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Ord 040-88 4/5/1988 ORDINANCE NO. 4 - I ORDINANCE ADOPTING OPERATING PROCEDURES FOR THE SOFTBALL COMPLEX . WHEREAS, the need exists for operating procedures for the new Softball Complex ; and , WHEREAS, the attached operating procedures appear acceptable to ensure a smooth operation and achievement of the goals of the facility; and, WHEREAS, this area is not a park and , therefore, the Code of Ordinances does not apply, necessitating separate conditions of use; and , NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT; SECTION 1 . The attached operating procedures are hereby adopted . SECTION 2. When he finds it in the public interest to do so , the City Manager is authorized to negotiate and set the City ' s percentage of revenues from admissions and other fees and sale of merchandise set out in Section I 13 of the procedures; he is authorized to negotiate and set the rental fees set out in Section I 8; he is authorized to pay over to the renter any portion of the City ' s percentage of revenue fro sales of food and drinks by City ' s Softba 1 Complex Concessionaire. PASSED AND APPROVED this , h day of A r ' l 198 . MA OR ATTEST: -,129 City Clerk PARKS AND RECREATION DEPARTMENT WICHITA FALLS SOFTBALL COMPLEX 1988 OPERATING PROCEDURES PURPOSE: To establish standard operating procedures and policies for the use of the City of Wichita Falls Softball Complex for private tournament rentals and practices. RESPONSIBILITY: It is the responsibility of the complex Renter to ensure that the contents of this directive are adhered to by all parties involved in the tournament. In addition to these procedures, those teams and individuals registered in the Wichita Falls Parks and Recreation Department City Leagues must adhere to to the Adult Softball League Rules and Regulations, available in the Athletic Office, Room 110 of Memorial Auditorium, 1300-7th Street. I . TOURNAMENTS: 1 . The Athletic Coordinator will be responsible for scheduling and coordinating all tournaments to be held at the Softball Complex. Tournaments must be scheduled at least one ( 1 ) month in advance of the playing dates. P. Tournament size and play shall be limited to the following: Minimum of 36 team double elimination and max- imum of 65 games round robin. Tournaments and events of lesser size may be held, with approval of the Parks and Recreation Director, but are subject to relocation to another City facility up to two weeks prior to their requested tourn- ament date, in the event that the complex is needed to host a larger tournament meeting the 36 team requirement. 3. Tournament play will be conducted on Friday, Saturday, and Sunday. Requests for alternate or additional days must be approved by the Athletic Coordinator . r ‘ 4. Unless approved by the Director of Parks and Recreation, no tournaments will be scheduled in the month of July due to City softball playoffs. 5. Renter is not permitted nor will Renter permit anyone to sell food and drink at the complex other than the contracted City concessionaire. Beer consumed at the complex must be purchased and consumed on premises. 6. Renter or his team members assisting with the tourn- ament, or anyone under his direction or with his knowledge, shall not attempt to perform any major or extensive field repairs. During inclement weather, burning, dragging, digging, or hauling of soil to make fields playable without permission or supervision of the Athletic Coordinator or his authorized agent, will not be permitted. In case of a tournament rainout, provisions have been made so that, in most cases, the tournament can be made up during an open weekend set aside. 7. Reservation Procedures: A. Beginning on the first Monday in November of each year, tournament directors may begin requesting dates for holding tournaments on a first-come first-served basis. At this time, tournament directors will receive a copy of the tournament policies, and they must designate their intention as to what kind of tournament will be conducted and pay a $100.00 deposit in the form of cash, cashier 's check, or money order to secure the reservation. (This deposit is for the purpose of assuring all parties involved that the reservation being made will eventuate into a tournament being held on the dates reserved. ) If before 30 days of 12:00 noon on Tuesday prior to the tournament, the tournament director contacts the Athletic Coordinator that his tournament has been cancelled, 85% of the deposit will be refunded. (The remaining 15% will be used for processing paperwork and administrative costs. ) Otherwise, the deposit may be used to satisfy necessary costs as stated in Paragraph 8, if so desired, or will be forfeited in event that proper notification is not received on the cancellation of the tournament in question. B. For those persons who fail to get on the tournament reservation list because it has been filled, a waiting list will be maintained in the office of the Athletic Coordinator. In the event of a reserved tournament cancellation, persons on the waiting list will be contacted in order of their appearance on the list. Should the first person on the list not desire the date which has become available, then the next person in line will be contacted. Persons on the waiting list will hold their places until moved to the reservation board. (They will not move to the bottom of the list. ) After a person on the waiting list has been contacted, he must make a $100.00 reservation deposit with the Parks and Recreation Department within 24 hours by cash, cashier ' s check or money order. He will have until 12:00 noon, Tuesday (2 weeks) prior to the tournament to cancel if enough teams cannot be obtained, in order to receive a full deposit refund. Paragraph 7(A) shall then apply. 8. The tournament director will sign a contract for the use of the athletic facilities no later than 12:00 noon on Tuesday prior to the tournament date. A copy of the tournament bracket will be submitted to the Athletic Coordinator at this time. The following fees must be paid at the time the contract is executed: A. *Scorekeep_er 's booths/meeting_room rental - There will be a $25.00 per day rental fee for this facility. A damage deposit of $100.00 is required. Deposit will be returned in full or part upon inspection by the Athletic Coordinator or authorized agent. B. Field Rental - $20.00 per field per day. (This cost covers field preparation at the beginning of each day, materials, and rest room cleanup. ) C. Light Use Fee - $5.00 per hour of light utilization per field per night. (Starting time for light fees shall be 7:00 p.m. October through April , and 8:00 p.m. May through September) . D. *Trash Cleanup - A $100.00 deposit is required. (This may be the reservation deposit carried over if so desired. ) If trash cleanup is required at the complex on the day following the completion of the tournament, the tournament director will be charged at the rate of $9.75 per hour per employee and charge will be deducted from cleanup deposit. If, by the determination of the Athletic Coordinator or his authorized agent, the facility has been left in a clean and orderly manner , the deposit will be refunded. E. *Bases - A $50.00 deposit is required for all bases used. P. *Keys - A $15.00 deposit is required for each set of keys used. *All deposits shall be in the form of cash, cashier 's check, or money order. NOTE: If upon inspection by the Athletic Coordinator or his authorized agent, at the completion of the tournament, any damage has been caused to the facility by tournament participants or spectators, the tournament director will be charged for the actual cost of repairs. 9. There will be no curfew in effect at the complex, however sufficient time must be set aside for maintenance between 6:00 a.m. and 10:00 a.m. The maintenance time must be coordinated with the Athletic Coordinator upon submit- al of bracket. 10. The Parks and Recreation Department will prepare the fields prior to each day's play. Preparation includes dragging, watering and marking. 11 . Any additional maintenance work required for a tournament will require a charge in addition to the rental fee to cover labor expenses. 12. All equipment used during the tournament, belonging to the Parks and Recreation Department, will be returned to its proper location on the morning of the first working day immediately following the tournament. Keys ( light box, building and gate) , bases, etc. will be turned in to the Parks and Recreation Office, Room 110, Memorial Auditorium. 13. Collection of admission fees and sale of items not in conflict with the City concession sales, as determined and approved by the Director of Parks and Recreation is permitted; however, renter must pay to the City the following percentage of gross sales: 1 . The City will receive ten ( lOX) percent of gross collected in admission fees, entry fees, regis- tration fees and for donations in lieu thereof collected at the complex. 2. The City will receive five (5X) percent of gross sales involving programs, clothing, amusements, artwork, souvenirs, etc. 14. The Softball Complex Concessionaire has the exclusive right to sell food and drink. No food or drink sales by anyone else will be permitted. 15. Signs and advertising will be permitted by the renter at the Softball Complex if displayed in a tasteful manner. Requests must be submitted in detail including locations and methods of posting, to the Parks and Recreation Director for approval . Signs and advertising must be attached by rope or string only. No tape, tacks or nails are permitted to affix signs. All signs, advertising, rope or string must be removed upon completion of the rental period. 16. Renter shall adhere to these policies. Failure to abide will affect future consideration of complex rental to Renter. 4 1 • II . PRACTICES: 1 . Reservations of available fields must be made in person at the Parks and Recreation Athletic Office, Room 110, Memorial Auditorium, 1300-7th Street, from 8:00 a.m. - 5:00 p.m. , Monday through Friday, from the second full week of February to the last full week of June, and the third full week of August to the last full week of October. 2. Teams will not be permitted to make more than one reservation per week. 3. Reservations for Monday may be made on the previous Friday. Reservations for Tuesday through Friday may be made on any weekday other than Friday. No Saturday or Sunday practices will be permitted. 4. Persons may come to Room 110 on any weekday to inquire about field availability for that evening and, if available, may reserve it provided they have not previously made a reservation for that week. 5. Practices will be limited to one and one half ( 1-1/2) hours per day per team. Practice times are as follows: 5:30 - 7:00 p.m. 7:00 - 8:30 p.m. 8:30 - 10:00 p.m. All teams must relinquish the field at the ending time of their reservation - NO LATER. 6. All teams will be given either a reservation card or receipt of payment upon making the reservation in the Athletic Office. This card/receipt must be in the team's possession during practice and presented to City staff upon request for verification. Teams practicing without a valid reservation must vacate the field when asked. 7. Practices unable to be held due to inclement weather or light failure, will be rescheduled upon presentation of the reservation card/receipt to the Parks and Recreation Office within three (3) working days of the cancelled practice. If playing field conditions are questionable due to rain, the Athletic Coordinator will make the final decision on practices. 8. Practice fees - No charge for daytime practices (not requiring • light use) $7.00 charge for evening practices (requiring light use) . These charges must be paid at the time reservations are made, and will be made as follows: March, April , October and November - 7:00 & 8:30 p.m. practices. May through September - 8:30 p. m. practices. 9. All four fields at the complex will be available for practice reservations at the times listed in #5. These fields will not be available for reservation if they are scheduled for City league or tournament games. 10. Teams making practice reservations are subject to cancellation at any time for usage other than practice. Teams being cancelled will have the choice of: ( 1 ) being re- located to a park athletic field, if available; (2) of being rescheduled at the complex or a park athletic field upon presentation of the reservation card or receipt to the Parks and Recreation Office within three (3) working days of cancellation, or; (3) if a fee was paid, refund in full will be made. III . RULES OF CONDUCT: 1 . No alcohol is to be brought on premises. 2. Beer is not permitted on the field or player benches. 3. Smoking will not be allowed on the field, but participants may smoke on player benches. 4. Profanity, vulgarity, unnecessary roughness, or misconduct of any kind will not be permitted at the complex. The Renter is responsible for controlling or reporting any problems immediately to the police. Failure to do so will affect future rentals to Renter. IV. PLAYER EQUIPMENT: 1 . Players are permitted to wear tennis, rubber sole or plastic turf type cleated shoes. 2. Metal spiked shoes are not permitted in the complex. 3. Players will not be permitted to play barefooted or without shirts. A 4. Players may wear approved shorts such as bermuda or lower thigh length. Cutoffs, jogging, gym or tennis shorts are not permitted. 5. Teams must be uniform in that game jerseys must be of same basic color and trim with numbers permanently affixed on the back, not to exceed 2 digits and be a minimum of 6 inches high. No duplicate numbers are permitted. 7 Ad 25"6390 ORDINANCE NO.35-88 AN ORDINANCE CLOSING, VA- CATING,AND ABANDONING A TWENTY-FIVE Affidavit of Publication TWENTY-FIVE FOOT WIDE ALLEY IN BLOCK 7, I JALONIC AD- DITION,WICHITA FALLS,TEXAS. ORDINANCE NO.36-88 1 ORDINANCE WAIVING SEC-1 THE STATE OF TEXAS TION 22-1(a)9 OF THE CODE OF ORDINANCE TO ALLOW THE I COUNTY OF WICHITA POSTING OF ADVERTISING DE- VICES AT SCOTLAND PARK FOR ) 1. -.MAR N diji THISTEVENT WILL I 27th April 'BE HELDON APRIL'S AND 10, : On this day of ORDINANCE NO.37-88 ORDINANCE CLOSING HEAR- , 1988 ING AND FINDING CERTAIN I BUI LDINGS AND/OR STRUC- A.D. personally appeared before me, the undersigned authority BUILDINGS TURES TO BE DANGEROUS: I D a r i c e Ming COMMANDING PROPERTY 1 bookkeeper OWNERS TO REPAIR OR DE- MOLISH SAID BUILDINGS OR , STRUCTURES WITHIN THIRTY for the Times Publishing Company of Wichita Falls, publishers of the Wichita Falls (30)DAYS OF THE DATE OF THIS I I ORDINANCE AND DECLARING I Times/Record News, a newspaper published at Wichita Falls in Wichita County, i AN EMERGENCY. ORDINANCE NO.39-88 - Texas, and upon being duly sworn by me, on oath states that the attached - AN ORDINANCE AMENDING THE ZONING ORDINANCE TO CLARIFY THE DEFINITION OF advertisement is a true and correct copy of advertising published PRIVATE CLUB AND THE REGU- issues thereof on the following dates: LATIONS FOR ESTABLISHMENTS in one 1 g HOLDING PRIVATE CLUB REGIS-; TRATION PERMITS UNDER THE April 25 , 19 8 8 TEXAS ALCOHOLIC BEVERAGE CODE AND REGULATING THEM, IN A SIMILAR MANNER AS' �� ESTABLISMENTS THAT HAVE 1 ON-PREMISE ALCOHOLIC I iA\� '''1-Y'7i1 1 BEVERAGE SALES;AND RECIUIR-j ING CONDITIONAL USE AP-• PROVAL FOR ON-PREMISE IN-I Bookkeeper for Times Publishing Company CIDENTAL SALES AND SERVICE JN GENERAL COMMERCIAL I of Wichita Falls ZONES. ORDINANCE NO.27-88 AN ORDINANCE EXTENDING THE CITYLIMITSOF THE CITY OFAL) Subscribed and sworn to before me this the day and year first above written. WICHITA FALLS,BY ANNEXING CERTAIN TRACT OF LAND ADJA- p CENT. TO THE TERRITORIAL C- \� LIMITS E THE CITY OF WICHITA /n . �,4 FALLS,TEXAS,WHICH TRACT OF �/l/�/h.0 IAND AND SERVICE PLAN FOR SUCH TRACT Of LAND ARE DE- '-'''• W-";;—. :y r?.7 1 SCRIBED IN THIS ORIDINANCE. ORDINANCE No.38-88 - 7 7,17r.'=: 5; AN ORDINANCE REZONING A 4.67 ACRE TRACT OF LAND OUT ?