Res 029-2000 3/7/2000e
RESOLUTION NO. Cf -
RESOLUTION REPEALING RESOLUTIONS 120 -86 AND 32 -94 AND
ADOPTING A REVISED LUCY PARK LOG CABIN RENTAL
AGREEMENT. FINDING AND DETERMINING THAT THE MEETING AT
WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE
PUBLIC AS REQUIRED BY LAW.
WHEREAS, the Lucy Park Log Cabin continues to be a popular rental facility for
the residents of Wichita Falls; and
WHEREAS, time has revealed the need to make certain revisions in the
regulations in order to improve the rental process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
SECTION 1. Resolutions 120 -86 and 32 -94 are hereby repealed and the
attached revised Lucy Park Log Cabin rental agreement is adopted.
SECTION 2. It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 7th day of March 2000.
ATTEST:
L1,6 l LAXLt�
City Clerk
MAYOR
City of Wichita Falls
Parks and Recreation Department
Log Cabin Rental Agreement
1. The log cabin may be reserved up to six months in advance and is available for
rent seven days a week from 6:00 a.m. until 11:00 p.m. The cabin may not be opened
prior to the reserved rental time. It must be cleaned and vacated by the end of the
rental time. Any other use, other than pre - rental inspection, is trespass of public
property.
2. Renting the log cabin is arranged in person, at the Parks and Recreation office,
located at 1300 Seventh (7th) Street in the Memorial Auditorium, room 109. Renter
must be an adult and a resident of the City of Wichita Falls. Times are as follows:
1St rental time 6:00 a.m. -10:00 a.m. $40.00
2nd rental time 10:00 a.m. - 2:00 p.m. $40.00
3rd rental time 2:00 p.m. - 6:00 p.m. $40.00
4th rental time 6:00 p.m. -11:00 p.m. $50.00
3. Rental Fee and Deposits are prepaid. Deposits for cleaning ($100) and keys
($15) are paid along with the rental fee before the cabin is reserved. Cash,
check, cashier's check, money order, Visa or MasterCard are accepted.
Reservations made two weeks or less before the date shall be paid with cash or
credit card or cashier's check.
4. A maximum of fifty -five (55) persons may be present within the cabin.
5. There are 5 tables (measuring 8'x 30" each) and 55 chairs stocked in the log
cabin. The kitchen has a sink and large counter top work area, but, no
refrigerator, stove, or dishwasher.
6. Youths (18 and under) must be chaperoned by a minimum of one adult per
fifteen youths.
7. Keys shall be picked up at the Parks 8v Recreation Office. For weekday
reservations pick up keys the day before. For Saturday and Sunday
reservations pick up keys on Friday after 1:00p.m. If Renter fails to pick up
keys before the office closes, the keys may be picked up after showing the
rental receipt at the Police Department located at 610 Holliday at 7th Street
(Telephone # 761 - 7611). A $30 portion of the Renter's damage /cleanup deposit
shall be retained. Keys must be returned to the Parks and Recreation office the
next workday following the event or the key deposit will be forfeited.
8. Sales will be permitted within the park or Log Cabin area with a contract
signed by the Director of Parks and Recreation.
PAGE 2 OF 10 PAGES
AGENDA ITEM NO. 12.A
9. Consumption of alcoholic beverages is permitted within the Log Cabin with the
written approval of the Director of Parks and Recreation.
10. Decorations may be affixed to any portion of the cabin by securing with string
or tape only. No tacks or nails may be used.
11. Report immediately any problems with heating /cooling units, water heater,
restroom malfunctions, etc., to this office. 761 -7491. After 5:00 p.m. and
weekends, call the Police Department, 761 -7611. No attempt is to be made to
repair any of the above items.
12. Clean-up requirements of Renter include:
• Clean tables and chairs and re- stack.
• Pick up all decorations, string, tape, paper goods, food, bottles, cans, and
other debris and deposit in the trash barrel located in the parking lot.
• Sweep and mop floors in an acceptable manner. A mop and broom are
stored in the kitchen area. Cleaning products are stored in the lower
kitchen cabinet. In the event all of a product is consumed, please report
this information at the time the key is returned.
• Leave the log cabin litter container empty and clean and replace plastic
liner from supplies stored in the lower kitchen cabinet.
13. When leaving the log cabin Renter shall turn off lights and the air conditioner
control, set heater thermostat to 50° in winter, and lock the windows, doors,
and the fence gates before leaving the premises.
14. The Parks and Recreation Department staff or other designated City employee
may inspect a function at any time evidence is received the property is being
damaged or policies violated. If Renter is advised to cease such behavior and
continues such, the Renter may be instructed to immediately vacate the Log
Cabin.
15. The key and building deposits will be returned within ten working days after
keys are returned and no damage or uncleanness is reported. Should damage
or clean up exceed the deposit the Renter will be billed for the additional costs.
Payment is due immediately upon receipt.
16. Refunds on cancellations are permitted only if the Renter notifies the Parks and
Recreation Department office in writing, facsimile, or E-mail _two weeks or more
prior to the rental date. A cancellation charge of $20 will be retained from the
rental fee. The Renter will receive the balance of the rental fee and deposits by
mail within ten working days of the notification. There is no refund of rental
fee if notice is received within two weeks of rental date.
Renter City of Wichita Falls
Date Date
PAGE 3 OF 10 PAGES
AGENDA ITEM NO. 12.A
City of Wichita Falls
Parks and Recreation Department
Application for Rental of Log Cabin
A. Name:
Address:
Phone #1: (940
Other:
Zip
Phone #2: (940)
B. Organization represented:
Address: Zip:
Phone #1:(940) Phone #2: (940)
Other:
Return deposit to:
Reservation: (Day)
Time In:
a.m
Number of persons expected:
Your activity/ purpose:
A. B.
(Date)
p.m. Time Out:
Adults
20
p.m.
Youths
Food /Drink: Catered /Covered dish Prepared on -site None
Will alcoholic beverages be consumed? Yes No
City Staff Use Only
Consumption of alcoholic beverages _ approved denied
Fee and Deposits Amount Date Receipt #
Rental fee paid
Damage /Clean up deposit paid
Key deposit paid
Date key picked up: Date key returned:
Deposits returned in full? Yes No Date returned
If no, why?
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AGENDA ITEM NO. 12.A