Res 193-83 10/4/1983Prr-
RESOLUTION NO. /
e/J—f3
RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH THE COM-
MUNITY ACTION CORPORATION CONCERNING THE MEALS-
ON-WHEELS PROGRAM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS
THAT:
That certain contract, a copy of which is attached hereto, between the City
of Wichita Falls and the Community Action Corporation of Wichita Falls and North
Texas Area, concerning the Meals-On-Wheels Program which is operated by the
Community Action Corporation, is hereby approved, and the City Manager is
authorized to execute the same for the City of Wichita Falls .
PASSED AND APPROVED this the 4th day of October, 1983.
0.
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ATTEST:
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City Clerk
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This contract is entered ; nto between the City of ';!ichito Falls .
Texas , a municipality, as contractor. ,hereinafter referred to as City,
and the Community Action Corporation of Wichita Falls and North Texas
Area, 602 Broad Street, Wichita Falls , Texas , a private, non-profit
corporation, as contractee hereinafter referred to as CAC.
B. CONTRACT PERIOD
This contract period commences the 1st day of October, 1983 and
expires the 30th day of September, 1984.
C. CONTRACT PURPOSE
The purpose of this contract is to set forth the terms and
conditions agreed to between the City and CAC for the purpose of carrying
out the Meals-On-Wheels Program, hereinafter referred to as the MOW Program,
within the city limits of the City of Wichita Falls , Texas .
D. CONTRACT SERVICE PERFORMANCE
1 . CAC agrees to prepare and to home deliver to eligible MOW clients
approximately ninety (90) to one hundred (100) hot, nutritiously-balanced
noon meals per day each Monday through Friday throughout the contract period.
2. CAC agrees to abide by the eligibility criteria established by the
Texas Department of Human Resources, hereinafter referred to as TDHR, in
selecting and certifying eligible program recipients .
3. CAC agrees to maintain client confidentiality as stipulated by TDHR.
4. CAC agrees to utilize a part-time nutrition consultant to prepare
and analyze menus, to make monthly reviews of the MOW kitchen, and to submit
to CAC the review findings .
5. CAC agrees to maintain operational and fiscal records as specified
by TDHR and CAC's parent organization, Community Services Administration,
hereinafter referred to as CSA.
E. CONTRACT REPORTS
1 . CAC agrees to maintain, prepare and disseminate records and reports
as required by T2HP nd T ,.
2. CAC agrees to .rn i
their replacement or equivaion re or~.s t.he ; tatitatg interval :
a. TDHR Form 4115 , _tat.. Ta/as F!,rcna , . Voucher; monthly,
ten (10) working days following the last day of each month .
b. TDHR Form 2014 , Purchased Services expenditure Report; monthly,
ten (10) working days following the last day of each month .
c. TDHR Form 290-C, Monthly Service Delivery Summary; monthly,
ten (10) working days following the last day of- each month.
d. Report showing the number of meals served; monthly, ten (10)
working days following the last day of each month .
e. Financial statement showing MOW current financial status ; monthly,
ten (10) working days following the last day of each month.
3. CAC agrees to provide City a current list of food and kitchen
suppliers used by CAC in administering the MOW Program and to submit to
City updated information each month within ten (10) working days following
the last day of each month.
4. CAC agrees to advise City monthly of the number of clients that
leave the MOW program. The privacy of the clients will' be protected in
accordance with TDHR regulations . The reporting format is presented on
Attachment V and will include-the number of clients who leave the program,
the reason(s) for terminating, and the age, ethnic identity, and sex of the
client. This report will be submitted to City by CAC within ten (10) working
days following the last day of the month.
5. CAC shall not be held responsible for the protection and/or dis-
semination of information which TDHR elects to release to City.
F. CONTRACT FISCAL CONTROLS AND AUDITS
1 . CAC shall be responsible for the fiscal management of the MOW
Program. Managerial and fiscal accounting records will be maintained by
CAC Comptroller or his/her designee.
2. TDHR and CAC shall be the authorized audit agencies of the MOW
program.
3. The program will be audited annually following the close of the
contract by TDHR and/or CAC and shall follow the audit procedure and schedule
of TDHR.
4. The progr]
forth in CSA requlat ons .
5. A copy of :i i audil.s . ..net ter p_r=Drf.?nre ,
on the MOW Program :ii 1 1 be subi,ii tt d t.o •i tv ;wi thi n ten (10) •ierki r^ days
following receipts hy CAC.
6. All audits , reports , or data arising from the MOW Program
will be prepared, maintained, and disseminated for operational purposes of
the program. Use for any other menas will violate program intent.
G. ACCESSIBILITY OF RECORDS
CAC shall give the City, through its authorized representative,
access to and right to examine all records , books , papers , and documents
relating to this contract.
H. CONTRACT PAYMENTS
City agrees to reimburse CAC each month during the term of this
contract at the rate of thirty percent (30%) of the total monthly program
cost, but not to exceed S19 ,732.00 per year, as reflected on TDHR form
4116 (State of Texas Purchase Voucher) , executed by CAC and TDHR. Said
payments will be delivered to CAC within ten (10) working days from the
date of presentation to City by CAC of the executed TDHR Form 4116.
I . RECAPTURE OF FUNDS
CAC shall be liable to the City for all funds advanced or paid ..
by the City. CAC shall forthwith pay to the City any sum of money which
is either unspent or not spent strictly in accordance with the terms of
this contract.
J. FUTURE CITY FUNDING
Nothing herein shall be construed to guarantee future City funding of
the CAC MOW Program. With this understanding, CAC shall search for future
program funding from other sources .
K. CAC CONTACT
Matters relating to the fiscal and managerial elements of the MOW
contract will be referred directly to the Executive Director of CAC.
L. PROGRAM IMPROVEMENTS
CAC agrees, whenever feasible and practicable, to consider such
measures as may improve the economy and effi:iency of the services provided
hereunder. CAC agrees to cooperate with the City or its designated agent
in such analyses, plans and studies as may be undertaken in pursuit of
improved economy and efficiency of operation.
M. CONTRACT DISCLAIMER
This contract supersedes all previous contracts . No changes thereto
to the MOW Program shall be made and/or demanded without the joint written
consent of CAC and City.
N. TERMINATION OF CONTRACT
It is mutually agreed between the parties that this contract may be
terminated by either party upon thirty (30) days written notice to the other
party.
Executed this day of 1983, by and between
CAC and City, at Wichita Falls, Texas .
City Manager
City of Wichita Falls, Texas
ATTEST:
Executive Director
Community Action Corporation, Inc.
ATTEST: