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Res 2941 12/15/1981RESOLUTION NO. 7e1/ A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE COMMUNITY ACTION CORPORATION OF WICHITA FALLS AND NORTH TEXAS AREA FOR ADMINISTRATION OF THE SECTION 8 HOUSING ASSISTANCE PAYMENTS PROGRAM FOR EXISTING HOUSING WHEREAS, the 1981 Housing Assistance Plan, prepared as part of the 1981-82 Community Development Block Grant application, stated that over 3500 families in Wichita Falls need housing assistance; and WHEREAS, the Board of Aldermen authorized the City Manager to execute Annual Contributions Contracts with the Department of Housing and Urban Development for Section 8 - Housing Assistance Payments Program for Existing Housing; and WHEREAS, on December 7, 1976, the Board of Aldermen approved the resolution awarding the contract for the administration of the Section 8 program to the Community Action Corporation; and WHEREAS, the Community Action Corporation has executed that contract during the past five years; and, WHEREAS, the City of Wichita Falls will assume administration and operational responsibility for the Section 8 Existing Housing Program on July 1, 1982; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS THAT: Stuart A. Bach, City Manager, is authorized to execute a six months contract terminating June 30, 1982, with the Community Action Corporation of Wichita Falls and North Texas area for the administration of the Section 8 Housing Assistance Payments Program for Existing Housing; a copy of such contract is attached. PASSED AND APPROVED THIS day of J , 1981. MAYOR ATTEST: T CITY CLERK Page 3 of 22 pages. Agenda Item No. 10.b. SECTION 8 ADMINISTRATIVE CONTRACT STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF WICHITA This agreement made and entered into this the day of 1981, by and between the City of Wichita Falls, Texas, a municipal corporation, hereinafter called City, and Community Action Corporation of Wichita Falls and North Texas Area, hereinafter called CAC. WITNESSETH: FOR AND IN CONSIDERATION of the mutual covenants herein contained, City and CAC agree as follows: I. CAC shall administer the program of providing lower-income housing assistance within the City of Wichita Falls, Texas, under the authority of Section 8 of the Housing and Community Development Act of 1974, Pub. L. 93-383; 88 Stat . 633; and codified as 42 U.S.C.A. SEC. 1437f. City shall be contracting with the United States Department of Housing and Urban Development (hereinafter referred to as HUD) for the administration of this program. CAC shall be acting as a subcontractor of the City strictly for the administration of this program. All contacts with HUD regarding this program shall be made through City. II. CAC shall comply with all the provisions of the Administrative Plan for the Operation of the Housing Assistance Payment Program of the City of Wichita Falls, Texas, which is attached hereto as Exhibit "A", the provisions of which are incor- porated herein. III. The term of this agreement shall be from January 1 , 1982 to midnight, June 30, 1982. If either party to this agreement should desire to terminate it prior to the date of expiration, they may do so by giving thirty days notice in writing to the other party of their intention to terminate this agreement; otherwise, this agree- ment shall continue in full force and effect until the expiration of the term set out above. During the final 30 days of the contract, CAC shall closely coordinate all allied functions of the program to ensure an uninterrupted transition of the function to the City of Wichita Falls. Page 4 of 22 Pages Agenda Item No. lOb IV. CAC shall submit a statement to City each month for expenses incurred during that month. CAC shall keep all necessary supporting data and documentation on all expenditures under this program. City shall receive an itemized list of expenses once a month, signed by the Executive Director of CAC, showing the expenses incur- red by CAC during that month. Statements from CAC for reimbursement of expenses which are received by City on Tuesday shall be paid the following Monday. Total costs incurred under this paragraph shall not exceed the six months budget approved by the City. V. Staff persons employed by CAC to administer this program shall be included in the regular payroll of CAC which the City processes. VI. CAC shall maintain supporting data and documentation for all expenses incurred in administering this program in a manner and in such condition as to be suitable for an unannounced federal financial audit. This data and documentation shall be in compliance with Paragraph 2.13 of the Annual Contributions Contract and in accord- ance with Chapter 3 of HUD Handbook 7420.6 and shall be provided in sufficient detail to the City in order to meet HUD accounting standards for the Section 8 program. Other supporting financial information and program documentation shall be provided to the City as necessary. VII. City shall maintain a bank account and a basic general ledger on an accrual basis, prepare a monthly financial statement and make payments on CAC certified expenses. VIII. City's liaison with CAC shall be the Principal Planner for Community Develop- ment in the Planning Department of the City of Wichita Falls or an appointed desig- nee. All questions and problems concerning accounting, fiscal management and other matters of concern to CAC regarding the administration of this program shall be directed to City's liaison who will seek out the correct information and respond as quickly as possible. IX. All contacts with HUD offices shall be made by City, including fund requests, policy questions, and requests for increases in the fair market rent for the number of units authorized under this program. Page 5 of 22 pages. Agenda Item No. 10.b. X. CAC shall submit a list of landlords, tenants and amounts due to be paid to these individuals, to City on the third Tuesday of the month, for payment on the Monday nearest the first of the month. This list shall include any changes made during the month. XI. CAC shall comply with the provisions of the Equal Opportunity Housing Plan EOHP) attached hereto as Exhibit "B", which are expressly incorporated herein and made a part of this agreement. It is expressly agreed that the EOHP may be amended at any time by mutual agreement in writing signed by both parties to this agreement. XII. CAC shall hold City harmless from any damages or injury to persons or property and from any responsibility for any financial errors caused by or arising out of CAC's operation and administration of the Section 8 Housing Assistance Program for City. XIII. CAC shall comply with the provisions contained in the Terms and Conditions Constituting Part II of the Annual Contributions Contract, a copy of which is attached hereto as Exhibit "C", and which are expressly incorporated herein and made a part of this agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be signed as of the day and year first above written. CITY OF WICHITA FALLS, TEXAS BY: Stuart Bach, City Manager ATTEST: City Clerk Page 6 of 22 pages. Agenda Item No. 10.b. COMMUNITY ACTION CORPORATION OF WICHITA FALLS AND NORTH TEXAS AREA BY: Angus Thompson Executive Director ATTEST: Approved as to form: City Attorney Page 7 of 22 pages. Agenda Item No. 10.b. COMMUNITY ACTION CORPORATION SECTION 8 HOUSING PROGRAM BUDGET Salaries 16,876.00 Memberships 140.00 Travel 746.00 Supplies 250.00 Telephone 150.00 Utilities 120.00 Unemployment 75.00 Workman Compensation 50.00 FICA 1,131.00 Health Insurance 350.00 Advertising 125.00 Postage 700.00 Reproduction 180.00 Total 20,893.00 Page 8 of 22 pages. Agenda Item No. 10.b. CITY OF WICHITA FALLS ADMINISTRATIVE PLAN FOR THE OPERATION OF THE HOUSING ASSISTANCE PAYMENTS PROGRAM I. STATEMENT OF OVERALL APPROACH AND OBJECTIVES IN ADMINISTERING THE SECTION 8 EXISTING HOUSING PROGRAM A. The Section 8 Housing Assistance Payments Program will be operated by the Community Action Corporation of Wichita Falls and North Texas Area under a subcontract with the City of Wichita Falls. The City will monitor the operation of the subcontract through the Community Development Section of the Planning Department. Unit inspections will be accomplished through the Code Enforcement section of the Building Inspection Department. Fiscal management of the program will be accomplished by the Department of Accounting and Finance. Community Action Corporation will employ a housing administrator, clerk, and secretary to accomplish day-to-day program operation. This operation will be monitored by the Executive Director of CAC with quarterly visits by City staff or more frequently if needed. It is expected that this framework will provide sufficient monitoring and super- vision to insure compliance with all regulations governing this program. To minimize confusion, CAC will have one contact with the City, the Principal Planner in charge of Community Development, or an appointed designee. All questions and problems concerning accounting, fiscal management, unit inspections or any other aspect of the program will be addressed to this person who will seek out the correct information and respond as quickly as possible. All contacts with HUD offices will be made by the City, including fund requests, policy questions, requests for increases in the fair market rent or the number of units, and the CAC prepared HUD monthly report. B. An attitudinal survey of participants conducted in May, 1978, revealed that very few families would need or want to move as a result of program partici- pation. Specifically, seven percent of the families interviewed stated that if afforded the opportunity, a move would be desirable. When questioned further, it was ascertained that the move would be from one impacted area to another. C. The quantity and quality of housing available to program participants is considered to be sufficient in all areas of the City for the operation of this program. Past experience has demonstrated that sufficient owner response is present in the City. Further, code enforcement inspections have revealed that the housing quality is acceptable. However, the activa- tion of available housing must be stimulated through the marketing methods described in the Equal Housing Operation Plan, Objective I, attached and included by reference. D. All eligible participants will be provided assistance in locating suitable housing. The Housing Administrator will maintain a listing of all past and current owners. This listing will be made available to all participants. The participant will be encouraged to contact other owners within the City as well. If discriminatory practices are encountered in the housing search, the procedures identified in the Equal Housing Opportunity Plan will be employed. To insure that this listing remains current, the Housing Director will update this listing on a quarterly basis. Page 9 of 22 pages. Agenda Item, No. 10.b. ADMINISTRATIVE PLAN , page 2 E. The Housing Director will create and maintain a listing of available housing units by bedroom size and current rent. This will be accomplished by surveying current Section 8 owners, local property management concerns, newspaper listings and contacts through the Rental Property Association. To maintain a current listing, a monthly telephone survey will be conducted to provide updates. II. PLANS FOR THE ADMINISTRATION OF PROGRAM FUNCTIONS A. Outreach to Families and Contact with Owners 1. Generally, the outreach procedures described in Equal Opportunity Housing Plan (EOHP) in Section I will be employed. In the event this effort does not produce an application group consistent with the goal, an intensification of advertising through area media and a concentra- tion of outreach programming in neighborhood action groups will be utilized. 2. In the event the outreach plan stimulates a flow of applicants greater than the capacity to accommodate the flow, a waiting list and/or a suspension of application taking will be initiated as described in the EOHP, Section III-A, attached. 3. Owners and the real estate community will be informed of the program utilizing the procedures described in the EOHP, Section II, attached. 4. To insure that sufficient units are located outside areas of impac- tion, the Community Development Section of the Planning Department will monitor the location of all units. If sufficient units are not evident, then an intensification of outreach to owners and property managers will be accomplished. B. Completion of Applications, Determination of Eligibility and Selection of Families. 1. Applications will be accepted on the 2nd and 4th Mondays of the month. The Housing Administrator will arrange an appointment for each family to attend a tenant briefing. Applicants will be informed to bring all necessary data to complete their application. The Housing Administrator will assist each applicant during the briefing in the completion of the full application. Preliminary eligibility will be determined at this time. If the appli- cant appears to be eligible, he will be given a certificate holder's packet. The Housing Administrator will explain all items contained in the certificate holder's packet as well as 1) how to find a suitable unit, 2) the need to shop around, 3) the known available units, 4) the implication of the utility allowance, 5) lease procedures, and 6) tenant rights and responsibilities. If the application procedure results in more applications than units, a waiting list will be developed. This list will provide information sufficient to determine priorities for assignment to units as units become available. If the waiting list becomes such as to preclude a family from receiving a unit in a calendar year, application-taking will be suspended in accordance with the EOHP, Section III-A. Page 10 of 22 pages. Agenda Item No. 10.b. ADMINSTRATIVE PLAN, page 3 2. The two basic criterion for eligibility in the Wichita Falls program are: a) the applicant must qualify as a family, and b) the family gross income must fall within the income limits for the City. Other factors affecting applicant eligibility have been adopted by the City as described in HUD Handbook 7420.7, Chapter 4-4c(1)-(4) . Verification of the eligibility documentation provided shall be done by the Housing Administrator using documents provided by the family, mailing forms to the source of income, and contacting the source directly if there is a delay. The Office of the Executive Director of Community Action Corporation will review twenty percent (20%) of the income verifications performed by the Housing Administrator to insure the accuracy of the calculations. If the income is verified as eligible, a certification of family partici- pation will be signed by the Housing Administrator and the family notified by mail. The certification may be either mailed to the eligible participant or picked up by the family in the Housing Assistance office. If the family applies as a zero income family or indicates AFDC as the sole income, the family will be subject to review each 30 days. A zero income family will be determined to be ineligible for assistance after 90 days if no income or disability is provided. To assist the subject families in obtaining an income, the Housing Director will establish an employment/agency referral program and provide assistance as required. 3. If an applicant is found to be ineligible, the applicant will be notified in writing. This notification shall include information for requesting an informal hearing if the applicant desires. 4. The City of Wichita Falls will give preference to certain groups of applicants. The Housing Administrator will use the priority ranking listed in the EOHP, Section III-B. These priorities will facilitate the selection of families to be assigned within each unit size. 5. The Housing Administrator will monitor and review the characteristics of applicant families to insure that 1) 30% of the participants are very low-income families, 2) distribution between elderly/nonelderly authorized is maintained, 3) unit size authorization is maintained, and 4) the number of HAP contracts does not exceed the number of units authorized. Although current regulations provide for exceeding the various distributions, in no case shall the Housing Administrator exceed distributions authorized without obtaining prior approval of the Director of Planning. CD Section will monitor distributions on a monthly basis to insure adherence to authorized distributions. C. Verification of Income and Determination of Gross Family Contribution and Rent Credit 1. The procedures to be followed in verification of income will be as described in II-B-2b. Page 11 of 22 pages. Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page 4 2. The Housing Administrator will be responsible for determining the amount of Gross Family Contribution (HUD 7420.7, Chapter 4) . The Office of the Executive Director of CAC shall review twenty percent 20%) of the determinations in order to insure accuracy of the calcu- lations. On a quarterly basis, the CD Section of the Planning Department will perform a monitoring visit. At this time a spot-check of calculations will determine that proper procedures are being followed. D. Briefing of Families and Issuance of Certification 1. The methodology to be followed in providing information concerning the program will be that described in the EOHP at Objective I. 2. The additional assistance to be provided families approaching expiration of certificates will be on an as needed basis to be performed by the Housing Administrator. In the case of an encountered housing discrimina- tion, the procedure listed in the EOHP Section IV will be provided. 3. If it becomes necessary to extend a Certificate beyond 60 days, the Housing Administrator will review the case. If a justifiable cause is determined, e.g. , lack of available units, insufficient unit authoriza- tions, etc. , the Administrator may grant additional 60 day extensions, not to exceed one calendar year. E. Housing Quality Standards and Inspections 1. The housing acceptability criteria described in Housing Inspection Manual for the Section 8 Housing are hereby established as minimum housing quality standards. 2. The following internal system will be used to obtain unit inspections, both initially and for reinspections: a) The City of Wichita Falls will perform inspections using City Housing Code Enforcement officers. Inspections will be scheduled as requests are submitted to eliminate any possible discrimination complaints. The inspection form to be used shall be HUD Form-52580. b) The City of Wichita Falls will submit the list of inspection results to Community Action Corporation as inspections are performed. c) If the unit fails inspection, the family and the owner will be notified by mail. Differences in perception of the adequacy of the unit will be resolved by the Housing Administrator. d) The Housing Administrator will keep a file by month of contract execution for annual re-inspection. e) The Housing Administrator will maintain a list of Request for Lease Approval, showing date of request, date submitted for inspection, and date inspected. This information will also be retained in each family's file. Page 12 of 22 pages. Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page 5 F. Lease Approval and Housing Assistance Payments Contract Execution 1. Once a unit has passed inspection, the lease will be checked for reasonableness and consistency with the fair market rent and for the correct length of the contract. The reasonableness of rent will be determined on the basis of previous rent of the same unit, previous rent of similar units, and general knowledge of rents for similar units. The lease must also include the required HUD pro- visions as set forth in 24 CFR, 882.107(b) and 882.210(f) . The lease will be reviewed following the criteria set forth in HUD Handbook 7420.7, Chapter 4.17. 2. The following procedure will be used to explain lease approval and regulations to owners: a) The Housing Administrator will contact the Wichita Falls Board of Realtors and community organizations. Efforts will be made to contact owners outside of minority and low income concentrated areas. b) Neighborhood groups will be asked to contact owners in their neighborhood to accommodate families desiring to remain in their own community. c) The Housing Administrator will maintain a listing and map designating area concentrations and owners desiring to participate in the program. This list will be included in the tenant's package. d) The Housing Administrator will be responsible for explaining the program to owners who inquire. The program will be explained in detail to owners who have signed a Request for Lease Approval on a case by case basis or in briefing sessions. e) The reasonableness of the rent will be determined by the location of unit, quality, amenities, facilities, and maintenance of unit. f) The Housing Administrator will determine the amount of rent reduction, if applicable, and will give an appointment date and time for the execution of the lease and Housing Assistance Payments contract. g) A copy of the Housing Assistance Payments contract will be transmitted to the City of Wichita Falls for their records and subsequent payment. G. Payments to Owners/Tenants CAC will submit to the City a listing of landlords and tenants eligible to receive rents or utility allowance payments on the third Tuesday of the month. This listing will include: a) Name of party receiving payment, contract number, and vendor number that authorizes payment. (Figure 1) Page 13 of 22 pages. Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page 6 b) A listing of any changes which occurred during the month: 1. If the change is a utility allowance charge, supporting documentation will be provided; 2. If the change results in a new contract, the contract will be provided; 3. If the payment is occurring for the first time, contract and utility allowance documentation will be provided. c) If the payment is for damages or lost rent, an explanation will be attached. Checks will be processed by the City and returned to CAC for mailing to recipients on the first Tuesday of the month. Rent checks for units vacated during the last two weeks will be returned to the City with an explanation. Although HUD does not require that miscalculations in income verification resulting in overpayments be refunded to the Section 8 budget, CAC will correct errors as soon as they are discovered. The City will monitor CAC's administration of the Section 8 program, but assumes no responsibility for any errors, or discrepancies discovered or undiscovered during monitoring efforts. CAC will keep all records pertaining to family eligibility, income verifi- cation, unit inspections and leases in a manner suitable for an unannounced federal performance audit. CAC will submit a statement to the City each month for expenses incurred during the month. CAC will keep all necessary supporting data on all expenditures. The City will receive only an itemized list once a month, signed by the Executive Director of CAC. Statements received by Wednesday will be paid the following Monday. (Figure 2) Section 8 staff persons will be included in the regular CAC payroll which the City now processes. CAC will maintain supporting data for all expenses incurred in a manner suitable for an unannounced federal financial audit. The City will maintain a bank account, and a basic general ledger on an accrual basis, prepare a monthly financial statement, and make payments on CAC certified expenses. H. Information and Assistance for Participating Families 1. The Housing Administrator will maintain a file by month of leases execution for reexamination of units and recertification of a family income. A special reexamination will be made for a decrease in family income or a change in family size between annual recertifications. All tenants will be recertified annually. Page 14 of 22 pages. Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page 7 2. The Housing Administrator will document reports made by families that the owner is not complying with the lease or is not maintaining the unit in compliance with the housing standards, and will proceed to investigate the complaints. 3. Families will notify the Housing Administrator when they decide to vacate their unit. The date of this notification will be indicated in the family's file. The family will be advised to contact the owner, and to pay all bills. Families that leave owing money will not be eligible for further participation in the program. 4. If a family wishes to move within the program area, they will be issued a new certification to look for new housing. 5. If the family is terminated from the program, the first family on the waiting list whose income has been verified will be notified by mail of the availability of certification. An appointment will be set up for a meeting to discuss the program and answer any questions. 6. Any new developments received on the program will be forwarded to the participants as deemed necessary by the Housing Administrator. 7. The Housing Administrator will be familiar with agencies and organizations able to respond to the housing and non-housing problems of the applicants and tenants. I. Termination and Family Moves 1. The owner's request for eviction will be reviewed by the Housing Administrator on a case by case basis. The resulting action will be based upon an investigation of the alleged discrepancy and the owner will be notified prior to the twenty (20) day time limit. The request and response will be placed in the family's file. 2. The Housing Administrator will determine whether or not the family gave proper notice to vacate by checking the family's file for the date of notification. The owner's request for payment will be determined by the owner's filed notice of unit vacancy. The owner's claim for damages will be determined by comparing the original inspection check list with existing conditions. 3. If the family is terminated from the program, the first family on the waiting list whose income has been verified will be notified by mail of the availability of certification. An appointment will be set up for a meeting to discuss the program and answer any questions. 4. Each case that results in eviction, termination of program partici- pation, or failure to give proper notice will be reviewed by the Housing Administrator. If the review results in a determination of inelibility for future program participation, the family will be notified in writing providing a reason(s) for the determination and process for appeal. Page 15 of 22 pages. Agenda Item No. 10.6. ADMINISTRATIVE PLAN, page 8 J. Complaints and Appeal 1. The Housing Administrator will assist the affected family in referring the case to the Human Relations Commission as described in the EOHP, in preparing appropriate forms, and in contacting the HUD field office if required. 2. If legal questions arise in the appeals process, the City Attorney's office will provide appropriate support. K. Monitoring Program Performance 1. Two primary goals are maintained in meeting the housing needs of Wichita Falls: a) to promote greater housing opportunities for lower income families, and b) to stimulate tenant applications and parti- cipation from a wide range of lower income families. Also, establishing and maintaining quality administrative management practices is of top priority. 2. In order to promote greater housing opportunities the Community Action Corporation will, in addition to previously outlined activities: a. Become a member of the Rental Property Association and meet with at least five members of the association each month. b. Meet with the Board of Realtors at least quarterly. c. Meet with at least five property management concerns each month. 3. In order to stimulate tenant applications and participation, CAC will, in addition to previously outlined activities: a. Visit with Neighborhood Action Groups quarterly. b. Visit with Senior Citizen groups at least quarterly. c. Visit with at least 15 tenant families each month in their homes. d. Distribute information brochures to all local agencies and organiza- tions that are contacted by lower income families and elderly, handicapped, or disabled families. 4. In order to maintain administrative quality, the Community Development Section of the Planning Department will perform quarterly monitoring visits utilizing the HUD Handbook 7420.3 as a guideline to insure program achievement. 5. Community Action Corporation will maintain a 95% occupancy rate. In order to achieve and assure this minimum level, a monthly bedroom utilization report will be provided to the City (Figure 3) . In addition to the completion of this report, a narrative of objectives will be attached which will clearly outline the activities to be conducted during the coming month. This activities list will indicate the work elements required to assure a 95% occupancy rate and the inspection requirements to be met. Page 16 of 22 pages. Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page 9 6. The Community Action Corporation has established the following goals and objectives to be attained during a program year. These objectives shall be included in the monthly report to the City and monitored by the City on a. quarterly basis. a) Maintain a list of available rent properties by contacting all owners at least once a month. b) Review 25% of all tenant records quarterly. c) Spot check at least 15 rental units a month. d) Maintain adequate utility allowances by getting actual bills of 25 units by size annually. e) Submit quarterly articles about the program to the newspaper. f) Publish a monthly newsletter for all property owners and managers. 7. In no event will the number of units under lease combined with the number of certificates issued exceed the number of units authorized. 8. The applicant mix will be monitored by the Housing Administrator. Thirty percent (30%) to forty percent (40%) of the application will be issued to very low income families to maintain a participant level of 30%. 9. Program administration may be revised on an as needed basis with concurrence of the City and CAC. Page 17 of 22 pages. Agenda Item 10.b. ADMINISTRATIVE PLAN, page 10 SALARY AND CONTRACT COSTS BY FUNCTION STAFF & CONTRACTS INTAKE FUNCTIONS 1 ON GOING FUNCTIONS TOTALS A B C D E F G H I J K I ! M N 0 P Q R S T OE tE PIK tfLCU AiE REt KC 1 NAM 7 PRE-KC CUi£PCN ELI- C0.111 Nq.NT ACHM 1tt iWPECT M.O. w9ENET MOM M,..., TOT'I. pS1,IM.TI iIL Y Y ; MIXNT , l/r.«,W To GPtRS. Glal L l rr: EqS MIAS "." PIrI p6[ ry yNEN1S 'O MT n'NO coy.. MCA. iMl l. 440PAVA9LE C. TRAS ORS ItO,E FAONSo LS re APR9NF FRq , ASSIST 9EYIDN F.ILT 'LAWS •1341000- AbONTS- IiSDhLt OR CCSCIti PtitM IRtrf ttNi.ACtORS IKVE: IWPECT ASRfftENt, Kt4ulXE 0.115 MOW TOMES .0 MTN muyt TDM j 3 A.L(NNCI LIt DO I.PCT FOR MOM I, WEALS IEE fpr PIIELIN FMI.ILS COStt COSTS 5r Planner 130P -0- 0 I X X 5400 5400 ** Accountant 72 -0- 0 X 1260 1260 ** Code Enfrcmtl 23P -0- X 0-3800 3800 ** Admnstrator X -0- X X X X X -0-I X X X X X X 7330 7330 *** Clerk X -0- X X X 0-i X X X 5055 5055 *** Secretary X -0- X X X 0-1 X .4490 4490 i** CONTRACTS TOTAL TOTAL TO PA SUM& 1 LINE 919 LIFE 139 0- 0- 27335 27335 t***'Community Action X X X X X X X X X X 20893 2089 Corporation TOTAL TOTAL TOtL LilOiK + LL 48228 These personnel are City and CDBG funded personnel reimbursed from Section 8 Administrative fees on an actual time spent basis. These dollar amounts are estimated annual costs based on average past expenditures. These salaries are for the period July 1 - December 31, 1982. See attached contract budget. Page 18 of 22 pages. Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page 11 COMMUNITY ACTION CORPORATION SECTION 8 HOUSING PROGRAM BUDGET Salaries 16,876,00 Memberships 140,00 Travel 746.00 Supplies 250.00 Telephone 150,00 Utilities 120.00 Unemployment 75.00 Workman Compensation 50.00 FICA 1,I31.00 Health Insurance 350,00 Advertising 125.00 Postage 700.00 Reproduction 180.00 Total 20,893,00 Page 19 of 22 Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page 12 SECTION 8 HOUSING ASSISTANCE PAYMENTS PROGRAM MONTHLY BILLING PAGE OF AS OF: CONTRACT NO. RECIPIENT VENDOR NO. HAP (1) UTILITY (2) SUB TOTAL PAGE BILLING TOTAL I HEREBY CERTIFY THAT THE FOREGOING PAYMENTS HAVE BEEN REVIEWED AND ARE ELIGIBLE FOR PAYMENT. SUPPORTING DOCUMENTATION IS ATTACHED HERETO. HOUSING DIRECTOR DATE BILLING KEY: REVIEWED.AND APPROVED FOR PAYMENT HAP PAYMENT 1) UTILITY ALLOWANCE 2) DAMAGE CLAIM 3) VACANCY CLAIM 4) DATE PARTIAL PAYMENT 5) CHANGE IN PAYMENT DOCUMENTATION ATTACHED) (6) CHECKS RECEIVED D.\TE Figure 1) Page 20 of 22 Pages Agenda Item No. 10.b. ADMINISTRATIVE PLAN, page13 CORPORATION ACTION CORPORATION 602 BROAD STREET WICHITA FALLS, TEXAS 76301 SECTION 8 HOUSING 1982 BUDGET STATEMENT TO: CITY OF WICHITA FALLS PLANNING DEPARTMENT P.O. BOX 1431 WICHITA FALLS, TX 76307 BILLING FOR THE MONTH OF BILLING DATE APPROVED CURRENT TOTAL DESCRIPTION BUDGET BILLING BILLING PERCENT REMARKS SALARIES 16,876.00 MEMBERSHIP 140.00 TRAVEL 746.00 SUPPLIES 250.00 TELEPHONE 150.00 UTILITIES 120.00 UNEMP. INS. 75.00 WORKERS COMP. 50.00 FICA 1,131.00 HEALTH INS. 11111111111111111 ADVERTISING 125.00 POSTAGE 700.00 REPRODUCTION 180.00 TOTALS 20,893.00 ANGUS THOMPSON, EXECUTIVE DIRECTOR Figure 2) Page 21 of 22 pages. Agenda Item No. 10.6. ADMINISTRATIVE PLAN, page 14 t=4 1 0 o v., 0 tr) 0 0 a.. 3 0Z b E-- 0 0 t m E-0 t...: C.) t''.': 0 C I'''., 07 L. L 1.4 1.4.,t‘.. vs I. Z E.04.30 t ,..I 0 i 8 1 < 00 4. .' 0 >W < 0 0 t.-, r......1 I. 01 N m E. 0" t W 1 1.--: I.. r :: 0 E.0 U... 1"-, t_., I o _.1Zf-.1 '.3 .--' 00 tr.: C z I e,, Cl) 6 En 441 E•4alI-4 i C g 4. 00 Z W44 z0 `• 4 S. U ° 2pam1 61: c c m 1 0 1 C.-, C 0 U 1 0 1 Z cn cc v., c•-: 74 r.... .. Z 010C.? C 70 H 0 -..--f.-• C w f-, t.4 • g‘l o e,loa 07 g 6 v: 1-0w H. t I I 17 i I I 1 L. ill ! , ` 1 , • Hill ; 4 : 111 1 I tr. r... i i i S'..' I ,0 .-E e+ en eP -. 7. C 7. — f-.:. 1 1 I I ' 1 ILi 1 Figure 3) Page 22 of 22 pages. Agenda Item No. 1O.b.