Res 2903 11/13/1981RESOLUTION NO.
RESOLUTION APPROVING AND AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONTRACT WITH
THE COMMUNITY ACTION CORPORATION CONCERNING
NEIGHBORHOOD ACTION GROUPS.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF
WICHITA FALLS, TEXAS, THAT :
That certain contract, a copy of which is attached hereto,
between the City of Wichita Falls and the Community Action
Corporation of Wichita Falls and North Texas Area, concerning
the City' s funding support of neighborhood action groups, is
hereby approved, and the City Manager is authorizied to
execute the same for the City of Wichita Falls.
PASSED AND APPROVED this the 13th day of November, 1981.
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M A Y O R
ATTEST:
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City Clerk
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STATE OF TEXAS X
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COUNTY OF WICHITA X
This agreement made and entered into as of the 1st day
of October, 1981 by and between the City of Wichita Falls ,
Texas , hereinafter called City, and the Community Action
Corporation of Wichita Falls and North Texas Area, hereinafter
called C .A.C . ,
WITNESSETH:
FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS AND
AGREEMENTS HEREIN CONTAINED, the parties do hereby agree as
follows :
1 . The City agrees to disburse funds in the amount of
14,400 on October 1 , 1981 , to the C .A.C . on a one-time basis for
equipment and activities supporting the operation of neighborhood
groups within Wichita Falls , and upon proper execution of all
terms in this contract , the C .A. C. shall be eligible for an
additional appropriation of $9 , 600 . These funds can be used
only for the following list of eligible expenditures :
Operation, maintenance, and improvement of the
neighborhood centers,
Emergency assistance provided under a program or
programs pre-approved by the City' s representative,
Recreational and educational programs for the benefit
of neighborhood residents,
Improvement of neighborhood areas provided under a
program or programs pre-approved by the City ' s
representative,
Transportation to and from Neighborhood Center meetings
and activities,
Transportation for educational or recreational purposes .
Community meals.
2 . Each appropriation amount ($14 ,400 - October 1 , 1981
and $9 ,600 after April 1 , 1982) shall be divided among the six
neighborhood groups recognized by the C .A.C . and the City in six
equal parts as designated in the following schedule :
Disbursements
Oct . 1 , 1980 April 1 , 1981
A. East Lynwood Neighborhood Action Group 2 , 400 . 00 $1 , 600 . 00
B . Scotland Neighborhood Action Group 2 , 400 . 00 $1 , 600 . 00
C. Eastside #1 Neighborhood Action Group 2 , 400 . 00 $1 ,600 . 00
D. Eastside #2 Neighborhood Action Group 2 , 400 . 00 $1 , 600 . 00
E. Northside Area Neighborhood Action Group 2 , 400 . 00 $1 , 600 . 00
F. Southside Neighborhood Action Group 2 , 400 . 00 $1 , 600 . 00600 . 00
TOTAL 14 , 400 . 00 $9 , 600 . 00
3. Method of Disbursement and Evaluation
A. C .A. C . will establish a record sheet for each center ' s
allocation. A detailed posting will be made for each expenditure ,
and a running daily balance will be shown.
B. Only those expenditures made by authorization of a
purchase requisition submitted before committing or obligating any funds
by the group ' s chairperson or authorized representative shall
be allowed.
C . The City is authorized to inspect all records and
books reflecting expenditures made from these funds , which are
kept by the C .A.C . and/or each neighborhood group, upon immediate
notice of intent to inspect such records . The City is authorized
to inventory the equipment purchased by the neighborhood groups
which must be kept at the neighborhood facility or center, such
equipment to be considered to be the City' s property and available
for center use so long as active and viable center programs and
activities are provided.
D. Purchase requisitions may only be submitted on items
included in the approved neighborhood budgets .
E . C .A.C . will see that all items included in the neigh-
borhood budgets will be purchased and that no reallocation of
resources will occur.
F. In the event that there are remaining funds after
specific line items have been purchased or extended, said funds
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may be requested to be used for other purposes as submitted to and
approved by the City ' s representative .
G . City shall first approve the budgets prepared and
submitted to the City Manager ' s Office by the neighborhood groups
and shall require that C .A.C . spending of City funds meet the
needs determined by the Neighborhood Action Groups and be in accord
with eligible expenditures set forth in paragraph one above .
4 . C .A.C . will provide the City Manager ' s Office with a
quarterly report which shall include , but not be limited to , the
following:
A. Impact of City funds on neighborhood programs and
activities .
B. Number of persons being served at each of the neighbor-
hood centers .
C. Percent of City money already spent and balances
remaining.
D. Purposes for which funds expended.
All groups will use a standardized reporting format approved by
the City.
Quarterly reports will be due in the City Manager ' s office not
later than:
1st quarter: January 8 , 1982
2nd quarter: April 9 , 1982
3rd quarter: July 9 , 1982
4th quarter: October 8 , 1982
5 . Failure to faithfully perform any of these covenants
will be grounds for cancellation of this agreement , C .A.C . shall
be notified in writing by registered mail or by personal service
of any such breach of such covenants ; and if such breaches are not
corrected within a reasonable time following receipt of such notice ,
City may declare this contract null and void.
IN WITNESS WHEREOF, the parties hereto have caused this agreement
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to be executed as of the day and year first above set out .
CITY OF WICHITA FALLS
BY:
Stuart A. Bach, City Manager
ATTEST:
City Clerk
COMMUNITY ACTION CORPORATION
WICHITA FALLS AND NORTH TEXAS AREA
BY:
APPROVED AS TO FORM:
City Attorney
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