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Min 08/04/1998 243 Wichita Falls, Texas Memorial Auditorium Building August 4, 1998 Items 1 & 2 The City Council of the City of Wichita Falls, Texas met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 8:30 o'clock a.m., with the following members present: Kay Yeager - Mayor Don Johnston - Councilors Dan Shine - Angus Thompson - Bill Altman - Johnny Burns - Bud Beaty - James Berzina - City Manager Greg Humbach - City Attorney Lydia Torres - City Clerk Mayor Yeager called the meeting to order. Invocation was given by Reverend Richard Arndt, Our Lady Queen of Peace Catholic Church. Item 3a Police Officer Joe Lemond was honored as employee of the Month for the month of August, 1998. Mayor presented him with a plaque, City pin, transit passes, theater passes, and dinner for two. Item 4 Claude Foster, 4932 Bayberry, President of NAACP Wichita Falls branch, presented certificates of appreciation to members of the Police Department for their help in the first Multi- Cultural Festival, and thanked them for their assistance in making this a successful event. Item 5 The Minutes were approved as distributed. Mayor asked that the Director of Public Works provide information on the water usage situation in our City. Mr. George Bonnett presented an update of the water situation and informed on the lake system in order to provide an understanding of where the problem lies. He mentioned that we have had good support from the public in the area of voluntary water conservation. He gave details of the amounts used within the past four days in regards to plant capacity, and informed that the water comes from Lake Kickapoo and Lake Arrowhead. We have a lot of water but the problem is that we cannot treat it fast enough. Council has purchased the land for the expansion on the Cypress Plant and we have the preliminary engineering work schedule in this budget. We are anticipating starting the 244 Item 5 cont'd, construction in two years and putting it on line in about three years. In regards to water usage, I believe we are okay but if the weather does not cooperate we will continue to ask for prudent use of the water. He encouraged everyone to use water wisely and prudently, and if we do we will be okay, especially if we get rainfall. If not, we will have to come to Council with an ordinance to go to scheduled watering on an emergency basis. Councilor Johnston asked if the addition to the Cypress Plant would impact the distribution system. Mr. Bonnett replied that it would not and it is satisfactory, but in terms of future growth, we will be looking at a fourth pressure plant. We have experienced some water pressure problems as the growth occurs in the southwest. What we may do is create a fourth pressure plane probably with an additional water tower and put in another series of high m service pumps. The distribution system is very strong with the exception of that pressure plane problem. Councilor Thompson asked Mr. Bonnett to explain what happens when we try to produce over our capacity. Mr. Bonnett explained that we cannot get enough water over the filters and if we go above that it causes problems which could cause potential health problems, but we are not there. Mayor referred to the Cypress Plant expansion and asked that in seeing the dramatic increase in water demand, should we move that timetable up. Mr. Bonnett said he did not think so because we are looking at a significant investment of about $12-15 million and we need to do it thoughtfully and carefully. We have to believe that this is an extraordinary year, and I recommend to proceed expeditiously and thoughtfully. I believe we are on tract. The Cypress Plant expansion will give us a 16 million gallons per day module. There is another link we are going to look at very carefully and that is our ability to move the water in from the lakes. We think with some tweaking and some pipeline changes we can get that capacity up to 70 million gallons per day. We are starting to get into a balance between our ability to produce and move the water from the lakes. The next 16 million gallon phase, which will be in the distant future, will require some major pipeline improvements to be able to move that water from the lakes. Councilor Altman asked Mr. Bonnett how far into the future would the additional module take us based on his projections. Mr. Bonnett replied that it would take us to about the year 2015-2020, however, depending on growth potential that time frame could be closer. You can control the rate of growth with pricing techniques, though he is not suggesting that. Mayor expressed appreciation to the citizens for their voluntary water conservation over the weekend and reemphasized the need to continue that conservation of water. City Manager provided a synopsis of the items listed under the Consent Agenda. Items 6a-8a Councilor Altman requested that Item 6b be moved down to the Regular Agenda. Moved by Councilor Thompson that the Consent Agenda be approved with the exception of Item 6b. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Altman, Burns, and Beaty Nays: None Item 6a RESOLUTION NO. 110-98 RESOLUTION TO ACCEPT THE KEMP BLVD. (KELL TO CALLFIELD) WATERLINE RELOCATION PROJECT AND AUTHORIZE FINAL PAYMENT TO JALYN CONSTRUCTION COMPANY; DETERMINING THAT THE 245 Item 6a cont'd. MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Item 6c RESOLUTION NO. 112-98 RESOLUTION TO ACCEPT THE PHASE 2 SANITARY SEWER IMPROVEMENTS COLLECTION SYSTEM LINING PROJECT AND AUTHORIZE FINAL PAYMENT TO CAT CONTRACTING, INC.; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Item 6d RESOLUTION NO. 113-98 RESOLUTION TO AWARD BID AND CONTRACT FOR PHASE 3 SANITARY SEWER IMPROVEMENTS COLLICTION MANHOLE REHABILITATION; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Item 6e RESOLUTION NO. 114-98 RESOLUTION TO AWARD BID AND CONTRACT FOR PHASE 3 SANITARY SEWER IMPROVEMENTS COLLECTION SYSTEM LINING PROJECT; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Item 6f RESOLUTION NO. 115-98 RESOLUTION TO AWARD BID AND CONTRACT FOR PHASE 3 SANITARY SEWER IMPROVEMENTS COLLECTION SYSTEM REPLACEMENT PROJECT; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Item 7a Bid was awarded for the purchase of outdoor play structures to Lea & Associates in the amount of $13,301.00, to Modlin Recreation in the amount of $10,545.00, and to Hunter- Knepshield in the amount of$7,121.00. Item 8a Minutes of the meeting of the following boards and commissions were received: a. Commission On Human Needs, July 20,1998. Item 6b RESOLUTION NO. 111-98 RESOLUTION TO ACCEPT THE PHASE 2 SANITARY SEWER IMPROVEMENTS COLLECTION SYSTEM REPLACEMENT PROJECT AND AUTHORIZE FINAL PAYMENT TO PM CONSTRUCTION COMPANY; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Moved by Councilor Johnston that Resolution No. 111-98 be passed. 246 Item 6b cont'd. Motion seconded by Councilor Beaty. Councilor Altman noted that in the resolution there was a change order which approved _ raising the price about $3000 and then the job was completed at a price of another $30,000 over that, but there is no change order reflecting approval of this cost increase. He asked for clarification. City Manager informed that this was bid on a unit cost, which means that there are some unknown quantities and so as we get into the project we have different experiences as to what some of the units/numbers are. We have a unit cost in the bid and we go to that if it is warranted and then we have the actual change order for something else in it. Mr. Bonnett agreed and added that the change order was because there was a project which was almost an emergency and we inserted a change order since we did not have a unit cost. The change order involved pulling an old liner and utilizing pipe-bursting for the new liner. The contractor tried to pull the old liner and the line collapsed and he could not get the old liner out. So we had a change order for $2500 but did not use it. The contractor said he could not do it and walked away. Council gave us an emergency contract and we replaced the needed section. The remainder of it was as the City Manager explained earlier. Even in the absence of the $2500, the prices were so good we added six additional streets under a unit price. We were able to do that because our loan from the Texas Water Development Board gave us sufficient funds to address those needs and the unit prices were good so we decided to do it under this contract instead of Phase 3 contract. Councilor Altman asked if increasing that was normally done in the form of a change order or because of unit costs you just added to it. Mr. Bonnett explained that under unit cost you could add up to 25% or reduce by 25%; but beyond that 25% the contractor has the right to negotiate an additional price and that would require a change order. Councilor Shine questioned the power of the Department to increase the contract. He thought it should have been brought to Council prior to adding those streets. Mr. Bonnett explained that there is never a contract where we hit the units exactly. Unit prices are for the contract itself, it is not to add to the scope of the contract. City Manager said if Council wants us to bring those back, we will. Councilor Altman commented that Staff was prudent in trying to benefit the City by increasing the scope and they meant well. But the question is what if Council authorized a project at a cost of $1 million but it came back at a completed cost of $5 million, technically, Council has not approved that. As a practical matter I think Councilor Shine has a valid point. Councilor Johnston stated that the problem lies in that, in this case, we added to the scope of the project. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Altman, Burns, and Beaty Nays: None Item 9a A public hearing was held to receive input on the re-designation of the Wichita Falls N North Enterprise Zone and East Enterprise Zone. Mayor declared the public hearing open. Mr. David Clark provided information regarding the enterprise zones and eligibility requirements. He explained that the current zones, which have operated for seven years, will terminate September 1, 1998, and we have an opportunity to reevaluate and nominate areas for that. The criteria for nomination involves levels of poverty, unemployment, and certain areas. This is an encouragement for the utilization of job opportunities for folks in those areas, consequently for industrialization. The nature of the zones have to do with qualified census tracts from the sense of concerns for unemployment and poverty levels. Mr. Clark explained that the City works closely with the Board of Commerce and Industry in the determination of projects and each project must qualify on its own merit and 247 Item 9a cont'd. make application to the State. The nature of the authorization for these zones, in their qualifications as a project, is based on the number of employees. That is the basis of benefits and these can be commercial, retail or industrial job opportunities. You are allowed two projects per zone and you can obtain two more projects if they compete in a statewide pool, based on the number of jobs created and the benefits for the overall areas. He provided a map indicating the two proposed zones and mentioned that Lynwood East had gone out of zone eligibility because the statistical data has improved to the degree that it is no longer eligible and that is a positive for the community as a whole. Claude Foster, President NAACP-Wichita Falls branch, drew attention to issues of concern as it relates to the enterprise zones. We support investment in our community. He mentioned unemployment and poverty rate facts which are needed to qualify as an enterprise zone, and he said those two areas do not qualify. Mr. Foster stated that businesses in the designated enterprise zones have an obligation to be active in that zone. He felt this was important since the City is the sponsoring agency for the enterprise zones. He pointed out that an enterprise zone has to be continuous so the businesses could be located anywhere in the city as long as it is a continuos route from the zone all the way to the business. Access to jobs is important, therefore, we need to be aware of where these businesses are located in relation to the zone. The whole purpose of the zones is to reduce the unemployment rate, among other factors. Child care is another issue which needs to be considered in job accessibility. We need to be aware and encourage businesses to be more aggressive in trying to reduce the unemployment rate. We need to have some sort of accountability to track whether those benefits to businesses are having some impact on the unemployment rate. Under this program, the citizens need to know of job availability, and businesses need to be active in drawing attention to job opportunities. He encouraged Council to look at these issues and act on them. Ron Mertens, Board of Commerce & Industry Director, informed that this is a State program and primary benefits are State benefits. He said it has been a very effective program in that it provides employment growth. The importance of the enterprise zone program to our future job development is just as important today as in the past. He encouraged Council to approve these zones as submitted. Councilor Altman asked Mr. Mertens if he was aware of any studies that show the areas of the cities where employees come from who are hired by these businesses. Mr. Mertens replied that reporting is monitored by the State and it is done on a job by job and employee by employee basis. He felt that those figures could be available to Mr. Foster through the State. Mr. Mertens noted that there has been a significant improvement in the economy as a whole, number of jobs, type of jobs. Current unemployment levels would reflect an improvement, although, not as much in target areas and we need to continue working on that. He agreed that the issues of child care and transportation are important, as well as training in the creation and access of jobs. Councilor Thompson expressed support of enterprise zones, however, he did not think that they would be the complete answer to the problems of unemployment and poverty; it was not a cure-all. Education opportunities are needed to attract and maintain jobs in the entire City. We have not been able to increase the level of training for those who live in an area of impact. He was hopeful of locating the new police training facility in the Washington School building as one effort. We need other tools to attract industries to locate here. He felt transportation was a need and mentioned the worth of studying the possibility of using public transit to job sites for low income. Also, child care is an excellent opportunity for private enterprise. Lastly, he asked if the downtown area could be helped by the enterprise zone. Mr. Clark explained that enterprise zones offer an opportunity based on job creation, and if the enterprise zone benefits will make a difference to a downtown retailer it could be a factor. Experience has shown that most of the users of the enterprise zone benefits have been industrial development, but that is a factor. We do have continually new business moving in downtown and new housing opportunities underway. Councilor Thompson stated he supports Mr. Foster's concerns. Mayor commented that the enterprise zone is one of many tools that we need to use to solve those problems. Mr. Foster said that this governing body is the overseer for those programs to ensure that they do work, and there needs to be some kind of accountability to make sure the program is making a dent for what is was designed to do. He said he was talking about public accountability to let the public know that their problems are important and are being worked on. 248 Item 9a cont'd. Mayor allowed for additional comments. There being none, Mayor declared the public hearing closed. Item 10a ORDINANCE NO. 60-98 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS NOMINATING TWO AREAS AS ENTERPRISE ZONES PURSUANT TO THE TEXAS ENTERPRISE ZONE ACT (TEXAS GOVERNMENT CODE, CHAPTER 2303); PROVIDING TAX INCENTIVES; DESIGNATING AN AUTHORIZED REPRESENTATIVE TO ACT IN ALL MATTERS PERTAINING TO THE NOMINATION AND DESIGNATION OF THE AREAS DESCRIBED HEREIN AS ENTERPRISE ZONES AND REINVESTMENT ZONES (TEXAS TAX CODE, CHAPTER 312); AND FURTHER DESIGNATING A LIAISON TO ACT ON ALL MATTERS PERTAINING TO THE ENTERPRISE ZONE ACT ONCE DESIGNATED BY THE TEXAS DEPARTMENT OF ECONOMIC DEVELOPMENT; DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Moved by Councilor Thompson that Ordinance No. 60-98 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Altman, Burns, and Beaty Nays: None Item 10b ORDINANCE NO. 61-98 AN ORDINANCE APPROPRIATING FUNDS FROM THE SECTION 8 ADMINISTRATIVE FEE EARNED RESERVE ACCOUNT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY CONTRACT TO PURCHASE COMPUTERS, SOFTWARE AND HARDWARE UPGRADES; DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Moved by Councilor Thompson that Ordinance No. 61-98 be passed. Motion seconded by Councilor Johnston. Councilor Altman asked why we were buying outdated software when Office 97 Pro has been out for about 18 months? Why aren't we, as we are buying new software, trying to upgrade, and why has the City not attempted to negotiate a site license with Microsoft to enable us to add software as it is needed at a reduced price instead of buying at a State contract price? Mr. Jim Dockery replied that he needed to do additional research on site license to see whether or not that is the better approach for the City overall. In response to the Office Pro 95, we try to remain in the same standards throughout the City, and we have not and do not intend to upgrade to the 98 Office environment until the following fiscal year. We are trying to make use of Office 95 that we purchased a few years ago, for as long as we can before we enter into continually upgrading. We try to hold off as long as we can, but that causes a problem in staying consistent with the standards across the board. For information purposes, Office 97 is not compatible with Office 95, however, Office 95 is compatible with Office 97. You get into compatibility problems with workstations that have the Office 95 Pro and we are trying to maintain those standards. We intend and have budgeted this year to upgrade Office 98 or whatever is available at the time in the year 1999-2000 budget so that we get four years essentially out of that 95 Office Pro. I will report back on the site license. 249 Item 10b cont'd. Councilor Beaty agreed with Councilor Altman, and stated that we need to look at a site license for this purchase. Also, he asked for information on the evaluation of the different products and the cost. Mrs. Catherine Fitch provided detailed information on the reasons for the selection of the type of software. Mr. Dockery replied to Councilor Altman's question regarding compliance with year 2000 on purchases, by informing that arrangements had been made. Mrs. Fitch informed that the Millennium Software vendor would provide a source code to the software, and a certificate has been received stating that they are year 2000 compliant. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Altman, Burns, and Beaty. Nays: None. Item 10c ORDINANCE NO. 62-98 ORDINANCE AUTHORIZING THE CITY MANAGER TO ACCEPT A HAZARDOUS MATERIALS EQUIPMENT PURCHASE GRANT FROM THE TEXAS DEPARTMENT OF PUBLIC SAFETY - DIVISION OF EMERGENCY MANAGEMENT AND APPROPRIATING $6,525.00 FOR THE PURCHASE OF CHEMICAL PROTECTIVE SUITS; DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Moved by Councilor Beaty that Ordinance No. 62-98 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Altman, Burns, and Beaty Nays: None. Item 10d ORDINANCE NO. 63-98 AN ORDINANCE WAIVING SEC. 22-1(A)(9) OF THE CODE OF ORDINANCES TO PERMIT SIGNS DURING AN ARTS COUNCIL EVENT AUGUST 7 & 8, 1998 IN LUCY PARK; DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Moved by Councilor Johnston that Ordinance No. 63-98 be passed. Motion seconded by Councilor Burns and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Altman, Burns, and Beaty Nays: None. Item 11 a RESOLUTION NO.116-98 250 Item 11 a cont'd. RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BUNDY, YOUNG, SIMS & POTTER, INC. FOR A COST ESTIMATE TO MAKE IMPROVEMENTS TO THE SECOND FLOOR OF THE LIBRARY; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Moved by Councilor Shine that Resolution No. 116-98 be passed. Motion seconded by Councilor Johnston. Councilor Shine stated that this resolution will only authorize Bundy, Young, Sims & Potter, Inc. to do the study and come up with a proposal of the cost as well as to prepare to go out for bids. Mayor referred to the construction cost in the commentary and asked if the Committee felt that it could be done at the $300,000-$400,000 range. Councilor Shine replied that the Committee is in the position of getting the basics taken care of which will fall within that range and this study will tell the Council what we can do with that amount. Councilor Altman clarified that this resolution does not designate this firm as the architects for this project. Councilor Shine agreed, but added that the Committee recommends that this firm be retained as the project architects. Councilor Altman asked if supplemental flooring to protect sound levels would be included in the study. City Manager replied that we would hope to put in programs that would fit the sound design of the Library. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Altman, Burns, and Beaty Nays: None Item 12a Mayor asked the City Clerk for a status report on the disannexation petition. City Clerk reported that the disannexation petition for the Kovarik Road area had been reviewed and under the Texas Local Government Code it qualified as a valid petition. Mayor commented that four of the current Council members were here when the annexation process took place. At that time we received the service plan pertaining to this property and the four of us voted in support of annexing what is known as the Kovarik Road area. The current three new Council members have since received a copy of the service plan, and the purpose this morning is to recognize that the petition has been received and certified. Mayor asked if any Council members would like to have this put on the agenda formally for discussion. There was no response from the Council. Councilor Thompson asked Mr. Robert Parker for the status regarding the study on certain street counts. Mr. Parker replied that he would have a written report before the end of the week. Councilor Thompson asked about the status of plans for the Kemp Public Library to be used as an arts center. Mayor informed that the group is proceeding and is looking into an operating budget, they have put out an RFP and retained an architectural firm to look at the building for an interior design to accommodate what they perceive the use of the building. Mayor expects that they will come to the Council at the next meeting with a progress report. Councilor Thompson suggested that all the different entities working in developing the downtown area be tied together to further develop the entertainment side of downtown. He wondered if the Planning Department had taken that into consideration and asked Mr. Clark if there was any group that was trying to tie this together. Mr. Clark stated that five years ago there was a downtown development plan which had several action points, and you can determine whether that was ambitious by how many of 251 Item 12a cont'd. those have been accomplished. The Visions Corporation has discussed further update of a downtown plan because so much progress had been made and they have been pursuing that, but we have not taken the lead on that. Councilor Thompson suggested that those plans be shared with the Council as to what is going to be brought together. Mr. Clark said that they could provide an update report on the downtown circumstances at the next Council meeting. Councilor Thompson hoped that Council would join other entities who have responsibilities in our City to see what could be done to improve the lot of all our citizens. I do not think we could do it by ourselves, but we can set the tone as to what we would like to see done. We need to work with others to achieve that. Councilor Beaty commented that the Metroplex reporters are referring to the Cowboy Training Camp as "The Falls Camp" and to Wichita Falls as "The Falls". It appears we have attained celebrity status. Councilor Burns stated that several citizen concerns were handled in a timely manner by several City Departments, and expressed appreciation to them for their prompt response. Councilor Altman mentioned the stop sign at Bluff and 131h Street and asked if there was some proprietary warning sign which could be set up prior to reaching the actual stop sign? Mr. Robert Parker informed that the sign was changed about six weeks ago to accommodate the detour on Broad Street and the Fire Department's ability to cross Broad Street. The signs are very visible and we have put up "Stop Ahead" signs, but we will look into that. Councilor Altman mentioned the lights at Callfield Road and Rhea Road and mentioned that the turn lane was a constant red, which has confused drivers at that location. Mr. Parker said he would check to make sure that light is bagged and the bulbs taken out. Mayor referred to the enterprise zone and informed that she has had the opportunity to meet with BCI and perspective industries and one of the first questions they ask is what type of technical education do we have available. What VRJC is doing with the skills training center is a big step forward for us in providing that educational support to the industries and for those potential industries. It goes hand in hand with what Mr. Foster said earlier that we should all try to make an effort to improve the quality of life for our citizens. Mayor mentioned the Habitat for Humanity dedication for their blitz building on Chance Street, which is a partnership between Habitat for Humanity and Wichita Falls. This is a very positive step for our community to see development occurring in that area. Mayor on behalf of Council expressed appreciation to Habitat for Humanity for all the work they do in our community and to all the volunteers who helped make this home on Chance Street a reality. City Council recessed at 10:40 a.m. and reconvened at 10:55 a.m. Item 12b Chief Schlieper announced that the Police Department is working with AARP on a "55 and Alive" Program which deals with safe driving. They will hold a class on August 25-26 at the Police Department from 9 a.m.- 1 p.m. open to persons 50 years of age and older. Contact person is Sgt. Mike Yonts at 761-7718. Mr. Robert Parker will provide a shuttle from Central Services to the Police Station. RCC Consultants presented a report on Phase I of the Public Safety Radio Communications Study. Mr. Robert Powers informed that this project was approved in the fall of last year and kicked off January of this year. When the evaluation proposals were done of firms, RCC was our first choice. A complete radio communication study is three phases and we just finished Phase I which is the conceptual design estimate. Phase 2 is the preparation of plans and specifications for the system, and funds for this phase were approved by the Council last fall and are still encumbered. Phase 3 will be the actual bidding and purchase of the system and at that time funds will need to be appropriated. This study was limited to public safety agencies, police and fire, as well as look at the community medical provider, and limited also to radio communications. 252 Item 12b cont'd. Jim Baron, P.E., and Michael Burney of RCC Consultants, Inc. presented their Needs Assessment Report for the City of Wichita Falls Public Safety Radio Communications Project. RCC examined the City's current and future public safety two-way radio communications requirements in an effort to provide information to City officials for future planning. In their presentation, they reported their findings, recommendations and budgetary cost estimates. RCC recommended that the City develop and implement a single new consolidated 800 MHz trunked radio communications system capable of simultaneously supporting all City departments, with built-in priority for Police, Fire, and EMS. The system can be easily expanded as the City grows and the implementation of the network can, if necessary, be accomplished in phases. The system can also be expanded to support the Wichita County Sheriff's Department and other County agencies if desired. The budgetary cost estimate for the System Infrastructure, i.e., repeater sites and dispatch radio equipment with capacity for all City agencies is $1.5 million. The estimate for Police and Fire user equipment is an additional $1.5 million. To add the other City agencies would be an additional $0.6 million. The development and implementation of a new City-wide 800 MHz trunked radio system generally requires approximately 12-18 months to complete. The City Council adjourned at 11:45 a.m. PASSED AND APPROVED this Y day of t J1998. KA ' RYN A. YE GER MAYOR ATTEST: J 1 L1. Lydia Torres City Clerk Regular meeting of the Mayor and City Council of the City of Wichita Falls, Texas to be held in the City Council Chambers of the Memorial Auditorium on August 4, 1998 beginning at 8:30 a.m. City Council: Mayor Kay Yeager - Councilors Angus Thompson, Bud Beaty, William Altman, Don Johnston, Johnny Burns and Dan Shine 1. Call to Order. 2. Invocation: The Reverend Richard Arndt Our Lady Queen of Peace Catholic Church 3. Presentations: Employee of the Month 4. Comments from the public to members of the City Council on items which are not on the City Council Agenda. (The Regular Agenda will begin upon completion of public comments, or no later than 9:00 a.m. Individuals who prior to this Council meeting signed up to speak, but could not be heard before 9:00 a.m. due to time constraints, may speak at the conclusion of the meeting.) 5. Approval of Minutes CONSENT AGENDA 6. Resolutions: a. Resolution To Accept The Kemp Blvd. (Kell To Call Field) Waterline Relocation Project And Authorize Final Payment To Jalyn Construction Company. (City Council Bill #182) b. Resolution To Accept The Phase 2 Sanitary Sewer Improvements Collection System Replacement Project And Authorize Final Payment To PM Construction Company. (City Council Bill #183) c. Resolution To Accept The Phase 2 Sanitary Sewer Improvements Collection System Lining Project And Authorize Final Payment To CAT Contracting, Inc. (City Council Bill #184) d. Resolution To Award Bid And Contract For Phase 3 Sanitary Sewer Improvements Collection Manhole Rehabilitation. (City Council Bill #185) e. Resolution To Award Bid And Contract For Phase 3 Sanitary Sewer Improvements Collection System Lining Project. (City Council Bill #186) CONSENT AGENDA (cont'd) City Council Agenda August 4, 1998 Page 2 f. Resolution To Award Bid And Contract For Phase 3 Sanitary Sewer Improvements Collection System Replacement Project. (City Council Bill #187) 7. Award of Bids: a. Award Of Bid For The Purchase Of Outdoor Play Structures To Jim Lea & Associates In The Amount Of $13,301.00; Modlin Recreation In The Amount Of $10,545.00; And Hunter-Knepshield In The Amount Of$7,121.00. 8. Receive Minutes: a. Commission on Human Needs - July 20, 1998 REGULAR AGENDA 9. Public Hearings: a. Public Hearing To Receive Input On The Redesignation Of The Wichita Falls North Enterprise Zone And The Wichita Falls East Enterprise Zone. 10. Ordinances: a. An Ordinance Nominating Two Areas As The Wichita Falls North Enterprise Zone And The Wichita Falls East Enterprise Zone. (City Council Bill #188) b. An Ordinance Appropriating Funds From The Section 8 Administrative Fee Earned Reserve Account To Purchase Computers, Software And Hardware Upgrades. (City Council Bill #189) c. Ordinance Authorizing The City Manager To Accept A Hazardous Materials Equipment Grant From The Texas Department Of Public Safety - Division Of Emergency Management And Appropriating $6,525.00 For The Purchase Of Chemical Protective Suits. (City Council Bill #190) d. Ordinance Waiving Sec. 22-1(A)(9) Of The Code Of Ordinances To Permit Signs During An Arts Council Of Wichita Falls Area Event August 7 & 8, 1998 In Lucy Park. (City Council Bill #191) REGULAR AGENDA (cont'd) 11. Resolutions: City Council Agenda August 4, 1998 Page 3 a. Resolution Authorizing The City Manager To Enter Into Agreement With Bundy, Young, Sims & Potter, Inc. For A Cost Estimate To Make Improvements To The Second Floor Of The Library. (City Council Bill #192) 12. Other Council Matters: a. Discussion of items of concern to members of the City Council. (1) Report of City Clerk on Status of Disannexation Petition. b. Staff/Council discussion. (1) Report from RCC Consultants - Phase I: Public Safety Radio Communications Study. 12. Adjourn. Wheelchair or handicapped accessibility to the meeting is possible by using the handicapped parking spaces, ramp and elevator located off the east parking lot on Sixth Street entrance. Spanish language interpreters, deaf interpreters, Braille copies or any other special needs will be provided to any person requesting a special service with at least 24 hours notice. Please call the City Clerk's Office at 761-7409. CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at Memorial Auditorium, Wichita Falls, Texas on the day of 19 at o'clock (a.m.)(p.m.) City Clerk