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Landmark Commission Minutes - 08/27/2013s: °i_a: �l '; OFFICE MINUTE S sL: �-�T�` LANDMARK COMMISSION BY: _ -_ _._. TIME: August 27, 2013 MEMBERS PRESENT: Stacie Flood, Chairperson ■ Members Christy Graham ■ Jackie Lebow ■ Andy Lee ■ John Kidwell ■ Michael Koen ■ Karen Montgomery- Gagn6, Planning Administrator ■ staff Peter Scott, Assistant City Attorney If ■ Leo Mantey, Planner I ■ ABSENT: Councilor Michael Smith ■ Coundl Liaison Carolyn Looney ■ Mwnbm Steve Wood ■ 1. Cali to Order and Introductions Chairperson Flood called the meeting to order at 12:10 p.m. and requested members provide introductions. Ms Gagn6 introduced Mr. Leo Mantey to the Commission. He is the new Planner I who started working with the Planning Division on July 22, 2013. She said Ms Monique Coleman is occupied with other responsibilities and hence Mr. Mantey will be working closely with the Landmark Commission. 11. Review and Approval of Minutes from June 24, 2013 Chairperson Flood called for approval of minutes from the June 24, 2013 Landmark Commission meeting. Mr. Kidwell motioned for approval and Mr. Koen seconded. The motion carried. III. Update Regarding THC CLG Coordinator Site Visit Ms Gagn6 informed the Commission that she is coordinating with the new Texas Historical Commission CLG Coordinator, Marcus Watson and it is possible he might have an extended meeting with the Commission when he visits the City. Ms Gagn6 said Mr. Watson is currently conducting site visits around the State and hopes to schedule a meeting with the Commission by mid - September, preferably on the date of the next Landmark Commission meeting. She has requested Mr. Watson put together some basic training or refresher courses for Commissioners. Key points to consider will be the roles of elected Commissioners and also to brief members on the process and requirements for historic landmark grants. IV. Other Business a) West Floral Heights Historic District—Monthly Report • No report. No appointed representative in attendance. b) Memorial Auditorium – Proposed fagade Alteration – Automated Kiosk Ms Gagn6 stated she included this item on the agenda to ensure the Commission was aware of a pending design application anticipated for September. Ms Gagn6 said the project is likely to LANDMARK COMMISSION August 27, 2013 Page 1 be approved in the City's budget, pending final approval by City Council at their September meeting. Ms Gagn6 provided the Commission with pictures of the Seventh street fagade of the Memorial Auditorium showing the current payment kiosk, a picture of an example of the proposed automated kiosk being used by the City of Palestine Texas and a picture of different types of automated kiosks. Ms Gagn6 informed the Commission that the automated kiosk will be placed on the west end of the Seventh street fagade. The project aims to allow self- automated payment of water bills. Currently she does not know the team working on the automated kiosk project, she has however indicated to management they would have to present drawings to show the design and other relevant information pertaining to the project. Ms Gagn6 informed the Commission the automated kiosk will be similar to the one installed by the City of Palestine, Texas. It will be a smaller area in the Memorial Auditorium building. She has informed management the area surrounding the kiosk will have to match the existing bricks to ensure conformity with the building. Ms Gagn6 said although some of the designs in the pictures provided are constructed with glass, using bricks for this project is preferred. She said the Commission may notice a difference in the brick colors because the existing building has older bricks. Mr. Scott raised a concern on how easily customers would be able to reach out to the automated kiosk while sitting in their cars. Ms Gagn6 said, the project is under discussion and hopes that issue is addressed in the design stages. She also said the project is aimed at reducing labor costs and will therefore have no personnel and she knows they are working on addressing any security issues that may arise with potential camera installation. Ms Gagn6 appealed to the Landmark Commissioners present to bring forth their concerns on the project. 40 She will relay their feedback to the Water and Utilities manager for them to be addressed before they proceed with developing the drawings. Mr. Koen asked if people had to get out of their car or they could sit in it to utilize the machine for payment of bills. Ms Gagn6 said she believes the goal of the project is to create a drive through for people who prefer to use it rather than paying their bills through an attendant inside the office. Chairperson Flood agreed and said based on the information from the City of Palestine, Texas; she could see that they had the option of using the automated drive through kiosk or to pay their bills through an attendant. Q Depot Square Updates- Zales Bldg (601 8"'/800 -06 -08 Ohio); US Post Office (801 Ohio) Ms Gagn6 provided pictures of the collapsed wall of the former Defoor's building in the Depot Square District taken by Code Enforcement. She informed the Commission that, in late July 2013, part of the wall of the Defoor's building on Ohio Street collapsed. The owners have temporarily secured the building and blocked off the opening to ensure there are no health/safety issues for the public in accordance with Code Enforcement. Ms Gagn6 said owners of the building have been informed that they will have to go through the design review process for restoration and rehabilitation because it is a main wall. She is currently waiting for a completed application and relevant documents from the owners for the design review of the building. Ms Gagn6 stated that other issues may collectively impact the design review of this building since the property is for sale. Mr. Scott asked if Code Enforcement was aware of the situation on the ground. He stated he is concerned with Code Enforcement involvement in the process in order to avoid a situation qp where a citation may be issued to the owners before the completion of the project. Ms Gagn6 replied in the affirmative and said she has been regularly communicating with them. Staff has made Code and Building Inspection aware of all the requirements of the project with reference LANDMARK COMMISSION August 27, 2013 Page 2 to different sections of the design guidelines. She also said Code Enforcement is very willing to work with the property owners, and if it sells the new owners, in order to resolve the problem. Mr. Lee stated the previous metal wall was better than the concrete wall that was put up. He also said he disagreed with the inspection, architectural, and structural engineers who worked over there. Mr. Lee stated he agrees there needs to be pressure on the current owners to remedlate the problem. Mr. Lee noted he is working with a group to acquire the property and they will bring in a variety of experts who will do a better job and restore the building according to photos of the original Zales fagade. Ms Graham informed the Commission, the area that fell off was a store front with widows on the sides. She said in 2009 the roof partially collapsed when the city experience a severe snow storm. She said she believes the wall fell down due to the weak roof and the strong windstorm that came through the downtown area recently. US Post Office (801 Ohio) Ms Gagn6 indicated she was contacted by a potential entrepreneur about a project for 801 Ohio and any requirement for the historic building. This potential project must still be discussed by the Wichita Co. Heritage Society and is not general public knowledge. Ms Gagn6 informed the Commission that the project may involve developing a brewery downtown at a and Ohio Street in the building which the Heritage Society was initially going to rehab. There was discussion and interest from the Commission noting this would be a great location downtown, and is a thriving, active area, with a potential future redevelopment including restoration of the Zales building across the street. d) Design Review — Staff Authorized — Minor /Alteration/Repairs • 2706 1 & St — replacement HVAC Ms Gagn6 informed the Commission that roofing replacements have been the majority of staff AMIL design review in the last two months. She said this could be attributed to the hailstorms that have blown through the City in recent months. She also informed members that one positive Incident that happened recently was a particular roofer in town contacted the planning division prior to seeking a permit from building inspections which Is not usual. Ms Gagn6 stated it's great to know people are beginning to understand the design review process regarding historical roof replacement. • 291410"' St — roof replacement; new decking; composition shingles • 1401 Tilden — plumbing permit • 2912 10th St — roof replacement; new decking; add 30yr dimensional composition shingles • 1700 Hayes — roof replacement; composition shingles Ms Gagn6 said she had a call recently for an exterior patio request on Hayes Street. She asked the client to submit a design review application. She stated that currently, the property has a chain linked fence, but the owners want to convert into a privacy fence, which is another trigger for review. Ms Gagn6 sent the client the design review application; she will be working with the contractor to develop the drawings and other relevant information pertaining to the project. Ms Gagn6 informed the Commission that it is anticipated to be submitted this fall. The applicant would like to complete the project by January or February 2014. Ms Gagn6 stated it is important the Commission know the types of materials they intend to use, and if possible give a recommendation on the materials and fence design. • 1704 Tilden — roof replacement; 3 tab composition shingle e) Articles & Periodicals — The Medallion — Summer 2013 Ms Gagn6 provided copies of the Medallion to members. She said the publication always has interesting articles and it can also be accessed online. LANDMARK COMMISSION August 27, 2013 Page 3 At Wichita Theatre — 915.919. 925 Indiana Ms Gagn6 stated another item has come up regarding the historic Wichita Theatre. She informed the Commission the development is not a designated landmark though most people think it is because it does have a Texas Historical Commission (THC) informational marker in front of the building. She informed the Commission the owners have worked the last two years with the Engineering Department to get approval prior to their brick paver fundraising initiative; they are currently at the construction stage. Ms Gagn6 informed the Commission that the sidewalk in front of the performing arts building is tom up for the project and the sidewalk trees were also removed. The removed trees were originally installed via a City tree planting/beautification downtown agreement that runs with the property and is on file. The trees were removed without prior permission from the City. The owners indicated they will be replaced with different species once they move forward with installing their bricks. They are also working with Mr. Koen to obtain Public Works approval for an access ramp in front of the building. Ms Gagn6 felt it was prudent to update the commission on the project because members might be faced with questions pertaining to similar projects that people think are City landmarks. V. New Business Mr. Lee suggested the Commission needs a resolution to create a second generation downtown TIF district. He said people are always looking to develop in downtown and other areas such as the Depot Square. He stated there's a need to create a catalyst to foster development in the downtown area. Mr. Lee said the resolution is necessary because most designated historic landmark developments have been rehabilitated in the downtown area but there are more historic buildings that need to be salvaged. The TIF district will go a long way to support a lot of different projects now and in the future. Chairperson Flood asked what could be done to make that happen. Ms Gagn6 said Mr. Lee's concern is being discussed under new business on the agenda and hence has to be scheduled as a future agenda item if a formal action needs to be taken. Mr. Scott stated that it should be scheduled for the next agenda. Mr. Lee made a motion to put the resolution on the next agenda. Ms Graham seconded. Ms Graham said she had encouraged Michelle Derr to submit an application for the vacant Landmark Commission "at large" positions. She asked if Ms Gagn6 had received her application. Ms Gagn6 stated that all applications for boards and commissions are submitted to the City Clerk's office before distribution to the various departments for review. Ms Graham and Chairperson Flood said they will talk to other citizens to apply for positions on the commission. Chairperson Flood stated the Landmark Commission will meet in September. The next meeting is scheduled for September 24, 2013 at 12pm. Vi. Adjoum The meeting adjourned at 12:40 pm. 9"' b"I� Stacie Flood, Chairperson S gg 1 gol,� Date LANDMARK COMMISSION August 27, 2013 Page 4