this site because of some of the activities which take place in the bars in that area. Councilman Thompson stated that he believes they should move forward with this location. He would hope that in the future we could get a compre- hensive plan of development on how they will upgrade it in the future. Councilman Kirkham stated that passage of this resolution would allow us to have grass planted and growing before the end of summer, which would help in playing on the field next year. 495 Item 14a, (Cont'd. ) Councilman Hirschi stated that $195,000 is a variable cost. It is not a contracted figure at this time. Mr. Barrett stated that these estimates , were provided to us by the contractor. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Thompson, Allred, and Kirkham Nays : Councilman Hirschi Item 14b RESOLUTION NO. 59-87 RESOLUTION APPROVING CHANGE ORDER NUMBER 1 FOR THE 1987 COMMUNITY DEVELOPMENT MILLING AND STREET OVERLAY PROJECT Moved by Councilman Thomas that Resolution No. 59-87 be passed. Motion seconded by Councilman Hirschi . Councilman Thomas stated that this is another step in developing the industry in our city. lie would also like us to look at Tenth Street, at Holliday, for a possible change order. The motion was carried by the following vote. Ayes: Charles Harper, Mayor, Councilmen Thomas, Allred, Hirschi , Thompson and Kirkham Nays: None Item 15a Councilman Thompson requested an organizational chart from the City Manager' s office as soon as possible. He also wanted a budget from the Police Department and what it would take to increase the force by at least ten percent. He also wants to know what basis we will be using to increase black and mexican representation. He also wants a copy of the affirmative action program from the Legal Department on employment and development of minorities in the city. Councilman Thompson is also interested in knowing how we can increase the contracts with local contractors. It was noted that Zack Burkett offices here now. He would like all of the above information in 30 days. Charles Harper, Mayor, stated that by state law we cannot limit bidding to local people, but we can limit the workers to 70 percent local . He further stated that we have tried everything we can. Councilman Thomas stated that we need the applications more than anything else. Councilman Thompson stated that we have many problems, and the people need answers. Councilman Thomas stated that the problem is trying to get people to apply. Councilman Thompson stated that he plans to take a special interest in this. Mr. Barrett stated that he would set up a meeting with he and Mr. Hirschi to discuss some of these things with them. Charles Harper, Mayor, stated that we need to be deciding when we will have our week-end retreat. Budgeting has already started. All of the information about the Police department will come out in the budget. 496 Item 15a, (Cont'd. ) Councilman Hirschi suggested that we might want to review the tax incentives for attracting industry. He ,would like to see what charges in the zoning laws we can make on Sheppard Access Road to protect our investment. He also mentioned junk cars parked on the street, or in yards. He would like this ordinance to be addressed in the near future. Councilman Thomas stated that a current inspection sticker or license i.s exempt from this. He also stated that they have had committees on the tax. The biggest aid the industries get is through the franchise tax. He also mentioned the Freeport Act that will have to be decided. Councilman Hirschi asked if the City can pass a law saying that cars cannot be parked in various places? Mr. Hodge stated that they are working on this. Mr. Barrett stated that the staff has serious concerns about access in certain area. Mr. Hodge stated that aesthetics can be addressed in deed restrictions, but it is very sticky to address aesthetics in constitutional provisions. Charles Harper, Mayor, wanted to know about the Harding Street bridge, and also Bristol Lane. Also, the flood water retention ordinance is about ready to be brought to us. Charles Harper, Mayor, mentioned two meetings which he needed to attend - TML, and a BC industrial blitz on New York City. Mr. Berzina ,,!ill also attend that one, at a cost of about $600 each. He will attend T4L by private plane, at a cost of $29.00 per hour. Items 15b, c The City Council recessed into executive session at 11 :15 A.M. , and reconvened at 1 :58 P.M. Moved by Councilman Thomas that the following be appointed to the Clean Communitv Commission. a. Viola Morton - To December 31 , 1988 b. Patricia King - To December 31 , 1988 notion seconded by Councilman Kirkham, and carried unanimously. Moved by Councilman Thomas that Helen Winburn be appointed to the Mavor' s Commission on the Status of Women, for a term to expire September 30, 1987. Notion seconded by Councilman Thompson, and carried unanimously. Moved by Councilman Thomas that John George Mulholland II be appointed to the Board of Health, for a term to expire December 31 , 1988. , Mlotion seconded by Councilman Hirschi , and carried unanimously. Moved by Councilman Thomas that Robert D. Bowersock be appointed to the Landmark Commission, for a term to expire December 31 , 1989. Motion seconded by Councilman Kirkham, and carried unanimously. The City Council adjourned at 2:01 P.M. r PASSED AND APPROVED this „ .day of Ate, 1987 . /j ATTEST: r Charles Harpe Mayor f - 'W1lria J. T'od, s, CMC, City Clerk