Employee Benefit Trust Minutes - 05/13/2015 City of Wichita Falls
Employee Benefits Trust Board Minutes
May 13th, 2015
The meeting was held in the City Council Conference Room, 1300 Seventh Street,
Wichita Falls, TX 76301.
Present: Darron Leiker, City Manager
Jim Dockery, Deputy City Manager
Kinley Hegglund, City Attorney
Christi Klyn, Human Resources Director
Pat Halverson, Director of Finance
Angela Bosma, Employee Benefits Specialist
Brian Lester, Employee Benefits Specialist
Brent Weegar, IPS Advisors, Principal
Andrew Weegar, IPS Advisors, Account Manager
Agenda Items:
I. Meeting was called to order at 10:00 a.m.
II. Meeting minutes from October 8, 2014, were approved.
III. Financial report was presented and discussed.
IV. IPS Mid-Year Briefing
a. Brent briefed the following: historical plan cost analysis, utilization review,
budget projections, benchmarking, current plan designs/contributions,
healthcare reform – a look ahead, 2015/2016 recommendations and 2015/2016
timeline. Regarding the plan cost analysis, it was revealed that during the first
quarter of 2015, the City has experienced a significant increase in catastrophic
claimants causing plan cost to increase approximately 9% over the past 12
months. It was determined that the City would need to purchase an add-on to
the Banner payroll system to support some of the PPACA mandates. It was
also decided that an independent survey of the Employee Family Health Center
would benefit the City employees/retirees . The suggestion was made to
administer a 10 – 12 question survey via “Survey Monkey” which would be
managed by IPS.
V. Open Session:
a. Based on a recent realignment of duties within the City, it became necessary for
the EBT to consider amending the City Ordinance dated 9/23/87, section 3.1
“Trustees”. The standing ordinance appointed trustees from the following
positions: City Manager, Chief Accounting Officer, City Attorney and Personnel
Officer. With the realignment, this left the former Assistant City Manager/CFO
with no position on the board. The proposal was made to amend the ordinance
to a 5 member panel of trustees, with the Deputy City Manager also filling a
voting role. It was also discussed that a quorum vote would move from 2 to 3.
This item needs to be approved by the EBT and then by City Council.
VI. Meeting was adjourned at 11:44 a.m.