Loading...
Res 088-82 5/18/1982RESOLUTION NO. fq--D? A RESOLUTION APPROVING THE SECTION 8 EXISTING HOUSING ASSISTANCE PAYMENTS PROGRAM ADMINISTRATIVE PLAN AND AUTHORIZING THE CITY MANAGER TO SUBMIT THE PLAN TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the 1981 Housing Assistance Plan, prepared as part of the 1981-82 Community Development Block Grant application, stated that over 3,500 families in Wichita Falls need housing assistance; and, WHEREAS, the Board of Aldermen authorized the City Manager to execute an Annual Contributions Contract with the Department of Housing ant Urban Devel- opment for the Section 8 Existing Housing Assistance Payments Program; and, WHEREAS, on December 15, 1981, the Board of Aldermen approved the resolution awarding a six month contract for the administration of the Section 8 program to the Community Action Corporation; and, WHEREAS, the City of Wichita Falls will assume administration and operational responsibility for the Section 8 Existing Housing Assistance Payments Program on July 1, 1982; and, WHEREAS, the Administrative Plan for the Section 8 Existing Housing Payments Program must be revised and submitted to the Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The Administrative Plan, revised, for the Section 8 Existing Housing Assistance Payments Program, a copy of such plan attached, is hereby approved; and the City Manager is authorized to submit said plan to the Department of Housing and Urban Development. PASSED AND APPROVED THIS /Gday of ji 1982. 1. M Y 0 R ATTEST: CITY CLERK jt . Section 8 1. 11-; Existing HAssistance 1 Payments Program 7 Administrative Plan c-:.-„i„:.:,;:,,,.. Equal Opportunity Housing Plan i . 2.._, Y',. a IN //4•i f\. t 'tom l Rpoilir:= ç 1 l 1 ttr;'Mi 114kv, ,1 I..r/1, q" y: r-rr-T+te -.•. A 1L 4,tradi Iii 10I1 °w„I ib I.h ...-........ Y11.• ill ',a t d •M ill { 11• 2 1, r' \,y\W,' 11•`w v\„ ,T 1 11: ,r.4p `yl ik I it(y,,It. t y wK Irl /' l fi ' 11 M i,,r/ ' I{ IylI`. 1.. Or N AIN9(T ttwv/ Al l Y , i v I t u w aNi JIMI7wY 1 11 '11"1' t ` ql i4~,"." 'W,1 1 1tt1 ' qn sire Nl ,..`,To 't l,,. 4! Y•I IlitIMI11 lit 1 `'+`1,Y w t.'... •; , I q'1 _ a..,,V I + ,,,; r''' 4` II, AN.ti. (III '..; J 1{{"" '1 w j •Ivy 1 a- ,: r( I. a ,+1 P i$lSbJ4 ...•. u, f /l/rlhy ary NIN +/. b'1 r 1 , J_ r• ck,rE,N f f' r,` R11, IR111, IIII,, ,1'".1 alloritin:4, 00 4 M'° ,*/ . ,l ''..!°1p 4 1..y '" ^' 1t /,II .411 \ Wiiii, o 1 1 1 , s '" 'I5 , k___ i.., ' ' .,.:`;.5,1'-,re 1 11111y',d' / ll,r4 70.s- i..lw 1 11. y 1. ' YE 1'1 `i ," ' 'hM',pp'o trip)' rr w 11111 I,y' '." irl ,N 71 .'.+ l ^•y..p V' , r k1 .:,„:241 ,,t II IA 11,1, )00 N 1 p r 1 1 ita',4 r,. / L LI `s, UN\ wa' 4*u . I oih, A IIh . mu •• Pith/ 11, w ' N • " 1°\. is', nbferr° f t..r'(, .... • 4it t,/A-r-- I lt/// II fq i rS ,Vql::, 1' I ., 11111 J,:1• 1^ 11, ' 1 lily_';' .,• l•'',/ ,,. .. ; \tt f r``mil , , 1 1 r 1 ice.. p '1 Y 4 y- 1/• w+' '^,, • ,M 1 l y+ 1x11 13,., I 1 1, •, roY, u , ti 1 ,M,, ,, c:, I 4.v r,ff q,"" 'I i FwW. ,,,'l I,I! i i) ii ' ,„,'WIlu,1111 1 ivp M W,r1 444 p 1/ 1' 4('li'„ 11;1 / • i'l' , 1" i t ht i,! r y1 !L! +.+nw,r e' ` y y w• jI) 1 t ll 9, 1!11 1 1,b10. 5111 1 a `', , 1 MI 4 I 1. ,1 if r i11111j1 'r '—,01, ^1Y0't'I MIIYt4lit 1 nati fr,; ,,,pt JfMRrJ.tft5 iv 1 114 iisa,..11p 4N7,11 I•,1' 1`11.04 May 1982 Page 3 of 45 Pages Agenda Item No. 8s INDEX ITEM PAGE # 1 Statement of overall approach and objectives on administering the Section 8 Existing Housing Program 1 Administration of Program 1 Plans for the Admin ram Functions 2g Outreach to Families and Contact with Owners 2 Completion of Applications, Determination of Eligibility and Selection of Families 3 r t. Verification of Income and Determination of Gross Family Contribution 5 0 Brief i ng of families and issuance of certification 5 Housing Quality Standards and inspections 6 w Lease Approval and Housing Assistance Payments Contract execution 7 Payment to Owners/Tenants 8 Information and Assistance for Participating Families 8 Termination and Family Moves 9 Complaints and Appeal 9 Monitoring Program Performance 10 Budgeting and Staffing Needs 12 Figures 1-12 13-32 Administrative Flow Chart (Figure 1) 13 00, l Standard Lease (Figure 2) 14 Billing Sheet (Figure 3) 17 l_ Appeals Process (Figure 4) 18 Bedroom Utilization (Figure 5) 19 Salary & Contract Cost (Figure 6) 20 FY 1982 Budget (Figure 7) 21 Job Descriptions 22-32 Planner II (Figure 8) 22 L. Housing Counselor III (Figure 9)25 Housing Counselor II (Figure 10)27 t. Housing Counselor I (Figure 11) 29 tL Clerk Typist I (Figure 12) 31 Equal Opportunity Housing Plan 33-40 Objective I: Outreach to Lower Income Families 33 Page 4 of 45 Pages Objective II: Promoting Greater Housing Opportunities Agenda Item No. 8•c• for Families Outside Areas of Low-Income and Minority Concentration 34 iq I:- I INDEX, page 2 ITEM PAGE // I Figure 1, Wichita Falls - 1980 Census 36 P.L. 94-171) Counts Figure 2, Minority Population Distribution 37 Figure 3, City Attorney's Legal Opinion 33 Objective III: Ensuring Equal Opportunity to Applicants for Participation in the Existing Housing Program 0 and in the Selection of Certificate Holders 39 Objective IV: Provision of Services and Assistance to Families that Allege They Have Encountered Discrimination During Their Search 40 Objective V: Utilization of A Fair Housing Organization or Organization Serving the Handicapped 40 IL Objective VI: Promoting Employment Opportunity in the PHA's Employment Practices 40 1 3 I__ 40 r 1 1:i L Page 5 of 45 Pag s Agenda Item No. 'c' 51 rCITYOFWICHITAFALLS ADMINISTRATIVE PLAN r SECTION 8 EXISTING HOUSING ASSISTANCE PAYMENTS PROGRAM 11 I. STATEMENT OF OVERALL APPROACH AND OBJECTIVES ON ADMINISTERING THE SECTION 8 EXISING HOUSING PROGRAM A. The Section 8 Housing Assistance Payments Program for the City of Wichita F Falls will be administered by the Housing Division of the Planning Depart- • ment. Fiscal support services will be provided by the Accounting and I Finance Department. The attached chart (figure 1) displays lines of 0 responsibility for the operation of the program. B. The program objectives which shall be adhered to in the administration of the Section 8 Existing Housing Program are: I 1. Provision of decent, safe and sanitary housing at an affordable cost to low and ver y low income families of the City of Wichita Falls; and, 2. Maximum coordination and utilization of community housing programs and I human services to improve the community housing stock and the quality of life.I C. A survey of Section 8 tenants was conducted in March, 1982. This survey selected tenants from all areas of the City with 26% residing in racially j' W. impacted neighborhoods. Of those surveyed, 92% indicated no desire to move i_ from their present residence. Of those 8% who desired to move, half indicated a desire to remain in their present neighborhood. The only significant change in choice of housing expressed was that 70% of the tenants would prefer to own their homes if funds were available. A similar survey conducted in May, 1978, revealed that 93% of the tenants surveyed indicated no desire to relocate. In view of the indications of these surveys, the City of Wichita Falls will continue to assist participants in the Section 8 Program in finding suitable housing in all areas of the City based on the participants' area of choice. r___Page 6 of 45 Pages Agenda Item No. 8.c. I: 2- D. The quantity and quality of housing available to program participants is considered to be sufficient in all areas of the City for the operation of this program. Past experience has demonstrated that sufficient owner response is present in the City. Further, code enforcement inspections I-2 have revealed that the housing quality is acceptable. However, the 1, T• activation of available housing must be stimulated through the marketing methods described in the Equal Housing Opportunity Plan. Objective I. • 0 attached and included by reference. E. All eligible participants will be provided assistance in locating suitable 1 housing. The Housing Counselor III will maintain a listing of all past and current owners. This listing will be made available to all participants. The participant will be encouraged to contact other owners within the City as well If discriminatory practices are encountered in the housing search, the procedures identified in the Equal Housing Opportunity Plan will be r employed. To insure that this listing remains current, the Housing Counselor III will update this listing on a quarterly basis. F. The Housing Division will create and maintain a listing of available housing units by bedroom size and current rent. This will be accomplished by surveying current Section 8 owners, local property management concerns, newspaper listings and contacts through the Rental Property Association. L:To maintain a current listing, a monthly update will be accomplished. II. PLANS FOR THE ADMINISTRATION OF PROGRAM FUNCTIONS Li A. Outreach to Families and Contact with Owners 1. Generally, the outreach procedures described in Equal Opportunity Housing LPlan (EOHP) , Objective I, will be employed. In the event this effort does not produce an application group consistent with the goal, an intensifica- tion of advertising through area media and a concentration of outreach programming in neighborhood action groups will be utilized.L: Page 7 of 45 Pages Agenda Item No. 8. c. 3- 2. In the event the outreach plan stimulates a flow of applicants greater than the capacity to accommodate the flow, a waiting list and/or a suspension of application taking will be initiated as described in the EOHP, Objective III-A. 3. Owners and the real estate community will be informed of the program utilizing the procedures described in the EOHP, Objective III, attached. 4. To ensure that sufficient units are located outside racially impacted areas, the Housing Division will monitor the location of all units. If sufficient units are not evident, then an intensified outreach to owners and property managers will be accomplished. a) The Housing Counselor III will contact the Wichita Falls Board of Realtors and community organizations. Efforts will be made to contact owners outside of minority and low income concentrated areas. b) Neighborhood groups will be asked to contact owners in their neighborhood to accommodate families desiring to remain in their own community. c) The Housing Counselor III will maintain a listing and map designating area concentrations and owners desiring to participate in the program :_ This list will be included in the tenant's package. d) The Housing Counselor III will be responsible for explaining the program to owners who inquire. The program may be explained in detail to owners who have signed a Request for Lease Approval on a case-by-case basis or in briefing sessions. B. Completion of Applications, Determination of Eligibility and Selection of Families 1. Applications will be accepted on the 2nd and 4th Pionday of the month. The Housing Counselor III will arrange an appointment for each family to attend a tenant briefing. Applicants will be informed to bring all Page 8 of 45 Pagesges necessary data to complete their application. The Agenda Item No. 8.c. will assist each applicant during the briefing in the completion of the 4- full application. Preliminary eligibility will be determined at this time. If the applicant appears to be eligible, he will be given a certificate holder's f packet. The Housing Counselor(s) will explain all items contained in the certificate holder's packet as well as: (1) how to find a suitable unit; (2) the need to shop around; (3) the known available units; (4) the implication of the utility allowance; (5) lease procedures; and (6) tenant. 17 and owner rights and responsibilities. If the application procedure results in more applications than units, a waiting list will be developed. This list will provide information 7 sufficient to determine priorities for assignment of units as units become I available. If the length of the waiting list becomes such as to preclude a family from receiving a unit in a calendar year, application-taking will be suspended in accordance with the EOHP, Objective III-A. 2. The two basic criterion for eligibility in the Wichita Falls program are: 74 a) the applicant must qualify as a family, and b) the family gross income must fall within the eligible income limits. nA Other factors affecting applicant eligibility have been adopted by the City as described in HUD Handbook 7420.7, Chapter 4. Verification of the eligibility documentation provided shall be done by the Housing Counselor(s) using documents provided by the family, mailing forms to the source of income, and follow-up contacts with the source if there is a delay in their response. If the income is verified as eligible, a certification of family partici- pation will be signed by the Housing Counselor III and the family notified by Lmail. The certificate will be picked up by the family from the Section 8 office. r' If the family applies as a zero income family or indicates AFDC as their y-, sole income, the family will be subject to review every 30 days. A zero L'4 income family will be determined to be ineligible for assistance fafter 90s 11 Page Agenda Item No. 8.c. 5- days if no income or disability is established. To assist these subject I' families in obtaining an income, the Housing Division will establish an r employment/agency referral program and privide assistance as required. 3. If an applicant is found to be ineligible, the applicant will be notified in writing. The notification shall include information for requesting an informal hearing following the steps outlined in the APPEALS Section of this Plan. 4. The City of Wichita Falls will give preference to certain groups of applicants. I The Housing Counselor III will use the priority ranking listed in the EOHP, Objective III-B. These priorities will facilitate the selection of families to be assigned within each unit size. ff 5. The Housing Counselor III will monitor and review the characteristics of applicant families to insure that: (1) 30% of the participants are very low- income -families; (2) distribution between elderly/nonelderly authorized is maintained; (3) units size authorization is maintained, and (4) the number of HAP contracts authorized are in accordance with HUD regulations. C. Verification of Income and Determination of Gross Family Contribution The Housing Counselor III will be responsible for determining the amount of Gross Family Contribution (HUD 7420.7, Chapter 4) . The Planner 11 shall review five percent (5%)of the determinations in order to ensure accuracy of the calculations. D. Briefing of Families and Issuance of Certification 1. The methodology to be followed in providing information concerning the L program will be that described in the EOHP, Objective I. 2. The additional assistance to be provided families approaching certificate expiration will be on an as submitted basis and performed by the Housing of an encountered housingCounselorIII. In the case g discrimination, Page 10 of 45 Pages Agenda Item No. 8.c. 6- the procedure listed in the EOHP, Objective IV, will be used. 3. If it becomes necessary to extend a Certificate beyond 60 days, the Planner II will review the case. If a justifiable cause is determined, I'` e.g. , lack of available units, insufficient unit authorizations, etc. , additional 60-day extensions may be authorized, not to exceed one calendar year. E. Housing Quality Standards and Inspections 1. The housing acceptability criteria described in Housing Inspection Manual for Section 8 Existing Housing Program are hereby established as minimum 11 housing quality standards with the following additions: rt a) One smoke detector will be present in each unit. The detector will be installed in a central location within the unit and be maintained in correct operating condition. b) All window panes will be free from defect. All windows will have locks and screens. c) All exterior doors and openings will be air tight. d) All supply lines (plumbing) subject to freezing will be insulated in a manner that prevents freezing. 1.1;2. The following internal system will be used to conduct inspections, both initially and for reinspections: L a) The City of Wichita Falls will perform inspections to be scheduled as requests are submitted to eliminate any possible discrimination com- plaints. The inspection form to be used shall be HUD Form-52580. b) If the unit fails inspection, the family and the owner will be notified by mail. Differences in perception of the adequacy of the L unit will be resolved by the Housing Counselor III. L c) The Housing Counselor III will keep a file by month of contract executions for annual reinspections. Page 11 of 45 Pages Agenda Item No. 8.c. I 7- d) The Housing Counselor III will maintain a list of Request for Lease Approval, showing date of request, date submitted for F inspection, and date inspected. This information will also be retained in each family's file. F. Lease Approval and Housing Assistance Payments Contract Execution 1. Once a unit has passed inspection, the lease will be checked for reasonableness and consistency with the fair market rent and for the 1 correct length of the contract. The reasonableness of rent will be determined on the basis of previous rent of the same unit, previous and general knowledgeofsimilarunits, g g a of rents for similar units. The lease to be used in this program, displayed as Figure 2, is the HUD approved lease. 2. The Housing Counselor III will determine an appointment date and time for the execution of the lease and Housing Assistance Payments contract. G. Payments to Owners/Tenants The Housing Division will submit to the Finance Department on the third Friday of the month a listing of landlords and tenants eligible to receive rents or utility allowance payments. This listing will include: 1. Name of party receiving payment, contract number, and vendor number that authorizes payment. (figure3 ) 2. A listing of any changes which occurred during the month. 3. If the payment is for damages or lost rent, an explanation will be attached. F Checks will be processed by the Finance Department and returned to the Housing Division for mailing to recipients by the first Tuesday of the month. The Housing Division will keep all records pertaining to family eligi- bility, income verification, unit inspections and leases in a manner suitable for an unannounced federal performance audit. Page 12 of 45 Pages Agenda Item No. 8 .c. 1. 8- The Finance Department will provide financial management in compliance with HUD Handbook 7420.6, Housing Assistance Payments Program Accounting Handbook. The Housing Division will maintain such manual ledgers as may be necessary for the day-to-day operation of the program. The Section 8 Program shall maintain a Housing Assistance Payments register which will indicate all payments made to tenants and owners. H. Information and Assistance for Participating Families 1. The Housing Counselor III will maintain a file by month of lease execution t4 for reexamination of units and recertification of a family income. A special reexamination will be made for a chance in family income I or a change in family size between annual recertifications. All tenants will be recertified annually. 2. The Housing Counselor III will document reports made by families that the owner is not complying with the lease or is not maintaining the unit in compliance with the housing standards, and will proceed to investigate the complaints. L.,. 3. Families will notify the Section 8 office in writing when they decide to vacate their unit. The date of this notification will be indicated in the family's file. The family will be advised to contact the owner in writing, and to pay all bills. Families that leave owing money will not be eligible for further participation in the program until such outstanding debt is paid. 4. If a family wishes to move within the program area, they will be issued a new certificate to look for new housing. 5. If the family is terminated from the program, the first family on the 1_ waiting list whose income has been verified will be notified by mail y of the availability of certification. An appointment will be set up for a meeting to discuss the program and answer any questions. Page 13 of 45 Pages Agenda Item No. _____ 9- 6. The Housing Counselor III will be familiar with agencies and organiza- tions able to respond to the housing and non-housing problems of the applicants and tenants. I. Termination and Family `loves 1. The owner's request for eviction will be reviewed by the Housing Counselor III on a case-by-case basis. The resulting action will be based upon an investigation of the alleged discrepancy and the owner , will be notified prior to the twenty (20) day time limit. The request and response will be placed in the family's file. 2. The Housin g Counselor III will determine whether or not the family gave proper notice to vacate by checking the family's file for the date of notification. The owner's request for payment will be determined by Jtheowner's filed notice of unit vacancy. The owner's claim for damages will be determined by comparing the original inspection check list with existing conditions. 3. If the family is terminated from the program, the first family on the waiting list whose income has been verified will be notified by mail of the availability of certification. An appointment will be set up for a meeting to discuss the program and answer any questions. 4. Each case that results in eviction, termination of program participation, I__ or failure to give proper notice will be reviewed by the Housing Counselor III. If the review results in a determination of ineligibility for future program participation, the family will be notified in writing providing a reason(s) for the determination and process for appeal. L J. Complaints and Appeal In specific instances mentioned under Application and Eligibility of this plan, the applicant has the right to an informal hearing with the Housing Counselor III. Where owner/tenant disagreement (i.e. damage claims, p 45 NP8e c. Agenage da 14 Item of o. 10- Flease interpretation, etc. ) and other instances recognized by the Housing Counselor III, the tenant or owner may request an informal hearing with Housing Counselor III. This is the first step in the formal appeals process for the program (see Figure 4) . If the results of the informal hearing do not satisfy the party requesting it, an informal hearing with the Director of Planning is called. Most cases are resolved at this level or earlier. If further action is 2: necessary to satisfy the applicant, a hearing with the City Manager is cL6 requested. If this avenue proves unsatisfactory, the applicant may appeal to the HUD Dallas Area office. The applicant may be represented by counsel if desired. In cases of alleged discrimination in the housing search, the tenant may refer the case to the Fair Housing Administrator , as outlined in EOHP, Objective IV. In any case, all appeals are documented and retained in the applicant's 3 file . iK. Monitoring Program Performance Agh 1. Two primary goals are maintained in meeting the housing needs of Wichita Falls: (a) to promote greater housing opportunities for lower income families, and (b) to stimulate tenant applications and participation from a wide range of lower income families. Also, establishing and maintaining quality administrative management practices is of top priority. L2. In order to promote greater housing opportunities, the Housing Division will, in addition to previously outlined activities: a. Become a member of the Rental Property Association and meet with rat least five members of the association each month. b. Meet with the Board of Realtors at least quarterly. c. Meet with at least five property management concerns each month. Page 15 of 45 Pages 11 Agenda Item No. 8.c. VI 11- F 3. In order to stimulate tenant applications and participation, the Housing personnel will, in addition to previously outlined activities : a. Visit with Neighborhood Action Groups quarterly. b. Visit with Senior Citizen groups at least quarterly. c. Visit with at least 15 tenant families each month in their homes. d. Distribute information brochures to all local agencies and organiza- • Lions that are contacted by lower income families and elderly, . handicapped, or disabled families. 4. The Section 8 program will maintain a 95% occupancy rate. In order to achieve and assure this minimum level, a monthly bedroom utilization report will be provided. (Figure 5) . In addition to the completion of this report, a narrative of objectives will be attached which will clearly outline the activities to be conducted during the coming month. This activities list will indicate the work elements required to assure a 95% occupancy rate and the inspection I= requirements to be met. 5. In no event will the number of units under lease combined with the number of certificates issued exceed the number of units authorized. 6. The applicant mix will be monitored by the Housing Counselor III. Thirty percent (30%) to forty percent (40%) of the applications will be issued to very low income families to maintain a participant level of 30%. 7. The program administration may be revised on an as needed basis . L Page 16 of 45 Pages Agenda Item No. 8.c. 12- III. BUDGETING AND STAFFING NEEDS The attached figure 6 displays the administrative salary costs and job functions for the City of Wichita Falls Section 8 program for fiscal year 1982. During the first two quarters of this year, the administration of this program was sub-contracted to an outside agency as reflected in 1 r figure 6. During the final half of the year, the administrative function will be assumed by City staff. The job description for these positions are0 displayed in figures 8-12. All costs incurred in administration of this r program will be charged to the Section 8 Housing Assistance Payments Program. Y, L L L L X Page 17 of 45 Pages Agenda Item No. 8.c. 11 13- I 1 uC0 L.- E 71 715 0 C 0. Y U 01 0 > O .-' .-+ Y 0.' CL Cl 0 c. E Cl Y . . F u 0 0 u Z C .41 0 W CO CO u T Z L O C11 a. N .1 Y O •d CO .4 L a 0 7 .1 Y Cq 0 0 •• L l-d x a U W 10 7 I0CLLOC1Y > U Cd W aZ010 to 1-+ 7 L .1 C to 0 0. 10 . q ... 1 )C C 0 0 Y 0 i Z C 0bY CO Z H Y J O L I-. F E L .-1 Fa v1 C u C 7 d F•. 0 a.1 Y - 0. 7 CO > Ci F O. C) L y F 01 01 q Z Y 01 110. 0 N COO Z F• W u . ... 71 q .1 .1 a, In 0 U >. u 0 W 0 7 OC CO C Y Y u L u C E V. 0 u C u 0. L 01 Y .7 .1 u CO C C Y u ue C b 10 C 0. C U 01 u J e.a. E ff 0 0 0 u M 0 Y Y 7 0 0 01 L 4 L E 0.u ++ U C 0 0 1 'C 0. T T O 7 Y •. 01 0.-1 01. 10 CJ 01 C 10 F 'C F. co H 7 .1 Y a. 1.1 0) .• 0 01 L a. C u >I-. L C. co 0 2 .0 o-+ u q Z '0 U s... .-1 . 1.. u 1:.• 4-1-.1 I a Y d) 0 O C0Cl) 1 CC to 0 U ea O 0 mw11Ema n+ C Cl.. 7 x Z 0. N O C C • 0 O Cal U 0 U a • CO •41 ./ N C CO Z C C S Z 0 y 0 u u 01 0 .0 4 0 Y L co u u.1Z.• .... W W F -.•I as U Y C u 00 0 C-1 4 0 0 Cl)Z U . 1 C. .1 CO C 0 0. > H Z M 0 .-1 01 A 0. C O -1C > 0 C X H .i L C1 C E.. 01 L 0 O W N 0 O. .-1 • U 7 Y ..1 .+ O 0. 01 01 'C 'C .i 0 0 u COO C Y Y C u S 7 10 01 S u 0 Y u L O 11 • 01 L L E Z Y .i 10 10 -1 10 C L u u 10 0 L u .1 C 7 0. CO. .. Y 1 y L H 0. 03 • > '0 Cr 0t1 uIGOFLuLCU .-1 u 0 O I17CCO007WYLLYYC •-I C L w L C01 CO 10 0. 0 > C -.-1 CD CO 01 1'! J a. E W Cl) C al CO 7 O CO Y 17 Y u C H L N V1 U 10 A O cc C 0 Y Q 10 00 u• u n 4-4 .1 01 E CJ CO a 0. 9 CCOGl. vu C11 19 1 Z CO u N O 1n 01 L C H Z W • CO F a -.1 CO u U O L Y 41 L CA 0 Z u u .r o1 ZZ Z 'C .•1 C 01 1.l ENHCY1Y7aJ .• N co .1 E C .1 01 0 u T C C •• 0 3 L 0 10 7 0 S Cl Y 0. M U u u >, 3 U U U L 01 Y 7 Y C Y L7 .•1 'C 0. 10 u V1 > C 0 u N H Ri 0 H > 0 Olal 0 C a 11 C a. L o ca .. Z 11 O C ro d u e Lr+ N V a .1 C 1 .1 0 W H '0 L O Z L R1 H Y L . .7 a a s u Q 5 N 00 P. T a r y Page 18 of 45 Pages f_Y 00 u >2 Y 00 L •1 L 0 Agenda Item No. 8 .c.o b c 1• a U N W a. W 0 14- SECTION 8 ROUSING ASSISTANCE PAYMENTS PROGRAM STANDARD LEASE I . Certificate Number No. of Bedrooms 1. Lease Term. Description of Parties and Premises: The following lease agreement is made and entered into between Owner), who is the owner or duly authorized representative of the owner of the unit leased hereunder, and Resident) for the dwelling unit located at for a term beginning 19r and ending at midnight on _ 19 for a period not less than one 1) year, nor more than three (3) years. 2. Rent: The total rent for the unit leased hereunder shall be $ per month. Of the total rent, $ per month shall be payable by the PHA as housing a assistance payments on behalf of the Resident under the terms of the Housing Assistance Payments Contract entered into between Owner and PHA. $ _ _ per month shall be payable by the Resident directly to the Owner. 1 3. Notice of Change in Amount of Housing Assistance Payment and Resident's Rental Payment. The amount of the Housing Assistance Payment and of Resident's rental payment shall be subject to change by reason of changes in the Resident's family income, family composition, or to the extent of exceptional medical or unusual expenses; or by reason of adjustment by II: PHA of any applicable allowance for utilities and other services. In the event that PHA determines that such changes are necessary, PHA shall notify the Owner and the Resident of such adjustments in writing, and such written notification shall be effective to amend this lease to the extent necessary to incorporate such changes. This procedure shall he an exception to paragraph 17 of this lease. 1__ 4. Occupants: The dwelling unit is- to be occupied only by the people listed below unless otherwise authorized in writing by Owner and PHA. Name Age Name Age f 0104 5. Security Deposit: The Resident has agreed to a security deposit in the amount of t for the faithful performance by Resident of the terms and conditions of this lease. Payment of the security deposit is to be made upon occupancy or by payment of $ per month for the following months of occupancy until balance is paid in full. The amount of L the Security Deposit shall not exceed the greater of $50.00 or the Family's Gross Contribution at the time of the execution of this lease, which is $ It is understood and agreed that Resident may not direct the Owner to apply the security deposit to the payment of rent for any month during the lease term. If the Resident vacates the unit, the Owner may, subject to State and local law, use the security deposit as I_ reimbursement for any unpaid rent or other amount that the Resident owes under this lease. L • If the amount owed by the Resident is less than the amount of the security deposit, the Onwer shall refund the full amount or the unused balance to the Resident, in accordance L with State and local law. 6. Utilities: The Owner agrees to provide the following utilities and equipment: Electric Yes __ No _ Trash Removal Yes No Gas Yes No Refrigerator Yes _ No Water Yes No Range Yes _ No __ Sewer Yes No _ Resident shall pay for all other utilities. r. 7. Pets: Resident may _ may not _ permit a pet on the premises. Page 19 of 45 Pages Agenda Item No. 8.c. figure 2 n740e1 15- Page 2 Section 8 Standard Lease 8. Subletting: Resident shall not assign or sublet the dwelling unit at any time during term of lease agreement. F 9. Notice of Termination by Owner or Resident: The period of this tenancy is that provided in Section 1 of this contract. However, either party may terminate this agreement at any time within the above period by giving thirty (30) days written notice to the other party. Notice may be by mail or personal delivery to the party. A copy of the notice shall be provided by the PHA. 10. Termination Due to Termination of Housing Assistance Payments Contract: This agreement shall terminate upon the date of any termination of the Housing Assistance Payments r=Contract, including any termination due to termination of eligibility of the Resident. In the event that the PHA determines, after having given the Resident reasonable notice (with a copy to the Owner) and opportunity to respond, that the Resident is ineligibile for further housing assistance payments because of failure to comply with the Resident's obligations under the Certificate of Family Participation, the PHA shall notify the Owner and the Resident of such determination. Such determination shall be grounds for termination of this lease by the Owner. 11. When Owner May Enter: Resident agrees that the Owner and his/her agent, or the authorized agent of ?HA will be permitted to enter Resident's dwelling unit for the purpose of examining the condition thereof, for making improvements or repairs, and to exhibit the unit to prospective purchasers, mortgagees, workmen, or tenants (if resident has given notice of intent to vacate). Such entry may be made only during reasonable hours, and owner, except in case of emergency, shall give the Resident at least 24 hours notice of his/her intent to enter. If Owner reasonably believes an emergency to exist requiring immediate entrance to the dwelling unit, the Owner shall within 24 hours after the entry notify Resident in writing of the date and time of the entry and of the emergency which necessitated such entry. 12. Maintenance and Services: The Owner agrees to maintain the unit and all the equipment provided therewith, as well as common areas, facilities and equipment for the use and benefit of the Resident in compliance with the Housing Quality Standards, and the Owner shall respond in a reasonable time to requests by Resident for repair, maintenance, and any services consistent with said obligation. Where applicable (as is case of multi-unit buildings) such maintenance with respect to common areas, facilities, and equipment, grounds, lawns, and shrubs; and removal of snow and ice. Extermination services shall he provided by Owner as conditions may require. If such service is to be provided on a scheduled basis, the schedule is as follows:Specify, or state "No Schedule"). Repainting shall be provided by Owner as conditions may require. If such service is to be provided on a scheduled basis, the schedule is as follows: Specify, or state "No Schedule"). 13. Noise and Other Activities: The Resident agrees to conduct herself/himself and cause other persons, who are on the premises with his/her consent, to conduct themselves in a manner which will not disturb neighbors' peaceful enjoyment of their accommodations and will be conducive to maintaining the dwelling unit in a decent, safe and sanitary condition, to refrain from illegal or other activity which impairs the physical and social environment of the immediate neighborhood. 14. Discrimination: The Owner shall not discriminate against the Resident in the provision of services, or in any other manner, on the grounds of race, color, creed, religion, sex or national origin. 15. Resident's Obligations: The Resident shall keep the dwelling unit in a clean and sanitary condition and shall otherwise comply:with all state and local law requirements governing maintenance by the Resident of rented premises. If damage to the dwelling unit other than normal wear and tear) is caused by acts or neglect of the Resident or others occupying the premises, as permitted, upon prior agreement with the Owner (or Owner's representative), the Resident may repair such damage at the Resident's own expense. If the resident fails to make the agreed repairs, the Owner may cause such repairs to he made and f the Resident shall be liable to the Owner for any reasonable and necessary expense thereby L incurred by the Owner. Moreover, the Resident agrees to perform all her/his obligations under the Housing r Assistance Payments Program, including the obligations to (a) provide such family income Linformationandrecordsasmayberequiredintheadministrationoftheprogram (b) permit inspection of her/his dwelling unit at reasonable times as provided by paragraph 11 hereof, and (c) give notice to PHA or its agent(s) of the resident's intention to vacate the unit. figure 2 Page 20 of 45 Pages page 2 Agenda Item No. •c• I._' 16- E Page 3 Section 8 Standard Lease 16. Eviction: The Owner shall not evict the Resident unless the Owner complies with the requirement of State and local law, and of this provision. The Owner shall give the Resident written notice of the proposed eviction, stating the grounds and advising the Resident that she/he has ten (10) days (or such greater number, if any, as may be required by law) within which to respond to the owner. Because the Owner under the Housing assistance Payments contract, must obtain PHA authorization for an eviction, a copy of the notice shall be furnished simultaneously to PHA. The notice shall state that the resident may within ten (10) days present his/her objections to PHA in writing or in person. PHA f— shall examine the grounds for eviction and shall authorize the eviction unless it finds the grounds insufficient under this lease. PHA shall notify both parties of its determination, within twenty (20) days of the date of notice to the Family, whether or not the Family has presented objections to PHA. If the Owner has not received a response from PHA within twenty (20 days), Owner shall telephone PHA and shall he informed by them whether a notice 0 of determination has been mailed. If PHA informs the Owner that no notice has been mailed within the twenty (20) day period, PHA shall he deemed to have authorized the eviction. 17. Changes and Amendments: This contractual lease, together with any future adjustments or rent or dwelling unit, evidences the entire agreement between the Owner and the Resident. No change or amendment hereto shall be made except in writing, signed and dated by both parties hereto and approved by the PHA except as otherwise specifically provided in this lease. C18. Lease Contingent on Execution of Housing Assistance Payments Contract: This Contract has been signed by the parties on the condition that the PHA will promptly execute a Housing Assistance Payments Contract with the Owner. Accordingly, this lease shall not become effective unless the PHA and Owner have executed such Housing Assistance Payments Contract by the first day of occupancy specified in the lease. r THIS IS A BINDING LEGAL DOCUMENT READ CAREFULLY BEFORE SIGNING Resident (print) Owner (print) BY (signature) BY (signature) LDate Date L I I r. il figure 2 page 3 Page 21 of 45 Pages Agenda Item No. 8•c- 1 17- SECTION 8 1 HOUSING ASSISTANCE PAYMENTS PROGRAM MONTHLY BILLING 1 PAGE FINAL OF AS OF: CONTRACT NO. RECIPIENT VENDOR NO. HAP (I) UTILITY (2) I SUB TOTAL PAGE BILLING TOTAL I HEREBY CERTIFY THAT THE FOREGOING PAYMENTS HAVE BEEN REVIEWED AND ARE ELIGIBLE FOR IWOPAYMENT. SUPPORTING DOCUMENTATION IS ATTACHED HERETO. HOUSING COUNSELOR III DATE BILLING KEY: REVIEWED.AND APPROVED FOR PAYMENT HAP PAYMENT 1) UTILITY ALLOWANCE 2) DAMAGE CLAIM 3) VACANCY CLAIM 4) PLANNER II DATE PARTIAL PAYMENT 5) CHANGE IN PAYMENT DOCUMENTATION ATTACHED) (6) CHECKS RECEIVED DATE DOCUMENTATION SUBMITTED WITH SUPPLEMENTAL BILLING SHEET (7) Page 22 of 45 Pages Agenda Item No. 8 .c. WNW I 18- Q cc f O i I Cr W J 0 a Q Zl) a O t v 2 w W ix 0 i W o w cn iIt, a. Z z CC 0 U n w J o Q J w t W z o a w w Z F- cc w Z U O w cc a. Q W LL, a. Q J Z w CL D mL W ft Q E- z 7 a Z J J W O a Z a Q WL.11.... V L1.1 J 2 C.f) CC O < co J 2 Z a U) Z O L D O O O Z L figure 4 Page 23 of 45 Pages Agenda Item No. 8.c._ 19— u zF, L p- q p I O F- ¢ o_ a O W CL N U ¢ O O y M1 N Qd h W W O W 1 F W J Q Q = QUN 4 F cc F-2 W U kJ Jmt J Q Z O N F co Wcc Q j N F O o o Q N 2 3Cr 0O a O O W 0 0 W 0 LO m O n JCU CO Z IL z Z • • O 1_- o ¢_ alO o F W Z F Q O 2 > z Z W U U O ¢ IW < c c) U) < O y W Q M N 4 F ¢ 2 O F W N F Z Q 0 0 W F J QU F V Z = F A W Id W UW C y LN W W 0 s 0 Q L i ~ O _ N M ct Page 24 of 45 Pages Agenda Item No. __,__,_8c figure 5 RI t • ' • 20-- r 3,. it. C -;:. J CS, ,..0,..0L N O rt•1 . uf 1 Ch M s.0 CS 0", cn u" 7 r- '.0 O CO 00 CO ~, rI d' M N N CO O O 0' 1T i '-- 1 N 4 c-.4 ce r o IF 1 y c)0N c0. S op- R II x I w 0 0' Hilt 5 a igi4 z ou z o iliXX kC ii k z 1 >4 >4 4 z N f i5 is C O O O O 3Y Oj ri 00 csi Ju.is..N O0 m O o0 r-i r _ M 01 lc i. u U OM >C >C >C >C 0 CD u 4oc a) o = h u o 1-) 1 ill C cn a Z I I rI r LL rI ri >,c X= a = a' s Y'f >C >C >C X 7, Cb N h C CCU u i°i l 4 >4 >4 4 h tai. d cCaos O r] b HLY34 b a) 0 I I I I I I— I t 0 N N a L i4iis o 0 0 0 0 a, C) E I c 0. CU S?_ie 1 I i I I I 4) 0 AO.a..o, a, a w w r1, o . 1 0^1 o . w o 1 >4 >4 x >4 al O `"u 1-1 Sa,' P W W H F-1 0 CO w 3 u ti 0 0 a 3 +-r r-I r r O rl U a-ff e 0 C 1J 1J z U ri cd 1J i_.... 1 'C, to OD E- C C G rl . vca07 ri O O rr m CF1 b O U li U C d o CA• v U -,--1 .,-1 H H H L p, U x -K ac IC •C K figure 5 Page 25 of 45 Pages Agenda Item No. 8.c: 21- FY 1981-1982 BUDGET SECTION 8 HOUSING ASSISTANCE PAYMENTS PROGRAM I ACCT. 1-1-82/ 7-1-82/ NO. LINE ITEM 6-30-82 9-30-82 FY 81-82 t[ 4112 Salaries, Clerical 2,240 2,240 4113 Salaries, Operational 11,716 11,716 4121 FICA Contributions 935 935 4122 Retirement Contributions 635 635 4123 Life Insurance 77 77 . 4124 Health Insurance 600 600 4126 Incentive Pay: Permanent 0 173 173 4127 Incentive Pay: Quarterly 0 432 432 Total for 41XX Accounts 16,808 16,808 ii 4210 Motor Vehicle Supplies 0 196 196 4220 Office Supplies 300 300 4223 Photographic Supplies 0 38 38 Total for 42XX Accounts 534 534 ( 4310 Maintenance: Motor Vehicle 0 38 38 4320 Maintenance: Office Furn & Equip* 0 0 Total for 43XX Accounts 38 38 4410 Telephone & Telegraph 675 675 4441 Memberships 0 0 4442 Travel 240 240 4470 Advertising 0 150 150 4471 Binding, Print & Repro 272 189 461 4475 Housing Assistance Payments 280,254 140,127 420,381 4476 Administrative Fees 22,948 0 22,948 4491 Postage 233 233 Total for 44XX Accounts 303,474 141,614 445,088 4522 Auto Insurance 0 28 28 Total for 45XX Accounts 0 28 28 5410 Motor Vehicles 8,000 0 8,000 5421 Office Equipment 292 0 292 I Total for 54XX Accounts 8,292 0 8,292 TOTALS FOR 46-855 311,766 159,022 470,788 L MAXIMUM AUTHORIZED: $ 420,381 HAP (855-4475) 54,331 ADMIN (All Other) L 474,712 r PROGRAM EXCESS: $3,924.00 L Note: These account numbers have expenditures for this period paid under Account Number 4476. figure 6 Page 26 of 45 Pages Agenda Item No. 8 .c Ii 22- 11 PLANNER ll NATURE OF WORK This is advanced technical work in planning and community develop- ment. Work involves responsibility for performing varied responsible assignments in compiling, analyzing and recording and reporting data, pre- paring reports, reviewing proposed land uses for conformity with legal and other requirements or for administering community development projects. Work is expected to be performed in accordance with legal requirements, federal standards, where applicable, and established departmental procedures but with technical independence in selecting general work methods, achieving desired results and maintaining effective relations with affected or bene- fited individuals and groups. Work is carried out under the general super- vision of a Planner Ill who provides general and special instructions and reviews work results for technical soundness and quality of presentation. Work may involve responsibility for supervising other staff members as project leader or for relief purposes. ILLUSTRATIVE EXAMPLES OF WORK Reviews preliminary and final subdivision plats for conformity with I ordinances and other requirements and assists in analyzing plats and formu- lating conditions of acceptance; supervises maintenance and update of compu- k.' data bank; provides staff support to historic preservation, collect- ing and analyzing data and assisting in analyzing design review applica- tions; conducts planning research and prepares oral or written reports on variety of planning and land use issues; advises the public, developers and others on land use and development matters and related federal, state and local requirements; processes flood plain, mobile home and adult entertain- ment permits; drafts ordinances for consideration within planning department and presentation to the City .Council; prepares background material for pub- lic hearings. isflParticipates in surveys and detailed studies for use in considering policy changes, updates of the general plan or major segments such as the transportation improvement plan; collects, analyzes and prepares graphic 1 presentations of data including data on population, land use, transporta- tion, socio-economic conditions and other elements; monitors housing changes of all types for use in planning processes; assists in the analysis of plats and public services; con- ducts determine impact on land use, transportation ptop I or proposed annexations; participates ducts eostlbenefit studies of possible p p in the preparation of state and federal grant applications, reviewing and analyzing federal and state regulations and guidelines; prepares reports related to planning studies. Administers the housing rehabilitation program; receives applica- tions for rehabilitation assistance, conducts field inspections and other- wise verifies applications; evaluates applications and recommends applica- tions for approval; prepares bid invitations, receives and reviews bids, figure 7 Page 27 of 45 Pages 3 page 1 Agenda Item No. 8 .c. 23- f PLANNER II (continued) F assists applicants in contracting, arranges for inspection of work in prog- ress and on completion and prepares documents for payments; conducts clos- ings and transfer of liens; makes periodic evaluations of program and recom- mends changes for coming period; administers Section 8 housing assistance payments, preparing administrative and equal opportunity statements, annual budgets and fund requests and other documents; conducts rent studies and prepares fund requests and monthly billings; provides assistance to subcon- tractor on grant requirements; prepares housing assistance plans, surveying housing conditions, preparing grant applications and reviewing developer applications for federal assistance; prepares relocation plans, conducting surveys of affected occupants and determining their needs and assisting families and businesses in relocations; prepares summaries of relocation activities. Administers community development block grant program; prepares bud- get, sets up budgetary accounting classifications, processes payment author- izations and prepares requests for funds; processes budget transfers and maintains account controls; prepares annual citizen participation plan to accompany annual programs and plans for lower income businesses and resi- dents participation in program; monitors contracts to assure compliance with federal requirements; assists in citizen participation process; compiles data for and prepares a variety of subsidiary documents for submission with grant applications; prepares periodic reports of activities performed and expenditures and obligations incurred; prepares memoranda, letters, resolu- tions and other documents; performs research on special assignments. Performs related work as required. REQUIREMENTS OF WORK Graduation from an accredited four-year college or university sup- plemented by completion of an approved master's degree program in planning, geography, urban affairs or a related field; and some experience in planning or community development work, preferably in local government; or any equi- valent combination of training and experience which provides the following knowledges, abilities and skills: Considerable knowledge of modern theories, principles and techniques of urban planning and community development. L Considerable knowledge of legal provisions and federal standards and guidelines applicable to planning and community development. Considerable knowledge of the sources and limitations of planning data, of applicable methodologies in the analysis and treatment of such data and of the use of computers in maintaining data bases and analyzing data. figure 7 Page 28 of 45 Pays page 2 Agenda Item No. ° •c• 24- PLANNER 11 (continued) r Knowledge of communitymmunit needs and problems as related to planning, land use management and community development. Ability to evaluate needs and to develop relevant planning and com- munity development solutions. fAbility to prepare and present reports effectively, orally or in written form. to Ability to establish and maintain effective working relationships L with others. s City of Wichita Falls 3-81 V, i_ I Imo* IT I 1.__ figure 7 page 3 Page 29 of 45 Pages Agenda Item No. 8.c. il HOUSING COUNSELOR III This is responsible technical and supervisory ,cork in directing and participating55pY9 in the Section 8 Housing Payments Assistance Program. Work involves supervision of subordinate staff engaged in interviewing potential participants and in inspections. Work also entails inspection activities and records-keeping activities. Work is performed under the direction of a Planner with latitude to the exertion of independent judgement and action within the framework of established policies and procedures. Work is reviewed through conferences and reports for results obtained. ILLUSTRATIVE EXAMPLES OF WORK 1. Supervises the work of staff engaged in interviewing and inspections. 2. Interpret Federal and City of Wichita Falls policies , procedures and regulations to program participants and staff. tt 3. Keeps informed of area rent for preparation of fair market rent increase requests ; collect data on utility consumption and rate and conducting the annual utility study required by HUD; prepares various monthly program reports. 4. Maintain and approve monthly Housing Assistance Payments Register. 5. Resolve special problems as referred by staff. 6. Conduct annual inspections of all units enrolled in the Section 8 Housing Program using established procedures and standards. Inform landlords of repairs needed to meet program standards and work with landlords for inspection approval or dismissal of unit from program participation. 7. Perform related work as required. REQUIREMENTS OF WORK Graduation from an accredited four-year college or university with major course work in Public Administration, Business Administration, Social Science, or relat fields, and experience in Housing Management or any equivalent combination of training and experience which provides the following knowledges , and abilities or skills : Knowledge of the practices and procedures of modern public administration. Knowledge of housing occupancy policies and procedures. Knowledge of modern building construction materials and methods. Ability to supervise subordinate technical and clerical staff. Ability to communicate effectively, orally and in writing. figure 8 page 1 Page 30 of 45 Pages Agenda Item No. g8 •c. 20- HOUSING COUNSELOR III (continued) kbility to prepare and maintain various records and reports . Ability to analyze data. Ability to establish and maintain effective working relationships. I C 000 L. L F L LL. figure 8 page 2 Page 31 of 45 Pages Agenda Item No. 8.c. 27- I- HOUSING COUNSELOR II NATURE OF WORK This is technical work in inspection of housing units under the Section 8- Housing Assistance Payments Program. Work involves responsibility for the inspection of units under construction for program inclusion and to ensure that units continue to meet standards. Incumbents of this class work independently, but under the general super- vision of a Housing Counselor III . Work is evaluated through conferences and reports for results obtained. 1 . Inspects all units under consideration for inclusion in the Section 8 . Housing Program using established procedures and standards; informs land- lords of repairs needed to meet program standards and works with landlords for inspection approval or dismissal of unit from program participation. 2. Conducts annual inspections of all units enrolled in the Section 8 Housing Program using established procedures and standards and coordinates with land- lords for program approval . 3. Performs preliminary, complaint, prerelocation, and move-out inspections as I assigned. 4. Negotiates requested rents for initial and annual renewable contracts with owner. Contract rent approval to be reviewed for Rent Reasonableness criteria. 5. Performs outreach to owners as assigned, and interpret Federal and City of Wichita Falls policies to interested owners. 6. Maintains necessary forms and records of inspection results. responsibilities of Housing7. Assumes response 9 Counselor III in his/her absence. 8. Performs related work as required REQUIREMENTS OF WORK Graduation from high school supplemented by completion of college level course work in business or public administration, and experience in public contact work preferably- related to the building trades ; or any equivalent combination of training and experience which provides the following knowledges , abilities , and skills. Knowledge of approved materials, methods , and techniques used in building f construction. L Ability to determine standard violations and to determine appropriate remedial action. tC. L figure 9 Page 32 of 45 Pages Agenda Item No. 8 . c. page 1 I i 28- HOUSING COUNSELOR II (continued) Ability to communicate effectively, orally and in writing. Ability to establish and maintain effective working relationships. i 1 E_ AO i 1 L L figure 9 page 2 Page 33 of 45 Pages Agenda Item No. 8.c. 29- F HOUSING COUNSELOR I NATURE Of WORK This is technical work in providing rental assistance to eligible applicants through the Section 8 Housing Payments Assistance .Program. Work involves responsibility for interviewing applicants to determine program eligibility, approving rates and payments , and inspecting housing units under consideration for program participation. Work is performed under general super vision of a Housing Counselor III . Work is reviewed through observation and conferences for adherence to procedures and results obtained. 1. Inspects all units under consideration for inclusion in the Section 8 Housing Program using established procedures and standards ; informs landlords for inspec- tion approval or dismissal of unit from program participation. 2. Illustrative Examples of Work Interviews housing applicants to verify applications , and determine eligibility and gross family contribution in accordance with program guidelines ; maintains k` up-to-date files and records of applications and update pending applications. 3. Assists in negotiations with owners for available units ; review and approve contracts , leases or other paperwork related to move-in and move-out, including utility rates and Housing Assistance Payments. 4. Confers with applicants on the status of applications; notifies applicants of eligibility; and interpret reasons for disapproval of applications as required by Federal and City of Wichita Falls program guidelines. 5. Conduct orientation interviews and issue certificates to eligible families. 6. Schedules and conduct annual reexaminations of assisted families by verifying income and family status , approving rental adjustments , scheduling inspection of 1_uni.t, and calculating City of Wichita Falls and tenant payments ; conduct- Special Reexaminations as requested and required by program guidelines , and upon proper verification, coordinates adjusted payments with the accounting department. 7. Performs related work as required and assigned. REQUIREMENTS OF WORK 1 . Graduation from high school and some experience in housing and general office procedures or any equivalent combination of training and experience which provides the following knowledges , abilities, and skills. Ability to interview applicants. Ability to type 45 wpm. 2. Knowledge of techniques and methods of interviewing. L 3. Knowledge of housing construction. figure 10 Page 34 of 45 Pages L_ Agenda Item No. 8 .c. page 1 L 30- Ili ris HOUSING COUNSELOR I (continued) i 4. Some knowledge of modern office practices , procedures , and equipment. r 5. Ability to type. LI 6. Ability to communicate effectively, orally , and in writing. 0 7. Ability to maintain effective working relationships with others. I A 6 L r 0 L L L Lfigure 10 page 2 Page 35 of 45 Pages Agenda Item No. 8.c. 0 31- 1 CLERK TYPIST I F NATURE OF WORK F This is responsible work in providing a variety of skilled typing and clerical assistance in an office. Work involves skilled typing and other clerical assignments which can he learned by training on the job. Detailed instructions are given at • the beginning of work and on subsequent new assignments; however, after employees become familiar with assigned tasks, work is performed with con- t siderable independence and under general supervision. Work is performed under the supervision of a clerical or administrative superior and is reviewed through observation and inspection of completed work products for results obtained. Work of this class is distinguished from that of Clerk I by the skill level of typing required. ILLUSTRATIVE EXAMPLES OF WORK Types letters, tables, reports,orts, forms, envelopes, memoranda and other material from copy, rough drafts, dictating machines or oral instruc- tions. Sorts and files cards, letters or other documents and/or items alphabetically, numerically, chronologically or by subject matter in a file system where the material is clearly identified as to file subject; I_ retrieves materials from files where the subject is readily determinable within the filing system. Transfers numbers or other information from one clearly identified ii source document to another clearly identified document, source or output form; opens, sorts and distributes incoming mail.I Makes or checks the accuracy of basic arithmetical computations and posts results to clearly identified and pre-determined format and/or Oil entries. Attends a counter or reception desk; receives incoming telephone calls or visitors; transmits messages, supplies information and refers callers to requested party. Operates several types of standard office equipment such as adding machines, calculators and duplicating devices where conditions of work F require no previous training. Performs related work as required. F F Page 36 of 45 Pages figure 11 Agenda Item No. 8.c. . page 1 apm 32- F CLERK TYPIST I (continued) REQUIREMENTS OF WORK Graduation from high school and experience in general clerical andFtypingwork; or any equivalent combination of training and experience which provides the following knowledges, abilities and skills: IKnowledge of modern office practices, procedures and equipment. Knowledge of business English, spelling and arithmetic. Ability to type accurately from rough draft, plain copy or dictating machine at a reasonable working rate of speed. Ability to understand and follow oral and written instructions. Ability to learn assigned clerical tasks readily and to adhere to I. prescribed procedures. Ability to make simple arithmetical calculations accurately and with reasonable speed. Ability to establish and maintain effective working relationships with others. L Skill in the operation of a typewriterewriter at a prescribed rate of speed. ICity of Wichita Falls 3-81 r L L I__ figure 11 . page 2 Page 37 of 45 Pages Agenda Item No. $c 33- 1 EQUAL OPPORTUNITY HOUSING PLAN r 1 OBJECTIVE I: OUTREACH TO LOWER INCOME FAMILIES A. A paid advertising program will be used to add any additional increments of approved housing units to the existing Section 8 program. To the extent that administrative funds are available, paid advertisements will be published in the Wichita Falls Times and Record News bi-weekly for a two week period each quarter of the fiscal year. All advertisements will include the "Equal r Housing Opportunity" logo and conform to the advertising guidelines established by the Department of Housing and Urban Development (HUD) . B. In addition to the foregoing advertising effort, quarterly press releases will be utilized to inform the public and all area media of the Housing Assistance Program. Such press releases will be in accordance with established HUD guide- lines. Also, Fair Housing brochures will be distributed to interested parties through the Planning Department, Public Housing Authority, Community Action Corporation, real estate offices, Senior Citizens Service Centers, Wichita Falls Mental Health and Mental Retardation Center, and other interested community agencies and organizations. Finally, the City has established and will maintaincommunitycontactswiththeAmericanG. I. Forum, Senior Citizens Services of fNorthTexas, Community Action Corporation, Public Housing Authority, local real estate offices, Neighborhood Action Groups, the NAACP, the Sheppard Air Force Base Housing Referral Office, Wichita Falls Mental Health and Mental Retardation Center, and area civic clubs. The foregoing methods of contact will afford the widest possible base for publicizing the Housing Assistance Program. C. In the judgement of the City of Wichita Falls, based on past experience, elderly, handicapped and very low-income blacks, Mexican-Americans, and whites are not otherwise expected to apply for Certificates of Family Participation without special outreach efforts. D. In order to stimulate applications from the above special outreach groups, information explaining the Section 8 program will be disseminated to churches within neighborhoods of minority group concentrations, to organizations specializing in handicap rehabilitation, i.e. , Beacon Lighthouse for the Blind, Texas Rehabilitation Center, North Texas Rehabilitation Center, and Wichita Falls State Hospital, and to organizations providing aid to the elderly. E. Because of the wide-spread information services provided as described in preceding paragraphs, it is determined that special outreach for persons in the expected-to-reside category will be limited to providing information con- cerning availability of Section 8 Housing to the Board of Commerce and Industry and the Texas Employment Commission. F. The City of Wichita Falls will create and publish a Section 8 Program Brochure to be distributed through the methods described in Sub-Part B above. Also, a monthly newsletter will be created and distributed in like manner. This news- letter will contain appropriate information on available units, program changes, [ timportantmeetingsandothersimilarinformation. L Page f 5 Pages Agenda 38 Itoem 4 No. 'C' 34- OBJECTIVE II: PROMOTING GREATER HOUSING OPPORTUNITIES FOR FAMILIES 1. OUTSIDE AREAS OF LOW-INCOME AND :•MINORITY CONCENTRATION A. The City of Wichita Falls has defined those areas of the City which have an I-above average concentration of minority population. The attached figures 1 an.;. 2 indicate impacted areas using data available from 1980 Census (P.L. 94- 171) counts. The strategies developed to implement this objective will utilize these defined areas of minority concentration. B. The media strategy to be used in notifying owners of rental property of the availability of Section 8 Housing Assistance Payments will be the strategy described in I-A and it-B above. This will be a recurring process of sufficient magnitude to assure sufficient units to achieve a minimum lease-up of 95%. C. In order to encourage and promote participation by owners of units outside low- income and minority areas, the City of Wichita Falls will provide information to the Wichita Falls Board of Realtors, the North Texas Rental Property Associa- tions and local real estate developers inviting participation from all areas F: of the City. The acceptable level to be maintained will assure that at least 30% of all minority families reside outside an impacted area. D. The Housing Counselor III will be responsible for explaining program regulations and provisions to owners who have signed a Request for Lease Approval. This will be accomplished in every case and shall include Local, State and Federal regulations concerning equal housing oppor- tunities, complaint and appeal procedures. E. Information on Local, State and Federal Fair Housing laws and the use of Form I- - HUD-903, Housing Discrimination Complaint, will be provided to all eligible applicants, owners, and agencies which were listed in I-B, I-D, and I-E. F. The Section 8 staff shall maintain a list of housing units which have been qualified and are available for lease by recipients of this program. As applicants are qualified for participation in this program, the list of available units will be provided to assist in the search for housing. If a qualified applicant desires to pursue housing which does not appear on the list of available units, nothing provided in these procedures shall prohibit such action. Further, nothing in these procedures shall prohibit a qualified IJ applicant from pursuing a contract for housing assistance to continue occu- pancypancy in a dwelling unit which the applicant presently occupies. The Section 8 staff shall provide all necessary assistance to qualify a dwelling unit which does not appear on the list of available units. G. In addition to the foregoing assistance, the Section 8 staff will, on request, provide further assistance to families who, because of age, handicap, or other reasons, are unable to locate approvable units. H. A survey of Section 8 tenants was conducted in March, 1982. This survey L selected tenants from all areas of the City with 26% residing in racially impacted neighborhoods. Of those surveyed, 92% indicated no desire to move from their present residence. Of those 8% desiring to move, half indicated a desire to remain in their present neighborhood. The only significant change in choice of housing expressed was that 70% of the tenants would prefer to own their homes if funds were available. A similar survey conducted in May, 1978 revealed that 93% of the tenants surveyed indicated no desire to relocate. I ` In view of the indications of these surveys, the City of Wichita Falls will i continue to assist participants in the Section 8 Program in finding suitable housing in all areas of the City based on the participants' area of choice. il Page 39 of 45 Pages Agenda Item No. 35- F OBJECTIVE II, page 2 F I. The Section S Housing Assistance Payments Program operated by the City of Wichita Falls will be limited by the geographical boundaries designated by the Board of Aldermen as the city limits of Wichita Falls. The attached legal opinion of the City Attorney's office is the basis for this determina- tion. (Figure 3) 1 C gigt IMW L Page 40 of 45 Pages Agenda Item No. •c PI 36- WICHITA FALLS - 19S0 CENSUS (P.L. 94-171) COUNTS AMERICAN INDIAN ASIAN AND PERSONS OF CENSUS TRACT TOTAL ESKIMO, PACIFIC SPANISH.-: NUMBER POPULATION WHITE BLACK ALEUT ISLANDER OTHER ORIGIN 101 1,516 1,200 149 15 16 136 208 102 2,273 1,796 97 14 38 328 483 103 1,945 215 1,436 10 4 280 409 104 2,322 64 2,172 5 2 79 105 II 105 1,278 378 841 8 9 42 87 106 2,550 2,395 30 6 7 112 232 107 2,760 2,474 ' 49 6 26 205 301 108 2,837 2,575 24 16 17 205 297 • ii 109 2,091 1,999 14 11 6 61 97 7 110 3,292 2.960 74 22 34 202 380 111 2,543 1,972 83 8 43 428 879 112 874 507 95 8 96 168 177 ii 113 1,688 313 1,325 15 35 53 114 2,720 2,146 • 199 12 51 312 416 115 2,107 1,962 40 5 37 63 126 116 2,081 1,968 3 12 3 95 186 117 2,193 2,175 5 1 2 10 33 118 1,912 1,892 5 15 28 119 2,961 2,849 41 8 12 51 85 k-4_ 120 4,049 3,890 65 15 36 43 68 121 2,658 2,556 7 17 35 43 73 54 70 153 122 5,421 5,172 112 13 32 70 155 123 2,995 2,910 6r4,391 35 5 25 29 103 124 4,485 15 3 29 125 1,304 1,274 8 19 39 76 126 1,958 1,880 10 10 L 4 16 89 276 127 2,799 2,672 14 10 20 43 109 128 3,113 3,032 7 13 1 16 92 129 1,216 1,190 36 97 248C1303,051 2,720 163 35 gib 131 3,371 2,869 232 20 129 151 245 132 6,084 4,075 1,645 22 160 182 325 133 1,940 1,645 173 22 38 62 144 L 134 7,823 5,859 1,289 40 186 449 556 L GRAND 1,210 4,150 7,162 TOTALS 94,201 77,975 10,449 417 L figure 1 Page 41 of 45 Pages Agenda Item No. 8 .c. 37- F I F M/NOR/TY POPULATION DISTRIBUTION i 0% spQN“1+- 0e.16,iJ yl 89 O% 131.4uc 1% ABOVE AVERAGE 'ric CONCENTRATION 'ts 1 rt r % I ~1 D ABOVE AVERAGE SV+""C r+ CONCENTRATION = 133 —134-1 4 t 1 1t 132 \ '---1' L-- 131 ' 1 J `- s ' r ` 130-^' 3 . _ " `` .----< 1`•_ _......... 111 112 ; e9./1 1 _ f 3} 104,tJ -1 E- 129 . . _10 O f l R cl_., .-, r,} I 1 1 O.` I C 31 113 -G=} A 109 102 J 105 -i" . 128 © N•t S' ' ) @ ` 114:. ,,.. 107 Z3 M- n G-2, 48 106 .. a G I _ 1 127 1.I) rS3 ' ``-.::• .. OM I--J126119OO` 1 fit C.; r. 1171 .:gin r- 1 115 f"- I 124 O i v120O 3 I ® 121 i, c' 1 11 s O . • 123 i 122 - r I 1 J J I __ Page 42 of 45 Pages L Agenda Item No. 8 .c. figure 2 r 38- rt L City of h isi WICHITA FALLS 1300 7th Street P.O. Box 1431 817-322-5611 Wichita Falls. Texas 76307 OFFICE OF CITY ATTORNEY H:: May 3, 1982 0 Mr. Gene Buss Attorney Advisor Department of Housing and Urban Development 2001 Bryan Tower - 4th Floor Dallas, Texas 75201 Re: Section 8-PHA Dear Mr. Buss: I can find no authority for the City of Wichita Ff Falls or any of its departments to enter into contracts with landlords beyond the present or future city limits. It is therefore my opinion that the City may not enter i into such contracts. L Respectfully, j;` (/ Jam.C-- \, 40. Kyle S. Morrison 7, . Assistant City Attorney L h/ t L L Li ii4, figure 3 Page 43 of 45 Pages Agenda Item No. 8.c. i 39- OBJECTIVE III: ENSURING EQUAL OPPORTUNITY TO APPLICANTS FOR PARTICIPATION IN THE EXISTING HOUSING PROGRAM AND IN THE SELECTION OF CERTIFICATE HOLDERS A. The City of Wichita Falls will establish and adhere to the application procedures outlined in HUD Handbook 7420.7, Public Housing Agency Adminis- trative Practices for the Section 8 Existing Housing Program. When the number of applications approved under this process exceeds the number of r authorized units, a waiting list will be established. The waiting list F will contain sufficient data to enable the determination of which family is next eligible as units become open. In• the event the waiting • list should contain more applicants than could be served in one year, the City may suspend the taking of applications. If this action is taken, a public announcement will be made. When application-taking is resumed, public notice will also be made. Special preference will be granted to families displaced by governmental action. Applications will be taken from these persons at all times and placed in housing on a first priority basis. Any applicant on the waiting list who accepts housing in another subsidized housing project within the City will be dropped to the bottom of the list in order to provide preference to families without housing assistance. B. Selection of Certificate holders will be governed by two basic eligibility criterion: 1) the applicant must qualify as a- family, and 2) the family gross annual income must fall within the income limits for the City. Other factors affecting applicant eligibility have been adopted by the City as described in HUD Handbook 7420.7, Chapter 4-4c(1)-(4) . Those applicants determined to be ineligible for participation as a result of comparison to established criteria shall be notified in writing. preferencesfollowingorderedreferences will be used by the Housing Counselor III in determining the issuance of Certificates: 1) Residents of Wichita Falls 2) Displaced persons 3) Elderly L 4) Disabled persons 5) Handicapped persons if 6) Occupants of substandard housing 7) Very low-income families 8) Low-income families 9) Single persons meeting income guidelines 10) Non-residents L L L Page 44 of 45 Pages Agenda Item No. 8.c. r 40- 1 OBJECTIVE IV: PROVISION OF SERVICES AND ASSISTANCE TO FAMILIES THAT ALLEGE THEY HAVE ENCOUNTERED DISCRIMINATION DURING THEIR HOUSING SEARCH JA. The services to be provided to a family in finding a suitable unit will I-- include those services described in Objective II D--F. B. Those Certificate holders who encounter discrimination in finding suitable housing will be aided by the Fair Housing Administrator as Iestablished by an ordinance in the City's Code of Ordinances. OBJECTIVE V: UTILIZATION OF A LOCAL FAIR HOUSING kl ORGANIZATION OR ORGANIZATION SERVING THE HANDICAPPED The City of Wichita Falls does not propose to subcontract with a Fair HousingII' Organization or Organization serving the Handicapped in the Existing Housing Assistance Payments Program. C OBJECTIVE VI: PROMOTING EMPLOYMENT OPPORTUNITY IN THE PHA'S EMPLOYMENT PRACTICES I._ A. The Section 8 program administration will be operated by the City of Wichita Falls, an equal opportunity employer. The City will employ a Planner II, Housing Counselor III, Housing Counselor I, and Clerk Typist I. All are to I - be 100% Section 8 funded. The City will provide monitoring through the Planning Department and fiscal management through the Finance Department. 13 The personnel directly funded under this program are represented in the following table. TITLE ETHNICITY GENDER SALARY Planner II White M 18,787 Housing Counselor III White F 15,419 Housing Counselor I White F 13,969 Clerk Typist I White F 8,957 These personnel are currently employed by the City's subcontractor, Community Action Corporation. B. The City of Wichita Falls is an equal opportunity employer. Through the adoption of an official Policy Statement, an Affirmative Action Plan and the Guide to City Employment Practices, every effort is being made to comply with equal opportunity employment practices within city government. Further, all contracts and sub-contracts entered into by the City require equal employ- Liment practices. ij Page 45 of 45 Pages il Agenda Item No. 8.c.