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Res 013-99 2/16/1999RESOLUTION NO. RESOLUTION ADOPTING CONTRACT TERMS AND CONDITIONS FOR UTILITY COLLECTION SERVICES FROM REMOTE LOCATIONS AND AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS FOR SUCH SERVICES; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, one of the City Council's established goals is to improve public relations and convenience for its citizens; and WHEREAS, several local check cashing establishments have contacted the City expressing an interest in collecting the City's utility bills at remote locations; and WHEREAS, such a service will offer alternative payment locations to the City's utility customers; and WHEREAS, it is necessary to adopt standard terms and conditions for these remote collection services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: SECTION 1. There is hereby adopted a standard contract for remote location utility collection services. Such contract is attached and made a part of this resolution. SECTION 2. The City Manager is hereby authorized to enter into agreements with agencies meeting the terms and conditions of this contract. It is hereby officially found and determined that the meeting at which this resolution was passed was open to the public as required by law. PASSED AND APPROVED this the 16th day of February, 1999. ATTEST: City Clerk CONTRACT FOR REMOTE UTILITY COLLECTION SERVICES This contract is entered into on , by and between the City of Wichita Falls, Texas, hereinafter referred to as "City" and , hereinafter referred to as "Agent" I. The Agent agrees: a. To accept payments in the full amount of the bill from City Utility Customers on a walk -in and /or drive through basis at , located in Wichita Falls, Texas. b. Not to accept payments by check for those City Utility Customers who appear on the most current bad check customer list, as provided by the City. c. To collect full payments from City Utility Customers only for the following types of utility bills: 1. Current Bills. Current Bills are defined in this agreement as utility bills without a past due amount. Payments for current bills may be accepted by the Agent up to 30 days beyond the payment due date indicated on the bill. 2. Past Due Bills. Past Due Bills are defined in this agreement as utility bills with a current and past due amount indicated on the bill. Full payments for past due bills may be accepted by the Agent up to the payment due date indicated on the bill. d. Not to accept payments for any bills or notices other than those types provided for in Section I. c. 1. and Section I. c. 2. e. To provide City Utility Customers with receipts for each payment made. Such receipts shall be in a form approved by the City. To provide fax ledgers, at least once daily, containing customer's name, account number, payment amount, time paid, and method of payment. Such ledger shall include a total for all transactions listed on the ledger. g. To make payment to City by check or money order before 5:00 p.m. on Monday and Thursday each week in the full amount of funds collected from City Utility Customers in the interim on behalf of the City. h. To provide the bill stubs as validated receipts to City for each customer payment made to the Agent. Bill stubs are to be batched with, and equal to, the total of the checks and money orders described under section I.g. above. i. To operate a minimum of eight (8) hours per day, Monday through Friday, excluding holidays recognized by the Agent. j. To maintain bonding covering the Agent and all Agent employees from an insurance provider acceptable to the City in the minimum amount of $250,000. II. City Agrees: a. To allow the Agent to collect a service charge from City Utility Customers, not to exceed ($0.75) seventy -five cents per transaction. b. To periodically provide the Agent with a bad check customer list. c. To allow the Agent to display four (4) signs per location informing City Utility Customers that the Agent is authorized to accept payments for the customer's convenience. d. To place a notice on the bill once annually informing customers that the remote pay location service is available through the Agent for a service fee. Ill. Termination of Contract: a. This contract may be terminated by either party with 30 days written notice to the other party. b. This contract may be terminated immediately if there is evidence satisfactory to the City of misuse or misappropriation of City funds. IN WITNESS WHEREOF, the parties have signed this contract as of the day and year first above written and agree to its terms. CITY OF WICHITA FALLS MIN AGENT City Manager BY: , (title) Company: RESOLUTION NO. 3 RESOLUTION ADOPTING CONTRACT TERMS AND CONDITIONS FOR UTILITY COLLECTION SERVICES FROM REMOTE LOCATIONS AND AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS FOR SUCH SERVICES; DETERMINING THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, one of the City Council's established goals is to improve public relations and convenience for its citizens; and WHEREAS, several local check cashing establishments have contacted the City expressing an interest in collecting the City's utility bills at remote locations; and WHEREAS, such a service will offer alternative payment locations to the City's utility customers; and WHEREAS, it is necessary to adopt standard terms and conditions for these remote collection services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: SECTION 1. There is hereby adopted a standard contract for remote location utility collection services. Such contract is attached and made a part of this resolution. SECTION 2. The City Manager is hereby authorized to enter into agreements with agencies meeting the terms and conditions of this contract. It is hereby officially found and determined that the meeting at which this resolution was passed was open to the public as required by law. PASSED AND APPROVED this the 16`h day of February, 1999. ATTEST: City Clerk CONTRACT FOR REMOTE UTILITY COLLECTION SERVICES This contract is entered into on , by and between the City of Wichita Falls, Texas, hereinafter referred to as "City" and , hereinafter referred to as "Agent ". I. The Agent agrees: a. To accept payments in the full amount of the bill from City Utility Customers on a walk -in and /or drive through basis at , located in Wichita Falls, Texas. b. Not to accept payments by check for those City Utility Customers who appear on the most current bad check customer list, as provided by the City. c. To collect full payments from City Utility Customers only for the following types of utility bills: 1. Current Bills. Current Bills are defined in this agreement as utility bills without a past due amount. Payments for current bills may be accepted by the Agent up to 30 days beyond the payment due date indicated on the bill. 2. Past Due Bills. Past Due Bills are defined in this agreement as utility bills with a current and past due amount indicated on the bill. Full payments for past due bills may be accepted by the Agent up to the payment due date indicated on the bill. d. Not to accept payments for any bills or notices other than those types provided for in Section I. c. 1. and Section I. c. 2. e. To provide City Utility Customers with receipts for each payment made. Such receipts shall be in a form approved by the City. f. To provide fax ledgers, at least once daily, containing customer's name, account number, payment amount, time paid, and method of payment. Such ledger shall include a total for all transactions listed on the ledger. g. To make payment to City by check or money order before 5:00 p.m. on Monday and Thursday each week in the full amount of funds collected from City Utility Customers in the interim on behalf of the City. h. To provide the bill stubs as validated receipts to City for each customer payment made to the Agent. Bill stubs are to be batched with, and equal to, the total of the checks and money orders described under section I.g. above. i. To operate a minimum of eight (8) hours per day, Monday through Friday, excluding holidays recognized by the Agent. j. To maintain bonding covering the Agent and all Agent employees from an insurance provider acceptable to the City in the minimum amount of $250,000. II. City Agrees: a. To allow the Agent to collect a service charge from City Utility Customers, not to exceed ($0.75) seventy -five cents per transaction. b. To periodically provide the Agent with a bad check customer list. c. To allow the Agent to display four (4) signs per location informing City Utility Customers that the Agent is authorized to accept payments for the customer's convenience. d. To place a notice on the bill once annually informing customers that the remote pay location service is available through the Agent for a service fee. III. Termination of Contract: a. This contract may be terminated by either party with 30 days written notice to the other party. b. This contract may be terminated immediately if there is evidence satisfactory to the City of misuse or misappropriation of City funds. IN WITNESS WHEREOF, the parties have signed this contract as of the day and year first above written and agree to its terms. CITY OF WICHITA FALLS BY: , City Manager AGENT L0.0 (title) Company: