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Aviation Advisory Board Minutes - 05/20/2010 c NUTE 0 AVIATION ADVISORY BOARD May 20, 2010 PRESENT: Brad Altman Board M r Ross Little , Si Gills GI n Be vers Jim cEl ain Amy ob owitz H.P. S ele John Bur ity S aff / Monica M rri 1 Glenn Barh m ayor I. CALL OR E / The meeting was ca d to r er by Chairman Gi t approximately 5:3 p ll. ROLL CALL Members were asked to si the attendance sheet. Mr. Gills congratul ted Mayor Barham and expressed appreciation for him making time to continu to attend our meeting. III. APPROVAL OF MINUTES Minutes of the January 21, 2010 meeting was presented. Mr. Beavers made a motion, seconded by Mr. McElvain, to approve the minutes as presented. All were in favor. IV. REGULAR AGENDA 1. Municipal Airport • Staff report on Master Plan — Ms. Morris reported that the Master Plan was basically complete pending the approval AVIATION ADVISORY BOARD MAY 20,2010 1 of the Airport Layout Plan set by the FAA. City Council has accepted the plan and the draft plan, pending the ALP approval by the FAA, is posted on the City's website for review by anyone interested. Ms. Morris explained the plan included 13 projects with a total escalated cost over the 20 year plan period of $68 million. She also explained that the terminal project was pushed back about 2 years to allow time to identify a funding source for the $15 million shortage on that project as well as a resolution to a cash flow gap. Should funding become available sooner than that, then certainly work could begin. Ms. Bobrowitz suggested that the renderings of the new terminal be placed on display in the airport terminal. • Staff report on Runway 17/35 Rehabilitation Project, Phase 1 — Ms. Morris reported that bids were opened for the Runway 17/35 Rehabilitation, Phase- 1 project at the Municipal Airport and that the winning bid was Duininck Inc with a cost of about $4.2 million. Duininck has performed a number of large projects at Sheppard AFB including most recently, completion of the Airfield Operations Complex Aircraft Parking Apron. Notice to Proceed was issued May 3rd and is a 180 day project with an estimated completion date of October 30, 2010. Mr. Morris reported that milling has already begun and they are continuing to work with Sheppard AFB to extend the hours of the access gate on Armstrong Drive which is also being used by the contractors for the Taxiway Echo project. 2. Kickapoo Downtown Airport • Staff report on Fuel Farm/Apron Expansion and Rehab Project — Ms. Morris reported that she had recently met with TxDOT officials regarding the fuel farm relocation and apron expansion and rehabilitation project at Kickapoo. The engineer is prepared to take the project to the Texas Transportation Commission for approval in either June or July. The project can not be let for bid until such approval has taken place. Ms. Morris provided the board with a layout of the planned improvements and the estimated costs. Current estimates are higher than available grant funds so the project will be bid with the critical items first and additional items as add alternates. Ms. Morris reported that phasing of the project will be critical to ensure some access to the parking apron remains available and work in front of hangars is done in such a manner as to allow aircraft to be relocated during the construction. Additional possible projects in the future were also AVIATION ADVISORY BOARD MAY 20,2010 2 discussed including additional pavement rehabilitation, drainage, complete perimeter fencing, a wash rack and run up aprons. Mr. Little also recommended considering covered tie downs if funding for enclosed hangars is difficult to obtain. 3. Other Aviation Items • Staff report on Airport Administrator replacement plans — Ms. Morris reported that her last day of employment with the City would be no later than September 10, 2010. The intention is to have the position posted before the end of May with the desire to hire a replacement by late July to allow for some overlap and training. Ms. Morris also reported that Victor Mendez has been hired to replace Broday Walker in the part-time lineman position at Kickapoo. Mr. Mendez has almost 20 years experience working at the FBO at Municipal Airport and comes to Kickapoo with a great deal of experience to help improve operations. Mr. Mendez also provides for some very solid backup should something change with any full time position. Special events on June 5t" and June 26t" — Ms. Morris reported on two upcoming special events. June 1St of this year will be the 10t" anniversary of the City's ownership of Kickapoo Airport. Ms. Morris reported that the idea of a pancake breakfast for our tenants on Saturday, June 5t" might be thrown to recognize the anniversary. Ms. Morris also reported that the Museum of North Texas History is planning a special event on Saturday June 26t" as a fundraiser for the Jenny Museum. The event will be a WWII tribute and will hopefully include a P-51, a B-25 and perhaps a C-47 parachute jump. The event will not include any aerobatics. The event will be held at "Call Field East" but Ms. Morris has agreed to close Taxiway Bravo for the event. Ms. Morris will be out of town so Mr. Burrus will be on site to help oversee the event. • SAFB Representation — Ms. Morris reported that Capt. Brown who is the Flight Commander of the 80t" OSS will be leaving his position in June and will be replaced by Capt. Daniel Hall. Ms. Morris invited Capt. Hall to the meeting but he had another commitment. She has provided him a list of our 2010 scheduled meeting dates and hopefully he will be able to begin attending our meetings. AVIATION ADVISORY BOARD MAY 20,2010 3 ,w • Mr. Burrus reported that he and Ms. Morris were starting to work on renewal of Kickapoo leases again in the near term to try to get new leases in place before the end of the summer. V. ITEMS OF CONCERN FOR BOARD MEMBERS • Mayor Barham inquired about something he had heard regarding the military implementing a landing fee for civilian aircraft at military airfields. Ms. Morris reported that this had been brought to her attention from Tom Whaylen with the military affairs committee and the information had been shared with the City Manager and City Attorney. While the City's new agreements with Sheppard already include some cost sharing, it is not certain if this new legislation could apply to our arrangement. With Mr. Whaylen's assistance, staff will continue to monitor those discussions. • Mr. Gills inquired about the airport consultant selection process. Ms. Morris reported that with the help of Mr. McElvain representing the board, the committee reselected URS Corporation. She reported that four firms were interviewed and that three of them were very strong candidates. However, with our positive experience with URS and large pending projects, reselecting URS was the preference of the selection committee. • Mr. Little inquired about the pilot controlled lighting at Kickapoo. Ms. Morris reported that that was one of a handful of items pending with F&W Electrical. VI. ADJOURN The meeting was adjourned at 6:45p.m. 10-11 o?oo / I& Sid ills, Chairman Date ATTEST: S / IVlonica J. Morris, Airports Administrator Date AVIATION ADVISORY BOARD MAY 20,2010 4