Res 032-2001 4/3/2001RESOLUTION NO. �Z -a-C6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, ESTABLISHING TRAVEL EXPENSE POLICIES FOR
CITY COUNCILORS AND CITY COUNCIL APPOINTEES; FINDING AND
DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION
WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS,
TEXAS, THAT:
SECTION 1. The purpose of this resolution is to establish a policy to provide
consistency in submitting and processing of travel requests for members of the City
Council and employees hired by the Council, and to establish proper accounting
procedures for City - related travel by such persons. Most travel requests will be
itemized and approved during budget preparation. All Council and City business - related
unbudgeted travel requires prior approval of the City Council Travel Committee.
SECTION 2. This policy applies to the Mayor, City Councilors, City Manager,
City Clerk, City Attorney, and Municipal Judge.
SECTION 3. Three members of the City Council will be designated by the
Council as the City Council Travel Committee. The City Council Travel Committee will
review and approve unbudgeted travel, requests from the Mayor or other City Council
members and the Council employees.
SECTION 4. A quorum of the City Council Travel Committee will consist of two
members.
SECTION 5. All City Councilors are encouraged, but not required, to attend
Texas Municipal League conferences, the Association of Mayors and City Councilors
conference, and quarterly Region V TML meetings. The purpose of these out -of -City
conferences is to provide an educational forum for City Councilors and City staff. These
conferences are budgeted in the City's annual budget.
SECTION 6. All Councilors are encouraged, but not required, to attend the
Martin Luther King, Jr. Breakfast and the City Retiree Annual Retiree Banquet. The
purpose of these events is to recognize citizens and City employees. These meetings
are budgeted in the City's annual budget.
SECTION 7. Travel arrangements for Council business may be made by the
individual City Councilors through the Director of Administrative Services or her
designee.
SECTION 8. Reimbursement of travel expenses will be done in accordance with
City of Wichita Falls Administrative Policy 16, Travel, Training, and /or Conference
Expense; however, the City Council Travel Committee may authorize deviations from
such Administrative Policy.
SECTION 9. Questions concerning this policy shall be addressed by the City
Council Travel Committee. This policy shall be reviewed by the City Council annually
prior to the start of the fiscal year. This policy may be changed or modified at any time
by a majority vote of the City Council. Any decision of the City Council Travel
Committee may be changed by majority vote of the City Council.
SECTION 10. That it is hereby officially found and determined that the meeting
at which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 3rd day of April 2001.
AYOR
ATTEST: