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Min 04/04/1995 853 Wichita Falls,Texas Memorial Auditorium Building April 4, 1995 Items 1 & 2 The City Council of the City of Wichita Falls, Texas, met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 8: 30 o'clock a.m. , with the following members present: Michael Lam - Mayor Leon Mallonee - Councilors Terrance E. Loughry - Angus Thompson - Bill Daniel - J.W. Martin - Harold Hawkins - James Berzina - City Manager Gregory Humbach - City Attorney Lydia Torres - City Clerk Mayor Lam called the meeting to order. The invocation was given by Rev. Paul Cunningham, Fain Presbyterian Church. Item 3a Debra Sansing, Traffic Engineering Department, was honored as Employee of the Month for April. Mayor Lam presented her with a plaque, City of Wichita Falls pin, a check, bus tickets, and tickets to a theatre and dinner. Mayor Lam proclaimed April 9, 1995 as Former Prisoner of War Day in Wichita Falls. Mayor explained that Mr. Dave Clark had the opportunity to participate in a Planning Exchange Program sponsored by the American Planning Association and Royal Town Planning Institute. He spent two weeks in the borough of Stockport, Great Britain where he was hosted by Mr. Colin Parry. Now as the second half of that exchange, Mr. Parry from Stockport is completing his two weeks here in Wichita Falls and is being hosted by Mr. Clark. Mayor Lam presented Mr. Parry with an Ambassador of Good Will Citation. Mr. Parry expressed his appreciation and delight in being able to spend time here in Wichita Falls. Mr. Parry presented the Mayor with a plaque from Stockport. Item 4a Moved by Councilor Martin that the minutes of March 21, 1995 meeting be approved with correction to Item 8b. Motion seconded by Councilor Mallonee and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins Nays: None 854 Item 5a-7d Councilor Hawkins suggested that Staff continue to provide Council the comparison between previous year ' s bid and present bid. Councilor Martin requested that Item 5a be brought down. Moved by Councilor Thompson that the consent agenda be approved with the deletion of Item 5a. Motion seconded by Councilor Mallonee and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins Nays: None Item 5b The bid for City' s annual supply of lubrication products was awarded to Western Marketing, Inc. , in the amount of $40, 571. 70 . Item 5c RESOLUTION NO. 48-95 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA FALLS ACCEPTING BID FOR EXCESS PROPERTY AT 1225 MIDWESTERN PARKWAY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED TO CONVEY TITLE; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW Item 5d The bid for a trailer mounted catch basin vacuum unit was awarded to Jay' s Inc. , in the amount of $40,405 . 00 Item 6a RESOLUTION NO. 49-95 RESOLUTION TO ACCEPT PROJECT TO REPLACE AERATION BASIN GAS PIPING AT RIVER ROAD WASTEWATER TREATMENT PLANT AND AUTHORIZE FINAL PAYMENT TO CONTRACTOR Item 7a-7d Minutes of the meetings of the following boards and commissions were received. a. Planning and Zoning Commission March 8, 1995 b. Tax Increment Financing Board, March 9, 1995. c. Library Advisory Board, February 28 , 1995 d. Fire Fighters and Police Officers Civil Service Commission, March 21 , 1995 Item 5a Moved by Councilor Martin that the bid for City' s annual requirement of automotive filters and canisters be awarded to Stewart Stevenson Services, Inc. , in the amount of $36,886 . 24 . Motion seconded by Councilor Hawkins. Councilor Martin asked, as a point of information, if these were quality filters because of the discrepancy in the amount of money on the filters which were bid. Mr. Parker responded that they are AC Delco and that the disparity is based on what they are giving us on the discount rate. Councilor Hawkins asked if this included the disposal of the filters. Mr. Parker replied 855 Item 5a, cont'd. that they have their own machine, therefore, they dispose of the filters themselves. Motion carried unanimously by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins Nays: None Item 8a A public hearing was held on a hazardous structure. Mayor declared the public hearing open. Lloyd Nelms is owner of the property at 4723 Cape Cod. After being asked where he resided, Mr. Nelms stated that he is staying at his parents home at 3307 Seymour Rd. Mayor informed that complaints from the neighborhood had been received on this structure which had been damaged by a fire. Mayor asked Mr. Nelms the status of restoring the structure to its original state; his sequence of events and his plans. Mr. Nelms replied that he has been working on it for the past three months and has been cleaning the property, which is pretty much cleared up. He has one more truck load to have the interior cleaned up. The back portion of the house is still standing and it is sound. Everything that is dangerous is down, and it is secured completely. He has pictures to show how it was done. Councilor Martin asked Mr. Nelms when he had secured the building. Mr. Nelms informed that it was completely secured within the last four or five days. Councilor Martin asked if it had sat there since November until this past weekend before he did anything on it. Mr. Nelms answered in the affirmative, however he said that he had been working on it since before Christmas. The permit was secured 11/23/94. Councilor Mallonee asked Mr. Nelms when he was notified of this hearing. He replied that Councilor Hawkins notified him Saturday morning at 9: 30 that it was on the Agenda, otherwise, he would not have been aware of the meeting. He is doing the work himself, except for the air conditioning and brick work. Councilor Martin wanted to make the point that Mr. Nelms had obtained a permit in November 1994 and the building should have been secured at that time. However, it sat there unsecured from November, 1994 until this weekend when he found out that it was going to be torn down. Mr. Nelms commented that he had secured it according to Code. Councilor Martin asked him why he had waited so long to secure it. Mr. Nelms replied that it only had a six foot opening which he was using to remove debris and to be able to see. Mayor asked Mr. Nelms what his plans were. Mr. Nelms said that this week he plans to get the rest of the roof down on the rear structure, and within the next ten days to two weeks he will start to put the roof back on it. Mayor asked for a completion date. Mr. Nelms stated that he plans to have it in the dry within the next 30 to 45 or 60 days. Councilor Mallonee asked if he was allowed a thirty day extension would there be a substantial improvement. He responded that if everything goes alright, he should have the roof on it and looking pretty good, and within forty-five to sixty days he is hoping to have the brick and everything on it. 856 Item 8a, cont 'd. Councilor Mallonee asked when the house had originally burned, and Mr. King informed that it was March 8 , 1994. He settled with the insurance company in November, 1994, but could not do anything until the investigations were completed. Councilor Mallonee was in favor of allowing Mr. Nelms a thirty day extension with the contingency that there be substantial improvement within that time. Mayor told Mr. Nelms that the neighbors have had their cup full, and they want to see something happen. They feel they have been patient enough and it is time to have the neighborhood restored back to the way it was before the fire, and I think the Council feels the same way. The Mayor didn' t have a problem with reviewing this case within thirty days. Councilor Hawkins asked if Staff could be directed to bring a report within thirty days and notify Mr. Nelms by phone, in addition to mailing the information to him. We have to have communication between our Staff and our citizens or we are in trouble. Dorothy Redding, 4725 Cape Cod, lives next to the burnt structure. It is their feeling that the homeowner has the responsibility to take care of the neighborhood, but if the homeowner fails to do so, then they expect the Council and elected officials to step in and have something done. They are concerned that nothing is going to be done to the structure since that has been the case in the past. She asked Council to do something to help their neighborhood look nice and that Council try to do something from their side. She said that the Council was their only hope. She commented that the insurance had paid Mr. Nelms in November and he should have secured the building and done something by December and he did not. Billie Hicks, stated she owns the property next to Mrs. Redding and she agrees with everything she said. Mr. Nelms has not made any effort to do anything with the property. Councilor Martin said that he agrees with the neighbors. They have contacted Mr. Nelms on numerous occasions, and he has tried to do everything he could through Code Enforcement. Mr. Nelms was given an extension in November, 1994 to obtain a permit, however, he has done nothing on the structure until this weekend. He does not think that Mr. Nelms has acted in good faith and he is in favor of having the structure demolished. Councilor Loughry agrees with Councilor Martin, but Mr. Nelms has never been contacted by Code. It may be an eyesore to the neighborhood, but I have been complaining about a house that people have been complaining about on Fillmore Street off Seymour Highway and practically nothing has been done about it. The first I heard about this structure was Thursday. Maybe now with a little bit of pressure from the City the man will get going on it. Mr. Martin said that he had spoken to Staff, and they have done everything they could on this legally and have worked with the gentleman on it. Mr. King informed that notification had been sent to Mr. Nelms to the only address they had which is 4723 Cape Cod. Mr. Clark stated that Mr. Nelms did not register his address. Mr. Nelms stated that he had obtained a permit on November. 23 , 1994 and had gone by Mr. King' s office and had shown it to his secretary, Mrs. Duncan. I gave them my address and phone number, which has not changed. He said the only notice he received was for the City Council meeting in November. He requested, that if he was granted an extension, that someone be put in charge of over-seeing this situation because he is having 857 Item 8a, cont'd. sabotage at the structure and it is not being done by kids. He mentioned a situation where a bolt lock was cut off his gate. No one else wished to be heard. Mayor closed the public hearing. Moved by Councilor Martin that proposed ordinance be passed to have the property at 4723 Cape Cod demolished by the property owner. Motion seconded by Councilor Thompson. Councilor Thompson stated that the Council had acted in good faith and had given one extension, but he does not think that Mr. Nelms has acted in good faith. Councilor Thompson was concerned that If Mr. Nelms was given another extension, Council would have an obligation to do the same for others who are unable to fulfill their commitment. He wanted to know, in this rase how long this would go on. I think the neighbors have a good point, something could have been done before now. He felt like the question was if the structure would be restored. Councilor Mallonee suggested giving him a thirty day extension and see if there is substantial progress, and if not it can be demolished. Councilor Thompson withdrew his second. Councilor Daniel seconded Councilor Martin' s motion. Councilor Daniel said that if Mr. Nelms was interested in a thirty day extension, to explain exactly what he plans to accomplish within that time. Mr. Nelms said he would tear off the back part of the house and get a roof started. He said he would like to have it in the dry, but would be unable to do some other things. Councilor Daniel asked what it would take to guarantee he could have it in the dry. Mr. Nelms said that within forty-five to sixty days he could make the changes he wants and he could have it done. Councilor Hawkins asked Mr. Nelms if within forty-five days he could have the roof on the house, the structure secured and have an electrical pole with service. Mr. Nelms said he could. Councilor Hawkins informed Mr. Nelms that if this was approved, he would be expected to insure that it remained secured regardless of what the neighbors may do. Mr. Nelms agreed and said if something happened he would repair it. Councilor Hawkins suggested giving him forty-five days, after which Mr. King will make a recommendation, and Council will listen strongly to his recommendation. Councilor Martin was still concerned that the structure was left for such a long time without being secured. Nothing was done until he found out it was going to be torn down. City Council has acted in good faith and has gone far enough in this issue, particularly concerning the neighbors. He could have fixed him a door to get the place cleaned out long before now. City Manager made a couple of comments for clarification. Mr. Nelms has forty-five days to see how much of this is done, and that includes securing the structure. Mayor stated that during the demolition and repair the structure has to remain secured. City Manager commented that Staff had communicated with Mr. Nelms and Staff was not going to baby-sit him. He knows today what the timetable is and he needs to mark his calendar. 858 Item 8a, cont 'd. Motion failed by the following vote. Ayes: Councilor Martin Nays: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, and Hawkins Moved by Councilor Daniel that the property owner be given an additional forty-five days to secure the house and bring it into a dry condition, which would mean rafters joists, decking and at least felt on top of the house if not shingles, and that it remain secured throughout this time. At the end of the forty- five days Mr. King is to report back to the Council on the progress. Motion seconded by Councilor Mallonee and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, and Hawkins Nays : Councilor Martin Item 8b A public hearing was held on Vista Cablevision, Inc. ' s request for revision of cable rates and charges. Mayor asked the City Attorney for a briefing on this. City Attorney stated that Vista Cablevision was requesting some adjustments in their basic service charges. They are asking for a 20 reduction on their basic service, a $ . 50 increase on the remote control device, and rate decrease on their service charge for service upgrades. There are some additional rate adjustments on their second tier charges which Council does not have regulatory consent or approval over. Mayor declared the public hearing open. Councilor Martin wanted to know the reason for the $ . 50 increase on the remote control. Bert Bucher, 4225 Seymour Road, General Manager of Vista Cablevision, replied that they have had to purchase substantial numbers of remote controls because more and more people are wanting them. This whole formula is based on cost less depreciation. When you purchase 400-500 remote controls at $8 . 00 each in six to eight months, that puts that amount of money in the capitalization pool. Then you take the formula set up by FCC and the new rate is created. Same thing happened on terminals; they went up because the demand went up. Any time you add more money in the cost of a product, the rate of return is figured by this particular formula. The reason the basic rate went down two cents was because we added more customers. The basic amount of money that was used to service, etc. remained pretty constant. Councilor Martin asked if remote control was required. Mr. Bucher replied that it was optional. There is a converter box that can be used. No one else wished to be heard. Mayor closed the public hearing. 859 Item 9a ORDINANCE NO. 36-95 ORDINANCE WAIVING APPENDIX A, SUBDIVISION SECTION 9 (B) ( 2 ) (a) OF THE CODE OF ORDINANCES WITH RESPECT TO PLACING CURB AND GUTTER ON THE NORTH SIDE OF PECANWAY DRIVE, ADJACENT TO THE SOUTH LINES OF LOTS 1, 2, AND 3 , BLOCK 2 , HEINERT ADDITION. Moved by Councilor Thompson that Ordinance No. 36-95 be passed. Motion seconded by Councilor Daniel and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins. Nays: None Item 9b ORDINANCE NO. 37-95 ORDINANCE REZONING FROM MOBILE HOME RESIDENTIAL TO GENERAL COMMERCIAL A 0. 31 ACRE TRACT OUT OF A PORTION OF LOT 3 , A.R. HILL SUBDIVISION, ABSTRACT 344, WICHITA FALLS,TEXAS, ALSO KNOWN AS 3411 SHEPPARD ACCESS ROAD (CASE R 95-04) ; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW Moved by Councilor Hawkins that Ordinance No. 37-95 be passed. Motion seconded by Councilor Mallonee. Councilor Hawkins corrected the Planning and Zoning Commission Minutes to reflect the name of Mr. Tory Perez as being Mr. Torresperez . Motion carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins. Nays: None Item 9c ORDINANCE NO. 38-95 ORDINANCE MAKING APPROPRIATIONS FROM THE TAX INCREMENT FINANCING (TIF) FUNDS IN THE AMOUNT OF $75,000 TO HEATH & HOUSE CONSTRUCTION COMPANY, INC. FOR LANDSCAPING AND EXTERIOR ENHANCEMENTS AT 401 BROAD STREET; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW Moved by Councilor Martin that Ordinance No. 38-95 be passed. Motion seconded by Councilor Thompson and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins. Nays: None 860 Item 9d ORDINANCE NO. 39-95 ORDINANCE APPROPRIATING FUNDS FROM GENERAL FUND EQUITY FOR THE CITY'S ESCROW PORTION OF THE RECONSTRUCTION OF CALL FIELD ROAD BETWEEN KEMP AND LAWRENCE ROAD, AND THE RECONSTRUCTION OF LAWRENCE ROAD BETWEEN CALL FIELD AND KELL; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW Moved by Councilor Thompson that Ordinance No. 39-95 be passed. Motion seconded by Councilor Mallonee and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10a RESOLUTION NO. 50-95 RESOLUTION APPROVING THE PROVISIONS OF THE AGREEMENT FOR THE RECONSTRUCTION OF CALL FIELD ROAD Moved by Councilor Thompson that Resolution No. 50-95 be passed. Motion seconded by Councilor Hawkins and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10b RESOLUTION NO. 51-95 RESOLUTION APPROVING THE PROVISIONS OF THE AGREEMENT FOR THE RECONSTRUCTION OF LAWRENCE ROAD Moved by Councilor Thompson that Resolution No. 51-95 be passed. Motion seconded by Councilor Mallonee and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, and Martin Nays: Councilor Hawkins Item 11a Moved by Councilor Martin that bid for the City' s annual supply of low lead and diesel fuels be awarded to Grozier Mann Oil Company. Motion seconded by Councilor Mallonee and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins Nays: None 861 Item 11b Moved by Councilor Hawkins that bid for two pumper fire trucks be awarded to Quality Manufacturing, Inc. , in the amount of $490,872 . 00. Motion seconded by Councilor Martin and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin and Hawkins Nays: None Item llc RESOLUTION NO. 52-95 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, APPROVING SHERWIN-WILLIAMS AS THE LOW BIDDER TO PROVIDE PAINT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT' S PAINTING PROGRAM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SHERWIN- WILLIAMS FOR THIS PURPOSE; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Moved by Councilor Martin that Resolution No. 52-95 be passed. Motion seconded by Councilor Mallonee and carried by the following vote. Ayes: Mayor Lam, Councilors Mallonee, Loughry, Thompson, Daniel, Martin, and Hawkins. Nays: None Item 12a Mr. Vernal Huffines, 4714 Tortuga Trail, representing Mathis, West, Huffines, formally presented the Audit Report. Mr. Huffines stated that the report included a Certificate of Achievement for Excellence in Financial Reporting for last year' s report and out of the 35 , 934 city units who are required to submit this report only 3 . 45% receive this certificate. He expressed pride in the City receiving this Certificate. In their opinion, the City of Wichita Falls ' financial statements do present fairly, in all material respects, the financial position of the City and results of its operation in cash flows for the year which ended September, 1994 . The General Fund did quite well. There was an increase in your overall equity of $4. 9 million which is quite a bit. Under Revenues and Expenditures, General Fund had an excess of revenues over expenditures of $2 . 6 million. Revenues did exceed expenditures by $1. 8 million before other financing and $2. 6 million overall. A big part of this is increase in sales tax revenues of almost $350, 000, increase in franchise and other taxes of $980,000, and increase in ad valorem taxes of approximately $450,000. The ad valorem taxes was without an increase in right primarily due to an increase in assessed values on which we apply the rates. All funds show an excess of revenue over expenditures for the year, which is quite unusual. The major item is the City' s budget in advance and then the actual performance of the City for the year, and then the favorable and unfavorable variances. We had budgets in the General Fund of $1,732,000 deficit and we actually ended up with $1, 820,000 excess revenues for favorable variances of $3 . 5 million. 862 Item 12a, cont'd. Proprietary Fund types which operate like a business, you will find had a $1, 380, 000 profit. We had increases in our fees last year because of the anticipated landfill increase. After everything you still had a good increase in profits in that area. He pointed out the cash and short term investments, and stated that MPEC schewed some of these things last year. The money raised last year for MPEC was in the financial statement, and this year we transferred that to the separate entity. If you included the MPEC cash that is titled Wichita Falls Contribution, you would have an increase. At the end of the year you would have $8 million in cash in MPEC Entity that belonged to the City of Wichita Falls. In Actual Non-Designated Operating Funds our cash is still okay. Liabilities were reduced by $4. 5 million which had to do with the turnover of the tax collection fund to the County, which was $2 . 5 million. Also included in the $4 . 5 million reduction was $1 . 4 million reduction in our bond indebtedness and other indebtedness. Mayor stated that Council wanted a public assessment from Mr. Huffines regarding accounting functions of the City. Mr. Huffines replied that the City of Wichita Falls is in good hands. There have been a lot of man hours taken from the Finance Division in reorganizing and deleting the tax collection function, and Mr. Clark has increased City grants considerably, taking one person from Finance to Planning. That leaves only two professionals in Finance for a City and budget of this size. There is no fat in the budget. Mr. Huffines commented that they had to do a little bit more, of what they consider as clean up work, than what they felt they had contracted to do. They hope that can get better in the future. Overall, the City is in good hands; there are no major leaks anywhere in our testing. We think that you and City Staff deserve a great deal of credit for the fiscal responsibility and restraint that you have shown in operating the City. He thanked the Print Shop for the excellent job of printing the report. Councilor Martin asked Mr. Huffines if the personnel shortage in the Accounting Department were remedied, would that take care of the recommendations made by the them. Mr. Huffines said this had been discussed and some areas were identified where more hours and expertise need to be applied. A plan is being worked on to get one of the accountants assigned to the grant area to give a few more hours in Finance. Councilor Hawkins agreed that Finance was working shorthanded, however, he also thought that some of the secretaries were doing bookkeeping jobs instead of bookkeepers. We lump secretarial and bookkeeping jobs together and assume that they have had the necessary training, and it is not always true. He expressed his appreciation to Mr. Werner for the good job he has done in providing a financial department where the City can be financially secure and not have to raise taxes. He hopes that the City Manager will take a strong look at that situation. Mayor thanked Mr. Huffines for the professional job that he and his staff have done and for the presentation of the City' s Audit Report. Item 12b Giola Ozuna, 2938 Elliott, mentioned a seminar she had attended Saturday at the Sheraton and how she benefitted from it. 863 Item 12c Councilor Thompson wanted to know the status of Roby Christi ' s request on TIF expanding to Berend' s Landing. City Manager replied that the TIF Board was asked to review another request to expand the district to the south part of it and they have refused making a recommendation on that. However, they have indicated strongly that they do not wish to extend the boundaries at this time. I do not know whether the specific request on Berend' s Landing will be reconsidered or if they will leave it with the Council to decide. Councilor Thompson inquired on the progress of the sewer inspection. City Manager stated that there would be a report on that later this morning. Councilor Thompson asked about adding the water to Lake Wichita, and wanted to know when that was going to be done. City Manager replied that they are trying to time that project so that water is not put in the lake until the contractor has completed his job and is out of there. Mr. Bonnett said that he thought the completion date was the latter part of September. Councilor Hawkins wanted staff to consider additional signs to recognize Sheppard Air Force Base and Midwestern State University at the entrance of the City. He also asked that Staff look at the possibility of naming a boulevard or street after Lloyd Ruby and Eddie Hill, in order to recognize them for their accomplishments. Councilor Hawkins commended the Convention and Visitors Bureau for an outstanding job of bringing conventions here, and mentioned that they had brought the National Narcotic Detection Dog Association here, which was presently at the Sheraton. Councilor Hawkins mentioned the dates of the Great Texas Trashoff here in Wichita Falls which began April 1 on Pearlie Drive. The other dates for big items pick up are April 8 at Scotland Park, April 19 at Armory Road between 34th and 35th Streets, April 22 at Jalonic Park, May 6 at Kiwanis Park, and May 13 at Seymour Highway and Beverly. Councilor Hawkins mentioned the tragic loss in the Hispanic community of Tejano singer Selena Quintanilla Perez who was shot in Corpus Christi. Our local hispanic community grieves this young lady whose loss is being compared to such greats as Elvis Presley, Buddy Holly and a few others. Our hearts go out to the Hispanic community for losing such a treasure as that. Councilor Daniel echoed what Mr. Hawkins said about the Convention and Visitors Bureau, and he added that they are the most important and most successful groups we have in the City' s infrastructure. They are constantly working long hours to bring conventions and meetings to Wichita Falls, and he commended them for a good job. Councilor Martin hopes that Council has not set a dangerous precedent this morning in continuing these extensions on hazardous structures. He said that if extensions are issued, continued progress should be required instead of substantial progress. Councilor Loughry passed out a handout and addressed the graffiti in the City. He asked that Staff look into this problem and prepare an ordinance, if one is not in existence. Councilor Loughry asked that lighting and parking be looked into for a park in Westover Hills bordered by west and east Wenonah. He asked that Staff look at the petition submitted to him by the neighborhood watch group, relating to this park. Mayor directed the Parks Department to look into this and to give Council some ideas of what can be done, keeping in mind 864 Item 12c, cont'd. that we are not talking about a regional park but a neighborhood park. Item 12d City Manager stated that the Sanitary Sewer Evaluation Survey report was in a preliminary stage but enough information has been gathered where it can be presented to Council. Mr. Bonnett reminded Council that there is an EPA discharge permit for our two water plants. In 1988 we were issued an administrative order because of overflows from our sanitary sewer system. We addressed that order by the construction of Holliday Creek trunk line. In 1993 EPA Region VI issued another administrative order, a show cause order, which required us to go into a sanitary sewer evaluation survey. We are on target in terms of the timing, which requires us to have the computer model of our system calibrated by April, 1995. We thought it was appropriate to make a brief report to you at this time. We are required to have the final report in to EPA by August, 1995 and we are to commence construction at end of 1995 and to end the recap program by 1999. Mr. Kerry Maroney of Biggs & Matthews gave the following report. We will begin by looking at the existing system. All of the flow monitoring, the smoke testing and all the televising has been completed. All that was done to get to the milestone of the computer model and to be able to calculate and assimilate the system under various conditions, which is a requirement of EPA. Mr. Maroney referred to the visual aid of the model system. The first one is a dry weather flow. They modeled all ten inch lines and larger for the presentation, and color coded all of the model system. Dry weather flow refers to a typical day where there has not been a rain event within two or three weeks prior to that time. This will be a typical flow into your waste water treatment plant and throughout the network of your waste water system. All red lines are at capacity. In general, you will see those lines running at capacity around City Hall and at Iowa Park Road and Industrial. Various spotted lines around north of Southwest Parkway and around Certainteed are at 70o to 100o capacity in dry weather flow. Dry weather flow can be conveyed without overflows at this point and time, therefore, you do not have a problem with overflows. The next thing we looked at were two year and five year storms. These are two rain events that we projected from the rain events which we had in the model, the flow monitoring part of it. We projected two year and five year rain events. The two year rain event means that you have a 50o chance of getting about 3 . 8 inches in a 24 hour period in any given year. After detecting all the source defects through smoke testing and television, we arbitrarily selected 40o as a figure to get rid of inflow out of the system, which EPA thinks is semi- reasonable. Mr. Maroney referred to a second visual aid of the model system and stated that if 40 0 of the detected inflow was taken out of the system on a two year storm, this is what you are going to be looking at. Now what you see are lines running at capacity on Burk Road during a two year rain event. You have increased an area north of Old Iowa Park Road which is now at capacity. Also, the thirty-six inch line going to the plant is at capacity. In addition, the Arizona trunk main which runs north of Midwestern State University and ties in at Midwestern Parkway is at capacity during that storm event. Also at Certainteed there is additional inflow capacity coming in. This is after you have spent dollars to rehab the system, and assuming you have removed 400 of the detected inflows. This is a two year storm with 3 . 8 inches of rain during a 24 hour period. The five year storm was run and is a guideline that EPA has used. It is at 5 inches within a 24 hour period. We reduced 865 Item 12d, cont 'd. that inflow by 40% and ran the model again, and at that point everything begins to fill up and go to capacity. At the five year event with 40% inflow reduction you have 31% of your model system at capacity and an additional 12% at 70%. When you get to 70% you need to start looking at doing something with the line. You are looking at 40% or 45% that is at capacity during a five year storm. Those are the three events we have modeled to date. We ran some very preliminary numbers on reducing that inflow based on the defects we found. We think that you are looking at a range of from $10 million to $15 million to possibly reduce that defect. We did not look at solving some capacity problems because we are not at that stage yet. We have about five months left in the study and from this point there will be nothing more than analysis, scenarios, and dealing with EPA to see how much flexibility there is with them. We had one good rain event just under two inches in a 24 hour period. We were able to model that and get good flow readings and were able to calibrate our model based on that. We know we are able to pass a two inch storm which is about something less than a one year storm, but we were able to pass that without an overflow. If you cannot pass the two year storm without overflow, then obviously you cannot pass the five year storm without overflow. Councilor Hawkins mentioned the three sewer cleaning machines which were purchased and when this was begun the sewer line was a lot dirtier than had been anticipated. Mr. Bonnett stated that it was not necessarily dirtier than anticipated, however, they did know it was dirty. They did find a significant amount of sedimentation in the lines that reduce the capacity, and this is fairly easy to fix because two of those three machines, under the administrative order, will be dedicated to maintenance. He added that the numbers that are on the models on these visuals presume a clean line. The computer has been instructed to presume a clean line, therefore, the ratios are a absolutely pristine system. We all recognize that we have a less than pristine system. Mr. Bonnett informed that presently they were using existing equipment, but the first unit of the new equipment would be coming on line in October. Councilor Thompson asked when Council would be able to see a model of what will actually be. Mr. Bonnett replied that they have been directed by administrative order to have a clean system within three Tears. They must go on this aggressive cleaning program and get as close as humanly possible to what the computer has modeled. In other words, we have to get rid of those lines that are 10% or 15% full of sediment. We have to insure that those siphons are open; all of that has to be done in a systematic process. Therefore, we will not be modeling the existing system as it sits. Mayor said we are already under order to clean it out. Every day is a new day in EPA as communities come forward with all sorts of costs everyday and it could be defined as a fluid situation. Mayor wanted to know what the new requirements were going to be after we have a clean system. We are going to do our homework without making any decisions to correct this before we know what we are forced with. However, we will still be cleaning it. Mr. Bonnett added that we are going to move forward with a cleaning program as directed. We see little or no flexibility in terms of the EPA' s position on removal of the inflow and we are looking at a $10 million estimate to remove that inflow. In addition to that, nationally, we are looking at a system cost of $10-$20 per lineal foot of system to get the discharges stopped on a two year event. That is a pretty wide span and we are not prepared to give you a hard cost yet. We are looking at about million lineal feet of sanitary sewer system. These are � . 5 it Y Y 866 Item 12d, cont'd. reference numbers and we are looking at something on the order of magnitude, if we meet national average, of $25 to $50 million and this is inclusive of the $10 million. We are not there yet and these are just reference numbers. City Manager wanted to know if once all our data is gathered and we meet with them, will EPA look at all the cost figures and goals for the system. Mr. Bonnett replied that in the administrative order they have added a section where we go back and coordinate with them to negotiate a series of milestones. We are anticipating meeting with them and making same presentation as Mr. Maroney has made to you and discuss what is reasonable. Councilor Daniel asked if EPA' s main concern was hydraulic overload at the plant. Mr. Bonnett replied that it was discharge in the system. Councilor Daniel restated that is where the sewer is actually surcharge and overflows in the streets. Mr. Bonnett said that technically it was where the hydraulic grade line gets up above the manhole. Councilor Martin said he still saw no relief on present unfunded mandates, only on future mandates. Mr. Bonnett stated EPA memoranda indicate that they plan on standing hard and fast on their regulatory status, and they consider that the changes in Washington pertain only to future mandates. Councilor Hawkins is concerned with the lines that are already running at 100o and he wanted to know if this was the case even if they were clean. Mr. Maroney answered in the affirmative. Councilor Hawkins stated that MPEC was going to be on one of the lines, the area this side of the river, and he wanted to know if the houses which were removed out there had a positive impact on this. Mr. Bonnett responded that it really had not because what you have is a given storm and you have a measured flow and you know the grade of the sanitary sewer. The model system you see here is with those houses gone. This applies also to dry weather conditions. Mayor commented that the houses were not the problem, that it was something up stream. Mr. Maroney stated that it was a combination of contribution up stream and also the infrastructure itself, being too flat a grade or reverse grade or some other problem within the system. Mr. Bonnett concluded that what we have is a system that has been put together over 80 years. There has not been an aggressive program to keep the system' s arteries at the right size for the development that has gone on up stream, and that is what we are looking at. That is the story we are seeing coming down on the computer. City Manager said that they would make periodic reports back to Council as they get closer to the EPA stage of this. The City Council adjourned at 10: 35 a.m. PASSED AND APPROVED this day of , 1995 . Michael Lam, Mayor ATTEST: Ly Torres Cit Clerk