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Res 1423 6/5/1973RESOLUTION NO. f RESOLUTION APPROVING CONTRACT WITH PINNELL-ANDERSON-WILSHIRE AND ASSO- CIATES, INC. FOR THIRD YEAR POLICE STUDY. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: That certain contract between the City of Wichita Falls and Pinnell-Anderson-Wilshire and Associates, Inc. , a copy of which is attached hereto, providing for consulting services in connection with the Article Processing portion of the Law Enforcement Subsystem of the Integrated Municipal Information Systems-Urban Systems Advisory Committee (IMIS-USAC) Project, is hereby approved, and the City Manager is authorized to execute the same for the City. PASSED AND APPROVED THIS THE 5TH DAY OF JUNE, 1973 . C M A Y O R ATTEST: c7SZG1 City Clerk C O N T R A C T between City of Wichita Falls, Texas and Pinnell-Anderson-Wilshire and Associates, Inc. I. PARTIES TO CONTRACT The parties to this contract are the City of Wichita Falls , Texas, hereinafter referred to as the CITY, and Pinnell-Anderson-Wilshire and Associates, Inc. , a consulting organization, hereinafter referred to as the CONSULTANT. The CITY hereby designates Mr. Paul M. Yeager, Director, Department of Public Safety, as its representative and the CONSULTANT hereby designates Mr. Richard W. Howard as its representative. II. PURPOSE OF CONTRACT The purpose of this contract is to set forth the responsibilities and convenants of the CONSULTANT and the CITY in executing consulting services in connection with the Article Processing portion of the Law Enforcement Sybsystem of the Integrated Municipal Information Systems-Urban Systems Advisory Committee (IMIS-USAC) Project. This project is being conducted by the CITY with funding support provided through USAC. It is understood that the work to be performed under this contract represents specific work assignments which are to be coordinated with the IMIS-USAC project effort in order to insure compatibility. III. PERIOD OF CONTRACT The effective date of this contract is Tuiy 1 , 1973 and it will continue until June 30 , 1 9 7 4 at which time the above project is scheduled for completion. It is the understanding of all parties to this contract that the CITY, by joining in this contract does not pledge or promise to pledge the assets of the CITY or any other Public Agency, nor does it promise to pay any part of the contract sum provided for in this agreement from any monies of the CITY except such monies as shall have been granted and paid through the USAC Project. It is further understood and creed -) lie parties that in the event a contract is not concluded between the C-..XY and USAC, or should, for any reason, USAC disapprove this contract or refuse to make funds available to the CITY for the purpose of carrying out the intent of this contract, then this contract shall be void and shall not be binding on any of the parties hereto. IV. RESPONSIBILITIES OF THE CONSULTANT The responsibilities of the CONSULTANT shall be defined in terms of the following time periods: July 1 , 1973 throuh June 30 , 1974 The CONSULTANT agrees to furnish all the technical personnel to carry out the follow tasks during the time periods specified. A. 1. Task //l - PROJECT PLANNING a. Define Activity Relationships - Definition of pre- cedence and dependency relationships among project activities. b. Construct Project Planning Chart 2. Task #2 - REVISE ARTICLE PROCESSING DESIGN a. Review Law Enforcement Sub-system Design - General review of the law enforcement sub-system to insure that the article process is compatible with other law enforcement processes. b. Review Article Processing With City Personnel - Detail review of the Article Process with City personnel and make required revisions. c. Obtain IMIS Literature - Collection of updated MIS standards and guidelines, system services available and user procedures and routines written by other application groups. d. Review IMIS CICS COBOL Application Manual - Review the MIS systems group compiled manual which is to be an aid in writing CICS program for the Wichita Falls Systems. e. Revise Terminal Display Formats - Advise City Analyst on revisions and coding of terminal dis- play formats. f. Identify Data Access Routines - Specify the computer routines which will be required by the Police Article Process for file maintenance. g. Submit Data Element Coding Structures - Assist and advise the City Analyst in the revisions and coding of the Police Article Process coding structure re- quirements. h. Identify tnd Submit 1.l' ulli Li lay Data Elements - Advise City Analyst in the assignment of data name to the terminal display data elements. i. Establish Terminal Data Field Edit Criteria - Assist the City Analyst in establishing the terminal display data fields edit criteria. j . Article Report Control ProEram Design - Assist the City law enforcement group in designing a report control program which will be modified and used by each law enforcement process. 3. Task #/3 - POLICE ARTICLE PROCESS PROGRAM CODING Code computer programs to perform the Police Article Processing as specified below. The program coding formats and techniques are to conform to MIS standards. 2- 1. Article Inquiry Program Coding 2. Article Add Program Coding 3. Article Delete Program Coding 4. Article Modify Program Coding 5. Article Reporting Program Coding 4. Task #4 - POLICE ARTICLE PROCESS PROGRAM TESTING Each Police Article Process Program will be tested individually to insure continuity of data and program results. Then a system test will be conducted to insure the integrity of data that is generated and/or manipulated by the Article Process Programs. Each of the sub-task • areas are specified below will conform to the IMIS pro- gram testing procedures. 1. Ar'j_.icle Inquiry Program Test 2. Article Add Program Test 3. Article Delete Program Test 4. Article Modify Program Test 5. Article Reporting Programs Test 6. System Test 5. Task i5 - REPORTING a. Progress Reports - Prepare and submit monthly pro- gress reports and other project status reports as required. b. Information Reports - Information reports will be prepared and submitted at the end of each project quarter and will include a summary of activities during the quarter. These reports will be sub- mitted in five (5) copies. c. User Procedures Manual - A manual specifying the coding procedures and system usage procedures. d. Data Processing Procedures Manual - A manual specifying each program in the Police Article Process and the computer operating procedures for each program. e. Police Artie ,_o or. - A report containing the entire Locumeai_eti.on package of the Police Article Process will he prepared and presented at the end of the project period. This report will be furnished in draft form. The CONSULTANT shall accept full responsibility for payment of unemployment insurance, premiums for workmen's compensation and social security, as well as all income deductions and any other items of payroll deductions required by law for his employees engaged in the work authorized under this contract. All reports, maps or other documents produced in whole or in part under this contract shall be owned by and be the property of the CITY. V. RESPONSIBILITIES OF THE CITY The CITY will be responsible for the overall conduct of the project. Specific responsibilities of the CITY are further defined as follows: A. Reporting and Records System 1. The CITY will assist the CONSULTANT in an examination and revision of the Article Process system design. 3- Sources of data, data collection forms, data storage and maintenance systems , information users and inform- ation flow will be made available by the CITY repres- entatives. 2. Assist in the design and revision of data collection forms and procedures. 3. Collect, code, keypunch and verify, or otherwise prepare data for input into computer storage file in accordance with designed formats and procedures. 4. Assist in the design and/or revision of specific statis- tical and management reports. 5. Code and correct all required entries to Customer Information Control System (GIGS) and MIS before program coding is initiated. 6. Make all pertinent IMIS project reports and documentation available to the CONSULTANT. B. Data Processing - The CITY shall provide data processing facilities for the storage, tabulation and analysis of project data. Provision will also be made to permit the CONSULTANT to use the CITY's data processing facilities to compile, check-out and/or otherwise debug all programs related to this project. C. The CITY will contribute the following to the project: 1. Staff to collect and record the data as required to complete the project objectives. 2. Forms, necessary supplies and materials. 3. Staff to code and correct required CICS and/or MIS entries (i.e. , component inventory, Data access routines, terminal display templates, coding structures, terminal display data elements, etc.) 4. Secretarial services as required by the project. 5. Office space within the CITY for consultant representative. 6. Drafting as required by the project. 7. Computer facilities , including operating staff, to perform data storage, tabulation and retrieval. 8. Reduction as required and printing of the User Procedures Manuals , Data Processing Procedures Manual and all required documentation. D. IMIS System Services - It will be the responsibility of the CITY to identify IMIS system services, demonstrate deliver- ability of IMIS systems services and specify all aspects: of the IMIS system design to the CONSULTANT prior to the beginning of Task 3. Any changes in the FATS or Article Process System Design by the CITY after the CONSULTANT has initiated the coding in Task 3 will require additional work on the part of the CONSULTANT for which he will receive additional compensation as defined in Section XI. 4- E. Payment - The CITY shall review the work of the CONSULTANT and shall provide for payment of compensation as specified in Section XI of this contract. F. Evaluation - The CITY shall evaluate the performance of the CONSULTANT in terms of the tasks specified in this contract and shall not allow that evaluation to be influenced by the performance or non-performance of information system develop- ment teams not under jurisdiction and control of the CONSULTANT. VI. INTEREST OF MEMBERS OF THE CITY AND OTHERS No officer or employee of the CITY or member of its. governing body who exercises any function or responsibilities in connection with the undertaking or carrying out of the project shall, prior to the completion of the project, acquire any personal interest direct or r indirect, in any contract or proposed contract in connection with the project. If any such member, officer or employee presently has, or in the future involuntarily acquires any such personal interest, he shall immediately disclose such interest to the CITY. Upon such disclosure, such member, officer, or employee shall not participate in any action by the CITY affecting the carrying out of the project. The CITY shall promptly advise the Government of the facts and circumstances concerning any disclosure of interest made to it pursuant to this paragraph. No official of the CITY and no member of its governing body and no other public official of the locality of localities in which the projecz is situated or being carried out, who exercises any fun- ctions or responsibilities in the review or approval of the under- taking or carrying out of the project, shall acquire any personal interest, direct of indirect, to any contract or proposed contract in connection with the project. VII. INTEREST OF CONSULTANT This CONSULTANT covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any way or degree with the performance of his services hereunder. The CONSULTANT further covenants that in the performance of this contract, no person having any such interest shall be employed. The CONSULTANT shall not relearn aay information pertaining to this project to any other agency without prior written approval of the CITY representative. VIII. No member of or delegate to the Congress of the United States of America, and no Resident Commissioner, shall be admitted to any share or part hereof or to any benefit to arise herefrom. IX. DIRECTION OF WORK A. The work done by the CONSULTANT's staff and associates shall be under the personal supervision of the CONSULTANT or such other qualified person as shall be designated by the CON- SULTANT and approved by the CITY. B. In the aforesaid supervision, the CONSULTANT or his represen- tative shall act in complete harmony and coordination with Supervising Representative of the CITY. 5- C. In order that the CITY may meet its obligations to USAC with respect to supervision of program content technical quality of the work to be performed by the CONSULTANT under this contract, the work to be done by the CONSULTANT . shall be in conformance with the highest standards of pro- fessional work. D. In the event of any disagreement between the CONSULTANT and the Supervising Representative of the CITY, the decision of the CITY shall prevail. X. EQUAL EMPLOYMENT OPPORTUNITY In carrying out the project work, the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The CON- SULTANT will take affirmative action to insure that applicants are employed, and that employees are treated during the employ- ment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfers ; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training; including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CITY setting forth the provisions for this non-discrimination clause. The CON- SULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without re- gard to race, creed, color or national origin. The CONSULTANT shall include similar provisions in all subcontracts for services covered by this contract. XI. COMPENSATION The CITY shall be the sole judge of the quality of the work performed. The CONSULTANT shall be entitled to compensation upon satis- factory completion of the work described in Section IV of this ccntrac . The amount of compensation shall be relater: to the coms..etion of the vrious seok,. gne.. i:o the CONStuTAI T by this contract and future addendums (will have prior approval and be executed by both parties.) to this contract. The CON- SULTANT shall submit a statement of the percent completion of the various tasks every three (3) months and the CITY shall make partial payments to the CONSULTANT based upon this statement of work performed. Specific amounts of compensation which shall be assigned to the work elements of each task are listed by time periods as follows: A. 1. Task i#1 - PROJECT PLANNING 1-A Define Activity Relationships 300.00 1-B Construct Project Planning Chart 300.00 600.00 6- 2. Task ##2 - REVISE ARTICLE PROCESS DESIGN 2-A Review Law Enforcement Sub-System Design 640.00 2-B Review Article Processing with City Personnel 384.00 2-C Obtain IMIS Literature 64.00 2-D Review IMIS CICS COBOL Applications Manual 128.00 2-E. Revise Terminal Display Forms 256.00 2-F identify Data Access Routines 64.00 2-G Submit Data Element Coding Structure 192.00 2-H Identify and Submit Terminal Display Data Elements 320.00 2-I Establish Terminal Data Field Edit Criteria 160.00 2-J Article Report Control Program Design 124.00 2,332.00 3. Task ;f3 - POLICE ARTICLE PROGRAM CODING 3-A Article Inquiry Program Coding 3000.00 3-B Article Add Program Coding 2500.00 3-C Article Delete Program Coding 2300.00 3-D Article Modify Program Coding 2300.00 3-E Article Reporting Program Coding 1700.00 11,800.00 Any changes in the ISIS or Article Process system design after the CONSULTANT has initiated work on Task 9#3 will require additional work on the part of the CONSULTANT that is not covered by this contract. This additional work will be compensated according to the Schedule of Fees shown in Exhibit A. 4. Task 4#4 - POLICE ARTICLE PROGRAM TESTING 4-A Article Inquiry Program Testing 700.00 4-B Article Add Program Testing 600.00 4-C Article Delete Program Testing 500.00 4-D Article Modify Program Testing 500.00 4- Article Reporting Program Testing 400.00 4-F System Test 1400.00 4,100.00 5. Task f5 - REPORTING 5-A Monthly Progress Reports 100.00 5-B Quarterly Information Reports 300.00 5-C User Procedures Manual 200.00 5-D Data Processing Procedures Manual 100.00' 5-E Police Article Process Documentation 300.00 1,000.00 The total compensation to the CONSULTANT during this period is summarized as follows : Task Ill 600.00 Task #2 2,332.00 Task #3 11,800.00 Task #4 4,100.00 Task #5 1,000.00 19,832.00 7- The work of the CONSULTANT as defined in this contract will be complete when all tasks are finished and accepted by the CITY. If the services of the CONSULTANT are required after Tasks 1-5 have been completed and accepted, then additional compensation will be awarded to the CONSULTANT according to the Fee Statement shown in Exhibit A. XII. SUCCESSORS AND ASSIGNMENT The CITY and the CONSULTANT each binds himself, his partners, successors, executors, administrators, and assigns to the other party of this agreement and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this agreement. Neither the CITY nor the CONSULTANT shall assign, sublet, or transfer his interest in this agreement without the written consent of the other. The CITY and the CONSULTANT hereby agree to the full performance of the covenants contained herein. IN WITNESS WHEREOF, the parties hereto have executed this contract effective June 12 1973. T-ATTEST CITY OF WICHITA FALLS, TEXAS by rL/ Gerald G. Fox, City Kanager CITY CLERK '' PINNELL-ANDERSON-WILSHIRE AND ASSOCIATES, INC. by V \. c`r _. C c-i- Robert J. Anderson Vice President 8- L s Exhibit A PINNELL-ANDERSON-WILSHIRE AND ASSOCIATES, INC. P. 0. Box 31334 Dallas, Texas 75231 STANDARD RATES REIMBURSABLE FEE BASIS February, 1972 A. Salaries : Classification Rate Per Hour Principal 12.00 Associate Engineer 9.50 Senior Traffic Engineer 8.75 Senior Planner 8.75 Senior Systems Analyst 8.50 Traffic Engineering Aide 4.50 Draftsman 3.50 Secretary 3.25 Registered Professional s:iiner - Texas. Principals licensed to pr .ctic in Texas, Oklahoma, Missouri and Nebraska. Certified Planner-In-Charge - Texas, Oklahoma, New Mexico. Salary cost times a multiplier of 2.0 is used to compute the fee charges for employee's salaries, overhead, and profit. To this is added any direct non-salary expenses as described below: B. Direct Non-Salary Expenses : Direct non-salary expenses for any assignment are those expenses incurred by PAWA for supplies, transportation, equipment, travel, communications, subsistence and lodging away from home, and similar incidentals in connection with that assignment. These expenses are billed at actual invoice cost plus a ten (107) percent service charge for handling.