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Min 04/02/1996 163 Wichita Falls, Texas Memorial Auditorium Building April 2, 1996 Items 1 & 2 The City Council of the City of Wichita Falls, Texas, met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 8 : 30 o ' clock a.m. , with the following members present : Michael Lam - Mayor Don Johnston - Councilors Dan Shine - Angus Thompson - Bill Daniel - J. W. Martin - Harold Hawkins - Jim Berzina - City Manager Greg Humbach - City Attorney Lydia Torres - City Clerk Mayor Lam called the meeting to order. The invocation was given by Rev. John P. Jones, Unity Missionary Baptist Church. Item 3a William (Bill) Wilbur, Central Garage, was honored as Employee of the Month. He was presented with a plaque, City pin, dinner and transit tickets and a check. Item 3c Mayor Lam proclaimed the month of April, 1996 as "Child Abuse Prevention Month" and commended all the organizations involved in attacking this serious problem. The Council was presented with blue ribbons supporting prevention of child abuse. A group of children performed a song for the Council . Item 3b The Library Task Force presented a report and recommendation to the Council . Dr. James Snowden, Chair of the Library Task Force, submitted their report to the Council, a copy of which is attached hereto and made a part of these minutes . Within that report the Library Task Force unanimously recommended that the present Activities Center be redesigned and renovated to serve as a public library. Dr. Snowden expressed appreciation to the Council for the opportunity to serve on this task force and to the Staff for their assistance, and to the architectural firm of Bundy, Young, Sims & Potter. He thanked the committee of twelve for their commitment in this endeavor. The Committee members are Dr. James Snowden, Martha Allensworth, Irene Lambert, Ellen Masters, Tom Walters, Cherie White, Michael Curtis, Virginia Martin, Tommy Pipes, Leo Watts, and Gracie Gregg. 164 Item 3b cont ' d. Conceptual plans of the first and second floors were presented by Dr. Snowden. He noted, for correction purposes in the report, that the second floor restrooms would need to be renovated. Dick Bundy of Bundy, Young, Sims, & Potter summarized the two options along with cost estimates, which were submitted to the Task Force . Mayor and Councilors, individually, expressed appreciation to the Committee for their time and dedication in addressing this issue . This will help in selling this idea to the citizens . The Council was in agreement that this challenge needed to be met and that we should move forward. Moved by Mayor Lam that City Manager and Mayor present a report at the next Council meeting on the funding possibilities for this project . Also, that a document be prepared which would make it possible to make a decision, if Council so desires at that time, to proceed with the project . Motion seconded by Councilor Thompson and carried by the following vote . Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None Mayor encouraged input from citizens, and asked for any ideas to finance this project . Item 4 Moved by Councilor Thompson that the minutes of the March 19, 1996 meeting be approved. Motion seconded by Councilor Johnston and carried by the following vote . Ayes : Mayor Lam. Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins . Nays : None Items 5a-5g Moved by Councilor Shine that the Consent Agenda be approved. Motion seconded by Councilor Johnston and carried by the following vote. Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins . Nays : None Items 5a-5g Minutes of the following boards and commissions were received. a. Commission on Highway Transportation Assistance Needs, February 12, 1996 b. Commission on Highway Transportation Assistance Needs, February 28, 1996 c. Commission on Human Needs, March 11, 1996 d. Civil Service Commission, March 14, 1996 e. Commission on Highway Transportation Assistance Needs, March 19, 1996 165 Items 5a-5g cont ' d. f. Wichita Falls/Wichita County Public Health Board, February 23, 1996 g. Library Advisory Board, February 27, 1996 Item 6a A public hearing was held on the revised Section 8 Rental Assistance Program Administrative Plan and the Family Self Sufficiency Action Plan. Mr. Clark informed that the Administrative Plan is the document under which the City operates as the Public Housing Authority overseeing the Section 8 Rental Assistance Program. In the last few months the Federal Government has done some movement towards accountability of folks involved in the Section 8 Program. The City has the option to revise its Administrative Plan to reflect some of those changes, and we are doing that . The principle changes have to do with the accountability of the people involved in this program. For tenants there is a minimum rent of $25/month regardless of income. There is a security deposit rather than a relationship to their income for that payment . This also reflects damages brought on by tenant . Also, this gives an opportunity for the administrator of the program to give more attention to any criminal activity and if that is documented for tenants, they can be terminated under Section 8 Program. On the side of the owners, there is more restriction to the landlords as to accountability and responsibility. Landlords have to have a good track record of keeping well-maintained units . Landlords have additional information as to their tenants so they know who they are getting. These are the principle changes and we think it will be of benefit to the community and will encourage people who need assistance to act accordingly and be responsive recognizing the assistance that the taxpayers give them. Mayor Lam declared the public hearing open and allowed for public comment . No one wished to be heard. Mayor Lam declared the public hearing closed. Item 7a ORDINANCE NO. 48-96 ORDINANCE REZONING 1525 STATE HIGHWAY 79, BEING 6. 982 ACRES OUT OF CHEROKEE COUNTY SCHOOL LANDS, WICHITA FALLS, TEXAS, FROM HEAVY COMMERCIAL TO GENERAL COMMERCIAL ZONING (CASE R 96-03) ; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW Moved by Councilor Thompson that Ordinance No. 48-96 be passed. Motion seconded by Councilor Hawkins and carried by the following vote . Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None 166 Item 7b A proposed ordinance was presented amending the Wichita Falls Code of Ordinances, Appendix C (Zoning Ordinance) , pertaining to the placement of carports . Moved by Councilor Martin that proposed ordinance be passed. Motion seconded by Councilor Daniel . Mr. Clark explained that the principle change is under review in looking at carports that are to be constructed in front yard set back areas . This is a conditional use and the Planning Commission has the authority to approve these, but one of the things they look at is rear access . If there is rear access from an existing paved alley in back of the property and unless they note some kind of restriction in that access they are not able to provide approval of a carport in the front yard. Some of these have in the past been presented to Council for waivers . This is a policy decision. Right now the Planning Commission looks at the responses from neighbors and they look at other existing carports in the area. History has shown that they have approved many when there has not been opposition from neighbors and when there were other carports in the area. The Planning Commission has approved this change, however, there is a mixture of opinion among them. Councilor Hawkins noted that the vote at Planning & Zoning Commission was a unanimous vote of those present . However, after the meeting, they considered whether they wanted a blanket policy to make that decision. He informed that Mrs . Kizer, Chair of Planning & Zoning Commission, would like to have it in black and white as to what is and is not allowed. Motion failed by the following vote. Ayes : None Nays : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Councilor Hawkins asked that Staff report to Planning & Zoning Commission that when someone comes in with a request that has a rear access alley that the Planning & Zoning Commission cannot make a decision on it, it needs to come to the Council for action. Item 7c ORDINANCE NO. 49-96 ORDINANCE WAIVING APPENDIX A, SUBDIVISION SECTION 9 (B) (2) (a) OF THE CODE OF ORDINANCES WITH RESPECT TO PLACING CURB AND GUTTER ON THE SOUTH SIDE OF HAWES ROAD, ADJACENT TO THE NORTH LINE OF LOT 1, UNIT 53, WICHITA VALLEY FARMS Moved by Councilor Thompson that Ordinance No. 49-96 be passed. ` Motion seconded by Councilor Johnston and carried by the .. following vote . Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None 167 Item 7d ORDINANCE NO. 50-96 ORDINANCE WAIVING SECTION 27-30 OF THE CODE OF ORDINANCES WITH RESPECT TO PLACING A SIDEWALK ON THE NORTH SIDE OF OLD IOWA PARK HIGHWAY ADJACENT TO THE SOUTH LINE OF LOT 2A, H. R. AUSTIN ADDITION Moved by Councilor Shine that Ordinance No. 50-96 be passed. Motion seconded by Councilor Johnston and carried by the following vote. Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None Item 7e ORDINANCE NO. 51-96 ORDINANCE WAIVING APPENDIX A, SUBDIVISION SECTION 9 (B) (2) (a) OF THE CODE OF ORDINANCES WITH RESPECT TO PLACING CURB AND GUTTER ON THE NORTH SIDE OF OLD IOWA PARK HIGHWAY ADJACENT TO THE SOUTH LINE OF LOT 2A, H. R. AUSTIN ADDITION Moved by Councilor Johnston that Ordinance No. 51-96 be passed. Motion seconded by Councilor Shine and carried by the following vote . Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None Item 7f A proposed ordinance was presented waiving section 27-30 of the Code of Ordinances with respect to placing a sidewalk on the east side of McGrath Lane adjacent to the west line of lot 2, Block 1, Judge Estates . Moved by Councilor Hawkins that proposed ordinance be passed. Motion seconded by Councilor Thompson. Father James Rooney is the Pastor of St . Benedicts Orthodox Church and resides at 1403 Grant . His parish purchased this property and they would like to put a parish on that lot . They only have 75 members and have very few assets . Therefore, for financial reasons they request that they be allowed to put in the sidewalk at the end of their building project . They expect to have the building on the lot by mid October. Mayor informed Father Rooney that they are not required to put the sidewalk in at the beginning, as long as the sidewalk is in place . Councilor Hawkins asked Father Rooney if they wanted to put the donated building on the property and use it temporarily. Father Rooney replied that they are going to move the building donated to them onto the property and renovate it for use as their temporary church. Our long term plan is in five years to build 168 Item 7f cont ' d. another structure on that lot which will be the main church, and the existing building will be renovated for a parish. Mayor stated that five years was too long to wait for them to put in a sidewalk. He said that in that instance a letter of credit or bond could be put up for a certain period of time that would be agreeable to the Engineering Department and the Planing Department . There is certain latitude in that area but five years is not satisfactory. Mr. Bonnett commented that a letter of credit would be agreeable . Mr. Nelson Tubbs, 4617 Cypress, President of Parish Council of St . Benedicts Orthodox Church, said that they are asking for a delay in time to put in the sidewalk. It may not be five years, it may be two years, depending on how the money comes in. We do not have a problem with putting in the sidewalks, we just need a little time to have better final plans . We just want some sort of relief. Councilor Hawkins stated that he did not have a problem with them putting up a bond or a letter of credit for a year or two years . Mr. Bonnett stated that the time frame is normally controlled by the financial instrument and most banks will not issue a letter of credit in excess of one year. However, City Ordinance still permits this, and a rejection of this ordinance still permits that letter of credit be posted. However, if consensus of Council is two years we can work with the financial instrument with Legal review to obtain that goal . You could reject this and City Ordinance would still permit a letter of credit to be posted. Moved by Councilor Martin that a letter of credit be accepted from these people and that they work with Mr. Bonnett and Legal . , Mr. Bonnett informed that City Ordinance has this procedure . Councilor Martin withdrew his motion. Motion on proposed ordinance failed by the following vote. Ayes : None Nays : Mayor Lam, Councilors Shine, Thompson, Daniel, Martin, and Hawkins Abstain: Councilor Johnston Item 8a RESOLUTION NO. 37-96 RESOLUTION APPROVING AND ADOPTING THE REVISED SECTION 8 RENTAL ASSISTANCE PROGRAM ADMINISTRATIVE PLAN AND FAMILY SELF-SUFFICIENCY ACTION PLAN `" Moved by Councilor Thompson that Resolution No. 37-96 be passed. Motion seconded by Councilor Johnston and carried by the following vote . Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None 169 Item 9a Moved by Councilor Shine to award bid for the City' s annual supply of unleaded gasoline and diesel fuel to BMH Oil Company, in the amount of $710, 060 . 00 . Motion seconded by Councilor Martin. Jack Switzer with Grozier & Mann, requested that this be re- bid in order to save the City money. We bid and we were low bid on part of it, but I understand there was a technicality. He said they did not receive the bid letter until Thursday prior to the Monday meeting, and he had to pick it up. The specifications required that all the fuel come from one terminal, and that cuts your availability and will cost you more money. We figure it will cost the city approximately $4, 600 more to do it this way. Mayor asked why the bid was structured in this manner. City Manager stated that this is the third year this has been done and it has not been a problem. Last year there was only one bid and this year there are two. The only advantage is management of the issue in terms of having one single source . Mrs . Gahagan informed that they had asked for a terminal price as of a specific date in order to have a time period frozen to compare the bids . There was a third bidder, however, he did not submit his refinery price sheet as of the proper date . Councilor Thompson asked if it would cost more to use a bidder who has to go to two terminals . Mr. Bob Parker replied that regardless of the number of terminals bid, that is the base price used all year. Fuel will fluctuate up to 20 cents per gallon over the term of the contract . We always pay their mark-up regardless of what the price of the pick-up of fuel is . Councilor Thompson commented that there is no disadvantage to using Grozier & Mann. Mr. Parker replied that it was a record keeping tracking function. Mrs . Gahagan stated that if you shop around terminals it is possible to get better prices . Mr. Switzer said that when you set a price margin from your cost to what we charge the City is based on a supplier rather than a terminal . We buy from Conoco and Phillips 66 and we tie the price to both and not on the terminal . The terminal is not relevant to the price. Councilor Hawkins commented that the only thing Council was concerned with was getting the best price. He wanted to know where Council stood legally. City Attorney advised that legally, you have a bidder that is being recommended who is the only bidder that meets specifications . The discussion this morning is whether or not specification of one delivery point is appropriate or not . If Council does not think that it is and you want to go to the question of specifications, then we need to go back, reject all bids and re-write specifications . Council expressed concern over the lack of interest in bidding response . Moved by Mayor Lam to reject all bids and re-write specifications and re-bid. Motion seconded by Councilor Johnston and carried by the following vote . Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None 170 Item 10a RESOLUTION NO. 38-96 RESOLUTION TO ACCEPT CYPRESS HIGH SERVICE PUMP MODIFICATION PROJECT AS COMPLETE AND AUTHORIZE FINAL PAYMENT TO THE CONTRACTOR Moved by Councilor Hawkins that Resolution No. 38-96 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes : Mayor Lam, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays : None Item lla Sue Ann O' Shea, 1050 Wennonah, serves on Weed & Seed and the Housing Committee, expressed appreciation to City Council, Mr. Clark and Mr. King for their service and dedication to our community. Asked for continued effort and support in these programs . She invited all interested persons to attend their next meeting on Thursday, April 18 at 6: 00 p.m. at MLK Center. Item llb Councilor Thompson said that someone had called him with a concern about the bus system, and he asked Mr. Parker to look at some way to obtain input from users . Mr. Parker informed that LKC Consulting is in the process of making a recommendation on the transit system which will be given to the Council . Councilor Hawkins will discuss with Mr. Parker the need for a school sign on Beverly Street . He asked about the Lake Wichita elevation. Mr. Bonnett replied that we are at or very close to 976 ft . Councilor Daniel again expressed appreciation to the Library Task Force and he thanked the Mayor for leading the Council in that direction. Councilor Daniel mentioned the infrastructure on the east side of town which is under utilized. He asked citizens to contact the Council or Mr. Clark for input on how to better utilize existing infrastructure. Councilor Daniel mentioned that a lot of people think that the Council meets behind closed doors to discuss things before Council meetings . That does not happen. In that regard, we bring up individual points with staff members and that is because we are having our thoughts and discussions right here in front of you. I think it is valuable to bring things out in public because it informs the City in a very effective way. It is going to be my desire in the next two years to attempt to lead this Council in n working on a Council and Staff relationship. The Council is elected to make policy and set goals for the City. We employ a Staff to achieve those goals . We provide them operational limitations within which they must carry out their duties and achieve those goals . He challenged this and future Councils to emphasize goals, emphasize the future of this City and place less emphasis on telling the Staff exactly how to do their job. Staff knows better than we on how to do their job. We can provide Staff with goals and adopt them and achieve them and give them guidelines by which they must operate. It is our responsibility to hold them accountable. Citizens may set the goals for us but they do not necessarily elect us to do the work. 171 Item llb cont ' d. Councilor Martin requested that the Library Committee remain in force. He echoed Councilor Daniel ' s remarks and stated that it is the job of this Council to judge Staff ' s results on polices made by Council . We will have a smoother operation and we will accomplish more goals . Councilor Martin asked that we utilize the parks activities more, especially for the kids, such as little league. Mayor asked Mr. Parker to check the street sign at South Leighton and York Streets . Item llc Mr. Bonnett informed that bids were taken by the Corps of Engineers on McGrath Creek last Tuesday. There were four bidders and low bidder was Ramex Construction Company, Inc. out of Pasadena, Texas in the amount of $9, 970, 870 . Government estimate was $8, 863, 866 which is about $1 . 1 million over government estimate . The bids came in lower than he had anticipated. The Corp has reviewed the bid and is prepared to move forward, and plan on awarding the bid toward the end of the month. All right-of-way has been acquired and we have sufficient assets to meet our match. Utility movement will begin taking place in about a week, and the contractor will start on or about the first or second week in May. The project is to start at the drop structure in Weeks Park Golf Course where it ties into Holliday Creek. It will run west up to the apartments and will tie into Sikes Lake . A new spillway will be built at Sikes Lake . Six new bridges will be built and there will be a lot of disruption in that area. In addition, the Arizona Trunk Main will be brought up through there at the same time. It is going to be a difficult job but the results will be very worthwhile . Projected completion date is 1999, which is about a two year project . The City Council adjourned at 10 : 15 a.m. PASSED AND APPROVED this Ll day of h 1996 . Michael La , Mayor ATTEST: Lydi. orres City ler_k kcmp pzlbdc LibRL\Ry UnRARY RELOCATION TASK FORCE April 2, 1996 Hon. Michael Lam, Mayor Members of the City Council City of Wichita Falls Wichita Falls, Texas 76301 Dear Mayor and Councilors: In response to your request that we study the possibility of relocating the Kemp Public Library from its present inadequate facility to the current Activities Center, the Kemp Public Library Relocation Task Force offers the following report. Members of the Task Force express their appreciation to the Council for the opportunity to serve the community in this manner, and for the Council's interest in improving public library services in our City. As you may recall, the City of Wichita Falls first considered relocating the Kemp Public Library in 1989-90, with the formation of a Planning Committee made up of 15 citizens appointed by the Council. That Committee spent slightly over one year considering a plan for expanded library services in Wichita Falls, then faced the question of selecting an appropriate site to house the expanded program of services. While clearly recommending a more adequate facility for library services, that Committee was unable to reach consensus on a single site to house the main library. Even with the constraints imposed by the present, almost 80 year old facility, much progress has been made toward implementing the plan for services recommended by Kemp Public Library April 2, 1996 Council Meeting Item 3b Library Relocation Task Force Page 2 staff and national consultants who looked at the City's needs at that time. Several examples will illustrate that progress. 1. Introduction of computers for management of collection and circulation 2. Updating non-fiction collection to bring median age of materials from 17 years to 6 years 3. Expansion of Reference Desk capacity using computer technology (from 200-300 inquiries per month about 5 years ago to 2800 inquiries per month at present) 4. Installation of collection security system, significantly reducing the number of stolen books and other library properties 5. Expansion of non-book materials such as audio books, music Compact Discs, videos, microfilm and microfiche resources, and language study kits. 6. Threefold increase in the Genealogy collection over the past five years. As these and other improvements were quietly and effectively made, the need for a more appropriate new facility faded into the background. Because services were better, it was as though the inadequacies of the building itself were not noticed. That changed abruptly on September 11, 1995, when heavy rains leaked through the roof, damaging many valuable volumes (some irreplaceable) of the Library's collection. This tragedy again brought the question of relocating the Kemp Public Library to the attention of the community. The newspaper, led by Editor Carroll Wilson, brought together hundreds of concerned citizens in the community who called for improvement in the Kemp Public Library services and for adequate facilities to house those services. With the opening of the Multi-Purpose Events Center (MPEC) and the subsequent relocation of functions of the Activities Center to the new facility, the City Council recognized a window of Library Relocation Task Force Page 3 opportunity for the Library. Encouraged by the clear expressions of community support, the Council took the step of appointing a new Relocation Task Force to study the question, this time quite specifically stated. The Library Relocation Task Force's charge, as given by the Mayor on November 30, 1995, was to determine the suitability of the Activities Center for redesign as a main public library. The Task Force was also asked to consider location, the physical plant itself, and the estimated costs of such necessary renovations to retrofit the facility as a library, equipped to serve the City of Wichita Falls well into the 21 st Century. Task Force members, many of whom served on the original Library Planning Committee, gladly accepted the charge and began the process of evaluating the site. After seven meetings, which included a tour of the Activities Center, reports from Library Staff, and consultation from the local architectural firm of Bundy, Young, Sims, & Potter, the Task Force is pleased to offer the following recommendation to the Council: It is the unanimous opinion of the Library Relocation Task Force that the present Activities Center can be redesigned and renovated to serve as a public library. The Task Force recommends that the Council renovate approximately 61,000 square feet (app. 45,000 sq. ft. on the first floor and app. 16,000 sq.ft on the second floor) to house the program of services recommended by the national consultant (Rohlf & Associates) to bring the Kemp Public Library into conformity with accepted national standards. The TAsk Force believes this would allow for a strong Main Library, including regular library services on the first floor and Genealogy services and meeting rooms on the second floor. All other space on the second floor of the Activities Center would remain in use, without renovation, by the Parks and Recreation Department or other City services deemed appropriate by the City Council and which would not compromise the primary function of library/geneaology operations. Library Relocation Task Force Page 4 The Relocation Task Force considered two levels of renovation. The first would fully and completely upgrade the entire 61,000 square feet available at the Activities Center, including exterior redesign, lowered ceilings, improved lighting, heating and air conditioning, and bring the second floor restrooms into compliance with the Americans with Disabilities Act (ADA). The second level would provide full renovation and exterior redesign of the 45,000 square feet on the first floor, including improvements in the elevator system, and other improvements mentioned above for the first floor. However, the second floor would only be refurbished (new carpeting and wall treatments), but would not receive lighting improvements, lowered ceilings, or other improvements as noted above. Second floor restrooms would npt be renovated. The Library Relocation Task Force was in unanimous agreement that the second level of renovation would ensure adequate improvements for the intended use and would result in substantial savings, estimated by the architectural consultants to be approximately $500,000. The second aspect of the Mayor's charge to the Task Force was to estimate the costs of renovation of the Activities Center to house the Kemp Public Library services. While the Task Force did not attempt to create actual budgets, members did consider carefully the matter of costs, ably assisted by both Library and City staff, and by the architectural consultants. Costs estimates may be found in the technical appendix completed by Bundy, Young, Sims and Potter. Library Relocation Task Force Page 5 The Task Force believes it has met the charge given by the Mayor in a deliberate and responsible manner. Members recognized the importance of achieving a balance between the information and library services needs of this community as it moves into the 21 st century, and the other demands which a growing city places upon always limited financial resources. The Task Force offers this report, unanimously accepted, with confidence that its recommendations will correct the problems of the past and adequately plan for the future. Respectfully submitted: Martha Allensworth Michael Curtis, I.D. _ ���y� ' Irene Lambert Vi inia Yartin Eftu'-'- Ellen Masters 'Tommy Pipes Tom Walters Leo Watts 1 Cherie White Ace rki-i I Ja es E. Snowden, Ph.D., Chair Gracie Gregg, Vice-Chaff BUNDY, YOUNG, SIMS & POTTER, INC. Architects ♦ Planners ♦ Interior Design March 29, 1996 Dr. Jim Snowden- Chairman Library Planning Committee City of Wichita Falls Wichita Falls, Texas Re: Analysis of W.F. Activities Center for use as a New Public Library Dear Dr. Snowden: Over the past six weeks we have analyzed the existing Wichita Falls Activities Center at your request, to determine the feasibility of its use as a new Main Public Library for the City of Wichita Falls. Enclosed you will find two (2) options for the use as follows: 1. Option A ♦ Renovate the entire first floor including new heating and cooling(45,000 sf). ♦ Renovate the west end of the second floor including new heating and cooling of the west zone (16,000 sf). 2. Option B ♦ Renovate the entire first floor including new heating and cooling(45,000 sf). ♦ Move into the west end of the second floor using existing heating and cooling with minor finish-out updates(new flooring,paint walls,&minor modifications 16,000 4. Under both scenarios, the balance of the second floor space could remain in use as Parks and Recreation Program space. It is our opinion that the infrastructure and building are very suitable for conversion into a new Main Library, for a significant savings over other options previously analyzed. Not only is the acquisition cost non-existent since the City of Wichita Falls already owns the building, but the renovation costs appear to be favorable due to the layout of the building. Please let me know if you need additional detailed information besides the attached summaries. We once again appreciate the opportunity to work with your committee. Very truly yours, Dick Bundy, AIA Dick Bundy,AIA ♦Tom Young,AIA(1949-1993)♦Rick Sims,AIA♦ David Potter,AIA 1005 Ninth Street-Suite 200 Wichita Falls,TX 76301 (817)761-2404 FAX 761-2119 March 29, 1996 WICHITA FALLS PUBLIC LIBRARY Activities Center Renovation OPTION A Option A includes complete renovation of the first floor as well as a portion of the second floor of the present Activities Center with highlights of the design intent as follows: First Floor(45,000 sfl ♦ Complete interior renovation with new walls,ceilings,and flooring to accommodate the conceptual plan attached ♦ Complete new heating/ventilating and air conditioning to replace existing roof-top electric heating units; the new constant-volume,single-zone,high-efficiency units would have gas-fired furnaces for energy efficiency ♦ The existing fire-sprinkler system would be updated and brought up to current standards for library use. ♦ The lighting would be replaced in its entirety and brought up to current code demands for library use;electrical,data,telephone and computer systems would be accommodated through a series of horizontal and vertical raceways and cable trays throughout the fast floor. ♦ The concrete frame building is in very sound structural condition and has more than adequate capacity for the 150#live-load required on the first floor. ♦ The main library stacks area would have a series of raised and lowered ceilings with a central lightwell bringing natural light from the roof into the center of the main floor. ♦ State-of-the-art security,fire,smoke and surveillance systems would be installed for property and collection protection. ♦ The entire first floor would be renovated to meet the American's with Disabilities Act including the elevators; the building currently has 4 elevators and it is anticipated that with the ADA renovations,2 elevators would be eliminated so the building would then have one elevator at the North Lobby and one elevator at the South Lobby. Second Floor(16,000 sfl ♦ The west end of the second floor would be completely renovated to house the Genealogy Department(see attached conceptual plan)with all new walls,ceilings and floors. ♦ Complete new heating/ventilating and air conditioning would replace the existing roof-top electric heat units on the 16,000 sf west zone of the second floor only. ♦ The center serving area of the second floor would be cut through and glassed in for the lightwell to the main library floor below. ♦ Security,fire,smoke and surveillance systems would be installed and tied into the first floor monitoring station. ♦ The second floor public toilets would be renovated to meet the Americans with Disabilities Act. Bundy, Young,Sims&Potter,Inc. W.F.Public Library BYSP#96013 Page 1 Buildine Exterior ♦ The building roof is in good shape and minor maintenance items would be done along with working of roof penetrations for new HVAC systems and lightwell. ♦ The exterior of the building would be completely skinned with a new exterior material and a main entrance canopy would be added for inclimate weather drop-off. ♦ The current site layout and parldng would be renovated to improve site circulation and a book drop and loading dock would be added to the back(east)of the building. ♦ Site lighting and landscaping would be upgraded for visibility,security and softening of the streetscape. 1. Construction Costs a. Acquisition $ -0- b. Hazardous Material Abatement $ 40,000 c. Renovation Cost $ 2,973,000 Includes site reconfiguration and Building Exterior Redesign Construction Sub-total $ 3,013,000 Landscaping $ 50,000 Construction Contingency $ 25,000 Construction Total $ 3,088,000 2. Miscellaneous Costs a. Fees/Testing(Renovation @ 10%) $ 308,800 b. Fixtures,Furnishings&Equipment(FF&E) $ 700,000 c. Computer Systems $ 200,000 Miscellaneous Sub-total $ 1,208,800 PROJECT TOTAL $ 4,296,800 (Project total compares to the analysis of the Sears Building in the previous report prepared in 1990; the Sears Building renovation costs inflated to current construction estimates would be$6,650,000 for December 1996.) Bundy, Young,Sims&Potter,Inc. W.F.Public Library BYSP#96013 Page 2 WICMTA FALLS PUBLIC LIBRARY Activities Center Renovation OPTION B Option B includes the complete renovation of the first floor of the present Activities Center and minor modifications to a portion of the second floor with highlights of the design intent as follows: First Floor(45,000 sf) ♦ Complete interior renovation with new walls,ceilings,and flooring to accommodate the conceptual plan attached ♦ Complete new heating/ventilating and air conditioning to replace existing roof-top electric heating units; the new constant-volume,single-zone,high-efficiency units would have gas-fired furnaces for energy efficiency ♦ The existing fire-sprinkler system would be updated and brought up to current standards for library use. ♦ The lighting would be replaced in its entirety and brought up to current code demands for library use;electrical,data,telephone and computer systems would be accommodated through a series of horizontal and vertical raceways and cable trays throughout the first floor. ♦ The concrete frame building is in very sound structural condition and has more than adequate capacity for the 150#live-load required on the first floor. ♦ The main library stacks area would have a series of raised and lowered ceilings with a central lightwell bringing natural light from the roof into the center of the main floor. ♦ State-of-the-art security,fire,smoke and surveillance systems would be installed for property and collection protection. ♦ The entire first floor would be renovated to meet the Americads with Disabilities Act including the elevators; the building currently has 4 elevators and it is anticipated that with the ADA renovations,2 elevators would be eliminated so the building would then have one elevator at the North Lobby and one elevator at the South Lobby. Second Floor(16,000 s1) ♦ The west end of the second floor would receive minor modifications to accomodate the Genealogy Department which would include painting all walls,installing new flooring but leaving most of the existing ceilings and walls. ♦ The existing heating/ventilating and air conditioning systems would remain in use with minor duct/diffuser location changes being made. ♦ The center serving area of the second floor would be cut through to the first floor and glassed-in for the lightwell to the main library floor below. ♦ State-of-the-art security,fire,smoke and surveillance systems would be installed and tied into the first floor monitoring station. ♦ The second floor public toilets would be renovated to meet the Americans with Disabilities Act. Bundy, Young,Sims&Potter,Inc. W.F.Public Library BYSP#96013 Page 3 Buildine Exterior ♦ The building roof is in good shape and minor maintenance items would be done along with working of roof penetrations for new HVAC systems and lightwell. ♦ The exterior of the building would be completely skinned with a new exterior material and a main entrance canopy would be added for inclimate weather drop-off. ♦ The current site layout and parking would be renovated to improve site circulation and a book drop and loading dock would be added to the back(east)of the building. ♦ Site lighting and landscaping would be upgraded for visibility,security and softening of the streetscape. 1. Construction Costs a. Acquisition $ -0- b. Hazardous Material Abatement $ 40,000 c. Renovation Cost $ 2,604,000 Includes site reconfiguration and Building Exterior Redesign Construction Sub-total $ 2,644,000 Landscaping $ 50,000 Construction Contingency $ 25,000 Construction Total $ 2,719,000 2. Miscellaneous Costs a. Fees/Testing(Renovation @ 10%) $ 271,900 b. Fixtures,Furnishings&Equipment(FF&E) $ 700,000 c. Computer Systems $ 200,000 Miscellaneous Sub-total $ 1,171,900 PROJECT TOTAL $ 3,890,900 (Project total compares to the analysis of the Sears Building in the previous report prepared in 1990; the Sears Building renovation costs inflated to current construction estimates would be$6,650,000 for December 1996.) Bundy, Young,Sims&Potter,Inc. W.F.Public Library BYSP#96013 Page 4 WICHITA FALLS PUBLIC LIBRARY Activities Center Renovation OWNER FURNISHED ITEMS 1. Surveillance System $ 50,000 2. Collection Relocation $ 25,000 Owner Furnished Total $ 75,000 SUMMARY OPTION A 1. Project Total $ 4,296,800 2. Owner-Furnished Items $ 75,000 Option A Total $ 4,371,800 OPTION B 1. Project Total $ 3,890,9M 2. Owner-Furnished Items $ 75,000 Option B Total $ 3,965,900 Bundy, Young,Sims&Potter,Inc. W.F.Public Library BYSP#96013 Page 5 O ° I I I r 1 I � I I � I I rail I 1 F- r___; q r- o o Q rt 0 B3 Nri 1 u) o rt � 0 O L (U 0 0 E3 d CD 9 9 N ° a ° fu N N N Ln 22 N O� C7 O 0 D S 11 E3 co IU N co co -7 CD rr CD p O o �, Z � N N X U o M CCD M 0 w o � N n C CD ::0o n p 3 0 ° N p rn E3 ■/�■ � N JL_ o m T 1^• 1 O Z O r 0 0 r n z Copyright 1996 BUNDY, YOUNG, SIMS G POTTER, Inc. W C = BUNK YOUNG SIMS 6 POTTER, INC. RENOVATION OF THE WICHITA FALLS AACHITECTS/PLAh /INTERIAR DESI6W ACTIVITIES CENTER INTO THE NEW \ Wichita Ninth St.- Suite 200 WICHITA FALLS IU Wichita Falls, TX 76301 W m = FAX 761-2119 PUBLIC LIBRARY FAX 761-21i9 Dick Bundy,AIA Tom Young,AIA(1949-1993) Rick Sims,AIA David Potter,AlA N 607 Tenth Street Wichita Fa11s,Texas 0 0 0 0 0 0 0 0 0 0 q--------P 0 r rr= I I I I I � I 1 - ---------_ -- I I I �0 It-------t 0 I g i 1 1 I 0 0 0 0 �o . 0 0 0 O It 0 p F 0 0 0 � z II C7 oM N C a0 r H Cn �n r 0 O r a z Copyright 1996 BUNDY, YOUNG, SIMS 6 POTTER, Inc. m co co BUNDY, YM SINS 6 POTTER, INC. RENOVATION OF THE WICHITA FALLS _. ARCHITECTS/PLAIWVWINTERIAR DESIGN ACTIVITIES CENTER INTO THE NEW LD w = - to = 1 Ninth St.- Suite 200 W CHITA FALWWichich ita Falls, TX 7630i w rn coo � (817)761-2404FAX 761-2119 P BL C LIBRAy Dick Bundy,AIA Tom 'young,AIA(1949-1993) Rick Sims,AIA Davio Potter,AIA 607 Tenth Street Wichita Falls, Texas