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Min 09/19/1989 320 Wichita Falls, Texas Memorial Auditorium Building September 19, 1989 Items 1 & 2 The City Council of the City of Wichita Falls, Texas, met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 8: 30 O'clock A.M. , with the following members present. Perry Goolsby Mayor David Farabee Michael Lam Angus Thompson Councilors Ron Buffum Don Kirkham James Berzina City Manager Gregory Humbach City Attorney Wilma J. Thomas City Clerk Robert Barenberg Absent The invocation was given by Jimmie Hatcher, Sunnyside Baptist Church. Item 3 Moved by Councilor Kirkham that minutes of the meeting held September 6, 1989, be approved. Motion seconded by Councilor Buffum, and carried unanimously. Items 4a-5e Item 4b was moved to the regular agenda. Moved by Councilor Buffum that the consent agenda be approved. Motion seconded by Councilor Thompson. Item 4a Bids were awarded for estimated annual office supplies, as follows. a. General Office Supplies - Wilson Office Supply, $8,989. 16 b. Binders - Branch Office Products, $1,423 . 56 C. Envelopes - Branch Office Products, $2,027. 50 d. Paper - Empire Paper, $10,279. 43 Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 4c RESOLUTION NO. 153-89 II' RESOLUTION TO APPROVE AWARD OF BIDS TO VARIOUS SUPPLIERS FOR FRONT END LOADERS FOR USE BY THE SANITATION DEPARTMENT I� 321 Item 4c Cont'd Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 4d Bids were awarded for the City' s insurance program, as follows. a. Williams Dwyer Agency - Building and Contents, $17, 500.44 b. Williams Dwyer Agency - Extra Expense, City Hall, $837.00 C. Williams Dwyer Agency - Excess Workers ' Comp, $35 ,088. 00 d. Allred Thompson Insurance - Boiler and Machinery, $10,545. 00 Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 5 Minutes of the meetings of the following Boards and Commissions were received. a. Civil Service Commission - August 29, 1989 b. Commission on Aging - September 6, 1989 C. Landmark Commission - August 17, 1989 d. Commission for Disabled Persons - September 11, 1989 e. Wichita Falls/Wichita County Public Health Board - August 25 , 1989 Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 4b RESOLUTION NO. 154-89 RESOLUTION APPROVING THE AWARD OF BID AND A CONTRACT FOR THE LANDFILL SOIL LINER VI Moved by Councilor Kirkham that Resolution No. 154-89 be passed. Motion seconded by Councilor Farabee. Mr. Bonnett explained that the low bidder called at 8: 25 A.M. , requesting that he be released from his bid, but only if his bid bond would not be cashed. City Attorney ' Gregory Humbach explained that the City would be in its rights to cash the bid bond. Mr. Bonnett noted that the contractor is having difficulty getting equipment. We are only interested in the final product. Following other discussion, the motion for passage of Resolution No. 154-89 carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None i 322 Item 6a ORDINANCE NO. 65-89 AN ORDINANCE AMENDING CHAPTER 24, SECTION 24-21(a) , CITY OF WICHITA FALLS CODE OF ORDINANCES, AND INCREASING THE NUMBER OF CLASSIFIED PERSONNEL IN THE POLICE DEPARTMENT Moved by Councilor Thompson that Ordinance No. 65-89 be passed. Motion seconded by Councilor Farabee. Councilor Kirkham proposed that one sergeant be deleted, and that these six new people be placed under another supervisor. Chief Harrelson explained the type of work that the tactical unit will be doing, and that the sergeant will be a field sergeant. After further discussion, the motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, and Buffum Nays: Councilor Kirkham Item 6b ORDINANCE NO. 66-89 ORDINANCE MAKING AN APPROPRIATION IN THE GENERAL FUND FOR FISCAL YEAR 1989-90 FROM REVENUE RECEIVED FROM THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION FOR PURPOSES OF A CAMPUS DRUG ENFORCEMENT OFFICER Moved by Councilor Buffum that Ordinance No. 66-89 be passed. Motion seconded by Councilor Farabee. Chief Harrelson explained that the salary of this officer is paid by this grant. Discussion centered around the duties of this officer, stating they are trying to work out the details with the school system. The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 6c ORDINANCE NO. 67-89 ORDINANCE AMENDING SECTION 24-8 OF THE CODE OF ORDINANCES WHICH ARE HELD AT THE WICHITA FALLS ACTIVITIES CENTER TO EXEMPT GUN AND KNIFE SHOWS FROM COMPLETING GUN REGISTRATION REQUIREMENTS Moved by Councilor Lam that Ordinance No. 67-89 be passed. 323 Item 6c Cont'd Motion seconded by Councilor Kirkham, and carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, and Kirkham Nays: Councilors Thompson and Buffum Councilor Kirkham stated that the problem we have is the great increase in assault type weapons. He requested the City Attorney to look into some type of control for assault weapons. He believes the ordinance needs to be changed, but does not believe this is the time. Mayor Goolsby commented that another group had previously been authorized, and they cannot make an exception of one over the other. - Item 6d ORDINANCE NO. 68-89 ORDINANCE AMENDING SECTION 15-15 OF THE CODE OF ORDINANCES TO ADOPT THE 1988 EDITION OF THE STANDARD FIRE PREVENTION CODE Moved by Councilor Buffum that Ordinance No. 68-89 be passed. Motion seconded by Councilor Thompson. Fire Marshall Mike Johnson explained that this is the sister code to the building code. It has not been reviewed by another group. He addressed underground storage tanks and paint spray booths that will be used for drying purposes, as well as for painting. The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 7a RESOLUTION NO. 155-89 RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF WICHITA FALLS AND THE STATE OF TEXAS FOR CONSTRUCTION OF ARMORY ROAD FROM MIDWESTERN PARKWAY SOUTH TO US HIGHWAY #281 Moved by Councilor Thompson that Resolution No. 155-89 be passed. Motion seconded by Councilor Farabee, and carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None 324 Item 7b RESOLUTION NO. 156-89 RESOLUTION TO APPROVE PROPOSAL OF TRAC LABORATORIES, INC. TO PERFORM BIOMONITORING TOXICITY TESTING SERVICES Moved by Councilor Lam that Resolution No. 156-89 be passed. Motion seconded by Councilor Kirkham. Mr. Bonnett responded to questions concerning toxicity. The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 7c RESOLUTION NO. 157-89 RESOLUTION TO REJECT BID FOR UTILITY LINE ADJUSTMENTS FOR PHASE III OF THE HOLLIDAY CREEK FLOOD CONTROL PROJECT AND TO AUTHORIZE REBID OF THE UTILITY ADJUSTMENT PROJECT Moved by Councilor Lam that Resolution No. 157-89 be passed. Motion seconded by Councilor Buffum. Richard Boyd addressed the Council, stating that the estimate for this project was $280,000. The only bid received was $582,860. This is a tough job, and many contractors did not want to bid. Mr. Bonnett explained that this is a high risk job (financially) , and he will be working very closely with Mr. Boyd. There will be a lot of money up front (around $100,000) , before he gets paid. The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 7d RESOLUTION NO. 158-89 RESOLUTION TO APPROVE PURCHASE OF CONCRETE CYLINDER PIPE FOR UTILITY ADJUSTMENT PROJECT TO ACCOMMODATE PHASE III OF THE HOLLIDAY CREEK FLOOD CONTROL PROJECT Moved by Councilor Thompson that Resolution No. 158-89 be passed. Motion seconded by Councilor Lam, and carried by the following vote. 325 Item 7d Cont'd Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 7e RESOLUTION NO. 159-89 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS WITH SEVERAL COMMUNITY SERVICE ORGANIZATIONS AND ORGANIZATIONS THAT PROMOTE THE CONVENTION AND TOURISM INDUSTRY Moved by Councilor Buffum that Resolution No. 159-89 be passed. Motion seconded by Councilor Lam. Councilor Thompson noted that he will not take part in the discussions, nor vote, on CAC contracts. Councilor Kirkham asked questions concerning the out- patient care of prisoners, as well as those prisoners not on an out-patient basis. Following discussion, Mayor Goolsby requested the staff to work on this paragraph of the contract with North Texas Medical Foundation. Councilor Kirkham noted problems with the budget submitted by the Neighborhood Action Groups, stating that it appears to him that these budgets should be prepared by CAC, and dispersed by them, and that they should not be pencil copies. Miss Houseworth indicated that they need to let CAC know next year that the way these budgets were prepared this year is not acceptable. Councilor Kirkham also mentioned a problem with only listing six events in Paragraph ld of the contract with Board of Commerce and Industry. Following discussion, an amendment was moved by Councilor Buffum that the word "six" be struck, and add "such as" following the word "events" . Motion seconded by Councilor Kirkham, and carried unanimously. Councilor Kirkham addressed the Scope of Services in Paragraph One of the contract with Midtown Incorporated, relating to the Railroad Museum. Mr. Berzina explained that the assistance at this time is to provide a plan. Other discussion continued. Moved by Councilor Kirkham that the contract be amended to state that it would provide assistance for planning and development of an oil and transportation museum. Motion seconded by Councilor Buffum, and carried unanimously. Councilor Buffum made general comments on maintaining an inventory of furniture. Miss Houseworth stated that all organizations have reviewed and agreed with these contracts. 326 Item 7e Cont'd Councilor Buffum addressed the use of dollars for political activity, and prohibit the use of these dollars for all lobbying from local to Congress. He asked that this be included. Councilor Buffum also noted that the MHMR Contract talks about out-patient services, and that Triage is an in-patient program. Miss Houseworth stated they can change the wording on this. Councilor Buffum mentioned Item Nine in all contracts on future funding, stating that by prior resolution the Council made a commitment on funding outside agencies only on those which they had a part in establishing. i The motion for Resolution No. 159-89, as amended, carried by the following vote. I Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Mayor Goolsby suggested that the scope and duties of the Council Committee be increased next year to edit the contracts for accuracy. The City Council recessed at 10: 22 A.M. , and reconvened at 10: 37 A.M. I Item 7f RESOLUTION NO. 160-89 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH MIDWESTERN STATE UNIVERSITY FOR CONTINUED DEVELOPMENT OF A REGIONAL ECONOMIC DATA BASE Moved by Councilor Buffum that Resolution No. 160-89 be passed. Motion seconded by Councilor Thompson, and carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 7g RESOLUTION NO. 161-89 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH INDIVIDUAL DEVELOPMENT CENTER, INC. FOR SERVICES PROVIDED BY VOCATIONALLY HANDICAPPED PERSONS Moved by Councilor Kirkham that Resolution No. 161-89 be passed. Motion seconded by Councilor Farabee. Miss Houseworth explained that last year was the first time they went to a City supervisor in order to save money. She stated it has been a very effective arrangement. 327 Item 7g Cont'd The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 7h Discussion was held on a proposal for Maurine Street alignment. Two options were presented. Moved by Councilor Kirkham that Item 7h be adopted. Motion seconded by Councilor Thompson. Mayor Goolsby explained that in 1987 the Council took the position that the street would be extended under Option One. Mr. Berzina explained both options, stating they are tied into different points. The State will work with the City on either option. Option One is the one historically selected. It does away with a T-intersection. It does go through a business. Option Two ties in somewhere else. If Option Two is selected, then they need to give consideration to acquiring this property because someday it will be rebuilt over to Highway 240. Either option will work. Historically, 1964 was the year Option One was chosen. There was an agreement in 1973 between the City and property owner that the road would come between the property. Option One has a business relocation. If Option Two is selected, the City should acquire the property East of Sheppard Access Road. The estimated cost is $17,000 for the property. Bob Westbrooks, who owns Westbrooks, Inc. , spoke to Mr. Ruddy' s business being split in two by Option One. He recommended Option Two, stating it does not touch any buildings. Councilor Kirkham noted that it appears Option Two would get a corner of Mr. Westbrooks ' building. Mr. Westbrooks responded that the right-of-way would be there, but the road would be 14 feet away. He stated that he is not here to promote this road running by his business, but to help Mr. Ruddy. They have space they plan to use for parking if this is done. Councilor Thompson explained that in August 1973 , Mr. Ruddy signed a plat designating that he would locate his improvements off the proposed street. Plats are made for orderly development of the City. Tom Ruddy appeared as President of Wichita Metal Products, stating he has been at this location more than twenty-five years. He stated they requested a building permit, and the City insisted that there be a plat, but there was a controversy that the road alignment was going to be shown on the plat. Charles Russell, their attorney, argued that the City had no rights to the street extension. The street was shown on the plat with no rights reserved by the City. Mr. Ruddy recommended Option Two, stating there is no way a four-lane highway and a business can exist in this area. He stated they will work with the City in donating a portion of his land. They manufacture metal trailers and modular buildings. James Esther, 1615 Gray Fox, appeared as President of the East Lynwood residents organization. They are concerned about the area in which they live. He criticized these businesses for coming forward now when they have had sixteen years to 328 Item 7h Cont'd address it, but they haven' t. In 1973 , Red Fox was the street in East Lynwood identified to connect to Maurine Street when it was extended. Pleasant View Drive would be the point of intersection to Highway 240. He noted the advantages of access in this area. As far as he knows, no comments have been made, nor documentation presented by anyone other than from the residents of East Lynwood. Mr. Esther requested funding to connect Red Fox to Maurine Street. Mr. Esther explained that Option Two will not be cheaper, stating it is in the 1964-1985 plan for construction of Pleasant View Road. The City already owns this property. This would provide them quick emergency access. Four mayors and three city managers have seen this alignment as in the best interest of the City. A straight line of Option One is less costly than Option Two, but either option would serve the citizens of Lynwood East. Allen Palmatary stated he has owned a business on Sheppard Access Road for twenty-eight years. He favored Option Two. Councilor Lam commented that it is unreasonable to hold someone to a plan sixteen years later. Councilor Buffum noted that it seems one of the sources of irritation is the way Red Fox is tied in. Mr. Bonnett stated that Option Two may be a little more expensive, but not enough to color their thinking. There would be a significant difference in cost to extend New Haven Road. Mr. Berzina explained that they cannot establish value on relocation until they get into it. The State has included some money for that in Option One. Once we go East of Sheppard Access Road we are on our own. The State will not participate in something less than a state-approved road. They will not cost share in Option Two. We will carry the heavy load. The right-of-way in Option Two will be our cost. He recommended we purchase the right-of-way if they go with Option Two. Councilor Thompson noted that Option One is the safest configuration, and we have to be concerned about safety, as well as the economic impact. Mayor Goolsby expressed three concerns, namely, East Lynwood access, Mr. Ruddy' s business, and cost. He requested the City Manager to begin looking at Red Fox. The motion for passage of Item 7h carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None RESOLUTION NO. 162-89 RESOLUTION SELECTING OPTION II FOR THE MAURINE STREET REQUIREMENT Moved by Councilor Lam that Resolution No. 162-89 (Option Two) be passed. Motion seconded by Councilor Kirkham, and carried by the following vote. 329 Item 7h Cont'd Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Councilor Thompson requested the City Manager to bring back plans within two months for development and acquisition for Red Fox, and use monies in reserve for this project. The City Council recessed at 12: 30 P.M. , and reconvened at 1 : 31 P.M. Item 7i A proposed resolution was presented determining necessity for acquisition of drainage easements for Phase Two of the Holliday Creek project. A motion was made by Councilor Lam, and seconded by Councilor Kirkham, for its passage. City Engineer Bill Parker explained that this drainage facility will handle the flow off 24th Street. It will correct the flooding problems. Jessie Payne stated that he owns this property. He had it leased to Mr. Patterson for fifteen years at $400 per month. He discussed this lease and use of the land. The Council expressed concern about getting involved in a private matter. The motion for passage of the resolution failed by the following vote. Ayes: None Nays: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Item 7j RESOLUTION NO. 163-89 RESOLUTION DECLARING A VACANCY IN DISTRICT 3 CITY COUNCIL POSITION Moved by Councilor Thompson that Resolution No. 163-89 be passed. Motion seconded by Councilor Buffum, and carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 8a RESOLUTION NO. 164-89 RESOLUTION TO AWARD BID TO MERIT ENGINEERING AND CONSTRUCTION, INC. FOR PAINTING AND GENERAL REPAIRS AT THE JASPER STREET WATER TREATMENT PLANT AND PAINTING AT THE LAKE ARROWHEAD PUMP STATION i 330 Item 8a Cont'd Moved by Councilor Thompson that Resolution No. 164-89 be passed. Motion seconded by Councilor Farabee. Tommy Hammond, No. 3 Bosque Circle, explained the confusion in the bid process. He stated that a lot of time he does not receive pre-solicitation notices about jobs coming up. He suggested that all regular contractors be sent a card in advance of bids coming up. It was explained that Dodge Reports receives this information. x. The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 8b RESOLUTION NO. 165-89 AWARD OF BID TO SUR-FLO UTILITIES, INC. FOR THE CDBG WOLCOTT STREET RECONSTRUCTION PROJECT Moved by Councilor Thompson that Resolution No. 165-89 be passed. Motion seconded by Councilor Buffum. Ronald Timmins protested the award to Sur-Flo because they did not make a copy of the bid. Mr. Parker explained that they do not have to turn in two copies, although they prefer a duplicate copy. The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None Item 8c A proposed resolution was presented to award bid to Don Carter Industrial Coatings, Inc. , for painting of ground and elevated water storage tanks and miscellaneous other facilities. A motion was made by Councilor Farabee, and seconded by Councilor Kirkham, for its passage. Bobby Joe Mann, Attorney for the contractor in Mineral Wells, suggested that the addenda sent out was confusing. Of seven bids, Corrosion Eliminators ' bid was $39,366 cheaper. City Attorney Gregory Humbach explained that this matter has been discussed, and the Council has the authority to waive informalities, and award the bid to the lowest responsible bidder. Where he and Mr. Mann differ is what an informality is. The problem is, they added a requirement to sign and send in the addendum. In this case, this was a physical supplying of Addendum No. 2. He believes this moved it from a normal informality to a fatality. Councilor Lam asked the City Attorney if he would agree that the wording indicated that it was for someone who had already submitted a bid? Mr. Humbach replied that it must be 331 Item 8c Cont'd submitted in order to have a valid bid. His opinion did not change on the fatal language. He is satisfied beyond any reasonable doubt that it is not something they can waive. Mayor Goolsby noted that they are interested in saving the citizens ' money, but it seems the addendum should have been sent. Mr. Mann believed that there is no difference in waiving a photo copy and this addendum. He requested that the Council consider the spirit of allowing people to bid, and not take it away from them. Tommy Hammond appeared, stating that he personally feels it is an informality. If it is a problem, the best course may - be to reject all bids, and re-bid it. The precedent has already been set when they threw out the bids for Lucy Park. Mr. Mann stated it would be vastly unjust to award this bid with this ambiguity in it. Councilor Buffum mentioned a reference on Don Carter on his ability to do the job. Mr. Bonnett explained that the firm in question in Plano was a sub-contractor, who is no longer in business. They have never had a contract with Don Carter; they had a contract with the Prime. The motion for passage of the proposed resolution failed by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, and Buffum Nays: Councilors Lam, Thompson, and Kirkham Mr. Bonnett explained that they are working with budget monies, which can be re-appropriated by the Council from the equity fund. The re-bid could be awarded at the first meeting in November. Moved by Councilor Buffum that the project be re-bid. Motion seconded by Councilor Thompson, and carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, and Buffum Nays: Councilor Kirkham Item 9a Tommy Hammond, No. 3 Bosque Circle, appeared regarding the library architect. He stated there was no opportunity for anyone to appear. He also stated there were two people who wanted to speak. He would like for a Wichita Falls architect to be the captain of the team. There are only two contractorssN in this county who can bond a project of this size. You will have people from out of town bidding their jobs, and they will bring their sub-contractors. There may be a problem with the bond issue. He suggested another public meeting to allow some comment. Three Council members were on this committee. They only have to swing one vote to get what they want. He favored the library. He stated a majority of the contractors in the City are not happy with it. Councilor Buffum noted that the composition of the committee was chosen by the Council. It is not unusual to have three Council members on a committee. Mayor Goolsby i 332 Item 9a Cont'd explained that public input can be made when the contract is brought to the Council for consideration. Councilor Buffum commented on the procedure. Mr. Berzina addressed the architect selection process. Historically this is done by the staff. It seemed that doing it this way presented an opportunity for wider view from the public. The contract has been authorized to be signed. It is not marked to come back here for further action. Councilor Buffum expressed hope that we are not going toward non-cooperation between groups, that if we don' t have a local contractor we will not support the library. Councilor Thompson stated that the only reason he voted for it was the possibility of carrying a bond issue. He would much rather have had a local architect. Mrs. Ozuna addressed the Council about being bitten by a dog while protecting a city employee. She stated she does not know which way she is going to go with the lawsuit. She stated that the dog belongs to her children. The dog was in the back yard in another pen on a chain about sixteen feet long, with the gate open. Item 9b Councilor Lam noted the report on Mr. Maxwell's garage. He also requested that an ordinance be started on separation of two boards in Building Inspection. Councilor Farabee asked that they form a unified front on the library architect. Everyone needs to know why this particular decision was made. Councilor Kirkham commented that he was under the impression that they would be getting a look at the library architect contract before it is signed. Each member will be able to review it. Mayor Goolsby asked about water from the Cypress Street water plant being turned loose on Johnson Road. Mr. Bonnett explained that there are no storm sewers in that area, and there is no other place for the water to go. Mayor Goolsby mentioned information on city employee benefits. He requested Mr. Berzina to proceed with sharing that information. Mr. Berzina explained that the City has two plans; three with social security. The TMRS plan covers all city employees except the Fire Department. There is a local board that looks at and administers the Firemens ' pension plan. The TMRS plan is administered in Austin. Police officers contribute seven percent of their salary, and other employees (except Fire) contribute five percent. Each percentage is matched by the City two-to-one. About five or six years ago the City was sitting at twenty percent service credits. It was considerably low. The Council looked at it and agreed to take it up to fifty percent service credits within five years. There was not much said about taking it farther. A lot of these cities went to one 333 Item 9b Cont'd hundred percent when it was still relatively inexpensive. We are looking at some requests of employee groups to look at additional benefits. It is a plan that has a lot of variables, such as age of spouse, breaks in service, etc. He requested Personnel Officer Jan Stricklin to walk through the retirement plans, and overall costs. Mrs. Stricklin discussed the retirement benefits, stating that in 1983 , the City Council developed a plan to improve police officers and non-civil service employees retirement benefits, starting January 1, 1984. At that time, the previous retirement benefits had not been improved since 1963 . This plan moved updated service credits from twenty to fifty percent in a four-year period. Twenty-year vesting was also adopted. Current retirees monthly income was also increased. Adoption of this plan increased the City' s cost from approximately $700,000 annually to $1,548 ,697 annually during this four-year period. Mrs. Stricklin highlighted retirement benefits for various categories of city employees. She also noted that the contribution made by Firemen, and the City, is nine percent of their salary. Future monthly retirement income for Firemen is based on their final average salary and number of years of service in the Department. They are covered under the Firemen' s Relief and Retirement Fund. Mrs. Stricklin also noted that on August 23 , 1989, the Police Chief and Personnel Director met with members of the Police Association to discuss the Association' s requests for improvements in the Police Department. They requested the following. a. 100% updated service credits. b. 10-year vesting. C. Retirement at any age with 25 years of service. d. Supplemental death benefits. e. 70% increased retiree benefits. f. City' s contribution to continue matching 2 to 1. g. Increase police manning by 22 additional officers. The cost of this request is $1,993 , 643 over and above the City' s approved 1989-90 budget. This would result in an 8. 63 cent tax increase. The cost of 100 percent updated service credits alone would be $474,417, which would result in a 2. 05 cent tax increase. She noted that the salary of police officers has increased 436 percent since 1969, compounded to an average annual increase of 7. 6 percent. Mrs. Stricklin noted that with ten-year vesting, an employee can leave their money in the retirement program, and when they reach age 50 they can start receiving a retirement from the City. There is a great advantage to all employees to have the City' s match of funds after ten years. Mayor Goolsby stated that certain Council members requested a committee to study employee benefits. He would like an item on the next agenda for appointing this task force. Item 9c Mr. Berzina explained that they decided to get Mr. Humbach caught up to date on our bid process. They are working up a bid fair, and looking at November or December for that report. He will continue to update the Council on this. Mr. Berzina also noted a conference on October 10 at Nortex, pertaining to solid waste, recycling, etc. 334 Item 9c Cont'd Mr. Berzina stated that a letter had been sent to residents of the newly annexed area. Annexation becomes effective October 7, 1989. Information is given in the letter on services. Mr. Berzina explained that he had been approached concerning our interest in supporting Proposition No. 8 on the November ballot. This deals with bonds to be used for building prisons, etc. He will prepare a resolution for the next meeting. Mr. Berzina reported that the most that sales tax can be raised is one cent. If the County raises it one-half cent, the City can only increase one-half cent. There is another option, and he plans to visit with the BCI to get facts and figures on it. Jack Murphy reported that ground breaking on the Falls to O'Reilly Park trail will be October 4, at 10 : 00 A.M. Louise Houseworth handed out information on the architectural contract for the library. The two architectural firms submitted standard AIA contracts. They developed a proposed contract, and sent it to the two firms. They have been reviewing it with their attorneys. The City will be trying to negotiate the contract over the next week or two. The Planning Committee meeting has been cancelled, and will be re-set as soon as they have a signed contract for them. Mr. Berzina handed out a report on the garage situation. Item 9d The City Council recessed into executive session at 4: 05 P.M. , according to Article 6252-17, Section 2, Paragraphs (e) and (g) of the Revised Civil Statutes. They reconvened at 5 : 25 P.M. Item 9e Moved by Councilor Kirkham that Jane Hough and John T. Stamps be appointed to the MHMR Board of Trustees for terms to expire August 31, 1991. Motion seconded by Councilor Buffum, and carried unanimously. Item 9f Moved by Councilor Kirkham that Joseph Ragan be appointed to the MHMR Public Responsibility Committee for a term to expire August 31, 1991 , and that Louise Hunter be appointed for a term to expire August 31, 1990. Motion seconded by Councilor Thompson, and carried unanimously. 335 Item 9g Moved by Councilor Kirkham that the following be appointed to the Mayor' s Commission on the Status of Women, for terms expiring September 30, 1991. a. Michaelle Kitchen e. Roberta Berry b. Kathryn Fisher f. Patricia Daughtery c. Ranette Halverson g. Brenda Andrews d. Carol Burns Motion seconded by Councilor Farabee, and carried unanimously. Item 9h RESOLUTION NO. 166-89 RESOLUTION FILLING A VACANCY IN DISTRICT 3 CITY COUNCIL POSITION Moved by Councilor Thompson that Resolution No. 166-89 be amended to correct the position of at-large to District 3 . Motion seconded by Councilor Farabee, and carried unanimously. Moved by Councilor Lam that Resolution No. 166-89 be passed, appointing Bill Palmer for the remaining term in District Three. Motion seconded by Councilor Buffum. The Council agreed that because of Mr. Palmer' s past experience, he will be able to step in and be effective immediately. The motion carried by the following vote. Ayes: Mayor Goolsby, Councilors Farabee, Lam, Thompson, Buffum, and Kirkham Nays: None The City Council adjourned at 5:35 P.M. PASSED AND APPROVED this the day of 1989. Perry Go lsby, Mayor ATTEST: Wilma J. Thomas, CMC/AAE City Clerk