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Res 147-82 9/7/1982
RESOLUTION NO. D RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HARPER PERKINS ARCHITECTS ASSOCIATED WITH THE DESIGN OF A NEW FIRE STATION TO BE LOCATED ON MISSILE ROAD. BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS , THAT: That certain agreement, a copy of which is attached hereto, between the City of Wichita Falls and Harper Perkins Architects, associated with the design of a new fire station to be located on Missile Road, is hereby approved with a provision that the maximum fee be $13, 500 , and the City Manager is authorized to execute the same for the City of Wichita Falls. PASSED AND APPROVED this the 7th day of September, 1982. A Y 0 R ATTEST: City Clerk THE AMERICAN INSTITUTE OF ARCHITECTS AMA Document B141 Standard Form of Agreement Between Owner and Architect 1977 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES;CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the twenty-fifth day of August in the year of Nineteen Hundred and Eighty-Two BETWEEN the Owner: The City of Wichita Falls P.O. Box 1431 Wichita Falls , Texas 76307 and the Architect: Harper Perkins Architects 4724 Old Jacksboro Highway Wichita Falls , Texas 76302 For the following Project: Include detailed description of Project location and scope.) A fire sub-station in the north part of the City of Wichita Falls , to be known as Fire Station #9 . The Fire Station is to be an adaptation of the large Fire Station that we did for the City under our Contract dated 8 March 1978 . This Contract is to site adapt that Project exactly as built "` and to administer the Construction Contract. The Owner and the Architect agree as set forth below. Copyright 1917,1926,1948, 1951,1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, © 1977 by The American Institute of Architects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein orsubstantialquotationofitsprovisionswithoutpermissionoftheALAviolatesthecopyrightlawsoftheUnited States and will be subject to legal prosecution. AIA DOCUMENT 8141 • OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION • JULY 1977• AIAA • ©1977 6141_19 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 Page 2 of 13 Pages Agenda Item No.12.a. TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ments to previous Statements of Probable Construction ARCHITECT'S SERVICES AND RESPONSIBILITIES Cost indicated by changes in requirements or general market conditions. BASIC SERVICES 1.3.4 The Architect shall assist the Owner in connection The Architect's Basic Services consist of the five with the Owner's responsibility for filing documents re- phases described in Paragraphs 1.1 through 1.5 and quired for the approval of governmental authorities hay- include normal structural, mechanical and electrical ing jurisdiction over the Project. engineering services and any other services included 1.4 BIDDING OR NEGOTIATION PHASE in Article 15 as part of Basic Services.1.4.1 The Architect, following the Owner's approval of 1.1 SCHEMATIC DESIGN PHASE the Construction Documents and of the latest Statement 1.1.1 The Architect shall review the program furnished of Probable Construction Cost, shall assist the Owner in by the Owner to ascertain the requirements of the Project obtaining bids or negotiated proposals, and assist in and shall review the understanding of such requirements awarding and preparing contracts for construction. with the Owner.1.5 CONSTRUCTION PHASE—ADMINISTRATION 1.1.2 The Architect shall provide a preliminary evalua- OF THE CONSTRUCTION CONTRACT tion of the program and the Project budget requirements, 1.5.1 The Construction Phase will commence with the each in terms of the other, subject to the limitations set award of the Contract for Construction and, together with forth in Subparagraph 3.2.1. the Architect's obligation to provide Basic Services under 1.1.3 The Architect shall review with the Owner alterna- this Agreement, will terminate when final payment to the tive approaches to design and construction of the Project. Contractor is due, or in the absence of a final Certificate 1.1.4 Based on the mutually agreed upon program and for Payment or of such due date, sixty days after the Date Project budget requirements, the Architect shall prepare, of Substantial Completion of the Work, whichever occurs for approval by the Owner, Schematic Design Documents first. consisting of drawings and other documents illustrating 1.5.2 Unless otherwise provided in this Agreement and the scale and relationship of Project components. incorporated in the Contract Documents, the Architect 1.1.5 The Architect shall submit to the Owner a State- shall provide administration of the Contract for Construc- ment of Probable Construction Cost based on current tion as set forth below and in the edition of AIA Docu- area, volume or other unit costs. ment A201, General Conditions of the Contract for Con- struction, current as of the date of this Agreement. 1.2 DESIGN DEVELOPMENT PHASE 1.5.3 The Architect shall be a representative of the 1.2.1 Based on the approved Schematic Design Docu- Owner during the Construction Phase, and shall advise ments and any adjustments authorized by the Owner in and consult with the Owner. instructions to the Contrac- the program or Project budget, the Architect shall pre- tor shall be forwarded through the Architect. The Archi- pare, for approval by the Owner, Design Development tect shall have authority to act on behalf of the Owner Documents consisting of drawings and other documents only to the extent provided in the Contract Documents to fix and describe the size and character of the entire unless otherwise modified by written instrument in ac- Project as to architectural,structural,mechanical and elec- cordance with Subparagraph 1.5.16. trical systems, materials and such other elements as may 1.5.4 The Architect shall visit the site at intervals ap- be appropriate. propriate to the stage of construction or as otherwise 1.2.2 The Architect shall submit to the Owner a further agreed by the Architect in writing to become generally Statement of Probable Construction Cost. familiar with the progress and quality of the Work and to 1,3 CONSTRUCTION DOCUMENTS PHASE determine in general if the Work is proceeding in accord- ance with the Contract Documents. However, the Archi- 1.3.1 Based on the approved Design Development Doc- tect shall not be required to make exhaustive or con- uments and any further adjustments in the scope or qual- tinuous on-site inspections to check the quality or quan- ity of the Project or in the Project budget authorized by tity of the Work. On the basis of such on-site observa- the Owner, the Architect shall prepare, for approval by tions as an architect, the Architect shall keep the Owner the Owner, Construction Documents consisting of Draw- informed of the progress and quality of the Work, and ings and Specifications setting forth in detail the require- shall endeavor to guard the Owner against defects and ments for the construction of the Project. deficiencies in the Work of the Contractor. 1.3.2 The Architect shall assist the Owner in the prepara- 1.5.5 The Architect shall not have control or charge of tion of the necessary bidding information, bidding forms, and shall not be responsible for construction means, the Conditions of the Contract, and the form of Agree- methods, techniques, sequences or procedures, or for ment between the Owner and the Contractor. safety precautions and programs in connection with the 1.3.3 The Architect shall advise the Owner of any adjust- Work, for the acts or omissions of the Contractor, Sub- AIA DOCUMENT 8141 • OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION • IULY 1977 • AIA3 • ©1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W'., WASHINGTON, D.C. 20006 B141-1977 3 Page 3 of 13 Pages Agenda Item No. 12.a. 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'paleDUge; uayl aq )IaoM yDnS IOU JO aaylayM 'S2Uaw moo ;Dea;uOJ ay; ;o suo!s!noad ay; y;!M aJUepaoDDe ay; of ssaDDe aney saw!1 Ile le Heys IDal!4DJV ail 9•S'L in )IaoM ay; ;o Su!;sal JO uo!IDadsu! leuads aainbaa 04 AI! sluawnDoa ;Dea;UOJ ay; 42!M aDuepaoDDe in 1.1oM aoypne aney II!M;Dal!yDJV ay;'S;uawnDOa loea;uoJ ay;;o ay; ;no Aim) 04 way; ;o Rue ;o aanl!e; ay; Jo; JO ')laoM wow!ay;Jo uo!leluawaldw!ay;ao;alges!Ape JO A;essaDau ay; ;o Rue Su!wao;aad suosaad aaylo Rue JO saopea;UOD 1.7.1 Providing analyses of the Owner's needs, and pro- struction, and furnishing services as may be required in gramming the requirements of the Project. connection with the replacement of such Work. 1.7.2 Providing financial feasibility or other special 1.7.16 Providing services made necessary by the default studies. of the Contractor, or by major defects or deficiencies in the Work of the Contractor, or by failure of performance 1.7.3 Providing planning surveys, site evaluations, envi- of either the Owner or Contractor under the Contract for ronmental studies or comparative studies of prospective Construction. sites, and preparing special surveys, studies and submis- sions required for approvals of governmental authorities 1.7.17 Preparing a set of reproducible record drawings or others having jurisdiction over the Project. showing significant changes in the Work made during construction based on marked-up prints, drawings and 1.7.4 Providing services relative to future facilities, sys- other data furnished by the Contractor to the Architect. terns and equipment which are not intended to be con- 1.7.18 Providing extensive assistance in the utilization of strutted during the Construction Phase. any equipment or system such as initial start-up or testing, 1.7.5 Providing services to investigate existing conditions adjusting and balancing, preparation of operation and or facilities or to make measured drawings thereof, or to maintenance manuals, training personnel for operation verify the accuracy of drawings or other information fur- and maintenance, and consultation during operation. nished by the Owner. 1,7.19 Providing services after issuance to the Owner of 1.7.6 Preparing documents of alternate, separate or the final Certificate for Payment, or in the absence of a sequential bids or providing extra services in connection final Certificate for Payment, more than sixty days after with bidding, negotiation or construction prior to the the Date of Substantial Completion of the Work. completion of the Construction Documents Phase, when 1.7.20 Preparing to serve or serving as an expert witness requested by the Owner. in connection with any public hearing, arbitration pro- 1.7.7 Providing coordination of Work performed by ceeding or legal proceeding. separate contractors or by the Owner's own forces. 1.7.21 Providing services of consultants for other than 1.7.8 Providing services in connection with the work of the normal architectural, structural, mechanical and elec- a construction manager or separate consultants retained trical engineering services for the Project. by the Owner. 1.7.22 Providing any other services not otherwise in- 1.7.9 Providing Detailed Estimates of Construction Cost, cluded in this Agreement or not customarily furnished in analyses of owning and operating costs, or detailed quan- accordance.with generally accepted architectural practice. tity surveys or inventories of material, equipment and 1.8 TIME labor. 1.8.1 The Architect shall perform Basic and Additional 1.7.10 Providing interior design and other similar ser- Services as expeditiously as is consistent with professional vices required for or in connection with the selection, skill and care and the orderly progress of the Work. Upon procurement or installation of furniture, furnishings and request of the Owner, the Architect shall submit for the related equipment. Owner's approval a schedule for the performance of the 1.7.11 Providing services for planning tenant or rental Architect's services which shall be adjusted as required as spaces. the Project proceeds,and shall include allowances for peri- ods of time required for the Owner's review and approval 1.7.12 Making revisions in Drawings, Specifications or of submissions and for approvals of authorities having other documents when such revisions are inconsistent jurisdiction over the Project.This schedule,when approved with written approvals or instructions previously given, by the Owner, shall not, except for reasonable cause, be are required by the enactment or revision of codes, laws exceeded by the Architect. or regulations subsequent to the preparation of such doc- uments or are due to other causes not solely within the control of the Architect. ARTICLE 2 1.7.13 Preparing Drawings,Specifications and supporting THE OWNER'S RESPONSIBILITIES data and providing other services in connection with 2.1 The Owner shall provide full information regarding Change Orders to the extent that the adjustment in the requirements for ttie Project including a program, which Basic Compensation resulting from the adjusted Con- shall set forth the Owner's design objectives, constraints struction Cost is not commensurate with the servicesrvices re- and criteria, including space requirements and relation- required of the cruces not provided within Change Orders are ships, flexibility and expandability, special equipment andrequiredbycausesnotsolelywithinthecontrolofthe Architect. systems and site requirements. 1.7.14 Making investigations, surveys, valuations, inven- 2.2 If the Owner provides a budget for the Project it tories or detailed appraisals of existing facilities, and serv- ices required in connection with construction performed Work during construction, and other costs which are the by the Owner. responsibility of the Owner, including those described in Y wner. this Article 2 and in Subparagraph 3.1.2. The Owner shall, 1.7.15 Providing consultation concerning replacement of at the request of the Architect, provide a statement of any Work damaged by fire or other cause during con- funds available for the Project,and their source. 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The providing of such service shall be or extended through no fault of the Architect, compensa- the limit of the Architect's responsibility arising from the tion for any Basic Services required for such extended establishment of such fixed limit, and having done so, the period of Administration of the Construction Contract Architect shall be entitled to compensation for all services shall be computed as set forth in Paragraph 14.4 for Addi- performed, in accordance with this Agreement, whether tional Services. or not the Construction Phase is commenced. 6.1.4 When compensation is based on a percentage of Construction Cost, and any portions of the Project are ARTICLE 4 deleted or otherwise not constructed, compensation for such portions of the Project shall be payable to the extent DIRECT PERSONNEL EXPENSE services are performed on such portions, in accordance 4.1 Direct Personnel Expense is defined as the direct sal- with the schedule set forth in Subparagraph 14.2.2, based aries of all the Architect's personnel engaged on the Proj- on (1) the lowest bona fide bid or negotiated proposal or, ect, and the portion of the cost of their mandatory and (2) if no such bid or proposal is received, the most recent customary contributions and benefits related thereto,such Statement of Probable Construction Cost or Detailed Esti- as employment taxes and other statutory employee bene- mate of Construction Cost for such portions of the Project. fits, insurance, sick leave, holidays, vacations, pensions 6.2 PAYMENTS ON ACCOUNT OF and similar contributions and benefits. ADDITIONAL SERVICES ARTICLE 5 6.2.1 Payments on account of the Architect's Additional Services as defined in Paragraph 1.7 and for Reimbursable REIMBURSABLE EXPENSES Expenses as defined in Article 5 shall be made monthly upon presentation of the Architect's statement of services 5.1 Reimbursable Expenses are in addition to the Corn- rendered or expenses incurred. pensation for Basic and Additional Services and include 6.3 PAYMENTS WITHHELDactualexpendituresmadebytheArchitectandtheArchi- tect's employees and consultants in the interest of the 6.3.1 No deductions shall be made from the Architect's Project for the expenses listed in the following Sub- compensation on account of penalty, liquidated damages paragraphs: or other sums withheld from payments to contractors, or 5.1.1 Expense of transportation in connection with the on account of the cost of changes in the Work other than Project; living expenses in connection with out-of-town those for which the Architect is held legally liable. travel; long distance communications; and fees paid for 6.4 PROJECT SUSPENSION OR TERMINATION securing approval of authorities having jurisdiction over 6.4.1 If the Project is suspended or abandoned in whole the Project. or in part for more than three months, the Architect shall 5.1.2 Expense of reproductions, postage and handling of be compensated for all services performed prior to receipt Drawings, Specifications and other documents, excluding of written notice from the Owner of such suspension or reproductions for the office use of the Architect and the abandonment, together with Reimbursable Expenses then Architect's consultants.due and all Termination Expenses as defined in Paragraph 5.1.3 Expense of data processing and photographic pro- 10.4. If the Project is resumed after being suspended for duction techniques when used in connection with Addi- more than three months, the Architect's compensation tional Services. shall be equitably adjusted. 5.1.4 If authorized in advance by the Owner,expense of overtime work requiring higher than regular rates. ARTICLE 7 5.1.5 Expense of renderings, models and mock-ups re- ARCHITECT'S ACCOUNTING RECORDS quested by the Owner.7.1 Records of Reimbursable Expenses and expenses per- 5.1.6 Expense of any additional insurance coverage or limits, including professional liability insurance, requested taming to Additional Services and services performed on by the Owner in excess of that normally carried by the the basis of a Multiple of Direct Personnel Expense shall Architect and the Architect's consultants. be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the Owner's authorized representative at mutually convenient ARTICLE 6 times. PAYMENTS TO THE ARCHITECT ARTICLE 8 6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES OWNERSHIP AND USE OF DOCUMENTS 6.1.1 An initial payment as set forth in Paragraph 14.1 is 8.1 Drawings and Specifications as instruments of serv- the minimum payment under this Agreement. ice are and shall remain the property of the Architect 6.1.2 Subsequent payments for Basic Services shall be whether the Project for which they are made is executed made monthly and shall be in proportion to services per- or not. The Owner shall be permitted to retain copies, in- formed within each Phase of services, on the basis set cluding reproducible copies, of Drawings and Specifica- forth in Article 14. tions for information and reference in connection with the 6.1.3 If and to the extent that the Contract Time initially Owner's use and occupancy of the Project. The Drawings established in the Contract for Construction is exceeded and Specifications shall not be used by the Owner on AIA DOCUMENT B141 • OWNER-ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA0• O 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 7 Page 7 of 13 Pages Agenda Item No.12.a. 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IDallyDJV ay1 4D!yM Jo; uo!leu!wial 02 algelnqul Iou s! 1o31lyDJy ayi pap!n0Jd siaylo Aq IJafoJd s!91;o uo!I le ApDailp sasuadxa apnpu! sasuadx3 uo!leulwial VOL -aldwoD J0;JO'1DafoJd s!y1 02 suo!1lppe Jo;'s2Da(oJd Jayio ARTICLE 14 BASIS OF COMPENSATION The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments to the Architect, and the other Terms and Conditions of this Agreement,as follows: 14.1 AN INITIAL PAYMENT of N/A dollars($ shall be made upon execution of this Agreement and credited to the Owner's account as follows: 14.2 BASIC COMPENSATION 14.2.1 FOR BASIC SERVICES,as described in Paragraphs 1.1 through 1.5, and any other services included in Article 15 as part of Basic Services, Basic Compensation shall be computed as follows: Here insert basis of compensation, including fixed amounts, multiples or percentages,and identify Phases to which particular methods of compensa- tion apply,if necessary.) Compensation shall be based on the following Percentage of Construction Cost, as defined in Article 3, but shall be not less than the miminum fee nor more than the maximum fee as set out below. A single stipulated sum Construction Contract: Four and one—quarter percent (41%) A separate stipulated sum Construction Contract: Five and one—quarter percent(51/4%) Minimum Compensation: A single stipulated sum Construction Contract: $. 9,500.00 A separate stipulated sum Construction Contract: $10,000.00 Maximum Compensation: A single stipulated sum Construction Contract: $13,500.00 A separate. stipulated sum Construction Contract: $14,000.00 14.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for BasicServicesshallbemadeasprovidedinSubparagraph6.1.2, so that Basic Compensation for each Phase shall equal the following percentages of the total Basic Compensation payable: Include any additional Phases as appropriate.) xxxxX Cx4xkxxxxxitxxx ARMARk'xx iik Construction Documents Phase: Sixty percent( 60 %) Bidding Negotiation Phase:Ten percent( 10 %) g or g percent( 30 %)Construction Phase: Thirty TOTAL: One Hundred Percent (100%) These percentages are applied to whatever method used to determine the fee on this project. 14.3 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 1.6, Compensation shall be computed separately in accordance with Subparagraph 1.6.2. 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'SINV1111SNOJ 3O S3JIA213S 1VNOIIIGGV 2103 Zlet'L appui sabupgo Aue azp axegg uagm guaurgopggp up SP zau!O am. og paTTddns eq TTTM pup zaggpaaagg ATgaogs xo 'E861 30 4s1T3 wig- gP pabupgo eq TTTM asuedxa sTgg -goaCoxd sTgg uo aurrg puadxa og ATaxTT urn; sTgg ;o aaAoidtua goes ao3 esuadxa Tauuosxad goe1TQ guaxzno alp go buTgsTT p ST guewee. by sTgg og guaurgopggp uv •goa;Tgoav/zaauTbug 'xauupy •r Aaapj :goagTgozv sup{aad 'S gdIPH 'goa.Tgoxv 'xedapg •a saTzptj :alp slPdTouTad agg guenieeibv sTgg 3o asodand am. zoa •awTg ,sTPdTouTad zo3 xnoq lad 00'SS$ 30 agpz pax-r; gpT; e pup WIT; am 3o saa/Coidwa .o3 asuedxa Tauuosaad 4oa1TQ aqg samTg aeagy Aiessaaau p 'Aldde uw)esuadwo) )o spoy)aw ielnuied L !4 of SdJI,Vas ayuads Ali)uapl •paiinbai p 'saaAoldwa Alissep puesledpuudAlpuapipue 'saa.Soldwa pue sledpuud col asuadx3 lauuosiad )Dana to sald11Inw io/pue sale) 9wpnpui 'uope u3dWO)to soseq IJasu! aiaH) snnollo;se palndwoD aq Heys uoues uadwoj 'sweilnsuoD ;o saD!AJas leuo!i!ppy Su!pnpxa inq 'saD!nJas leuo!1!ppy 10 lied se cL ap!iJy u! papnp u! saDuuas Alpo (ue pue 'L'L ydeJSered u! paquasap se '1J311HJ21y 3H1 3O S33IA 13S WNOIllaQv 2103 L't''Ibl S3JIA213S 1VN011laay 2103 NOLLVSN3d 4OJ b'bL l ARTICLE 15 OTHER CONDITIONS OR SERVICES 15.1 The venue for the arbitration or ligation of all claims, disputes,s and other matters in question between the parties of this Agreement arising out of or relating to this Agreement or the breach thereof, shall be in Wichita Falls, Texas. 15.2 This Agreement is made in conformance with an Agreement between The City of Wichita Falls and Charles Harper Associates, dated 8 March 1978. Harper Perkins Architects, Inc. is the successors to Charles Harper Associates. That Agreement included the following paragraph: If in the future, the City of Wichita Falls desires to build this fire station as it is designed and detailed in the Drawings and Specifications caused to be performed by this Agreement, the Architect shall be paid one-half of the Percentage of Construction Cost agreed to above in this Agreement (4.25%) of the construction cost at the time the station is contracted for. This architectural fee shall include site adaptation of these plans and field observations as called for in the above paragraphs." r MA DOCUMENT 8141 • OWNER-ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIAA • O 1977 THE AMERICAN INSTITUTE Of ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 11 Page 11 of 13 Pages Agenda Item No.12.a. 3'ZI 'oN wa1I upuay sa ediTJo a nd 90002 'D a •NOIDNIHSVM b1 N '3fN]'.V NNO, MIN SELL 'S1D311HJNV 30 31f1111SN1 NVJI213NV 31-11 LL6L-1318 ZL LL6L O • ^.VIV • ,L6L Ali ll • NOI11C11 H1N331M1H1 • LNIWII217V 1J311HJ21V-213.NM0 • LbL9 1N3W(1J00 VlV u'SOZA `E6bz etoTi !V AE•I uot3Eatsr2ag s.loelrgo.ry eq•) aapun pasuaotT sienptntpur aano uot1 oiPstanc sEq '£9£t-807-Li9 :euogd IGL8L s2xey 'uT;snv 'LTI-H '2PIS pnig N 5cgg 'saauru> r3 Z86T 30 buT}aaUI aTagq. 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