Res 178-83 9/20/1983RESOLUTION NO. /71Ii
RESOLUTION APPROVING CONTRACT WITH
BOB'S COMMUNICATION SERVICE FOR
RADIO AND RELATED EQUIPMENT MAIN-
TENANCE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS,
TEXAS, THAT:
That certain contract, a copy of which is attached hereto, between
the City and Bob Brown, d/b/a/ Bob's Communication Service, providing
for radio and related equipment maintenance, is hereby approved, and
the City Manager is authorized to execute the same for the City of
Wichita Falls .
Passed and approved this the 20th day of September, 1983.
MAYOR PRO TEM
ATTEST:
i'/ Li C yl 7 G
Ci y Clerk
Page 4 of 13 Pages
Agenda Item No. ll.c.
STATE OF TEXAS X
KNOW ALL MEN BY THESE PRESENTS :
COUNTY OF WICHITA X
This contract, made and entered into this the 1st day of October,
1983, by and between the City of Wichita Falls, Texas, hereinafter
called City, and Bob Brown, d/b/a Bob ' s Communication Service, herein-
after called Contractor;
WITNESSETH:
For and in consideration of the mutual covenants herein contained,
City and Contractor agree as follows:
I .
TERM
This contract shall be in force and effect for a period of twenty-
four (24) months , beginning on the 1st day of October, 1983 . This
contract will be subject to termination at the request of either party
by giving thirty (30) days written notice to the other party of its
desire to terminate the contract, which notice shall be delivered in
person or by certified mail . If no such notice be given, the contract
will continue until September 20, 1983 , at which time the contract
shall terminate.
II .
SERVICE TO BE RENDERED
Contractor shall provide all of the following services, including
labor and parts, to the radio communications equipment belonging to the
City, as follows:
A. Remove, install , or reinstall such equipment from and into
motor vehicles .
B. Provide preventive maintenance, including installation of
replacement parts and tubes, on such equipment which is enumerated
in Exhibit A.
C. Make all necessary repairs on such equipment enumerated in
Exhibit A, including installation of replacement parts and tubes, in
Page 5of13Pages
Agenda Item No. 11.c.
order to keep such equipment in proper operating condition.
D. Furnish engineering and consulting services in regard to
the City's radio communication system when requested.
E . Provide other special work, not enumerated herein, with
regard to the City' s radio communications system, as requested.
Contractor shall adhere to the Federal Communications Commission
measurements, maintain FCC logs, and submit FCC applications when
needed.
III .
SERVICE ROUTINES
Preventive Maintenance schedules will be designed for each base
station location in conjunction with the various departments and will
be performed on a semi-annual basis . Preventive maintenance and
repair services on all base station equipment will be performed at the
base station locations.
Mobile equipment preventive maintenance schedules will be
coordinated in advance of scheduled service dates with the various
departments and will be performed at least once per year . Operating
mobile equipment will receive preventive maintenance and repair services
at the Contractor' s facility, building or vehicle site, whichever is
convenient, except that all fire communications equipment will be
serviced at the individual stations where units are located, unless
the supervisor requests otherwise. All other units or items will be
scheduled for maintenance at least once a year.
Preventive maintenance service will include a thorough electrical
check of each base station or mobile unit and the following minimum
checks will be made on each unit and recorded on suitable forms
designed by the Contractor:
1 . Modulation deviation and frequency measurements .
2 . Receiver sensitivity .
3 . Power output. Page 6 of 13 Pages
Agenda Item No. ll.c.
2 -
IV.
EQUIPMENT TO BE SERVICED
A detailed listing of the City' s radio communication equipment
is included in Exhibit A.
The numbers in Exhibit A are the numbers of each piece of
equipment owned by the City at the date this contract is entered into.
It is understood and agreed that these numbers may increase or decrease
approximately 5% during each year of the contract. The compensation
paid to the Contractor will be adjusted based upon the per unit bid,
contained in Exhibit A, at the beginning of the next contract year
for any increase or decrease in the numbers of the above listed equip-
ment.
A stock of replacement parts and tubes shall be carried in such
service vehicle which will adequately supply the field technician with
normally needed items to properly service and maintain the base stations
and mobile equipment in the field.
V.
MAINTENANCE HOURS
Emergency service to base and sub-stations will be rendered
as often as needed, twenty-four (24) hours a day, seven (7) days per week
for the term of the contract. Mobile emergency service will be per-
formed any time at the request of the supervisor responsible for such
units unless a suitable backup vehicle with a serviceable radio is
available.
Routine preventive maintenance service to both base and sub-
stations, and mobile units will be accomplished during working hours,
8: 00 a .m. to 5: 00 p.m. , Monday through Friday.
VI .
REPORTS
Contractor agrees to accurately document all communication
service. All such reports will be made available at any reasonable
Page 7 of 13 Pages
Agenda Item No. 11.c.
3 -
time, to the City for inspection and/or audit.
These reports shall contain the following minimum information:
1. City inventory number, vehicle number of the unit or
units serviced, the date such service was performed, and
the name of the Technician completing work.
2 . A complete listing of replacement tubes and/or other
material replaced in the equipment at the time of service.
3 . In accordance with FCC regulations, suitable station
technical records will be maintained in a logbook at
each base station and will include required technical
information for both base stations and mobile units
operating in conjunction with a particular base station.
These records will contain the following minimum infor-
mation. Additional data required by the Contractor is
accepted.
a. A record of fact that a suitable procedure has
been employed to determine that the carrier
frequency of each transmitter is maintained within
the tolerance prescribed in the FCC rules .
b. A record of fact that suitable procedure has been
employed to determine that the plate power input
to the final RF stage of each base station or
fixed station transmitter does not exceed the
maximum figure specified on the current station
authorization.
c. A record of fact that a suitable procedure has
been employed to determine that the modulation of
each transmitter does not exceed the limits
specified in FCC regulations .
VII .
REQUIRED TEST EQUIPMENT
For all services performed to the communications equipment,
the Contractor shall have the minimum available types of test equipment:
Page 8 of 13 Pages
Agenda Item No. ll.c.
4 -
1 . A frequency meter employing the required accuracy for
frequency measuring the equipment in accordance with
FCC requirements .
2 . A modulation/deviation meter, capable of the required
accuracy for measuring deviation of all equipment.
3. A signal generator with regulated and calibrated
microvolt output with the stability necessary for
accurate sensitivity checks of base station and mobile
receiving equipment.
4 . An "in-line" type wattmeter capable of measuring
output power in watts of all base stations and mobile
equipment.
5 . A portable Volt-Ohm-Milliammeter to accurately measure
equipment operating voltages, currents, and resistance .
6 . A dummy load (antenna) to accurately simulate mobile or
base station antenna conditions to facilitate "off the
air" equipment testing .
VIII .
INSURANCE REQUIREMENTS
The Contractor will carry the following minimum amounts of
insurance:
Comprehensive General Liability
Bodily Injury Liability 50,000 per person
100, 000 per occurrence
Property Damage Liability 100, 000 per occurrence
Automobile Liability
Bodily Injury Liability 50 , 000 per person
100, 000 per occurrence
Property Damage Liability 50, 000 per occurrence
Workmen ' s Compensation and Employer ' s Liability in accordance
with the statutory requirements of the State of Texas .
Page 9 of 13 Pages
Agenda Item No. ll.c.
5 -
Ix.
PAYMENTS TO CONTRACTOR
City shall pay Contractor for services rendered under this
contract on the following basis :
1 . For each changeover, removal or installation of radio
communications equipment in motor vehicles, City shall pay Contractor
as follows:
A. Changeover, one vehicle
to another (removal and 50 .00 each occurrence
reinstallation)
B. Removal only from motor 15 . 00 each occurrence
vehicle
C. New installation in 50 .00 each occurrence
vehicle
2 . Maintenance shall include the labor and parts required to
repair equipment which has become defective through normal wear and
usage. Maintenance does not include the repair or replacement of
equipment for damage caused by accidents, physical abuse or misuse
of the equipment, acts of God and fires.
Number of Pieces Yearly Cost
Equipment Per Unit of Equipment Per Type of
Description Bid Per Year Owned by City Equipment
Base Stations 144 .00 22 3, 168 .00
Auxiliary Base 24 .00 2 48 .00
Stations
Antennas and Lines No charge 15 No charge
Remote Consoles 120 .00 4 480 .00
Remote Controls 45 .00 27 1,215 .00
Remote Control
Extensions 6 .00 18 108 .00
Recorders 24 .00 5 120 .00
Alarm Panel 60 .00 1 60 .00
Voting Unit 96 .00 1 96 .00
Monitor Amplifiers 6 .00 15 90 .00
Monitor Receivers 18 .00 5 90 .00
Page 10 of 13 Pages
Agenda Item No. 11.c.
6 -
Number of Pieces Yearly Cost
Equipment Per Unit of Equipment Per Type of
Description Bid Per Years Owned by City Equipment
Tone Encoders,
Decoders, Pagers, 13 . 20 15 198 .00
Recorders, Misc .
Mobile Radios 66 .00 389 25 , 674 .00
Portable Radios 66 .00 116 7 , 656 . 00
Vehicular Chargers 36 .00 19 684 .00
TOTAL 39, 687 .00
3 . City shall pay Contractor the sum of $3, 307 .00 per month for
providing preventive maintenance, parts and for making all necessary
repairs on equipment enumerated in Exhibit A.
4 . Contractor shall perform engineering and consulting services as
requested, at no additional charge. For other special work, as
requested, which is not enumerated in this contract, City shall pay
Contractor a charge fee of $20 .00 per hour .
Each month Contractor shall furnish the City an itemized state-
ment for payments due him under this contract, and such statements
shall be paid by the City within ten (10) days after receipt of such
statement.
IN WITNESS WHEREOF, City and Contractor have caused these presents
to be executed as of the day and year first above written.
CITY OF CHITA FALLS
City Manager
ATTEST:
City Clerk
BOB BROWN, D/B/A BOB 'S COMMUNICATION
SERVICE
By:
601'
Contractor
Page 11 of 13 Pages
Agenda Item No. ll.c.
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