Res 119-99 10/5/1999RESOLUTION NO.
RESOLUTION AMENDING CONTRACT TERMS AND CONDITIONS
FOR UTILITY COLLECTION SERVICES PROVIDED BY PRIVATELY
OPERATED BUSINESSES AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO CONTRACTS FOR SUCH SERVICES, DETERMINING
THAT THE MEETING AT WHICH THIS RESOLUTION WAS PASSED
WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW.
WHEREAS, on February 16, 1999, the City Council adopted standard terms and
conditions for privately owned and operated businesses to perform utility collection
services on behalf of the City, and
WHEREAS, it has been determined that the original requirement for insurance
coverage was excessive and hindering businesses from entering into a contract with
the City for these services, and
WHEREAS, the potential financial loss to the City has been evaluated and it has
been determined that lower insurance requirements for employee dishonesty and crime
are appropriate, and
WHEREAS, it is also necessary to include a provision requiring comprehensive
general liability insurance to protect the City against potential general liability claims.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
SECTION 1. The standard contract for remote location utility collection services
is hereby amended in its entirety and made a part of this resolution.
SECTION 2. The City Manager is hereby authorized to enter into contracts with
businesses that agree to comply with the terms and conditions of this contract.
SECTION 3. It is hereby officially found and determined that the meeting at
which this resolution was passed was open to the public as required by law.
PASSED AND APPROVED this the 5« day of October, 1999.
ATTEST.
City )Clerk
el
CONTRACT FOR REMOTE UTILITY COLLECTION SERVICES
This contract is entered into on , by and between the City
of Wichita Falls, Texas, hereinafter referred to as "City" and
, hereinafter referred to as "Agent ".
I. The Agent agrees:
a. To accept payments in the full amount of the bill from City Utility Customers on a
walk -in and/or drive through basis at , located in
Wichita Falls, Texas.
b. Not to accept payments by check for those City Utility Customers who appear on the
most current bad check customer list, as provided by the City.
c. To collect full payments from City Utility Customers only for the following types of
utility bills:
1. Current Bills. Current Bills are defined in this agreement as utility bills without
a past due amount. Payments for current bills may be accepted by the Agent
up to 30 days beyond the payment due date indicated on the bill.
2. Past Due Bills. Past Due Bills are defined in this agreement as utility bills
with a current and past due amount indicated on the bill. Full payments for
past due bills may be accepted by the Agent up to the payment due date
indicated on the bill.
d. Not to accept payments for any bills or notices other than those types provided for
in Section 1. c. 1. and Section I. c. 2.
e. To provide City Utility Customers with receipts for each payment made. Such
receipts shall be in a form approved by the City.
To provide fax ledgers, at least once daily, containing customer's name, account
number, payment amount, time paid, and method of payment. Such ledger shall
include a total for all transactions listed on the ledger.
g. To make payment to City by check or money order before 5:00 p.m. on Monday and
Thursday each week in the full amount of funds collected from City Utility Customers
in the interim on behalf of the City.
h. To provide the bill stubs as validated receipts to City for each customer payment
made to the Agent. Bill stubs are to be batched with, and equal to, the total of the
checks and money orders described under section I.g. above.
i. To operate a minimum of eight (8) hours per day, Monday through Friday, excluding
holidays recognized by the Agent.
To maintain insurance coverage from an insurance provider acceptable to the City in
the minimum amount of $25,000 each for employee dishonesty and crime protection
and in the minimum amount of $500,000 per occurrence for general comprehensive
liability.
il. City Agrees:
a. To allow the Agent to collect a service charge from City Utility Customers, not to
exceed ($0.75) seventy -five cents per transaction.
b. To periodically provide the Agent with a bad check customer list.
c. To allow the Agent to display four (4) signs for location informing City Utility
Customers that the Agent is authorized to accept payments for the customer's
convenience.
d. To place a notice on the bill once annually informing customers that the remote pay
location service is available through the Agent for a service fee.
Ill. Termination of Contract:
a. This contract may be terminated by either party with 30 days written notice to the
other party.
b. This contract may be terminated immediately if there is evidence satisfactory to the
City of misuse or misappropriation of City funds.
IN WITNESS WHEREOF, the parties have signed this contract as of the day and year
first above written and agree to its terms.
CITY OF WICHITA FALLS
BY: , City Manager BY: , AGENT
Company: