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Res 2126 4/3/1978r J « I RESOLUTION NO. 01/4 RESOLUTION REPEALING RESOLUTION NO. 1673; REESTAB- LISHES THE WICHITA FALLS CITIZENS TRAFFIC SAFETY COUNCIL; PROVIDING FOR AUTHORITY AND RESPONSIBILITIES OF THE WICHITA FALLS CITIZENS TRAFFIC SAFETY COUNCIL; PROVIDING FOR MEMBERSHIP AND FISCAL RESPONSIBILITIES OF THE WICHITA FALLS CITIZENS TRAFFIC SAFETY COUNCIL. WHEREAS, the Wichita Falls Citizens Traffic Safety Council was established by Resolution No. 1673, passed and approved on the 10th day of June, 1975, which provided for the membership and powers and responsibilities of said Council ; and, WHEREAS, the Wichita Falls Citizens Traffic Safety Council has proven its worth by implementing and establishing several innovative programs of traffic safety in Wichita Falls, including the school safety patrol program, the Defensive Driving Course referral program and the drunk drivers rehabilitation school ; and, WHEREAS, the Wichita Falls Citizens Traffic Safety Council desires a broader mandate from the Board of Aldermen to allow it to take more responsibility in planning and implementing traffic safety programs in Wichita Falls. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . Resolution No. 1673 is hereby repealed. 2. There is hereby established a Wichita Falls Citizens Traffic Safety Council which shall be comprised of twelve (12) voting members who are citizens of the City of Wichita Falls, who shall serve without pay and who shall be approved by the Board of Aldermen. In addition thereto, there may be a maximum of six (6) non-voting members who may serve on the Council . The normal term of membership on the Council shall be three (3) years but it may be renewed for an additional two (2) years. The maximum term of service on the Council shall be five (5) years for any member. 3. The non-voting members of the Council shall be persons who are employeed by governmental or public agencies and have regular duties that promote traffic safety in Wichita Falls. Seven (7) voting members shall constitute a quorum. 4. Members of the City staff may be appointed by the City Manager as non-voting members of the Council upon recommendation of the Council . The Executive Secretary of the Council shall be a non-voting member of the City staff and be directly responsible to the City Manager or his designated representative. The Executive Secretary' s duties shall include providing administrative support to the Council and coordinating the Council 's activities, recommendations, and requirements with appropriate governmental officials. 5. The exclusive purpose of the Wichita Falls Citizens Traffic Safety Council shall be to promote traffic safety in Wichita Falls, Texas. It shall act in an advisory, coordinating, educational , promotional and action capacity to fulfill that purpose. The Council shall not be a policy-making body and its actions shall not be construed as changing, superseding or preempting the authority or responsibility of any elected or appointed official . 6. The Council is hereby given the authority and power to solicit funds from voluntary contributions for the following purposes only: Traffic safety projects, safety education material , awards and recognition. However, this authority shall not be construed as creating Council control over general funds of the City or State and Federal Grant Funds budgeted or received for traffic safety purposes, or authorizing the Council to enter into any contract or create any obligation on the part of the City of Wichita Falls. Funds received by the Council shall be deposited with the Accounting-Finance Office and placed into a general fund reserve account. Funds shall be maintained in that reserve account separate from all other general fund revenues and reserve accounts. Expenditures from this reserve account shall be processed by the Accounting-Finance Office upon authorization by the Council as per the Bylaws of the Council concerning finances, when properly initiated by purchase requisition, purchase order or payment authorization. 2- 7. The Council shall adopt such rules and regulations governing its proceedings as it may deem proper, including the time and place of meetings, and the election of a President and Vice-President each to serve a one year term from the date of election. 8. The minutes of each meeting of the Council shall be forwarded to the Board of Aldermen for receipt. PASSED AND APPROVED this the JAI. day of April , 1978. AYOR ATTEST: City C erk 3- BYLAWS OF THE WICHITA FALLS CITIZENS TRAFFIC SAFETY COUNCIL Purpose,: The exclusive purpose of the Wichita Falls Citizens Traffic Safety Council is to promote traffic safety in Wichita Falls, Texas. It will act in an advisory, coordinating, educational, promotional, and action capacity to fulfill that purpose. MEMBERSHIP Numbers : Membership of the Council will consist of twelve (12) voting members and no more than six (6) non-voting members . Qualifications : Voting members must be residents of the City of Wichita Falls and will serve without pay. They will be nominated by the member- ship committee and voted on at the next regular meeting. To be accepted they must receive at least 8 affirmative votes from the voting members. Terms: The term of membership is three years ; however, members may receive a renewal for another two year term. The renewal recommendation must be made by the membership committee with approval procedures the same as for prospective members . The term starts immediately upon approval of the Council. Membership of voting members will terminate upon expiration of their term (if not renewed) , written resignation of the member, death, or by action of the Council. Removal : To be removed from the Council for reasons not contained in these bylaws , the individual concerned must be advised of the proposed action during a regular meeting (or by letter within 3 workdays there- after) . The item will be put on the agenda for the next regular meeting and the vote to eliminate the individual must have the majority of the Page 2 - - Bylaws of Citizens Traffic Safety Council 9/77 voting members present . a Disqualification: Any member who fails to attend four (4) consecutive regular meetings or who fails to attend at least six (6) regular meet- ings in twelve (12) month period will be disqualified from serving. on the Council . Removal of the individual will become effective immedi- ately upon certification by any council member using the minutes of the meetings as documentation of attendance. ORGANIZATION Officers : The Council will hold an election each year to elect a president, vice-president, and treasurer. Notice of election will be given at least one month prior to the election month. Terms : Terms of office will run from July through June. No officer will serve two or more consecutive terms in the same office. Duties : The President will : approve the agenda for regular meetings; set the time and lace of regular meetings ; and take whatever actionPgg is necessary to further the efficient and effective conduct of Council business . The Vice-President will assist the President in conducting the business of the Council ; and perform the duties of the President when the Presi- dent is not available to conduct those duties . The Treasurer will perform the functions of Chairman of the Finance Committee and will make monthly reports to the Council on the income, expeditures and balance of the Council ' s funds . The Executive Secretary will be a non-voting member in the employ of the City of Wichita Falls . The duties of the Executive Secretary will Page 3 - - Bylaws of Citizens Traffic Safety Council 9/ include providing all necessary administrative support to the Council; coordinating the Council ' s activities , recommendations , and requirements with the appropriate governmental officials ; and coordinating, prepar- ing and disseminating the agenda to the members for every meeting. PROCEDURES Regular Meetings : Members of the Council will meet regularly at the same time each month. Council meetings will be open to the public and held in accordance with the Texas Open Meetings Law. Special Meetings : Special meetings may be called at anytime by order of the President, or the Vice-President in the President' s absence. Quorum: Seven voting members will constitute a quorum. If a quorum is not present, the meeting may be conducted as scheduled except that policies, decisions , and actions will not be made or instituted. Closed Sessions: The presiding officer will have the authority to call the meeting into a closed session in compliance with the Texas Open Meetings law. Following the closed session, the Council will be re-opened and the results of the closed session will be announced and recorded in the minutes . Change of Bylaws : These bylaws may be ammended or revised during a regular meeting provided notice is given in the previous regular meet- ing. It will take the concurrence of eight voting members for the change to be approved. However, before the change is effective, it must have final approval by the Board of Aldermen. Presiding Officer: If the President, Vice-President , or Treasurer are not present, a majority of the remaining voting members will determine who will conduct the remainder of that day' s business . Page 4 - - Bylaws of Citizens Traffic Safety Council 9/77 Committees: The President may appoint any voting and non-voting member to any committee necessary to further the Council ' s business. The term of that committee will be determined by the President. This bylaws require Finance and Membership committees . Agenda: Any member may suggest agenda items to the Executive Secretary or President at least seven (7) workdays prior to each meeting . The Executive Secretary and President will coordinate the proposed agenda and the Executive Secretary will prepare and disseminate the agenda to the members at least five (5) workdays prior to the meeting . Finances : The elected Treasurer will be the Chairman of the Finance Committee. Council funds will be placed in the City of Wichita Falls General Fund with accountability of income and expeditures reported monthly to the Council membership . Expenditures in excess of $100 must be approved by the majority of the voting members of the Council during a regular or special meeting after recommedation by the Finance Committee. Expenditures less than $100 must be approved by the Finance Committee except advanced blanket authorizations may be made in writing for fixed routine charges . Council funds should be limited to traffic safety projects , safety education material , awards , and recognition. Authorization to expend funds is limited to the council ' s Executive Secretary or his/her secretary. II