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Res 099-2013 9/17/2013 RESOLUTION NO. 99-2013 Resolution Authorizing The City Manager To Execute A Professional Services Agreement With URS Corporation For Construction Management And Quality Assurance Testing Services In Conjunction With Terminal Building Construction At Wichita Falls Regional Airport, In An Estimated Amount Of $744,952 WHEREAS, the City of Wichita Falls desires engineering/architectural construction management, construction quality assurance testing, and resident project representation services be performed in conjunction with the above referenced project; and WHEREAS, the Federal Aviation Administration will fund 78.3% of the eligible cost of these services and Bond Funds are available to fund the remaining 21.7% local share of the service agreement; and WHEREAS, URS Corporation proposes to provide these services at an estimated cost of $744,952. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute the professional services agreement attached as Work Order No. 25, with changes thereto in a form approved by the City Attorney, in an estimated amount of $744,952. PASSED AND APPROVED this the 17th day of September, 2013. MAYOR ATTEST: City Clerk URS WORK ORDER NO. 2.5 In accordance with the Agreement for Consulting and Professional Services between City of Wichita Falk; (-Client"),and URS Corprorttirorr a Nevada rnrporation, dated !March 15,2tltiv5,this Work Authorization describes the Services, Schedule,and Payment Conditions for Services to be provided byCILS C.orporatkin(-Consultant')on the Project known as Wichita Falls Municipal Airport New Terminal Project—Construction phase Support CIkrd A wthgarinsd Peprewntative: LcAnnc Moran,Airports Administrator .Addres6 4000 Armstrong Drive_Suite S Wichita Falls,TX 98302 Telephone No.: (940)&55-3023 Consultant Authorised Ilepmgeniative: Robert(Tex)Schmidt,PE,Senior Project MangWr Address 1950 North Slemmon.Freeway.Suite 6000 Dallas,TX 75237 Telephone No.: (972)06-6975 SERVICES. The Services shall be described in Attachment A to tltisWork Order. SCHEDULE. Construction isexpracd to begin August,2013 and be completed October,2014. The schedule is dependent upon the performance of the construction contractor PAVMEN'T. Payment of -SO is due upon signature of this Work Authorization and will be applied against the final invoice for this Work Authorization URS chargms shall be on a"time and materials"basis and shall be in accordance with the Consultant's Schedule of Fees and Charges in effect at the time the Services are performed Payment provisions and the Consultant's current Schedule of Fees and Chargo s are attached to this Work Authorization as Attachment B. TERMS AND CONDITIONS. The terms and conditions of the Agreenwnt referenced above shall apply to this Work Authorization,except as expressly modified herein. ACCEPTANCE of the terms of this Work Authorization is acknowledged by the following signatures of the Authorized Representatives. CLIE W CONSULTANT Signature Sipurule Typed NundTak Typed NuroTale Dane od Signham ENLh2 of Sigraatum PS-t DD Rey.C9-20D9 I Sham FGFm Mwter.Agmeawak fbr Pmi� ssiunal Services ATTACHMENT A Wichita Falls Regional Airport SCOPE OF SERVICES The scope of services includes three items, they are: 1. NE Construction Phase Services 2. Additional Design Services 3. Testing and Inspection Services Following is description of each item's tasks 1. Ai E Construction Phase Services,will be completed within the Tasks specified in thisWork Order and within the hours allocated an Attachment B1,they are- Task 1 - Project Management Task 2-Construction Manager (Clwt)Coordination and Support Task 3- Review Submittals and Shop [drawings Task 4- Respond to Requests for Information (RFIs) Task 5- Provide Change Order Support Task 6- Prepare Design Change Notifications Task?-Attend Construction Site Meetings Task 8-Attend Pre-Construction Site Meetings Task 9- Prepare Construction Management Plan Task 10- Perform Construction Site Observation Task 11 - Installation(Commissioning Inspection Tas 12- Prepare Punchlist TaSK 13-Closeout Activities General 1. Cwner's Construction Manager(CM) will be the primary point of contact foe the Owner, Contractor, and the A'F. 2. Preparation and maintenance of Submittal and R F I Doc urnent Lags is by CM. 3. Preparation and distribution of minutes from weekly construction meetings is by CM. Task 1 — Project Management Description Gf Services: Coordinate the activities of the design team. Provide the team regular updates on the progress of the work and significant project issues as they may arise. Consult periodically with Owner to review project progress; develop, submit, and process A.+E team invoices. Task 2—CM Coordination and Support Description of Services: Provide support to the CM as requested for interpretation of the contract documents and design intent. Task 3—Submittals Review Description +Df Services:Through the CM, receive submittals from the Contractor such as shop drawings,samples, and product data,and review for conformance with the construction documents. The A.E review is for general conformance of the submittal with the intent of the construction documents. It does not include approval of quantities, dimensions, means and methods of construction, or issues of construction safety, all of which are Contractor responsibilities. Incomplete submittals will be returned immediately through the CM to the Contractor for correction and re-submittal. i'JRS-SPS 1York Order 25 Scope of Services Submittals(except samples)will be posted in digital format to a construction documents management website provided and maintained by the CM or Contractor_ Design team shall be furnished with access to download materials for review. Design team shall mark up and initial submittal..and upload to the same site for retrieval by the CM and Contractor. A.-'E Time allocated for this task. KE will provide response to submittals in a timely manner, not to exceed fourteen {14)calendar days from receipt of C>nrnerfGM request_ Task 4— Despond to Requests for Information(RFIs) Description ofServices: Provide construction document clarifications for the project.Working with the CM.the A-E will interpret the documents and answer questions submitted by the Contractor,through the CM.. Aa''E Time Allocated for this task:KE will provide responses to RFls in a timely manner, not to exceed four (4) calendar days from receipt of OwnerfCM request. AJE will except this response schedulewhen requested in vomiting by the CM when such exception is necessary to avoid construction delay- Task 5— Provide Change Order Support Description of Services: Provide analysis of Contractor change order requests when requested by the CM. This may include evaluation by one or more disciplines relevant to the change order. A E Time Allocated for this task:A(E will provide Change Order Support in a timely manner, not to exceed five (5)working days from receipt of the OwnerfGM request. Task 6— Prepare Design Change Notifications Description of Services: Provide Design Change Notifications(DCN) to CM for issuance to the Contractor, as necessary, including the preparation of cost estimates.for work in each DCN and review with GIVI. This task anticipates that .DGNs have limited scope, resulting in no change or minor changes in construction cost or duration. This Task does not anticipate making significant changes in design that may be initiated by Owner. X'E Time Allocated for this task:KE will provide DCN in a finielj manner, not to exceed fourteen 04) calendar days from receipt of Owner/CM request. Task 7— Attend Construction Site Meetings Description ofServices:Attend, either in person or via teleconference, periodic construction meetings to discuss construction issues,current activities, future needs, and potential changes. A E Time Allocated for this task: A+E will attend, either in person or via teleconference, construction meetings as requested by the CM. Task 8— Attend Pre-Construction Meetings A.E Time Allocated for this task: NE will attend, either in person or via teleconference, pre-construction meetings as requested by the CM. Task 9— Prepare Construction Management Plan Description of Services: Prepare a Construction Management Plan (CMP) on all AIP paving projects in accordance with FAA requirements.The CMP addresses the following elements for the paving work: suflm iktal process, inspection procedures and frequency, laboratory testing requirements and certifications, materials testing acceptance flow charts, inspection and test farms, and the quality control plan_ F s Wcrh Drdar 25 Scope of Servkms Task 10- perform Construction Site Observation Description of Services: Conduct periodic inspections of the construction site and worst to observe and confirm the:worse is in conformance with the intent of the construction documents. A,'E willl notify the CM of observed deficiencies and recommend appropriate measures to be taken by the Contractor to bring the work into compliance with the construction documents_ A"E will document observations in a consistent format acceptable to the OWNER and submit to the CM_ A;E Time Allocated far this task: KE will perform construction site observations as necessary for the A)E disciplines to conduct their inspections and provide their responses. Task if - Installation-,Commissioning Inspection Description of Services: Provide commissioning services for two systems:the BHS and the PBBs_ PHS inspection and commissioning will involve three site visits to coordinate with the installer., inspect installation and verify that the system achieves the performance requirements of the{owner; and is ready for TSA testing if required. Commissioning of the PBfls will involve two site visits, one at the PBB factory to test the bridge components and one following installation to test the function and operation of the PBBs for compliance with all specification requirements- Mechanical engineer will test that the HVA system operates as specified_ A'E Time Allocated for this task: KE will perform these services as necessary for the NE disciplines to conduct their inspections and provide their responses within the time allocated for this task as shown in Attachment B t- Task 12- prepare Punchlist Description of Services: Fallowing Contractors punchlist activities, evaluate the work for conformance with requirements of the construction documents and prepare an A)E punchlist for transmittal to the Contractor by CM. Following Contractor completion of all NE punchlist items, conduct a joint walkt'hrough with CM to verify substantial completion.and punchlist completion_ Prepare a final punch Iist based on this walk-through and submit to CM for transmittal to Contractor for final completion. • BYSP and URS:Architectural punch-list will be performed by Primarily by BYSP • fi KA-Structure.The structural punch list will be performed in conjunction with the site visit_ • Campos-MEP: Punch list services will be completed by the, HVAU Plumbing Engineer, and the Electrical Engineer_ URS-Baggage: Punch list activities for baggage handling system will be performed by senior baggage handling system designer CP&B—Civil: will punch fist the civil work_ URS-PBB: Performed in conjunction with the installationifcomrnissioning inspection site visit_ • URS-Comm: Punch list services will be provided if necessary or directed by the Owner:'CM_ A,'E Time Allocated for this task: A'E will perform these services as necessary for the A�E disciplines to conduct their inspections and provide their punchlist services within the time allocated for this task as shown in Attachment E1_ Task 13-Closeout Activities Description of Services:Through the CM, receive project close-out submittals from the Contractor, including Operation and Maintenance Manuals,Test and Balance Reports, DDC point-by-point analysis, warranty information, and the like. Submittals will be posted in digital format to a construction documents management website provided and maintained by the CM or Contractor. Design team shall be furnished with access to download materials for review_ Design team shall mark up and initial submittal, and upload to the same site for retrieval by the CM and Contractor. k'E Time Allocated for this task.AfE will provide response to submittals in a timely manner, not to exceed seven (7)working days from receipt of Owner/CM request. URS-SPS W ork„order 25 Sccpe of Servicos 2. Additional Services, the following additional services were performed as requested by airport management and are part of Package 2 Bid Document. The scope and fees for these services were inadvertently not included in Amendment number 22. Following is an oulline of each of the additional services.A detailed description of the services and associated fees are in attachment B2. ■ Landscaping Performed by BYSP- Upgrade of two water features design. ■ Civil Engineereng performed by Corlettr Probst & Board -Ground service equipment stagiina platform 5' high and r.arnp- ■ Structure performed by Magnusson Klemencic - New A.DA-Accesslble Tornado Storm Shelter; ReconfGguration of the Basement Tornado Storm Shelter and Exit Stairways; Relocation of Braced Frames; Expansion of the Outbound Baggage Area; Expansion of the Loading Dock; and New Interior A.DA.-Accessible Ramp. 3.Testing and Inspection Services,should be performed per local building code requirements. Attachment 134 describes the special tests and inspections that are rewired and a budget allowance to perform the work.This work shall be performed by a special inspector certified by the local jurisdiction having authority to perform the types of inspections and tests specified.. Deficiencies shall be reported daily to the contractor. Summary reports shall be distributed weekly to the owner, architect, contractor, building official. and structural engineer. Seethe Specifications for additional requirements for special inspection and testing. The frequency of inspections and testing and a fee allowance are outlined in attachment B4. URS-SPS Work 0ritar 25 Scope of Services ATTACHMENT B Wichita Falls Regional Airport Summary Schedule of Fees and Charges The Schedule of Fees and Charges includes four items,they are: Ar'E Construction Phase Basic Services (see Attachment B1) $598,952.00 T&M Additional Design Services(see Attachment E32) $ 24,00-0.00 T&M Testing and Inspection Services(see Attachment E4) $ 122.000.00 Allowance Total Authorization: $744.952.00 Not to Exceed 41FIS-SPS Work finder 25-Summary Schedule GI Fees and Charges WICHITA FALLS REGIONAL AIRPORT Construction Phase Services owl mc NINE= NMI NMI NMI NMI Ie I Y y•I+ f'fl 1 +' '.' f'If Attachment B2 WIC:HITA FALLS REGIONAL AIRPORT Additional Services July 26,2013 The following additional services were performed as requested by airport management and are part of Package 2 Bld Document.The fees for these services were inadvertently not included in Amendment number 22. The total fees for the services are $24,000.A brief description of the services and associated fees are: Landscaping (BYSP): one item at a total cast of$7,000 Upgrade of waterfeatures coordination with architecture, Regional suppliers and designers, mechanical, rain water harvesting system. This resulted in 40 additional architecture design and drafting as well as coordination and consulting with water feature specialists at a cost of $7,000 Civil Engineering (Corlett, Probst & Boyd): one item at a total cost of$7,000 ■ Ground service equipment staging platform 5' high, and ramp leading to baggage claim area. This task involved development of few alternative solutions and engineering calculat ons and coordination with the terminal building structure.. This resulted in 30 additional engineering/drafting hours at a cost of$7,000 Structure (Magnusson Klemencic): Six items at a total cast of$10,000 ■ New ADA-Accessibte Tornado Storm Shelter: The new storm shelter is located above grade. The additional work associated with the shelter involved the design of new foundations, CMU walls, and a concrete roof, analyzed for wind and impact loads due to tornados, This resulted in 25 additional engineering/drafting hours at a cost of $2,500 ■ Reconfiguration of the Basement Tornado Storm Shelter and Exit Stairways: The footprint of the basement storm shelter was changed to eliminate the center columns. This required re- design of the basement slab and roof structure. The exit stairs leading to the basement were revised can several occasions resulting in several re-designs. This resulted in 10 additional engineering/drafting hours at a cost of $1,000 ■ Relocation of Braced Frames: Several braced frames were reconfigured to accommodate changes to the architectural program. In one case, a braced frame was deleted and replaced by a new CMU shear wall. This resulted in re-design of the lateral system and foundations,thus resulting in 25 additional engineering/drafting hours at a cost of$2,500 ■ 1,000-gsf Expansion of the Outbound Baggage Area: This addition involved expanding the roof and floor structures as well as re-analyzing the wind loads on the facility due to the expanded floor plate and new braced frame layout. A majority of the columns in this area were re-located as a result of these program changes. This resulted in 15 additional engineering,/drafting hours at a cost of$1,500 ■ 900-gsf Expansion of the Loading Dock: The loading dock increased from approximately 250 square feet to 1,150 square feet, including a new concrete ramp. This required the design of new foundations,grade beams, and retaining walls. This resulted in 10 additional engineering,/ drafting hours at a cost of$1,000 ■ New Interior ADA-Accessible Ramp: A new concrete ramp from the main concourse to the outbound baggage area. Grade beams and retaining walls were added to support the ramp and the foundations were re-designed for the added weight. This resulted in 15 additional engineering,/drafting hours at a cost of$1,500 ATTACHMENT B3 i Chita Falls Fie p i o n al Aj r port SCOPE OF SERV ICES Special Temsting and Inspection ShOL'd to x-famed pear kcal bjil-JDg o2de i-equremenls. The table bel-Dw descvloEis the soeaal test and inspec#ori.Irral.are regllrLrLd and a bLdj:-I aiirwarx�! to perlrurm the -AwK Thr.%m k t►alI be perirfined by a sparAai inspector cer>alied by the I010al IurtSdiffhE 7 ha°mlnp autrOrrly to PE-f-.-r-r IN2 -p-AeS of Irrspeutrm and tem Spewed. aenaenues shah be reponed darlr ta7 tre co+nhmmor. summary reparis shall be distribuled weE,Ky mn:re owner, archil,ecL 1mrrractar,bulcling D11imal, and s1rueb iral engineer. See try Specrlis airam liar acklb-oral requremeM rof sppcal Inspe.-Im n and tesbnpL Special Testing _ Szae aDIn telow Fee allowance for the a hove tesiii ng, • $95,000.00 Siructtlral Engl rree r Inspe ctlons: -lie Ir_ti_v atrULtL"al engineff will prDwide supplemerdal weekly, Dr as rEquired, inggectia^is Fear earth%l6vwK, Lxmcmte anu t—iLI.L-e. 'uurLit atL-site rabsery anion and irLspettiDrs with structurail engineer uF record. Fee alWwa ice fiw the structu ral Engineer - $27,". URA EPS Won-nJ"&S Scam al E-ovrcas Independent Laboratory I n5pection Prc) ram - SPS Wichita Falb Airport Termina I 1 TYPES OF)AICI tK COMMENTS SAIL x N0-1:r e�=O3k F?.�T _IFT OF Si_LT FILL Hy CMR He EMSTING SOIL SrA]dDAM FIRDC7, ]R % 1 FJR EACH SOL NITIFlk DRY LAS =cich JN�SITU MCHSTURE LUNTENT.A.NQ QEN5ITY % 1 TLs` •JF° 4:4.?IF kDRJSGPj 3E(.3 mini Ind.Ps:, SELJE:CT FILL STANDARD PFID%7DR % 1 FOR EACH SM RCF Of SELECT FILL USED By Sub ATI-EREIER G WITS X 1 PAR EACH SCU RCE Of SELECT BILL ILSE D E j Sub 321 C" IN-SITU MOISTURE CONTENT AND DENSITY x 1 TESr<PIR 2,5W SF POR EACH LIFT 0 MMgUFT) 33Trip. 1rERIFf R OF UF73 TEM a}7 x HIEFOFIL IEIRST PIER IS DRILLE13 In �[ FCEfE A.L.=i ? PIER,GSPSI,Ed,SLAB UR&Si�S wiGR1:rtx25 Scd-W 71 SVJCAS REEAA SUE,SPUEE LENG7M.AND LI;]EATKIN x GENERAL€[ F+Dfl {F.-BEFORE EVERY PIER laid.flebw 13C Hrs P9E R DRI LUNG AND CDNCRETE POUR x ALL PIE 0 15 Trips SIZESILAYDUT RASEPLA71&HCi-DWWN AW.HDR lbD Hrs x GENERAL CDNFORMANCE-BEFORE EVERYPOUR BDLTS OR AS DIRECTED BY ENGINLI:R 20 Trips VERIFY"BATCH WKETS MATCH APPROVED MIX lba Hrs x ALL SAMPLED TRUEM-BEFORE THEY ARE:P13URED DESIGN 2G Trips IN71GRITY Df SEAL AFIDUNQ WIDSPAICES x °GENERAL- BEFORE EVERY FOUR Wi9TH VOtETSP.CES Incl.Abuve 4 LYUN'rE Rl FOR S7REN�GTH TESTS.,SLUMP AIR x EVE BY 75 CLIBIE YARDS SAT DIV-HARG E POINT; 66 Setr. ECaWENIT,% TEMPERATURE STR>UMRAL STEEL Add x NOTIFY BEFORE ODVERIW5 ANY FRAIA MG By EMR 36D 121)Hrs MEMBER&CDNNEL-nON SIZES AND LAYDLIT x ALL STEEL .AFTER ERECT-10 , L'EFG•F:E-CVLHJ NG S_,rim STEEL,BOLT,NUT,FIE LC WELD,Nd WAll-ILK x 1 nmE Ir=:I.Aar MATERLbL VISUAL DOSE RVA-n@:aft C}F THESE OPERATIONS: W.A.Ancw SO TIN{ PF.DCI:DUKE x 1 nMk Ir-:I.Ann% SINGLE PASS FILLET'AT L[35 {-5 36" x 1 TIME W.A.�3�vfi UR5-2,25 WoN :rdar 25 lkocg 7I 5Arorcm ALL OTH" WELDS x ALL Wt LOS IrrJ..A Bove 00MPOSITE SHE R CCINNE TGF.: x 4ASUAL AND BIE:NO TESTS PE R A.WS D7.1 Ind.Above TYPES OF WCf'K - EC*AMENT3 MASONRY NO. F -()L* S-ARTING MA-WNFRi By CMR �w 3 Hrs 1 D.AY AND EVERY S,DDO SF OF A-LL-�LL S G RCIJT BATCH DESIGN USED IREPORT BY 4CILUMe I x 1 Tro Hrs MORTAR MATCH DE NGNIS1. LSE I};F!EPCIRT M LIAY AND EVERY 5,dC(3 SF OF ALL MA %-%!H V d"- VO-.?A=-) x ? Irin 3 G ROUT PRISMVFGl#MING W/U NITS1 &SLUMP 1" D-4Y AND EVERY S,6G]SF OF A.LL MASCIN�Y Y-THES 1'TrW 2 Hrs VENEER A1�2HGR-r-w PES ANC MATLRI 5L x 1 T'jME FOR L04:1-1 TYPE BLF jP'-'a'Frlk�=? 't A -EET 1 Trip MO TAN CJR-ES - NOT MQUI RED BY THE 'STRUCTURAL ENGINEER Nut R,e,q-d U R 5-E'S W ors.a rdw 25 Smw 7I 54mecas TASL.= ANCHORS 57,�. Per,rSh DRILLI D IN CONCRETEANCHORS %, VERIFY HOLE SPACING,E DGE S,'TE PASION TEST-';+6 teqwrrmc-- TAKE EPDXY GS lbCUT 5,D4 Per ol: EPDXY U R°CkPALNT GROUTED DOWELS x 4ERIFY CLEAN HC A S,AND OBSEF7E INSTALLATION ncgwrerrx,-,- OMERVATIGN PROGRAM NOTE- :. K. _DIN {}='IC AL:THE BU I113ING OFFI LALSHLkLIL REVIEW THIS PFCCIGFFAM FAR CONIIMRJkIANCE WITH°TYI: BUILDING CCIQE.AND N{;°TIFY'THE 131:S NA.IN HESPONSIBLE CHAK-E,BE FORE IS-WI14G A BURDIN'G ffM MIT,IF AM ADDITIO44-k- G 9SE RV.A'I•aNS WILL BE REQUIRED. J. DUTIE S.•aF d HE-DIVTR°ALTUR INCLUDE. A. PROVIDE:A CCPf OF THIS PF:DGP.AA°M 70 THE LAB BE FORE THE FIRST VISIT. B. NDTIFY THIL LAS WHkNWDRK IS RLADY FOR EACH{IESS,ERVATION. C. yLbyE ALE A°{IRK ACCESSIBLE FOR [N3U R4°AT'ICIN. D. KE.EP A MR'OF ALL PLANS AND APPROVED SUBMITTALS ON THE SPITE. L. NDTIFY THE LAB YSiH k M THE, PROJECT HAS BEEN O3, MPLE7k D,AND RLQI EST A FI NAE REPORT FROM THE LAB. 3. DEITIES OF THE LABORATORY INCLUDE: A. TECHNICIANS SHALL ONLY Pk RF-CRV I IL;NS THEY ARE QUALIFIED TG PERFORM. By NDTIFY THL E NGIN L E R IF MVlAT cm-FN{}y -H: P-A'N5 ARE OBSERVE D WHEN IT APPEARS THAT THEY WILL NOT SL C{}.10K-n D. C FU RNISH REF13RTS FCR EACH°' nERVATIL:Nti -0--a 31-II1-DtING OfFIDAL,.AF�LHITECT, ENGINEER,AND MNITRACrCf:. D. SJ OMIT A FINAL REPO AT STATING ALL REQUIRkD CBSERVATiONS HAWt BEEN MADE AND REPORTED. 4, THE 7ESTS AND QUANTITIES IN THIS CHART ARE A.MINIMUM AND FOR INFL-PMA703N AND CLARIFICATION ONLY.TESTIN Ki -AS TC vE RIFY L s_r��" - =s AND CUMPLIANCE WITH THIS CCaDE BEFORE SUBMITTING A PRCrFV- S�kL PROVIDE DAILY PL R DILM RATL &ND LINE ITEM TO—AL Ar%IOJNT TC BE ADDED TC THE TESTING CUTS AND INSPECTION COTS. LIRE-8=S Y om--idiw iS :Scoom A E4wKrn