Res 005-82 1/5/1982 t
RESOLUTION NO.
RESOLUTION APPROVING CONTRACT WITH
BOB 'S COMMUNICATION SERVICE FOR
RADIO AND RELATED EQUIPMENT MAIN-
TENANCE.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
CITY OF WICHITA FALLS , TEXAS, THAT:
That certain contract, a copy of which is attached
hereto, between the City and Bob Brown, d/b/a Bob' s
Communication Service, providing for radio and related
equipment maintenance, is hereby approved, and the
City Manager is authorized to execute the same for the
City of Wichita Falls.
Passed and approved this the 5th day of January,
1982 .
M A Y O R
ATTEST:
� r
City Clerk
2.
STATE OF TEXAS 4
Q KNOW ALL MEN BY THESE PRESENTS
COUNTY OF WICHITA �
THIS Contract made and entered into this the 1st day of
January , 1982 , by and between the City of Wichita Falls . Texas ,
hereinafter called City , and Bob Brown , d/b/a Bob ' s Communication
Service, hereinafter called Contractor ,
WITNESSETH :
For and in consideration of the mutual covenants herein
contained, City and Contractor agree as follows :
I .
TERM
This Contract shall be in force and effect for a period
of twenty-one (21) months , beginning on the lst day of January,
1982. This contract will be subject to termination at the
request of either party by giving thirty (30) days written
notice to the other party of its desire to terminate the contract ,
which notice shall be delivered in person or by certified mail . If no
such notice be given, the contract will continue until September
30, 1983, at which time the contract shall terminate .
II .
SERVICE TO BE RENDERED
Contractor shall provide all of the following services ,
including labor and parts , to the radio communications equipment
belonging to the City, as follows :
A. Remove , install , or reinstall such equipment from and
into motor vehicles .
B. Provide preventive maintenance , including installation
of replacement parts and tubes , on such equipment which is
enumerated in Exhibit A.
C. Make all necessary repairs on such equipment enumerated
in Exhibit A, including installation of replacement parts and
tubes , in order to keep such equipment in proper operating condition .
D. Furnish engineering and consulting services in regard
to the City ' s radio communications system when requested.
E. Provide other special work , not enumerated herein , with
regard to the City ' s radio communications system, as requested.
Contractor shall adhere to the Federal Communications
Commission measurements , maintain FCC logs , and submit FCC
applications , when needed.
III .
SERVICE ROUTINES
Preventive Maintenance schedules will be designed for
each base station location in conjunction with the various
departments and will be performed on a semi-annual basis .
Preventive maintenance and repair services on all base station
equipment will be performed at the base station locations .
Mobile equipment preventive maintenance schedules will be
coordinated in advance of scheduled service dates with the
various departments and will be performed at least once per year.
Operating mobile equipment will receive preventive maintenance
and repair services at the Contractor ' s facility , building
or vehicle site, whichever is convenient , except that all fire
communications equipment will be serviced at the individual
stations where units are located, unless the supervisor requests
otherwise. All other units or items will be scheduled for
maintenance at least once a year.
Preventive maintenance service will include a thorough
electrical check of each base station or mobile unit and the
following minimum checks will be made on each unit and recorded
on suitable forms designed by the Contractor :
1 . Modulation deviation and frequency measurements .
2 . Receiver sensitivity.
3. Power output .
IV.
EQUIPMENT TO BE SERVICED
A detailed listing of the City' s radio communication equip-
ment is included in Exhibit A.
The numbers in Exhibit A are the numbers of each piece of
equipment owned by the City at the date this contract is entered
into . It is understood and agreed that these numbers may increase
-2-
or decrease approximately 5'r during each .•ear of the contract .
The compensation paid to the contractor will be adjusted based
upon the per unit bid , contained in Exhibit A , at the beginning
of the next contract year for any increase or decrease in the
numbers of the above listed equipment .
A stock of replacement parts and tubes shall be carried
in such service vehicle which will adequately supply the field
technician with normally needed items to properly service and
maintain the base stations and mobile equipment in the field.
V.
MAINTENANCE HOURS
Emergency service to base and sub-stations will be rendered
as often as needed, twenty-four (24) hours a day , seven (7) days
per week for the term of the contract . Mobile emergency service
will be performed any time at the request of the supervisor
responsible for such units unless a suitable backup vehicle
with a servicable radio is available.
Routine preventive maintenance service to both base and
sub-stations , and mobile units will be accomplished during
normal working hours, 8 :00 a.m. to 5 : 00 p .m. , Monday through Friday .
VI .
REPORTS
Contractor agrees to accurately document all communication
service . All such reports will be made available , at any reason-
able time , to the City for inspection and/or audit .
These reports shall contain the following minimum information :
1 . City inventory number, vehicle number of the unit or
units serviced, the date such service was performed,
and the name of the Technician completing work.
2. A complete listing of replacement tubes and/or other
material replaced in the equipment at the time of service .
3. In accordance with FCC regulations , suitable station
technical records will be maintained in a logbook at
each base station and will include required technical
information for both base stations and mobile units
operating in conjunction with a particular base station .
-3-
These records will contain the following minimum
information . Additional data required by the Contractor
is accepted.
a. A record of fact that a suitable procedure has been
employed to determine that the carrier frequency
of each transmitter is maintained within the tolerance
prescribed in the FCC rules .
b. A record of fact that suitable procedure has been
employed to determine that the plate power input to
the final RF stage of each base station or fixed
station transmitter does not exceed the maximum
figure specified on the current station authorization.
c. A record of fact that a suitable procedure has been
employed to determine that the modulation of each
transmitter does not exceed the limits specified in
FCC regulations .
VII .
REQUIRED TEST EQUIPMENT
For all services performed to the communications equipment ,
the Contractor shall have the minimum available types of test
equipment :
1 . A frequency meter employing the required accuracy for
frequency measuring the equipment in accordance with
FCC requirements .
2. A modulation/deviation meter capable of the required
accuracy for measuring deviation of all equipment .
3. A signal generator with regulated and calibrated
microvolt output with the stability necessary for
accurate sensitivity checks of base station and mobile
receiving equipment .
4. An "in-line" type wattmeter capable of measuring output
power in watts of all base stations and mobile equipment .
5. A portable Volt-Ohm-Milliammeter to accurately measure
equipment operating voltages , currents , and resistance .
6 . A dummy load (antenna) to accurately simulate mobile or
base station antenna conditions to facilitate "off the
-4-
air" equipment testin'.
'III .
INSURANCE REQUIREMENTS
The Contractor will carry the followin minimum amounts of
insurance :
Comprehensive General Liabilitv
_ Bodily Injury Liability 50 , 000 per person
$100 , 000 per occurrence
Property Damage Liability $ 50 . 000 per occurrence
Automobile Liability
Bodily Injury Liability $ 50 ,000 per person
$100 , 000 per occurrence
Property Damage Liability S 50 , 000 per occurrence
Workmen 's Compensation and Employer' s Liability in accordance
with the statutory requirements of the State of Texas .
IY.
PAYMENTS TO CONTRACTOR
City shall pay Contractor for services rendered under this
contract on the following basis :
1 . For each changeover , removal or installation of radio
communications equipment in motor vehicles, City shall pay
Contractor as follows :
A. Changeover, one vehicle to another
(removal and reinstall) $50 . 00 each occurrence
B. Removal only from motor vehicle $15. 00 each occurrence
C. New installation in vehicle $50. 00 each occurrence
2. Maintenance shall include the labor and parts required to
repair equipment which has become defective through normal wear
and usage. Maintenance does not include the repair or replacement
of equipment for damage caused by accidents , physical abuse or
misuse of the equipment , acts of God and fires.
Number of Pieces Yearly Cost
Equipment Per Unit Of Equipment Per Type of
Description Bid Owned by City Equipment
Base Stations $161 .28 20 $ 3, 225. 60
Auxiliary Base Stations $ 26. 88 2 $ 53. 76
Antennas and Lines No charge 15 No charge
-5-
Remote Consoles 5134 . 40 1 S 537 .60
Remote Controls S 50.40 26 S 1 , 310 . -10
Remote Control Extensions S 6 . 72 Is S 120. 96
Recorders S 26 . 88 5 S 13.1 . 40
Alarm Panel S 67 . 20 1 S 67 . 20
Voting Unit S107. 52 1 S 107 . 52
Monitor Amplifiers $ 6 . 72 14 S 94 . 08
Monitor Receivers $ 20. 16 5 S 100. 80
Tone Encoders , Decoders ,
Pagers , Recorders , Misc. $ 14 . 78 12 S 177. 36
Mobile Radios $ 73 . 92 352 $26 , 019 . 84
Portable Radios $73 . 92 78 $ 5 , 765 . 76
TOTAL $37 , 715 . 28
3. City shall pay Contractor the sum of $3 , 142 . 94 per month
for providing preventive maintenance, parts and for making all
necessary repairs on equipment enumerated in Exhibit A.
4 . Contractor shall perform engineering and consulting
services as requested, at no additional charge . For other special
work, as requested, which is not enumerated in this contract ,
City shall pay Contractor a charge fee of $20 . 00 per hour .
Each month Contractor shall furnish the City an itemized
statement for payments due him under this contract , and such
statements shall be paid by the City within ten (10) days after
receipt of such statement .
IN WITNESS WHEREOF, City and Contractor have caused these
presents to be executed as of the day and year first above written.
CITY OF WICHITA FALLS
BY :
Ci -y nager
ATTEST:
City Clerk
BOB BROWN, D/B/A BOBS COMMUNICATION
SERVICE
Contractor
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