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Res 2677 11/18/1980a I RESOLUTION NO. 2677 RESOLUTION APPROVING CONTRACT WITH COMMUNITY ACTION CORPORATION FOR FUNDING TO SUPPORT SPECIFIED NEIGH- BORHOOD GROUPS. NOW, THEREFORE, BF IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: That certain contract, a copy of which is attached hereto, between the City of Wichita Falls and Community Action Corporation to provide funding on a one time basis for equipment and activities supporting the operation of six neighborhood groups within Wichita Falls is hereby approved, and the City Manager is authorized to execute the same for the City of Wichita Falls. PASSED AND APPROVED this the 18th day of November, 1980. 111.. MAYOR ATTEST: 11 City dierk STATE OF TEXAS COUNTY OF WICHITA This agreement made and entered into this the 1 day of October, 1980, by and between the City of Wichita Falls, Texas, hereinafter called City, and the Community Action Corporation of Wichita Falls and North Texas Area, hereinafter called C.A.C., WITNESSETH: FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS AND AGREEMENTS HEREIN CONTAINED, the parties do hereby agree as follows: 1. Pursuant to action taken by the Board of Aldermen on October 1, 1980, the City agrees to disburse funds in the amount of $14,400 on October 1, 1980 to the C.A.C. on a one- time basis for equipment and activities supporting the J operation of Neighborhood groups within Wichita Falls, and upon proper execution of all terms in this contract, the C.A.C. shall be eligible for an additional appropria- tion of $9,600. 2. Each appropriation amount ($14,400- October 1, 1980 and $9,600 after April 1, 1981) shall be divided among the six neighborhood groups recognized by the C.A.C. in six equal parts as designated in the following schedule: Disbursements Oct. 1, 1980 April 1, 1981 A. East Lynwood Residents Organization $2,400.00 1,600.00 B. Scotland Neighborhood Action Group $2,400.00 1,600.00 C. Rosewood Neighborhood Group No. 1 $2,400.00 1,600.00 D. Eastside #2 Neighborhood Action Group$2,400.00 1,600.00 E. Northside Area Neighborhood Action Grp$2,400.00 1,600.00 F. Southside Area 2,400.0 1,600.00 TOTAL 14,400.00 9,600.00 3. Method of Disbursement and Evaluation: A. C.A.C. will establish a record sheet for each center's allocation. A detailed posting will be made for each expenditure, and a running daily balance will be shown. B. Only those expenditures made by authorization of a purchase requisition submitted by the group's chairperson allowed. C. The City is authorized to inspect all records and books reflecting expenditures made from these funds, which are kept by the C.A.C. and/or each neighborhood group, upon immediate notice of intent to inspect such records. The City is authorized to inventory the equipment purchased by the neighborhood groups which must be kept at the Neighborhood Facility. D. Purchase requisitions may only be submitted on items included in the neighborhood budgets. E. C.A.C. will see that all items included in the neighborhood budgets will be purchased and that no reallocation of resources will occur. F. In the event that there are remaining funds after specific line items have been purchased or extended, said funds may be requested to be used for other purposes as submitted to and approved by the City. G. City shall first approve the budgets prepared and submitted to the Community Council and City Manager's office by the neighborhood groups and requires C.A.C. spending of City funds to meet the needs determined by the Neighborhood Action Groups. 2- 4. C.A.C. will provide the City Manager's office with a quarterly report identifying: A. Impact of City funds on neighborhood programs. B. Number of persons being served at each of the neighborhood centers. C. Percent of City money already spent. D. Purposes for which funds expended. E. All groups will use the standardized format Quarterly reports will be due in the City Manager's office not later than: 1st quarter: January 8, 1981 2nd quarter: April 9, 1981 3rd quarter: July 9, 1981 4th quarter: October 8, 1981 4. Upon commencement of the C.A.C. 's Weatherization Program to be conducted by the Eastside #2 Neighborhood Action Group, Rosewood Neighborhood Group #1, the City requires a letter to the City Manager's office identifying the name of the occupant, location of structure, approximate date of weatherization project and work completed. 5. Failure to faithfully perform any of these covenants will be grounds for cancellation of this agreements, C.A.C. shall be notified in writing by registered mail or by personal service of any such breach of such covenants; and if such breaches are not corrected within a reasonable time following receipt of such notice, City may declare this contract null and void. 3- IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the day and year first above set out. City of Wichita Falls By: Stuart A. Bach, City Manager ATTEST: City Clerk Community Action Corporation of Wichita"a 11s . . J North Texas Area APPROVED AS TO FORM: City Attorney