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Min 04/07/1998 144 Wichita Falls, Texas Memorial Auditorium Building April 7, 1998 Items 1 & 2 The City Council of the City of Wichita Falls, Texas met in regular session on the above date in the Council Room of the Memorial Auditorium Building at 8:30 o'clock a.m., with the following members present: Kay Yeager - Mayor Don Johnston - Councilors Dan Shine - Angus Thompson - Bill Daniel - JW Martin - Harold Hawkins - James Berzina - City Manager Greg Humbach - City Attorney Lydia Torres - City Clerk Mayor Yeager called the meeting to order. Invocation was given by Reverend Larry Brownfield, Faith Baptist Church. Mayor proclaimed the month of April as "Child Abuse Prevention Month" in Wichita Falls. Mayor proclaimed the month of April as "Month of the Young Child" in Wichita Falls. Mayor proclaimed Hazel and Glen Holladay as recipients of the 1998 Patsy Baggett Children's Service Award and recognized them for their outstanding service in the prevention of abused children in Wichita County. Mayor proclaimed April 17-19, 1998 as "Special Olympics Weekend" in Wichita Falls. Special Olympics will be held on April 18 at S.A.F.B. and everyone was invited to attend, Mayor proclaimed April 6-12, 1998 as "Public Health Week" in Wichita Falls. Item 3 Mrs. Cheryl Elliot, Central Services, was honored as Employee of the Month for the month of April. Mayor presented her with a plaque, City pin, transit tickets, dinner tickets, and a check. I Item 4 Ragena Neimeyer, 1034 Westerly Place, expressed concern over the inability of citizens to hear the warning sirens in their homes. She suggested using the old sirens along with the new system. Mayor stated that Mr. Robert Parker would address her concerns at the end of this meeting. 145 Item 4 cont'd. Troy Pearson, 4723 Spicer, was concerned about the easement behind the properties of 4719, 4720, and 4721 Spicer. He felt that a 5 foot easement is normal for an alley. He asked the Council to consider this. Pete Ringo, 2309 Barbados, asked that the City consider honoring the Lost Battalion. Annie Kendrick, 1214 Polk, expressed concern over the new warning system and proposed to the Council that the old sirens be used along with the new system. Councilor Martin stated that Mr. Pearson's request should be looked into by the Staff. Item 5 The Minutes were approved as distributed. City Manager gave a briefing on the items listed under the Consent Agenda. Items 6a-9a Councilor Hawkins requested that Item 6e be moved down to the Regular Agenda. Councilor Martin requested that Item 7a be moved down to the Regular Agenda. Moved by Councilor Thompson that the consent agenda be approved with the exception of Items 6e and 7a. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 6a RESOLUTION NO. 39-98 RESOLUTION AMENDING RESOLUTION 25-98 REPLACING ELECTION OFFICIAL FOR THE MAY 2, 1998 MUNICIPAL ELECTION Item 6b RESOLUTION NO. 40-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, GRANTING A UTILITY EASEMENT TO UNITED REGIONAL HEALTH CARE SYSTEM FOR INSTALLATION OF FIBER-OPTIC DATA AND COMMUNICATION CABLES; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW :. Item 6c RESOLUTION NO. 41-98 RESOLUTION TO APPROVE AGREEMENT WITH TEXAS DEPARTMENT OF TRANSPORTATION TO CONTRIBUTE FUNDS FOR THE RELOCATION OF UTILITIES FOR THE OVERHEAD EXPRESSWAY PROJECT 146 Item 6d RESOLUTION NO. 42-98 RESOLUTION TO APPROVE ENCROACHMENT AGREEMENT ALLOWING CONSTRUCTION OF CONCRETE DRAINAGE SWALE ON OLD CITY AQUEDUCT Item 7b RESOLUTION NO. 44-98 RESOLUTION TO AWARD BID AND CONTRACT FOR HAMILTON PARK TENNIS COURTS #9 AND#10 RECONSTRUCTION PROJECT Item 8a RESOLUTION NO. 45-98 RESOLUTION TO ACCEPT THE TRAVIS STREET RECONSTRUCTION PROJECT (CDBG) AND AUTHORIZE FINAL PAYMENT TO SCALES CONCRETE CONSTRUCTION COMPANY, INC. Items 9a Minutes of the meeting of the following boards and commissions were received. a. Commission on Human Needs, March 17, 1998 Item 6e RESOLUTION NO. 43-98 RESOLUTION APPROVING CONTRACT FOR QUALITY CONTROL INSPECTION FOR THE CONTAMINATED STORM WATER IMPOUNDMENT PROJECT AT THE WICHITA FALLS LANDFILL Moved by Councilor Johnston that Resolution No. 43-98 be passed. Motion seconded by Councilor Martin and motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 7a Moved by Councilor Martin to award bid to PS Installations in the amount of $13,000 for the relocation of furniture, equipment and collection from the Kemp Public Library to the new Wichita Falls Public Library. Motion seconded by Councilor Shine. Councilor Johnston was concerned that this was an extremely low bid in comparison to the others. He asked if the company had been asked if there was any problem with their bid. Mrs. Linda Hughes said she had the same concerns and this company was checked out and they have excellent recommendations. Councilor Johnston wanted to make sure that they are not going to claim any error but are firm on their bid. Mrs. Hughes replied that the vendor understands that his bid is what he gets. Councilor Martin had the same concerns. It is his understanding that we only require performance bonds on projects of $25,000 or more, and questioned if a performance bond could be required on this. City Attorney informed that state law sets the limits on performance 147 Item 7a cont'd. bonds. Mrs. Peggy Gahagan stated that the successful bidder will provide his general liability and workers compensation insurance but he will not be providing a performance bond. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10a ORDINANCE NO. 25-98 ORDINANCE AMENDING SECTION 29-45(b) OF THE CODE OF ORDINANCES, TO CHANGE 11T" STREET TO TWO WAY BETWEEN OHIO STREET AND INDIANA STREET Moved by Councilor Thompson that Ordinance No. 25-98 be passed. Mot-ion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10b A proposed ordinance was presented amending Chapter 7, Article II, Buildings, Section 7-15(14) of the Code of Ordinances to permit advertising on the right-of-way under certain conditions. Moved by Councilor Johnston that proposed ordinance be passed. Motion seconded by Councilor Thompson. Councilor Daniel asked if this was going to come under the portable signs ordinance. He was concerned that people may feel this would be favoring one type of advertising medium over another. Mr. Robert Powers informed that zoning ordinance under sign regulations would have to be looked at by Planning & Zoning and they would have to consider those implications and make a recommendation to Council. It would be a timing issue if the RFP was approved, Planning and Zoning would consider what impact it would have on the sign regulations and by the time they recommend to the Council, we could have the proposals back. Councilor Hawkins was concerned that this could be a way of getting around the Ordinance. He suggested that this go to Planning & Zoning for a recommendation. Moved by Councilor Hawkins to table this proposed ordinance and that it be sent to Planning & Zoning for a recommendation. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None 148 City Manager asked that Item 11 h be taken out of sequence to accommodate Mr. Murphy Davis who has to leave by 10:00 a.m. Item 11 h RESOLUTION NO. 50-98 RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CITY OF WICHITA FALLS, TEXAS WATER AND SEWER SYSTEM SUBORDINATE LIEN REVENUE BONDS, SERIES 1998 Moved by Councilor Johnston that Resolution No. 50-98 be passed. Motion seconded by Councilor Martin. Mr. Davis informed that the intent to issue had to be published two weeks prior to taking action to sell the bonds. At next Council meeting you will take the action to sell the $8,060,000 final installment to the Texas Water Development Board as a subordinate lien bond. Councilor Daniel stepped out of the Council Chambers. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Martin, and Hawkins Nays: None Councilor Daniel returned to the Council Chambers. Item 10c ORDINANCE NO. 26-98 AN ORDINANCE REZONING THE EAST 25.27 FEET OF LOT 1-A, BLOCK 1, MCKENZIE SUBDIVISION, WICHITA FALLS, TEXAS, FROM SINGLE FAMILY- 2 TO GENERAL COMMERCIAL ZONING; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW Moved by Councilor Hawkins that Ordinance No. 26-98 be passed. Motion seconded by Councilor Thompson and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10d ORDINANCE NO. 27-98 AN ORDINANCE WAIVING SEC. 22-1 (A)(9) OF THE CODE OF ORDINANCES TO PERMIT SIGNS DURING AN EVENT BY THE WICHITA FALLS TENNIS ASSOCIATION JUNE 6-14, 1998 IN HAMILTON AND WEEKS TENNIS CENTERS Moved by Councilor Thompson that Ordinance No. 27-98 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins 149 Item 10d cont'd. Nays: None Item 10e ORDINANCE NO. 28-98 AN ORDINANCE WAIVING SEC. 22-1(A)(9) OF THE CODE OF ORDINANCES TO PERMIT SIGNS DURING AN EVENT BY THE MARCH OF DIMES APRIL 25, 1998 IN LUCY PARK " Moved by Councilor Martin that Ordinance No. 28-98 be passed. Motion seconded by Councilor Daniel and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10f ORDINANCE NO. 29-98 AN ORDINANCE WAIVING SEC. 22-1(A)(9) OF THE CODE OF ORDINANCES TO PERMIT SIGNS DURING AN EVENT BY CHILD ADVOCATES APRIL 10, 1998 IN THE DOWNTOWN PARK Moved by Councilor Thompson that Ordinance No. 29-98 be passed. emu. Motion seconded by Councilor Johnston. Mayor commented that this event had already taken place last week. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10q ORDINANCE NO. 30-98 AN ORDINANCE WAIVING SEC. 22-1(A)(2) OF THE CODE OF ORDINANCES TO PERMIT SIGNS AND VEHICLES ON THE PARK DURING AN EVENT BY THE WICHITA FALLS RADIO CONTROL CLUB MAY 16, 1998 IN JAYCEE PARK Moved by Councilor Martin that Ordinance No.30-98 be passed. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None 150 Item 10h ORDINANCE NO. 31-98 ORDINANCE AUTHORIZING THE CITY MANAGER TO ACCEPT A TEXAS TOCACCO COMPLIANCE GRANT IN THE AMOUNT OF $5,000 AND MAKING AN APPROPRIATION IN THE SPECIAL REVENUE FUND FOR THIS GRANT MONEY Moved by Councilor Martin that Ordinance No. 31-98 be passed. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Council recessed at 10:05 a.m. and reconvened at 10:20 a.m. City Manager informed that Item 11d should be moved under the "Ordinances," and renumbered as Item 10i, and that the body should state that it is an ordinance. Moved by Councilor Thompson that Item 11d be moved under the "Ordinances" and renumbered as Item 10i. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 10i ORDINANCE NO. 32-98 AN ORDINANCE GRANTING EXTENDED RESERVATION PRIVILEGE AND WAIVER OF SEC. 22-1(A)(2) OF THE CODE OF ORDINANCES TO PERMIT VEHICLES ON THE PARK FOR THE TEX-MEX BASEBALL LEAGUE IN SPUDDER AND WILLIAMS PARKS IN 1998. Moved by Councilor Thompson that Ordinance No. 32-98 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 11 a A proposed resolution was presented authorizing the issuance of request for proposals for transit shelter and bench advertising services. Moved by Councilor Martin that proposed resolution be tabled. Motion seconded by Councilor Hawkins and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins 151 Item 11 a cont'd. Nays: None Item 11 b A proposed resolution was presented authorizing the City Manager to execute a contract with Hangar Partners, Limited for lease of land at Wichita Falls Municipal Airport. Moved by Councilor Martin that proposed resolution be passed. Motion seconded by Councilor Hawkins. City Manager informed that the City had been approached by a group of people who were interested in building a hangar at the municipal airport. They would have to lease the land from the City and they would construct the hangar under the terms of the contract. Mr. Robert Parker provided the particulars. Council members were concerned that the contract did not specify location and size. Councilor Shine wanted to add to the contract verbiage as to the purpose of the lease. Councilor Hawkins suggested adding the following wording: "minimum of 10,000 square feet for a privately owned hangar". Councilor Johnston was concerned that the contract did not have requirements to construct anything or what was going to be constructed. He asked if it was legal to lease City land without getting proposals and opening it up to everyone. City Attorney recommended tabling this to allow him time to research this. Moved by Councilor Martin to table this resolution. Motion seconded by Councilor Johnston. N Councilor Shine suggested allowing Mr. Orcutt to speak on this matter since he was here this morning to address this item. Councilor Martin removed his motion to table and Councilor Johnston removed his second. Bill Orcutt, 4000 Armstrong Drive, owner of Blackbird Aviation, expressed his concern and opposition to the location of this hangar. Mr. Orcutt explained that the airlines are parked on the far east side of the ramp so that their exhaust jet blast does not damage any of the existing hangars and it is a real concern as they power up to pull out once they get their fuel. American Airlines has also expressed concern with their liability if there were a structure near where they park. He recommended moving the proposed hangar south to either the side on the north side of Arrow Maintenance or between it and Budget or on the south end. Councilor Johnston suggested having some kind of requirement of what we will accept as a building out there. Mr. Parker commented that they will have to take out a building permit and will have to comply with City Code, but we will put it in the contract. He addressed the hangar location by parking the plane at a different angle. He did not feel this would pose a problem. Moved by Councilor Martin to table this item. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None 152 Item 11 c RESOLUTION NO. 46-98 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A VEHICLE MAINTENANCE AGREEMENT WITH MIDWESTERN STATE UNIVERSITY Moved by Councilor Martin that Resolution No. 46-98 be passed. Motion seconded by Councilor Shine. Councilor Johnston asked what the City's exposure would be. City Attorney replied that we have some exposure here because we are not operating in a traditional governmental capacity, we are operating under what is known as proprietary activity. Therefore, under common negligence we would have some exposure. Mayor commented that essentially this is the same contract we have with the County. Councilor Johnston was concerned only with the liability. City Attorney suggested amending the motion by approving the contract subject to a hold harmless clause being added to it. Moved by Councilor Johnston that the contract be amended by adding a hold harmless clause. Motion seconded by Councilor Hawkins. Councilor Martin commented that a hold harmless clause would only be in effect for the minor things but not for gross negligence. City Attorney agreed. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Motion to pass Resolution No. 46-98 as amended carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 11 e RESOLUTION NO. 47-98 RESOLUTION AUTHORIZING THE ISSUANCE OF REQUEST FOR PROPOSALS FOR ENERGY CONSERVATION MEASURES Moved by Councilor Thompson that Resolution No. 47-98 be passed. Motion seconded by Councilor Martin. Mr. Robert Powers stated that the RFP procedures would be to advertise, if approved by Council, with responses due back in approximately thirty days. Complete information will be available and shared to any interested parties as well as a visit to the facility. After proposals are received we would form a committee to include City Manager, City Attorney, Building Maintenance and major user departments to interview the top five proposals, then bring back a recommendation to Council. If Council selects a firm, they would be given sixty days to do a detailed energy audit and based on those results they would come back and present a guarantee contract of what they would do at what cost and the savings, etc. Mr. Powers added that it is a turnkey project with guaranteed savings and in the event the savings are not realized in any given year, the contract stipulates that the party makes up the difference. Another feature in the RFP is that there be a neutral third party to verify the annual savings. 153 Item 11 a cont'd. Mayor mentioned several corrections on page 19 of 25. Mr. Powers stated that they are suggesting the following changes: Page 18 of 25, delete Section D "Umbrella Liability Insurance". He informed that this was not a part of our standard City insurance requirements. Also, that the following be added: "any software controls be in year 2000 compliant", and that a proposal affidavit be included. Councilor Shine asked if an umbrella liability insurance would be required during the construction phase, which would be in order for a construction contract but not for a maintenance contract. Mr. Powers assured that when that stage was reached he would reconsider putting that back in the final contract. Councilor Johnston stated that City and MPEC are being put together and he suggested keeping the two separate for the purpose of proportionate costs and savings. He also mentioned inconsistency in numbering on Page 5 of 25. He asked for clarification on how the third party is selected, Page 21 of 25 "VII, Selection Criteria Paragraph D". He suggested that language be added to reflect that the contractor is to present recommendations for a third party which will be evaluated by the Council, who will make the final determination on who the third party will be. Also, on page 22 of 25, "VII, Energy Services Agreement Contract Negotiation", the last sentence needs to be clarified. He asked the City Attorney to review the wording. City Attorney agreed that it needed to be re-worded. Also, Page 24 of 25 "E. Guaranteed Level of Energy and Operational Savings", the last bullet needs to be clarified. Lastly, "Exhibit A, Statement of Qualifications", he suggested that the responses should give more clarification to their yes or no answer. Councilor Johnston asked if the savings would pay for the installation cost for a period of ten years maximum. Is one of the criteria to be who gets the quickest pay back? Mr. Powers replied that the return on the investment is one of the criteria. Councilor Johnston cautioned Mr. Powers to review the criteria selection very carefully. Councilor Thompson suggested that the City Attorney work on the language and that Mr. Bonnett also review this from an engineer's point of view. Council was in agreement that all these changes and clarifications needed to be made but the City needs to proceed with this project. Motion carried by the following vote, with the proviso that these concerns as stated be addressed and changed. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 11f RESOLUTION NO. 48-98 RESOLUTION APPROVING CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR AN URBAN MOBILITY PROJECT DESCRIBED AS KEMP BOULEVARD FROM CALL FIELD ROAD TO KELL (U.S. 287) Moved by Councilor Martin that Resolution No. 48-98 be passed. . ra Motion seconded by Councilor Johnston. Mr. Bonnett will contact TXDOT to find out what type of mix will be used and will inform Council. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins 154 Item 11f cont'd. Nays: None Item 11 q RESOLUTION NO. 49-98 RESOLUTION APPROVING CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR AN URBAN MOBILITY PROJECT DESCRIBED AS 7T" STREET RECONSTRUCTION FROM BROOK AVENUE TO BROAD STREET Moved by Councilor Johnston that Resolution No. 49-98 be passed. Motion seconded by Councilor Thompson. TXDOT has considered that this project be sandwiched in so that the traffic will be on the overhead when this project is going on. This will be a three to four week job. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 11 i RESOLUTION NO. 51-98 A RESOLUTION SUPPORTING THE BYRD-GRAMM AMENDMENT TO THE REAUTHORIZATION OF THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT; FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW Moved by Councilor Martin that Resolution No. 51-98 be passed. Motion seconded by Councilor Hawkins. Mayor informed that the Byrd-Gramm Amendment would be a big step forward for securing approximately $30 billion of increased highway tax dollars to the State of Texas. We are now in a donor state, which means that we receive $0.72 of every dollar of gas tax which is currently collected and this would get us up to $0.84 cents. That means a lot of the state highway projects that have been piecemeal would have funds available to pay for them. Motion carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 12a RESOLUTION NO. 52-98 A RESOLUTION ACCEPTING THE LOW BID FROM COMMUNICATIONS SERVICE COMPANY FOR THE LEASE OF THIRTY-ONE POLICE RADIOS AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE 155 Item 12a cont'd. AGREEMENT WITH COMMUNICATIONS SERVICES COMPANY FOR THE LEASE OF THE POLICE RADIOS FOR THREE YEARS Moved by Councilor Martin that Resolution No. 52-98 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item12b RESOLUTION NO. 53-98 RESOLUTION APPROVING AWARDING BID FOR THE PURCHASE OF TWO (2) 60,000 GVW CAB AND CHASSIS TO CRANE CARRIER COMPANY IN THE AMOUNT OF $165,568.00 Moved by Councilor Daniel that Resolution No. 53-98 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 13a RESOLUTION NO. 54-98 RESOLUTION TO ACCEPT PHASE I SEWER IMPROVEMENTS - MANHOLE REHABILITATION PROJECT AS COMPLETE AND AUTHORIZE CLOSING THE PROJECT WITHOUT FINAL PAYMENT Moved by Councilor Johnston that Resolution No. 54-98 be passed. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 14a Councilor Shine reported that the Golf Committee met and everything looks good and the finances are in order, a copy of which has been given to Council. He added that there was one minor change of raising the age for a Junior Member to 18 years. Councilor Shine suggested that Legal review more of the contracts before they come to the Council. Councilor Thompson asked about the status of rubberizing the tracks. Mr. Bonnett replied that if we were required to do that it would be a capital item which would need to be budgeted. He added that there is a capital project wherein those tracks would be abandoned. We have indication that a quit claim deed will be signed and the tracks will be released which will enable us to remove the tracks, in addition to addressing the alley repair concerns called in by several Councilors. This will enable us to remove the tracks and replace the street. It is approximately a $250,000 project. We are prepared to start the engineering as soon as we 156 Item 14a cont'd. have the funding. We would hope that it would be addressed as part of your capital needs as you see dollars being available. Councilor Thompson commented that it was good to have the Purchasing Agent present to assist and explain some of the bids. Councilor Thompson asked Chief Schlieper to explain Community Policing. Chief Schlieper informed that community policing is on target and they are going to use 1998 as a training time internally and out in the community. Chief informed that they have started internal training and gave a synopsis of the process. He will provide a more detailed presentation at a later date as to the Council's role in this program. Councilor Johnston suggested that Chief look at using VRJC for a part of their academy training. Chief informed that they are already looking into that. Councilor Thompson asked if he was mending fences with Crimestoppers. Chief replied that he felt it would take time but it would be worked out. Councilor Hawkins asked that Staff look at cleaning up trash outside the frontage road along U.S. 287. He asked for a breakdown on the radios, how many and the maintenance costs to see what the per capita cost would be, as well as the 50% savings mentioned today. Mayor asked that Councilors Shine, Daniel and Johnston continue serving on the Library Committee in relation to recreational use at the Activity Center. Mayor mentioned base closures and stated that we have to put up a solid front as we go through another round of base closures to secure the future of SAFB. Item 14b City Manager gave an update on issues that had appeared before the Council previously. One issue was from a person who wanted to rebuild a house but there was a sewer line problem. City Manager informed that there has to be access to each of the lots to the City sewer system, and this project would cut that off. A solution would be to make sure sewer line is available to the house, whether it is the City, CDBG funds or the person building the house. He added that they are not eligible for CDBG funding, so we are back to square one. There is nothing further Staff can do unless Council decides to construct those sewer lines. Another issue is a request from a church located on Barnett Road and Seymour Highway, wanting to delay putting in curb and gutter. Staff is still looking into that. A solution would be to bring it back to Council for a waiver to fund escrow requirement. Council directed Staff to contact the persons involved to see what they want to do, then bring it back to the Council. Chief Schlieper gave a report on reaccreditation. City Manager informed that a public hearing on rezoning of property in the newly annexed area will be on the April 21 Council meeting agenda. City Manager reminded that Leadership meeting will be tonight in Council Chambers. Regarding the warning system, City Manager stated that the old system is still up and will not be taken down until everything is worked out. If we have to make use of both systems, that is not beyond the realm. Mr. Robert Parker reported on the new warning system. Several concerns were mentioned and addressed at length. The end result was that in order to find out what the actual problem is and a solution, that a third party be brought in to evaluate the old system versus the new system. Also, that the entire City be educated on this matter. City Manager stated that Staff will make sure we are doing everything right to make sure it has the best chance of being successful. We will bring back to Council what we think is the solution to the problem. 157 Item 14c The City Council went into Executive Session at 1:40 p.m. as authorized by Section 551.074 of-the Government Code, and reconvened at 5:10 p m. Item 14d Moved by Councilor Thompson that Mr. Ron Bullock be appointed to the Police Officers and Firefighters Civil Service Commission with term to expire December 31, 2001. Motion seconded by Councilor Hawkins and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 14e Moved by Councilor Thompson that Jeff Culley be appointed to the Board of Electrical Examiners to replace Mr. Jim Musgrove, with term to expire May 31, 2000, and that Mr. Dwayne Davis replace Mr. Marvin Groves with term to expire May 31, 2000. Motion seconded by Councilor Hawkins and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 14f Moved by Councilor Johnston that Mr. Paul Dowlearn be appointed to the Water Resources Commission to replace Mr. George Spires, with term to expire September 30, 1999. This representative will fill the landscaping/irrigation position. Motion seconded by Councilor Shine and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None Item 14g Moved by Councilor Thompson that Ms. Mary E. Parham be appointed to the Wichita Falls Housing Authority Board to replace Ms. Ruby Gatewood with term to expire July 1, 1998. This position by statute has to be filled by a housing resident. Motion seconded by Councilor Hawkins and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None 158 Item 14h Moved by Councilor Thompson that Dr. Ernest Dover be appointed to the Board of Trustees Helen Farabee Center (Regional MHMR) to fill the unexpired term of Billy Elder. Motion seconded by Councilor Johnston and carried by the following vote. Ayes: Mayor Yeager, Councilors Johnston, Shine, Thompson, Daniel, Martin, and Hawkins Nays: None The City Council adjourned at 5:15 p.m. PASSED AND APPROVED this l day of -1 1998. THRYN A. EAG R MAYOR ATTEST: Lydia Torres City Clerk .. ,� �:.: I �.,,