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Res 148-82 9/7/1982RESOLUTION NO. /tLfwJT RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE PREPARATION OF A WATER DISTRIBUTION SYSTEM MASTER PLAN AND RELATED ITEMS. WHEREAS, the City of Wichita Falls proposes to have prepared a water distribution system master plan and related items, and has requested proposals from engineering firms to do this work; and, WHEREAS, six proposals were received, and it has been determined that the proposal of Rady and Associates, Inc. should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS , TEXAS, THAT: That certain contract for engineering services for the prepara- tion of such plan and related items, a copy of which is attached hereto, is hereby approved, and the City Manager is authorized to execute the same for the City of Wichita Falls. PASSED AND APPROVED this the 7th day of September, 1982 . e9 e>//// 400007/ 7A Y O R ATTEST : 91_76./il LA/1; City Clerk 1 CONTRACT FOR ENGINEERING SERVICES STATE OF. TEXAS COUNTY OF WICHITA 1 This Contract entered into this day of 1982; by and between the CITY OF WICHITA FALLS, TEXAS, hereinafter called the "Owner" , acting by and through its City Manager, duly authorized to act, and RADY AND ASSOCIATES, INC. , Consulting Engineers, hereinafter called "Engineer". WITNESSETH: That in consideration of the covenants and agreements herein con- tained the parties hereto do mutually agree as follows: SECTION I ENGINEER RESPONSIBILITIES Task 1 a) Collect and review engineering studies and reports relating to the supply and distribution of water dated 1952 or later. b) Organize and codify appropriate data for lines 6" and larger for incorporation into the City's Integrated Management Information System (IMIS) database and for utilization in the hydraulic model of the distribution system discussed under Task 4. c) Prepare a program/procedure for entry of relevant data into the computerized IMIS database. Task 2 Based on available information from the Planning Department and other sources, estimate water demand for the system as a whole and its various sections with attention to the water demand requirements for the years 1987, 1992 and 1997. 1 of 5 Page 3 of 7 Pages Agenda Item No. 12.b. Task 3 a) Through the use of a digital computer mathematical model (which is to be field validated to the actual distribution system) , make hydraulic studies of the water distribution system for six (6) inch and larger mains, including all pumping and storage facil- ities, to determine present system deficiencies. The hydraulic studies must address adequacy of storage, improvements required to maintain at least a 35 psi residual pressure during periods of peak demands, and adequacy to handle fire flows. In addition, the system shall be examined from an energy standpoint to deter- mine if any significant energy savings can be achieved by changes in operating procedures, through pump and/or storage modifications or by other means. b) Develop a comprehensive plan of water distribution system improve- ments to correct identified deficiencies and to meet future re- quirements for the years 1987, 1992 and 1997. Construction cost estimates will be prepared for current, 1987 and 1992 improve- ments. Each improvement will be evaluated for its impact on the total system and a prioritized list of all improvements (up to the year 1997) will be furnished. The plan will include maps in sufficient detail to portray the distribution system in its essential features with recommended facility changes and additions for the current condition and for each five-year increment. Task 4 The hydraulic computer model created in this study along with all soft- ware is to be furnished. Said model must be capable of extended- period simulation of a system composed of pipes, pumps, reservoirs, tanks, pressure regulating valves, meters, and check valves. It is to be self-checking for user input errors and use a sparse matrix method for rapid solution. Pressures, elevation, and grade lines at each junction must be accessible from the model. The model must be accessible via remote terminal to the City's computer. A user's manual detailing procedures to modify the database and to make calculations is to be provided. The operating program as well as the database is to be provided on magnetic tapes, and the material furnished is to be operable on the City computer. Task 5 Provide a detailed cost estimate and prepare bid specifications for a complete distribution system monitoring system which is capable of instantaneously reporting critical pressure readings, elevated and ground storage levels, and pump station flow rates on a visual display. 2of5 Page 4 of 7 Pages Agenda Item No. 12.b.II SECTION II FINAL ENGINEER PRODUCTS In accord with the tasks outlined above, the following will be pro- vided by the Engineer: 1. Five (5) copies of the program/procedure for data entry into the computerized IMIS database (see Task 1). 2. Fifteen (15) copies of the Comprehensive Water Distribution System Improvements Plan and twenty (20) copies of an Executive Summary of that plan. The plan will incorporate the items stipulated under Tasks 2 and 3. 3. A computer-ready and tested hydraulic computer modeling program and five (5) copies of the related user's manual (see Task 4). 4. Two sets of specifications and one set of reproducible plans or drawings along with detailed cost estimates (see Task 5). Prior to finalization of any of the products specified above, the Engineer shall provide draft or preliminary copies of same to the City staff for review and approval. With such approval , the Engineer shall proceed with printing of the final documents. It is anticipated that the entire endeavor will be completed within twelve (12) months of the execution of this Contract. SECTION III CITY RESPONSIBILITIES 1. As available and upon request, the City will provide the con- sultant information and data relative to the City's water distribution system. Such information and data shall include maps of the water system, construction plans of pumping facil- ities, water lines, storage tanks and control facilities, in- strument recording charts, copies of previous reports and printed summaries of water pumpage and sales records. The City will make available to the consultant other records for manual ex- traction of data or for compilation through use of the City's computer, when feasible and if computer time is available. Basically, all computations and data compilations relative to the study will be the responsibility of the consultant. 2. The City will assign a staff member to serve as Project Coordina- tor and Consultant Liaison. This staff person will assist the consultant in the gathering of data, the setting of criteria and in answering policy-related questions. 3 of 5 Page 5 of 7 Pages Agenda Item No.12.b. 3. Where field tests are required, the City will provide the work forces and equipment required to uncover water lines, provide line taps for insertion of instruments, manipulate valves and pump controls as required to obtain pump data, and assist the consultant in the gathering and recording of field data. 4. The Planning Department will confer with the consultant relative to past and future land uses, the present areas of development trends and provide population forecasts. 5. The Data Processing Division will extract from the database uti- lized by the Planning Division a table of nodal ID's with their corresponding geo-coordinates. The Data Processing Division will capture on magnetic tape twelve months of water meter/cycle data. This data will be provided on magnetic tape. The Data Processing Division will consult with the Engineer relative to the preparation of the water network analysis, program and its input data file (hydraulic computer model of the network) for the use on the City' s computer system. The Data Processing Division will assist the Engineer in loading the FORTRAN program and data files on the City's computer System. Information will also be provided about the computer system that will allow the Engineer to prepare an operator' s manual that will instruct Water Department personnel in the use of the City's computer system and the maintenance of the hydraulic model and the water system database files. SECTION IV ENGINEERING FEE The Engineer will be reimbursed monthly on the basis of actual hours worked on this project at the following hourly rates plus direct expenses times 1.1, the total cost not to exceed $130,000. Hourly Rates Principal 84.00 Project Manager 73.00 Project Engineer 45.00 Technician 30.00 Clerical 24.00 SECTION V The Owner and the Engineer, each binds himself, his partners, successors, executors, administrators and assigns of the other party to this agreement, and to the partner, successors, executors, administrators, and assigns of such other party in respect of all covenants of this agreement. Neither the Owner nor the Engineer shall assign, sublet or transfer his interests in this agreement without the written consent of the other. 4 of 5 Page 6 of 7 Pages Agenda Item No. 12.b. r IN TESTIMONY WHEREOF, Owner and Engineer have executed this agree- ment on the day and year first above written. ATTEST: CITY OF WICHITA FALLS, TEXAS By City Secretary APPROVED AS TO FORM & LEGALITY: City Attorney ATTEST: RADY AND ASSOCIATES, INC. o G'/rff ,.E' ,/'By . 1 r o/ L , , r erre n, 'resi ent 5 of 5 Page 7 of 7 Pages Agenda Item No. 12.b.