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Res 2690 12/16/1980RESOLUTION NO. 0? RESOLUTION APPROVING AND AUTHORIZING CITY MANAGER TO EXECUTE TEXAS TRAFFIC SAFETY PROGRAM CONTRACT FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Ir That certain Texas Traffic Safety Program contract for the selective traffic enforcement program, a copy of which is attached hereto, between the City of Wichita Falls and the Traffic Safety Section of the State Department of Highways and Public Transportation, for the period from January 1, 1981 to September 30 , 1981, is hereby approved, and the City Manager is authorized to execute the same for the City of Wichita Falls. PASSED AND APPROVED this the 16th day of December, 1980. A Y O R ATTEST: A,7-;-)--tie.// • /;1 City Clerk FEXAS t RAFT IC, SAFErY F'FtO( kAM GUN i RAC1 9 STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION TRAFFIC SAFETY SECTION AUSTIN,TEXAS 76701 ®) I r Q t t S NAfIONAF 1 l 13IlIS $I,NDlRf) PRDJECT NAME Comprehensive STEP/Wichita Falls Comprehensive Selective Traffic Enforcement Program/City of Wichita Falls) 9Q1' '.1SCpIVtICM OF PPOJECI(FOP DETAIES ME STATEMENT OF WriM I Two Wichita Falls Police Officers working full time within a much larger City funded STEP unit will be utilized at selected areas of high frequency accident locations to patrol and provide strong traffic law enforcement to reduce traffic violations, acci • . dents, injuries, and fatalities within the City of Wichita Falls. One-half time of L full time STEP secretary will be supported by this program and will be used to admin- istratively support the program. GO 1$`ft, leduce atc.tdenrs, injuries, and MI moo I VALUATION IFOTT III IAN S SR STAIFAONT OF WORK fatalities in high frequency accident areas Administrative AssessmentwithinWichitaFalls. COSTCATTGORY AMr)UNI FUTURE IUNI)INGPERIOU AMOUNT PERSONAL SERYICEB $37,479.00 PROPOS EO/ P/ 81 ECT • PERIOD 1-41/$3. To.9I30./81 •CONTRACT SERVICES \.v*,.. OCT.-DEC. COMMODITIES. . . y<. .v. , JAN.-MAR.12,493.00 OTHER DIRECT COST APR.-JUN.12,493.00 INDIRECT COST F'%y,' or JUL-SEP.12,493.00 __' k` q•4 .x.li, CON.xx Ltf SRER ODPROFIT TOTAL I $37,479.00 TOTAL TO"' /,? /S1 37,479.00 TYPE OF REIMBURSEMENT uN(ES OF EUNDS AMflUP T REIMBURSEMENT LIMITS n LUMP BUM 1. MAXIMUM AMOUNT ELIGIBLE FOR J FEDERAL(402) 37,479.00 REIMBURSEMENT $ _,,47 .n(_ COST PER UNIT OF WORT(2. NO COST CATEGORY MAY BE EXCEL DED GTSF BY MORE THAN 6% OF THE CONTT ACT TOTAL BUDGET COSTPWS FIXED FEE 3. ONLY THOSE COM INCURRED DU IING ri THE FOLLOWING PERIOD SHALT BE SPECIFIC RATES ' ELIGIBLE FOR REIMBURSEMENT: 1/1/81 To 9/30/81 X ACTUAL COST LOCAL 4. THE CONTRACTOR MUST BEAR ALL COSTS NOT ELIGIBLE FOR RE1MeU9SE- FOR DETAILS, BEE STATEMENT OF WORX TOTAL 37,479.00 MINT 1 THIS CONTRACT INCLUDES..__12. ATTACHMENTS IN THE EVENT OF ANY INCONSISTENCY OR CONFLICT BETWEEN PROVISIONS AND/OR REQUIREMENTS OF THIS CONTRACT,THE INCONSISTENCY OR CONFLICT SHALL BE RESOLVED BY ASSIGNING AN ORDER OF PRECEDENCE TO EACH,ACCORDING TO THE FORM OR ATTACHMENT IN WHICH IT : - APPEARS, USING THE FOLLOWING ORDER: I. CONTRACT(THI)FOAM) 2. STATEMENT OF WORT((ATTACHMENT 1) 3. GENERAL PROVISIONS(ATTACHMENT 2) 4. SPECIAL PROVISIONS(ATTACHMENT 3) S. OTHER FEDERAL AND STATE REGULATIONS AND GUIDELINES SHALL BE THE BASIS FOR DETERMINING ELIGIBILITY OF COSTS r THIS CONTRACT MAY BE AMENDED ONLY BY WRITTEN AUTHORIZATION EXECUTED IN ACCORDANCE WITH TSS policies.. _ THE CONTRACTOR IS HEREBY AUTHORIZED TO PERFORM WORX ON THIS PROJECT.DURING THE PERIOD CITED ABOVE,SUBJECT TO THE TERMS AF D CONDITIONS OF THIS CONTRACT AND ALL APPLICABLE STATE AND FEDERAL LAWS AND REGULATIONS. SIGNATURE OF PERSON AUTHORIZED TO COMMIT TSS, SDHPT SI iA E F PERSON AUTHORIZFu TO COMMIT CONTRACTOR TITLE Mr. Stuart Bach, City ManagerTITLE City of , h-hita Falls TEXAS TRAFFIC SAFE1 i 'ROGRAM CON TRACT D 18 Ill) 1-1-1 n REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS I CONTINGENT FEE: (check appropriate boxes) The contractor represents (a) that it [I has. IXI has not, employed or retained any company or persons (other than a lull-time bona fide employee working solely for the offeror) to solicit or secure this contract,and (b) that it ii has,CO has not, paid or agreed to pay any company or person (other than a lull time bona fide employee working solely for the contractor) any fee, commission, percentage, or brokerage fern contingent upon or result- ing from the award of this contract; and agrees to furnish information relating to la) and (b) interpretation of the representation, including the term "bona fide employee", see Code of Federal Regulations, Title 41,Chapter 1, Subpart 1.1.5.) II. EOUAL OPPORTUNITY. (check appropriate boxes) The contractor represents that it(X) has,I..1 has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause herein or the clause originally contained in Section 301 of Executive Order 10925. or the clause contained in Section 201 of Executive Order No 1 1 1 14, that 'EX' has, V. has not filed all required compliance reports; and that representations, indicating submission of required compliance reports,signed by proposed subcontractors.will he obtained prior to subcontract awards III. AFFIRMATIVE ACTION PROGRAM: (check appropriate box) The contractor rerlreSents that (1) it NI has developed and has on file 1.1 has not developed and does not have on file at each establishment affirmative action programs as required by the rules and regulations of the Secre- tary of Labor (41 CFR 60-1 and 60.2),or (2) it C) has not previously had contracts subject to the written affirm- ative action program requirement of the rules and regulations of the Secretary of L ahor. IV. CERTIFICATION OF NONSEGREGATED FACILITIES: The contractor certifies That it does not maintain or provide for employees' facilities which are segregated on the basis of race,color, religion, sex or national origin, whether such facilities are segregated by directive or on a de facto basis. The offeror further agrees that he will not maintain such segregated facilities. V. The contract recipient agrees as a necessary condition for reimbursement of costs. V prepare monthly antjicr quarterly progress reports in a timely manner, and in accordance with instructions furnished by the Traffic Safety Section, SDHPT. VI. CLEAN AIR ACT COMPLIANCE: For all contracts in excess of 5100,000, the recipient agrees to coinpl:i with all applicable standards, orders or regulations issued pursuant to the'Clean Air Act of 1970 Violations shall be reported tc TSS and the Regional Office of the Environmental Protection Agency. . VII. PRINCIPAL PLACE OF PERFORMANCE The location of the plant or place of business where the item(s) will be produced or ttie principal services will be performed under the contract is: Wichita Falls Wichita TexasCITYCOUNTYSTATE VIII ASSURANCE. The contract recipient hereby assures compliance with all terms, conditions: and general and special provisions for this contract, including attachments. r. 6-80 iCri•)1 0-msoN AUI)IOui/r0IOcI)u1Ai1 (,ONiHA('i1114 OAif (:(lnIHAch)t1;i'R')11Ci Dii i C.1L)14 Ail Mr. Stuart Bach, City Manager Capt. W.F. (eerie) I),tvis, Field Service Div. NAU /ruTtu P. 0. Box 1431 610 Holliday Street Wichita Falls, Tx. 76307 (817) 322- 5611 Wichita Falls. Tx. 76301 (817) 322-5611 STATEMENT OF WORK ( 8 i Ii 0 IDD W4CLUOE MILESTONE SCHEOUI E ANC)ME)NOG U, )VALVA11')N I. BACKGROUND • . During the calendar year of 1979, Wichita Falls recorded through Police Depart- ment statistics, 4,309 accidents, 1,000 injuries, and 21 fatalities. In the calendar year 1978, 4,332 accidents, 1,030 injuries, and 16 fatalities were recorded. Therefore, during 1979, the City of Wichita Falls recorded a 10decreaseinaccidents, a 3% decrease in injuries, and a 24% increase in fatal-ities. Calendar year 1977 recorded 4,620 accidents, 1,097 injuries, and 17fatalities. Therefore, a comparison between 1977 and 1979 shows a 7% decreaseinaccidents, a 9% decrease in injuries, and a 19% increase in fatalities. There were 111 specified intersections which had between 5 and 31 accidentsduring1979. These 111 intersections experienced 931 accidents or 22% of. the total of 4,309 accidents within the City. It becomes obvious that rigorousSelectiveTrafficEnforcementProgram (STEP) coverage of these 111 intersection_ suggests the possibility of reducing the accident rate by about 22%. In addi-tion to that, the number of mid-block collisions around these intersections' in question actually experienced more accidents than the intersections or about24% of the City's .total accidents. Therefore, by introducing a halo effect, we could reduce total accidents by as much as 46% with total Selective Traffic Enforcement Program (STE'P) coverage of the target intersections and mid-block areas. This of course, would not be possible since to cover 111 intersections at any one time would not be feasable in terms of manpower and cost. however, analysis indicates to an exact degree the area and times where the use of: the available STEP officers could be used to the greatest benefit. BASE LINE DATA A general look at the five (5) year fatality picture from 1975 through 1979, shows the following: Total fatalities during the five (5) year period were 88; collisions 74: - drivers involved 126 and motor vehicles involved 131. Over half of the collisions, 38, occurred on arterials with 23 on the freeway system. Collectors accounted for the remaining 13. Thirty-one of the collisions occurred at intersections and 43 at some area other than an intersection. The vast majority of the accidents happened during clear weather, 54, w.itla 11 during cloudy weather; 7 during rain; and two during ice or snow. t The collisions were split with 37 during the day; 27 at night; and 10 during dawn or dusk. Sixty-six males were killed during the five (5) year baselipe period compared with 22 females. Finally, '67% of the fatalities during the period, 1975, through 1979, were alcohol related, 59 oC 88. PROPOSED SOLUTION This contract will allow the City of Wichita Falls to supplement an already existing traffic- enforcement, d i vis i on i.n an attempt to reduce the extremely Sroay.,, Rolf r)/Rr) 1vI lit i'."riI } STATEMENT OF WORK 111 C 1 i CLUDE S!ONE SCF4 Out AND')EIt.^LUo 1'/II VAIION high cost of traffic accident: and the drain on the ccrununity in terns ofinjuriesandlossoflife. See Operational Plan, Attachliient 114 for specificdetails. II. PROJECT O11JEC(IVES 1. To reduce the number and frequency of motor vehicle traffic accidents in which violators arc a causal factor by 5o at STEP locations bySeptember30, 1981. 2. To increase selective traffic patrolling efforts by 4,435 hours duringIY-81 with a minimum of. 80a of manhours deployed within the identifiedSTEPlocations. 3. To reduce fatal crashes by 5"% within the identified STEP locations duringthe1981fiscalyear. i III. GENERAL PLAN TO ACIIIIVll ORIECTIVES A. Contractor's Responsibilities: 1. Employ two STEP Officers for the period indicated on the face of this contract. 2. Provide police vehicles and other necessary operating equipment for the purpose of this program for the period specified on the face of this contract. 3. Provide office space as required for the period as specified on. the face of this contract. 4. Continue an effective public infonnation and education program to build support and public awareness of the Selective Traffic Enforce- ment Program and its goals. 5..' Promote better prevention and rehabilitation techniques and programs for people with identified driving problems in the area of both skills and attitudes. 6. Provide accounting services to depict all reimbursement items. 7. Collect crash involvement data and provide this data to Selective Traffic Enforcement personnel. STATEMENT OF WORK f e (-1 flP.Pi B. Operational Plan: See Attachment A4, Selective Traffic Enforcement Program, OperationalPlan. C. Evaluation Requirements: To continue the Selective Traffic Enforcement Program and to support it Ii in the manner as outlined in III.A. , 1- -7 above. IV. MILESTONE SC]a:DULE Milestone FY-81 FY-82 J FMAHJ JAS 0 1. Submit STEP-1 Reports X X X X X X X X X X 2. Submit Reimbursement Claim X X XReports V. ACCOUNTABLE ASSETS There are no accountable assets purchased under terms of this contract': VI. REPORTS A. The CITY OF WICHITA FALLS shall: 1. Submit three copies of TSS Form STEP-1, Swunary Sheets, Attachment NS,to the State Department of Highways and Public Transportation, D-18 Traffic Safety Section through the Regional Traffic Safety Office,Midwestern State University. 2. Submit three copies of the reimbursement claim reports using formandproceduresspecifiedinAttachment116, to the State Department ofHighwaysandPublicTransportation, D-18 Traffic Safety Section. .TSS Forms PR-4;5,6,7 are not required and may be deleted. Reimburse- merit claim reports will he submitted in accordance with IV, MilestoneScheduleasabove. VII. AUDIT REQUIRHiENTS A. All costs claimed for reimbursement are subject to verification by StateDepartmentofHighwaysandPublicTransportationauditors. B. Documentation (refer to Federal Management, Circular 74-4, Federal Manage- ment Circular 73-8, and applicable state requirements) to support ap- plicable costs relevant to the estimated budget during audit provided bythecontractorshallinclude, but not be limited to the following: 1. Payroll Register 2. Time Records 3. F. I.C.A, 4. Health Insurance Policies 5. Texas Municipal Retirement System A I TACHMEN 1 1 STATEMENT OF.WORK 430\ III 11 [1 1 _ k4C UDE M'EESIONE SCNE(JUL E AND IaEINOOOI IVALUAIION i VIII. State Department of Highways and Public Transportation, I)-18 Traffic SafetySection, through District 3 Headquarters, will perform the following tasks: 1 1 • A. Reimburse the City of Wichita Falls (100%) of all allowable costs -up to the limit specified on the face page of this contract for the following expenditures: L•STIMATT;D BUDGET Personal Services 1 Officers (2) Base Salary with 10 years longevity 27,204.69 1 Secretary - One-half of salary 3,472.33 Overtime for two Officers Time and one-half x 207 hours 2,707. 56 1 TOTAL SALARIES 33,384.58 Employee Benefits F.L C.A. @ 6.13% of salaries of $30,677.02 1,880.50 MRS @ 4.62% of salaries of $30,677.02 1,417.28 Life Insurance 130.39 2 Officers - $10,000.00 Policy Secretary - 1/2 of $7,500.00 Policy 61¢ per $1,000.00 monthly - $23,750.00 x .614 x 9 months Health Insurance (Blue Cross & Blue Shield) 676.17 2 Officers @ $30.05 per employee x 12 months 1 Secretary @ $15.03 per employee x 12 months TOTAL EMPLOYEE BENEFITS 4,104.34 TOTAL BUDGET FOR PERIOD OF $37,479.12 1/1/81 through 9/30/81 B. Assistance will be provided. for program contract, report preparation and I_ monitoring through the Regional Traffic Safety Office at Midwestern State University. Additionally, technical assistance in planning, evaluation, and analyzing the program will be provided as needed. r C. The program will be monitored quarterly by the Regional Traffic Safety Coordinator through personal contact, on-site observation, and 'reading of required fiscal budgets and reports. D. Evaluation.will be based upon the accomplislunent of the objective as listed ' in the Statement of Work II. , above. An administrative assessment of 4Sc04"1I RI, 5/Fin JNI IA(} ft/1_Iii STATEMENT QF,WORK (©i1)1 ED to D C.I w.LUOE ULESICNE SC EOULE AND NE IHOC W VA l'1N project objectives planned versus actual will be made. E. This project is directly related to Program Module #81.05 and Problem Solution Plan 81-05-01 of the FY-81 Highway Safety Plan. ScouvA31 50-v)