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AGD 10/06/2026 kC4 1. l(9 City of Wichita Falls U T E X Ars City Council Agenda Nue5 teS:4olderk OpperiWies. Notice is hereby given that on October 6, 2026, the City Council of the City of Wichita Falls will hold a regular meeting at 8:30 a.m. in the City Council Chambers, Memorial Auditorium, 1300 Seventh Street, for the purpose of considering the following items: 1. Call to Order 2. Moment of Silence in Memory of Former Councilor Steve Jackson 3. Invocation a) Pastor Ray Dixon, St. Paul Missionary Baptist Church 4. Pledge of Allegiance 5. Presentations a) Employee of the Month - Lauren Love, Library 6. Citizen Comments Citizens may speak on matters not listed on the agenda by signing up before the meeting. Remarks are limited to three minutes, and no deliberation or action may be taken by the Council. CONSENT AGENDA 7. Approval of Meeting Minutes a) City Council, September 15, 2026 8. Receive Minutes a) Tax Increment Financing #3 Board, June 2, 2026 b) Wichita Falls - Wichita County Public Health Board, July 10, 2026 9. Ordinances a) Ordinance amending Article 10, "Hiring," Sections 7, "Physical Entrance Exam- Candidate Physical Ability Test (CPAT)," and 8, "Entrance Hiring Process," of the Labor Agreement negotiated between the City of Wichita Falls and Wichita Falls Professional Fire Fighters Association, International Association of Fire Fighters, Local 432, pursuant to Chapter 174 of the Texas Local Government Code, the Fire and Police Employee Relations Act b) Ordinance repealing Ordinance No. 05-2024, returning the location of regular and special City Council meetings to City Hall/Memorial Auditorium; designating a posting location for open meeting notices; and providing an effective date Page 1 of 199 10. Resolutions a) Resolution appointing Ray Forsythe, Jr. to an unexpired term on the Wichita- Wilbarger 9-1-1 District Board with a term to expire May 15, 2028 b) Resolution authorizing the purchase of one (1) Jet Vac Water Recycling Unit through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program from Houston Freightliner, Inc. in the amount of $591 ,191 .00 c) Resolution authorizing the purchase of one (1) Flowserve Horizontal Split Case Pump for the Lake Arrowhead Pump Station through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of $164,000.00 d) Resolution authorizing the purchase of one (1) Flowserve Horizontal Split Case Pump for the 287 West Pump Station through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of $163,000.00 e) Resolution authorizing the purchase of a waterproof coating application for the clarifier at the Jasper Water Treatment Plant, through The Interlocal Purchasing System (TIPS) from Chamberlin Dallas, LLC, in an amount not to exceed $350,000.00 f) Resolution authorizing the purchase of twelve (12) 2027 Ford Utility Police Interceptor AWD K8As through The Interlocal Purchasing System (TIPS) from Sames Bastrop Ford, Inc. in the amount of $596,674.80 g) Resolution authorizing the purchase and installation of Police Equipment for twelve (12) Police Patrol Units through the BuyBoard Purchasing Cooperative from Dana Safety Supply, Inc. in the amount of $222,830.48 h) Resolution authorizing the purchase of one (1) 2027 Vermeer VX50 Hydro Excavation Trailer through the BuyBoard Purchasing Cooperative from Vermeer Equipment of Texas, LLC d/b/a, Vermeer Texas - Louisiana, in the amount of $107,165.83 i) Resolution authorizing the purchase of two (2) 2027 John Deere 335 P-Tier Compact Track Loaders through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of $236,550.00 j) Resolution authorizing the purchase of one (1) 2027 Kenworth T380 w/ Terex HRX60 body through the BuyBoard Purchasing Cooperative from Texas Kenworth Company, LLC, d/b/a MHC Kenworth in the amount of $380,292.40 k) Resolution authorizing the purchase of two (2) 2027 John Deere 320 P-Tier Heavy Lift Backhoes through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of$335,000.00 I) Resolution authorizing the purchase of one (1) John Deere 335 PTier Compact Track Loader through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of $118,275.00 m) Resolution authorizing the City Manager to execute a Professional Services Agreement with Biggs & Mathews Environmental, Inc. to provide professional services for a landfill gas collection and control system at the City of Wichita Falls Landfill in the amount of $156,100.00 City Council Agenda Page 2 of 4 Page 2 of 199 REGULAR AGENDA 11. Public Hearing and Ordinance a) Conduct a Public Hearing and consider an ordinance rezoning +/- 11 .1 acres of land located at 2911 Huntington Ln. (Lot 1 , Double T Ranch Plat out of Abstract 95) from Single Family -1 (SF-1) to a General Commercial (GC) zoning district, and amend the Land Use Plan from Low Density Residential to Commercial to allow for an RV park I. Public Hearing II. Action 12. Resolutions a) Resolution establishing the Emerging Technologies Advisory Commission; providing for its purpose, membership, term, and duties b) Resolution authorizing the City Manager to execute a contract with International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services to provide a roadway pavement condition survey for Wichita Falls for the amount of $118,910.00 c) Resolution authorizing the sole-source purchase and replacement of six (6) variable frequency drives (VFDs) at the Cypress Reverse Osmosis Plant from Innomotics LLC, in the amount of $1 ,962,388.00 13. Staff Report a) Presentation by SkyBox Datacenters regarding its proposed campus in Wichita Falls b) Police Chief's Update — Neighborhood Police Officer Program 14. Other Council Matters a) Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. 15. Executive Sessions a) Executive Session in accordance with Texas Government Code § 551 .072, to deliberate the purchase, exchange, lease, or value of real property interests due to the fact that deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third party (East Lawn Memorial Park, 701 Lamar Street, 705 Lamar Street, and 706 Travis Street) b) Executive Session in accordance with Texas Government Code §551 .071 , consultation with attorney on matters involving pending or contemplated litigation or other matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act (Contested case hearing for Lake Ringgold, and Lucy Park Renewables, LLC). City Council Agenda Page 3 of 4 Page 3 of 199 c) Executive Session in accordance with Texas Government Code § 551 .087, to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations and/or to deliberate the offer of a financial or other incentive to a business prospect (SkyBox Datacenters at Business Park). 16. Resolution a) Resolution directing the City Manager and City staff to proceed with due diligence regarding the proposed conveyance of approximately 28.69 acres of real property from East Lawn Memorial Park Cemetery Corporation to the City for municipal cemetery purposes; defining the scope of such due diligence; and providing that no acceptance of the property is made by this Resolution 17. Adjourn In accordance with the Americans with Disabilities Act, this facility is wheelchair accessible, and accessible parking spaces are available. If you require special accommodations to attend or participate in this meeting, please contact the City Clerk's Office at (940) 761-7409 at least 48 hours prior to the meeting. This meeting can be accessed and viewed at the following locations: 1. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300 2. A livestream will be shown on the City's webpage http://www.wichitafallstx.gov/994/Council- Meetings-and-Agendas CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at the Wichita Falls Public Library, Wichita Falls, Texas on the 30th day of September, 2026 at 5:00 o'clock p.m. City Clerk 1 City Council Agenda Page 4 of 4 Page 4 of 199 ____ City of Wichita Falls 1, /G/iJ. , City Council Meeting Minutes vv r( tr E x A s September 15, 2026 $/ue 5kres.4olam OfirarturMes: 1. Call to Order The City Council of the City of Wichita Falls, Texas, met in a regular session on the above date in the Seminar Room at the MPEC with the following members present. Present: Mayor Tim Short Councilor At-Large Austin Cobb Councilor District 1 Whitney Flack Councilor District 3 Jeff Browning Mayor Pro Tem/Councilor District 4 Mike Battaglino Councilor District 5 Tom Taylor Absent: Councilor District 2 Robert Brooks Mayor Short called the meeting to order at 8:30 a.m. 2. Invocation a) Sam Riedel, Director of Youth and Young Adults Ministries, First Christian Church, gave the invocation. 3. Pledge of Allegiance Mayor Short led the Pledge of Allegiance. 4. Presentations a) Proclamation — Find the Good Day, Junior League of Wichita Falls Mayor Short read a Proclamation proclaiming September 17, 2026, as Find the Good Day in Wichita Falls, Texas. b) Proclamation — National Forensic Science Week, Wichita Falls Police Department Crime Scene Unit Mayor Short read a Proclamation proclaiming September 20-26, 2026, as National Forensic Science Week in Wichita Falls, Texas. c) Proclamation — National Hispanic Heritage Month, Wichita Falls Alliance Mayor Short read a proclamation declaring September 2026 National Hispanic Heritage Month in Wichita Falls, Texas. 5. Citizen Comments Cathy Dodson expressed concerns about traffic congestion caused by promotional events at a local coffee shop. She said vehicle lines along Kemp Street have impeded access to nearby businesses and parking lots, and surrounding businesses have City Council Minutes September 15, 2026 Page 1 of 9 Page 5 of 199 experienced recurring access concerns during promotional events. Ms. Dodson stated that she supports successful businesses but believes customer traffic should not interfere with neighboring businesses or create traffic and safety concerns. She asked the Council to consider measures to ensure safe and fair access for all businesses in the area. Steve Garner highlighted recent developments at Sheppard Air Force Base, including the proposed Deep Space Advanced Radar Capability site near Lake Kickapoo and the planned transition to the T-7A Red Hawk aircraft. He stated that these developments reinforce Sheppard's importance to the community and emphasized the need for continued advocacy, infrastructure, and local support. Mr. Garner also recognized the 60-year partnership with the German Air Force and the positive impact of Sheppard's international presence on the community. Scott Phillips spoke about Flock cameras and other surveillance systems, stating that while license plate reader technology can help law enforcement solve crimes, its use should be balanced with constitutional privacy protections. He expressed concern that the City's cameras are part of a broader, advanced license plate reader network whose capabilities may not have been fully understood when the program was initially approved. Mr. Phillips reviewed the program's expansion since 2023, questioned the current number of cameras in use, and stated that he believes previous explanations of the system's capabilities were incomplete. Mr. McKechnie stated that the City recognizes the importance of the camera program and the concerns raised by citizens. He noted that Police Chief Jonathan Lindsey has initiated a review of related policies and procedures and that staff are developing a public-facing portal to improve transparency regarding the program. He added that Chief Lindsey would be available to discuss the matter further with Mr. Phillips. Mike Mitchell spoke about Scouting America Troop 2G and highlighted girls' participation in the scouting program. He shared that the scouts have begun creating cartoons based on scouting and camping experiences for the troop's Facebook page and encouraged the community to follow their activities. Consent Agenda Scott Phillips commented on item 8(a) and funding for selective traffic enforcement, noting that most of the traffic stops reported in the first quarter were for speeding violations. He asked the City to consider delaying the funding until the legality and basis of certain posted speed limits could be reviewed. Moved by Councilor Battaglino to approve the Consent Agenda. The motion was seconded by Councilor Taylor and carried by the following vote: AYES: Mayor Short, Councilor Cobb, Councilor Flack, Councilor Browning, Councilor Battaglino, Councilor Taylor City Council Minutes September 15, 2026 Page 2 of 9 Page 6 of 199 NAYS: None ABSTAIN: None 6. Approval of Meeting Minutes a) City Council, August 24, 2026 b) City Council, September 1 , 2026 7. Receive Minutes a) Central Wichita Falls Neighborhood Revitalization Committee, June 2, 2026 b) Planning and Zoning Commission, June 10, 2026 c) Lake Wichita Revitalization Committee, August 11 , 2026 8. Ordinances a) Ordinance 44-2026 making an appropriation to the Special Revenue Fund in the amount of $74,375.80 for grant revenue from the Texas Department of Transportation (TxDOT) for the FY 2027 Comprehensive Selective Traffic Enforcement Program (STEP) grant and authorizing the City Manager or his designee to execute all documents necessary to accept said funds b) Ordinance 45-2026 replacing Ordinance 47-2025, the fee schedule applied to City operations; providing for severability; providing that such ordinance shall not be codified; and providing an effective date 9. Resolutions a) Resolution 102-2026 authorizing the award of a sole-source cellular communication upgrade at 46 lift stations to Prime Controls, L.P., in the amount of $377,374.00 b) Resolution 103-2026 repealing and replacing Resolution 98-2026, and authorizing the City Manager to award bid and contract for the demolition and asbestos abatement of the Performance Hall at Memorial Auditorium at 1300 7th Street to AOC Construction, Inc. in the amount of $569,379.00 c) Resolution 104-2026 appointing Lee Ann Haines to fill the unexpired term of David Toogood, on the 4A Wichita Falls Economic Development Corporation (WFEDC), and advancing the commencement of her previously approved appointment; appointing James McKechnie to fill the unexpired term of Jeffery Jenkins, on the Wichita County — City of Wichita Falls Hospital Board, and providing an effective date d) Resolution 105-2026 approving the Wichita Falls Economic Development Corporation's (4A) annual budget for fiscal year 2027 e) Resolution 106-2026 approving the Wichita Falls Type B Sales Tax Corporation's (4B) annual budget for Fiscal Year 2027 f) Resolution 107-2026 approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation (4B) by revising the previous authorization and approving funding up to $350,000 to Miniature Wonders to support their planned destination and tourism project in Kiwanis Park City Council Minutes September 15, 2026 Page 3 of 9 Page 7 of 199 Regular Agenda 10. Public Hearing a) Public Hearing on the Fiscal Year 2027 Proposed Tax Rate Mayor Short opened the public hearing at 9:02 a.m. Stephen Calvert, CFO/Director of Finance, discussed the proposed tax rate of $0.677900 per $100.00 of taxable value, expressed support for the proposed budget, and stated that it reflects positive growth and investment in Wichita Falls. He highlighted the reduction of the property tax rate to its lowest level since 2015, lower water rates and utility costs for residential customers, and continued investment in critical capital needs. Mr. Calvert also emphasized that the budget is structurally balanced, with ongoing revenues supporting ongoing expenditures and one-time needs funded with one-time resources, and recommended approval. There were no comments from the public. Mayor Short closed the public hearing at 9:04 a.m. 11. Ordinances a) Ordinance 46-2026 adopting the annual budget for the fiscal year beginning October 1 , 2026, and ending September 30, 2027, and appropriating the various amounts thereof Moved by Councilor Battaglino to approve Ordinance 46-2026 adopting the annual budget for the fiscal year beginning October 1 , 2026, and ending September 30, 2027, and appropriating the various amounts thereof. The motion was seconded by Councilor Taylor and, with no comments or questions from the public, carried by the following record vote: Councilor Cobb - Aye Councilor Brooks - Absent Councilor Flack - Aye Councilor Browning - Aye Councilor Taylor - Aye Councilor Battaglino - Aye Mayor Short - Aye b) Ordinance 47-2026 adopting the Maintenance and Operations (M&O) tax rate for the 2026 tax year, as a separate component of the City's total Ad Valorem Tax Rate, adopted by a separate record vote as required by §26.05(a) of the Texas Tax Code, and establishing an effective date Moved by Councilor Battaglino to approve Ordinance 47-2026 adopting the Maintenance and Operations (M&O) tax rate for the 2026 tax year, as a separate City Council Minutes September 15, 2026 Page 4 of 9 Page 8 of 199 component of the City's total Ad Valorem Tax Rate, adopted by a separate record vote as required by §26.05(a) of the Texas Tax Code, and establishing an effective date. The motion was seconded by Councilor Taylor and, with no comments or questions from the public, carried by the following record vote: Councilor Cobb - Aye Councilor Brooks - Absent Councilor Flack - Aye Councilor Browning - Aye Councilor Taylor - Aye Councilor Battaglino - Aye Mayor Short - Aye c) Ordinance 48-2026 adopting the Interest and Sinking Fund (I&S) tax rate for the 2026 tax year as a separate component of the City's total Ad Valorem Tax Rate, adopted by a separate record vote as required by §26.05(a) of the Texas Tax Code, and establishing an effective date Moved by Councilor Battaglino to approve Ordinance 48-2026 adopting the Interest and Sinking Fund (I&S) tax rate for the 2026 tax year as a separate component of the City's total Ad Valorem Tax Rate, adopted by a separate record vote as required by §26.05(a) of the Texas Tax Code, and establishing an effective date. The motion was seconded by Councilor Cobb and, with no comments or questions from the public, carried by the following record vote: Councilor Cobb - Aye Councilor Brooks - Absent Councilor Flack - Aye Councilor Browning - Aye Councilor Taylor - Aye Councilor Battaglino - Aye Mayor Short - Aye d) Ordinance 49-2026 levying a total ad valorem tax rate of $0.677900 per $100 of taxable value for the use and support of the municipal government of the City of Wichita Falls for Fiscal Year 2027 and for the payment of principal and interest on the city's debt obligations; providing for assessment and collection; providing for a record vote; and providing an effective date Moved by Councilor Battaglino that the property tax rate be increased by the adoption of a tax rate of $0.677900 per $100.00 of taxable assessed valuation, which is effectively a 1.78 percent increase in the tax rate. The motion was seconded by Councilor Cobb and, with no comments or questions City Council Minutes September 15, 2026 Page 5 of 9 Page 9 of 199 from the public, carried by the following record vote: Councilor Cobb - Aye Councilor Brooks - Absent Councilor Flack - Aye Councilor Browning - Aye Councilor Taylor - Aye Councilor Battaglino - Aye Mayor Short - Aye e) Ordinance 50-2026 ratifying the increase in property tax revenue as reflected in the Annual Budget for the fiscal year beginning October 1 , 2026, and ending September 30, 2027 Moved by Councilor Cobb to adopt this budget, which will raise more total property taxes than last year's budget by $490,338.00 or a 0.92 percent increase; of that amount, $441 ,113.00 is tax revenue to be raised from new property added to the tax roll this year. The motion was seconded by Councilor Battaglino and, with no comments or questions from the public, carried by the following vote: AYES: Mayor Short, Councilor Cobb, Councilor Flack, Councilor Browning, Councilor Battaglino, Councilor Taylor NAYS: None ABSTAIN: None f) Ordinance 51-2026 adopting the Capital Improvement Plan for the five fiscal years beginning October 1 , 2026, through September 30, 2031 Moved by Councilor Battaglino to approve Ordinance 51-2026 adopting the Capital Improvement Plan for the five fiscal years beginning October 1 , 2026, through September 30, 2031 . The motion was seconded by Councilor Cobb and, with no comments or questions from the public, carried by the following vote: AYES: Mayor Short, Councilor Cobb, Councilor Flack, Councilor Browning, Councilor Battaglino, Councilor Taylor NAYS: None ABSTAIN: None g) Ordinance 52-2026 making an appropriation to the Special Revenue Fund in the amount of $150,000.00 for the Public Health Infrastructure Grant from the Texas Department of State Health Services (DSHS); authorizing the City Manager, or his designee, to execute all documents necessary to accept said funds City Council Minutes September 15, 2026 Page 6 of 9 Page 10 of 199 Moved by Councilor Battaglino to approve Ordinance 52-2026 making an appropriation to the Special Revenue Fund in the amount of $150,000.00 for the Public Health Infrastructure Grant from the Texas Department of State Health Services (DSHS); authorizing the City Manager, or his designee, to execute all documents necessary to accept said funds. The motion was seconded by Councilor Taylor and, with no comments or questions from the public, carried by the following vote: AYES: Mayor Short, Councilor Cobb, Councilor Flack, Councilor Browning, Councilor Battaglino, Councilor Taylor NAYS: None ABSTAIN: None 12. Resolutions a) Resolution 108-2026 authorizing the City Manager to execute an amendment to the Construction Manager at Risk (CMaR) agreement with The Fain Group, LLC for the Falls Rehabilitation Project to include the demolition and erosion control work related to the project in the amount of $749,528.00 Moved by Councilor Battaglino to approve Resolution 108-2026 authorizing the City Manager to execute an amendment to the Construction Manager at Risk (CMaR) agreement with The Fain Group, LLC for the Falls Rehabilitation Project to include the demolition and erosion control work related to the project in the amount of $749,528.00. The motion was seconded by Councilor Taylor and, with no comments or questions from the public, carried by the following vote: AYES: Mayor Short, Councilor Cobb, Councilor Flack, Councilor Browning, Councilor Battaglino, Councilor Taylor NAYS: None ABSTAIN: None b) Resolution 109-2026 approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC, 4A) by authorizing funding up to $5,275,000.00 to Howmet Aerospace to assist in the company's planned facility and workforce expansion at their existing facility at the corner of 1-44 and Bacon Switch Road Moved by Councilor Battaglino to approve Resolution 109-2026 approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC, 4A) by authorizing funding up to $5,275,000.00 to Howmet Aerospace to assist in the company's planned facility and workforce expansion at their existing facility at the corner of 1-44 and Bacon Switch Road. The motion was seconded by Councilor Taylor and, with no comments or questions City Council Minutes September 15, 2026 Page 7 of 9 Page 11 of 199 from the public, carried by the following vote: AYES: Mayor Short, Councilor Cobb, Councilor Flack, Councilor Browning, Councilor Battaglino, Councilor Taylor NAYS: None ABSTAIN: None 13. Other Council Matters a) Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. Councilor Cobb recognized Moriah Williams and Howmet for recommitting to the Wichita Falls community and expressed appreciation for the additional jobs associated with that commitment. He also highlighted the recent Bingo, Bags, and Badges event benefiting Patsy's House and thanked those who participated. Councilor Flack thanked those who attended the meeting and shared community concerns and successes. She commented on the traffic congestion associated with a recent 7 Brew promotion and noted that she was unaware that similar promotions occurred regularly. Councilor Flack also thanked Howmet for its continued investment in the community and asked the Times Record News to note that her name is Whitney Flack. Councilor Taylor discussed the Ladies in Leather event at the Harley-Davidson store, noting that about 450 riders registered and the event brought an estimated 600 visitors to Wichita Falls. He thanked the Police Department for escorting participants through the city and commented on the event's potential economic impact through local lodging and sales. Councilor Taylor also expressed appreciation for the inclusion of a specific capital improvement line item for streets, alleys, and sidewalks, noting its importance to quality of life, safe routes to school, and pedestrian safety. Councilor Battaglino thanked those who organized and participated in local September 11 remembrance events, including MSU's "9/11 Stories," the Hospice of Wichita Falls memorial ceremony, and a 110-story stair climb honoring the 343 FDNY firefighters who died on September 11 , 2001 . He noted that one of the fallen firefighters was the brother of a Wichita Falls resident and said that connection served as a powerful reminder that, although the attacks occurred in New York City, their impact continues to be felt locally. Councilor Battaglino also highlighted several upcoming community events, including the Air Force Ball, the Walk to End Alzheimer's, the Burn Shop Block Party, Glow Ball for Hospice, and a data center forum at the library with Mayor Short and Councilor Cobb. Mayor Short thanked staff for their work on the budget and expressed appreciation for the reductions in property tax rate and water rates. He highlighted the selection of Wichita Falls for the Space Force site and noted the potential future impact from construction, jobs, and personnel associated with the project. Mayor Short also City Council Minutes September 15, 2026 Page 8 of 9 Page 12 of 199 recognized Scott Talley, Randall Barker, and Yolanda Prieto as the first recipients of the Wichita Way Award for excellence in public service and thanked Forward Wichita Falls and Howmet for their efforts, which will create 230 new jobs in the community. 14. Executive Sessions City Council adjourned into Executive Session at 9:39 a.m. in accordance with Texas Government Code §§551.087 and 551.071 . a) Executive Session in accordance with Texas Government Code § 551 .087, to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations and/or to deliberate the offer of a financial or other incentive to a business prospect (Miniature Wonders and Howmet Aerospace). b) Executive Session in accordance with Texas Government Code §551 .071, consultation with attorney on matters involving pending or contemplated litigation or other matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act (Lucy Park Renewables, LLC). Mayor Short reconvened the meeting in open session at 10:16 a.m. and announced that no votes or polls were taken, and that the proceedings would remain confidential as provided by law. 15. Adjourn Mayor Short adjourned the meeting at 10:16 a.m. PASSED AND APPROVED this 6th day of October 2026. Tim Short, Mayor ATTEST: Marie Balthrop, TRMC, MMC City Clerk City Council Minutes September 15, 2026 Page 9 of 9 Page 13 of 199 MINUTES Tax Increment Financing #3 Board June 2, 2026 PRESENT: Kenneth Haney, Chairperson •Member Mark Beauchamp, Wichita Co. Commissioner •Member Sandra Gross •Member Barry Mahler, Wichita Co. Commissioner •Member Tom Taylor, Wichita Falls Councilor District#5 •Member Paul Menzies, Assistant City Manager •City Staff Fabian Medellin, Director of Development Services •City Staff Stephen Calvert, CFO •City Staff Monica Aguon, Deputy City Attorney •City Staff Rita Miller, Assistant Director of Development Services •City Staff Karen Montgomery-Gagne, Principal Planner •City Staff Robin Marshall, Admin Assistant •City Staff ABSENT: Robert Brooks, Wichita Falls Councilor District#2 •Member Ray Dixon, Jr. •Member I. CALL TO ORDER The meeting was called to order by Chairperson Mr. Kenneth Haney at 5:33 p.m. II. APPROVAL OF MINUTES Chairman Haney asked for a motion to approve the March 19, 2026, minutes. Commissioner Mark Beauchamp made the motion to approve the minutes and Councilman Tom Taylor seconded the motion. Chairman Haney asked if anyone from the public had comments or questions, there being none, called for a vote which passed unanimously 5-0. III. FINANCIAL UPDATE Ms. Karen Montgomery-Gagne gave a brief financial update since the March meeting, informing the board there was approximately$1.8 million in the fund. However, the board has approved, and allocated $1,070,000 in funds to the following programs: • $200,000 —(Discretionary) Façade Improvements and Design Assistance • $75,000 — (Public) Civic Art • $200,000 - (Public) Demolition Assistance • $100,000— (Public) New Economic Opportunities • $225,000— (Public) Commercial Renewal • $10,000—(Private) House of Empowerment— Design assistance • $10,000—(Private)Zoom Zoom #5 — Design assistance • $50,000 - (Private) Zoom Zoom #5 — Installation of new fuel pumps (not to exceed) • $200,000—(Private) House of Empowerment Kitchen Renovation Current funds remaining by category for future allocations: Page 14 of 199 Tax Increment Financing#3 Board Meeting PAGE 2 June 2.2026 $453,727— Private fund $123,727— Public fund $161,863 — Discretionary fund Ms. Montgomery-Gagne informed the Board that staff was working with several residents who had begun preparing their applications for the Facade Improvement Program. She also indicated there was interest from a client in acquiring lots for a residential affordable rental development; however, no additional information was available at this time. Staff also provided an update on the proposed tiny home development and stated that staff had not received any follow-up from the developers. Mr. Stephen Calvert stated that June is typically when the County Tax Office informs the City of the amount of the annual increment. Mr. Calvert estimated that the increment would be approximately $200,000. There were no additional questions or comments from the Board or the public. IV. CONSIDERATION AND TAKE ACTION ON CREATION AND APPOINTMENT OF A SITE SELECTION SUBCOMMITEE Chairman Haney opened the discussion regarding the creation and appointment of a Site Selection Subcommittee. Ms. Montgomery-Gagne informed the board that member Ray Dixon Jr., although absent from the meeting, had expressed an interest in serving on the subcommittee. Commissioner Mark Beauchamp made a motion to nominate Mr. Dixon, Councilman Taylor, and himself to serve on the subcommittee. Councilman Tom Taylor seconded the motion Chairman Haney called for a vote, and the motion passed unanimously, 5-0. V. STAFF UPDATES Ms. Montgomery-Gagne presented the board with updates since the last meeting. - Zoom Zoom#5— Fuel Pump Replacement The City issued the TIF3 down payment of$25,000 for initial payment to Texoma Pump on April 8, 2026. The business indicated that it planned to begin installation on Monday, June 9. Once the State completes the calibration of the pumps, that will indicate the pumps are authorized to dispense fuel. Barring any delays, access to fuel at the pumps is anticipated by Juneteenth. Once all permits/inspections are in order and required paperwork is received, the final $25,000 payment will be processed from the TIF3 fund. - 1711 East Scott Great American Smokehouse Barbecue Restaurant Addition Ms. Montgomery-Gagne provided an update regarding the restaurant renovations at 1711 East Scott. Several building permits and inspections have already been completed and passed. However, staff met with owner Mr. Whittington and indicated his project may be a good candidate for the Façade Improvement Program, particularly regarding the parking lot and installation of ADA-compliant parking spaces. Staff clarified the location of the property for the Board, noting that it is located on East Scott Avenue just before Martin Luther King Jr. Boulevard intersects with Scott Avenue. In order to receive a Certificate of Occupancy (CO), the parking lot must be completed and it currently does not meet the required standards. Mr. Whittington has pulled the necessary permits and completed the interior inspections; however, Page 15 of 199 Tax Increment Financing#3 Board Meeting PAGE 3 June 2,2026 the parking lot remains incomplete. It was noted the developer is bringing a �r business into the community and revitalizing an existing building, primarily using his own funds while requesting limited assistance to complete the project. Commissioner Beauchamp stated this is exactly the kind of project the board was designed to consider. Site selection subcommittee was discussed and Director Medellin stated that staff will review historical data regarding active demolition orders and vacant parcels, including several vacant commercial properties. Staff will present the information to the subcommittee for review. The subcommittee will then discuss the potential of the identified sites and may seek assistance from outside agencies, such as a commercial broker or realtor. Once the best-case scenarios and opportunities within the TIF3 zone have been identified, the information will be brought back to the Board. Director Medellin suggested taking a phased approach, beginning with properties that have active demolition orders because the number of such properties is limited. Staff would identify and present those properties to the Board while simultaneously beginning work on the other two initiatives. Staff expressed hope that the Site Selection Subcommittee could meet as soon as possible. Ms. Sandra Gross expressed her disappointment that there is not currently a representative from the Eastside of the community serving on the subcommittee, while clarifying that she was not seeking a position. Staff stated that input from Ms. Gross would always be welcome. It was noted no more than three Board members may meet together for discussion of Board business, as a meeting involving four or more Board members would constitute a quorum and subject to applicable open-meetings requirements. There were no additional comments from the public or the Commission. VI. ADJOURN Chairman Haney adjourned the meeting at 6:03 p.m. (a/Z/ ao Z12 Kenneth Haney, Chairperson ati Date Page 16 of 199 WICHITA FALLS-WICHITA COUNTY PUBLIC HEALTH BOARD MINUTES ;*opCOU17YpUe4C July 10, 2026 1 171 Wichita Falls-Wichita County Public Health District 1700 Third Street— Clements Conference Room Wichita Falls, Texas Public Health BOARD MEMBERS PRESENT: Keith Williamson, M.D., Chair Physician —City Appointment Morgen Gardner, DDS Dentist — County Appointment Connor Chambers, DVM Veterinarian — City Appointment Rachel Reitan, DNP, FNP-c Citizen At-Large — City Appointment BOARD MEMBERS EXCUSED ABSENCE: Melissa Plowman Restaurant Association -City Appointment Terri Farabee, RN Registered Nurse—City Appointment RayForsythe Citizen At-Large — County Appointment OTHERS PRESENT: Brandi Smith Assistant Director of Health Mark Beauchamp County Commissioner Whitney Flack City Councilor Mark Dora Interim County Judge Chris Walker KFDX-TV I. CALL TO ORDER Dr. Williamson, Chair, called the meeting to order at 12:10 pm after a quorum of members was attained. II. Approval of Minutes & Absences Dr. Williamson called for a review and approval of the June 5, 2026 minutes. Dr. Gardner made a motion to approve and Rachel seconded. Dr. Williamson asked if there were any public comments. He heard none and requested a vote on the minutes. The minutes were approved unanimously. Dr. Williamson stated that Terri Farabee, Melissa Plowman, and Ray Forsythe are excused from the meeting. III. New Member Brandi stated that Dr. Connor Chambers needs to be sworn in. Commissioner Beauchamp officiated. Dr Chambers was sworn in and signed the Statement of Officer and Oath of Office. IV. Mobile Food Vendor— Update Page 17 of 199 Dr. Williamson introduced Samantha Blair, Environmental Administrator. Samantha stated we have signed our collaborative agreement with the State. We are now collaborative agreement partners with DSHS to do inspections for Mobile Food. We have been given 3 logins to the state license software. Samantha has a meeting every week with the other collaborative agreement partners. Samantha said they have some very good training videos that we have access to and can watch them as many times as needed. There is a forty page operating procedure. We are also doing live on the job training. The primary goal will be education. There is an emergency phone number for us to use if needed. The DSHS Mobile Food Vendor Page is very good and easy to understand and work with. We are able to check on our Vendors and know their status. Samantha said we will need to update our ordinance to amend the MFU references and ensure that we are not in conflict with the state. We will start inspecting as assigned. We will need to develop an Action Plan and send it to the state for approval. Rachel asked if we know how many inspections we would be doing? Samantha said we do not know right now. V. Grants Overview Brandi Smith, RN, Assistant Director of Health, talked about the Grants Overview. She said that the grant funding supports essential public health services that would otherwise be unavailable through local funding alone. Grants allow the Health District to expand programs, improve infrastructure, increase staffing and address community health priorities. Grants support 50% of the Health District staff. Brandi spoke about each grant and the different work that the staff does. The Wellness program has 5 different grants and the current total is $2,953,470, through FY27. The Clinical Services has 5 different grants and the current total is $832,404, through FY27. Administration has 1 grant and the current total is $124,416, through FY27. WIC has a grant and the current total is $10,303,169, through FY30. Grant funding enables the Health District to: Expand access to preventive healthcare services Support disease prevention initiatives Improve emergency preparedness Strengthen the public health workforce Increase community education and outreach Purchase equipment and technology Develop innovative health programs Reduce the burden on local taxpayers During the current grant cycle, the Health District has: Successfully managed all grant reporting deadlines Maintained compliance with state and federal requirements Coordinated financial reporting and budget monitoring Supported program managers throughout implementation Provided grant compliance training to staff Improved internal grant management processes Pursued new funding opportunities 2 Page 18 of 199 We have a team that went through grant training to help bring in new grants. The Health District continues to pursue competitive funding opportunities that address identified community needs, resulting in the recent award of two new grants. AARP Community Challenge Grant : $2,500 - Bike Audits ASPCA The Rescue Effect Campaign Grant: $10,000 —Spay & Neuter events The Health District remains committed to securing competitive funding that supports community priorities, including: Chronic disease prevention Nutrition and healthy lifestyles Cancer prevention Mental and behavioral health Animal services Public health infrastructure Emergency preparedness Community wellness initiatives Mark Beauchamp asked about the grants that pay for our employees to go to different county's. If those County's participate or does the grant cover the cost of going. Brandi said the cost is covered. Mark asked if we ask other courts to participate monetarily because we are doing a service. Brandi said other counties don't have the money. Looking ahead at Priorities for FY27: Increase external funding opportunities Diversify funding sources Expand collaborative partnerships Continue strengthening grant compliance Support sustainable public health programming Invest in workforce development Improve health outcomes across Wichita County Rachel Reitan asked what will happen after 2027 with our grants. Brandi said we do not know. But, we do have a team that is working to find new grants. Dr. Williamson asked for us to introduce ourselves because we have a new member. We went around the room and introduced ourselves to the new member of the board Dr. Connor Chambers, DVM. VI. Next Meeting Date September 11, 2026 3 Page 19 of 199 VII. Adjourn Dr. Williamson adjourned the meeting at 12:48. Signature Keith Williamson, MD, Chair, Rachel Reitan, DNP, FNP-c, Vice-Chair, Melissa Plowman, Secretary 4 Page 20 of 199 STRATEGIC PILLAR Ak. �Irll7jQr �//� Accelerate Economic Growth TEXAS /uP,S,k1e,5:*idetLOpprrtunitie5.. Provide Quality Infrastructure Actively Engage and Inform City Council the Public October 6, 2026 Transmittal Letter ✓ Optimize Engagement with the City and City Services Agenda Item Number: 9.a. Agenda Item Name: Ordinance amending Article 10, "Hiring," Sections 7, "Physical Entrance Exam-Candidate Physical Ability Test (CPAT)," and 8, "Entrance Hiring Process," of the Labor Agreement negotiated between the City of Wichita Falls and Wichita Falls Professional Fire Fighters Association, International Association of Fire Fighters, Local 432, pursuant to Chapter 174 of the Texas Local Government Code, the Fire and Police Employee Relations Act Council Action to be Taken: Consider and take action on proposed Ordinance. Department Submitted: Fire Staff Contact: Cody Melton, Fire Chief 1. PURPOSE / DESCRIPTION The purpose of this ordinance is to amend Article 10, "Hiring," Sections 7 and 8 of the Labor Agreement between the City of Wichita Falls and the Wichita Falls Professional Fire Fighters Association, International Association of Fire Fighters, Local 432, to update the Fire Department's entrance hiring process. The proposed amendment replaces the current CPAT requirement with a department-approved physical entrance examination that will be administered on a pass/fail basis and revises the scoring process by increasing the written entrance examination from 50% to 70% of the candidate's final score, while retaining the Chief's Interview at 30%. These changes are intended to provide the City with a more practical, cost-effective, and defensible hiring process while continuing to ensure candidates demonstrate the physical abilities Page 21 of 199 necessary to perform the essential functions of a firefighter. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS On November 5, 2024, Wichita Falls voters approved the adoption of the Fire and Police Employee Relations Act, authorizing collective bargaining between the City and eligible Fire Department personnel. City Council subsequently placed Chapter 174 of the Texas Local Government Code into effect beginning April 1, 2025, and the City and Wichita Falls Professional Fire Fighters Association, IAFF Local 432, negotiated a Labor Agreement that established, among other provisions, the current firefighter entrance hiring process. The current agreement utilizes the Candidate Physical Ability Test (CPAT) as the physical entrance examination and assigns 50% of a candidate's final score to the written entrance examination, 20% to the physical examination, and 30% to the Chief's Interview. Following implementation and further evaluation of the process, the City and Association mutually agreed that the CPAT presents significant cost and administrative limitations and that a locally administered, professionally developed physical entrance examination can better meet the Department's needs while maintaining a job-related and defensible testing process. The proposed amendment will allow the Department to develop such an examination with professional assistance and member input and administer the physical component on a pass/fail basis. The 20% previously assigned to the physical examination will be transferred to the written entrance examination, resulting in a final score consisting of 70% written examination and 30% Chief's Interview. The proposed changes are intended to simplify administration, reduce unnecessary costs and restrictions, and maintain a fair, consistent, and defensible selection process as the Department prepares for its next firefighter entrance examination. 3. BOARD REVIEW / CITIZEN INPUT The proposed amendments were discussed and reviewed by the Labor Relations Committee, made up of City staff and representatives of the Wichita Falls Professional Fire Fighters Association, International Association of Fire Fighters, Local 432. Following those discussions, the proposed changes were presented to the Association membership for consideration and were approved by a vote of 124 in favor to 0 opposed. 4. RECOMMENDATION Staff recommends approval of the ordinance amending Article 10, "Hiring," Sections 7 and 8 of the Labor Agreement. 5. FUNDING SOURCE N/A 6. TIMELINE If approved, the amendments will take effect in time for implementation during the Fire Page 22 of 199 Department's upcoming entrance examination scheduled for November 2026. 7. ALTERNATIVE OPTIONS The alternative is to maintain the current Labor Agreement requirements and utilize the CPAT for the physical entrance examination. This option would increase both the cost and timeline associated with administering the upcoming entrance hiring process. 8. ATTACHMENTS 1 . Ord. - Labor Agreement Amendment(Hiring) (1) 2. Exhibit A - WFPFFA IA Local 432 - Labor Agreement 3. Exhibit B - 2026 0804 WF CBA Amemdment Al 0 Page 23 of 199 Ordinance No. Ordinance amending Article 10, "Hiring," Sections 7, "Physical Entrance Exam - Candidate Physical Ability Test (CPAT)," and 8, "Entrance Hiring Process," of the Labor Agreement negotiated between the City of Wichita Falls and Wichita Falls Professional Fire Fighters Association, International Association of Fire Fighters, Local 432, pursuant to Chapter 174 of the Texas Local Government Code, the Fire and Police Employee Relations Act WHEREAS, an election was held on November 5, 2024, and the citizens of Wichita Falls voted to adopt the Fire and Police Employee Relations Act; and, WHEREAS, on April 1 , 2025, the City of Wichita Falls (City) put into effect Chapter 174.052 of the Texas Local Government Code to begin the collective bargaining process with the Wichita Falls Professional Fire Fighters Association; and, WHEREAS, the current Labor Agreement in effect between the parties is attached as "Exhibit A"; and, WHEREAS, on or about September 2026, the Wichita Falls Professional Fire Fighters Association voted 124-0 in favor of amending Article 10, "Hiring" attached as "Exhibit B." NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . The City of Wichita Falls City Council hereby approves amending Article 10, "Hiring" of the Labor Agreement (Exhibit B), and the City Manager is authorized to execute the amended contract for the City for such agreement in a form approved by the City Attorney. 2. This ordinance amending Article 10, "Hiring", of the Labor Agreement shall go into effect on November 3, 2026. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 24 of 199 Exhibit A LABOR AGREEMENT between City of Wichita Falls, Texas and Wichita Falls Professional Fire Fighters Association, International Association of Fire Fighters, Local 432 O A F4 FIGHT Page I Page 25 of 199 Table of Contents by Article ARTICLE 1 PURPOSE OF AGREEMENT ARTICLE 2 AUTHORITY AND TERM ARTICLE 3 RECOGNITION ARTICLE 4 MAINTENANCE OF STANDARDS ARTICLE 5 MANAGEMENT RIGHTS ARTICLE 6 PREEMPTION AND RELATIONSHIP TO OTHER LAWS ARTICLE 7 PAYROLL DEDUCTION OF DUES ARTICLE 8 BASE SALARY, LONGEVITY, STEP UP, AND CERTIFICATION PAY ARTICLE 9 PENSION ARTICLE 10 HIRING ARTICLE 11 PROMOTIONS ARTICLE 12 OVERTIME AND CALLBACK ARTICLE 13 CALLBACK HIRING PROCEDURES ARTICLE 14 SICK LEAVE ARTICLE 15 BEREAVEMENT LEAVE ARTICLE 16 HOLIDAYS ARTICLE 17 VACATION ARTICLE 18 LABOR RELATIONS COMMITTEE ARTICLE 19 GRIEVANCE PROCEDURE ARTICLE 20 HEALTH AND SAFETY ARTICLE 21 STAFFING OF FIRE COMPANIES ARTICLE 22 HOURS OF WORK ARTICLE 23 SHIFT EXCHANGES AND EMPLOYEE SUBSTITUTIONS ARTICLE 24 ASSOCIATION BUSINESS ARTICLE 25 MISCELLANEOUS PROVISIONS ARTICLE 26 NO STRIKE OR LOCKOUT ARTICLE 27 DISCRIMINATION ARTICLE 28 SUCCESSORS AND ASSIGNS ARTICLE 29 SAVINGS CLAUSE ARTICLE 30 DEPUTY CHIEF ARTICLE 31 DEFINITIONS APPENDIX Page 12 Page 26 of 199 ARTICLE 1 PURPOSE OF AGREEMENT Section 1. The purpose of this Agreement is to give effect to the policy objectives described in Chapter 174,Texas Local Gov't Code("TLGC"), as specifically described in §174.002, TLGC. Section 2. It is the intent and purpose of this Agreement, entered into by and between the City of Wichita Falls, Texas, hereinafter referred to as "Employer" and the Wichita Falls Professional Fire Fighters Association, LOCAL NO. 432, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, hereinafter referred to as "Association", to achieve and maintain harmonious relations between the parties hereto and to provide for the equitable and orderly adjustment of grievances which may arise during the term of this Agreement. ARTICLE 2 AUTHORITY AND TERM Section 1. Whenever wages, rates of pay, or any other matters requiring appropriation of monies by the Employer are included as a matter of collective bargaining, it shall be the obligation of the Association to serve written notice of the request for collective bargaining on the Employer at least one hundred-twenty (120) days prior to the conclusion of the Employer's fiscal year. Section 2. It shall be the obligation of the parties to meet at a reasonable time and confer in good faith, preferably within ten (10) business days after receipt of written notice from the Association, for purposes of collective bargaining. Such a meeting shall be for the purposes of setting dates and procedures for negotiations and shall not be considered a collective bargaining session for purposes of any applicable statutory dates or deadlines. Section 3. Except as otherwise provided for within this contract, this Agreement shall be effective October 1, 2025, and shall remain in full force and effect until September 30, 2028. Section 4. Evergreen Clause. If the parties have not completed a new agreement by end of the contract term specified above, the terms of this Labor Agreement shall nonetheless continue in effect without change until it is modified or otherwise superseded by a new or modified agreement; provided, however that this Labor Agreement shall automatically expire no later than September 30, 2031. Page 3 Page 27 of 199 ARTICLE 3 RECOGNITION Section 1. The City of Wichita Falls recognizes the Wichita Falls Professional Fire Fighters Association, of IAFF Local 432, as the sole and exclusive bargaining agent for all Fire Fighters as that term is defined in Section 174.003 Texas Local Government Code, with the sole exception of the Fire Chief by this term it is intended to include only all permanent paid Employees of the Department who have been hired in substantial compliance with provisions of the Local Government Code, Chapter 143 and does not include civilians or other Employees, except as noted by this contract. Page 14 Page 28 of 199 ARTICLE 4 MAINTENANCE OF STANDARDS All working conditions enjoyed by and in effect with respect to the members of the Wichita Falls Fire Department on the effective date of this Agreement which are not covered by this Agreement shall remain in full force, unchanged and unaffected for the duration of the agreement, so long as those standards, privileges, and do not interfere with the methods, processes, means and personnel by which operations are to be carried out as determined by the Fire Chief. Page 1 5 Page 29 of 199 ARTICLE 5. MANAGEMENT RIGHTS Section 1. The PARTIES understand and agree that the CITY as a duly constituted home rule municipality under the Constitution and Laws of the State of Texas, hereby retain all those powers, privileges, rights, and authority conferred upon it by law, and nothing in this Agreement shall be construed or interpreted as being in derogation of, or delegation of, those powers, privileges, rights, and authority, other than as required by law, or this Labor Agreement. Section 2. The Association recognizes that the management of the City and the direction of the Department are vested exclusively in the City, subject to applicable State and Federal laws and the terms of this Agreement. In exercising its management rights, the City acknowledges the importance of continuously providing quality fire protection and safety for its citizens, as otherwise specifically provided in this Agreement, the Association recognizes that the City has the sole and exclusive right to exercise all the rights and functions of management. The term "Rights of Management" shall be defined as: Directing the work of its employees to include the scheduling of overtime work. Hiring, promoting, demoting, transferring, assigning and retaining employees in positions within the City, subject to Civil Service regulations. Suspending or discharging employees for just cause, subject to Civil Service regulations. Maintaining the efficiency of governmental operations. Relieving employees from duties because of lack of work, subject to Civil Service regulations. Utilizing the fire Department in emergency situations to protect life and property. Determining the methods, processes, means and personnel by which operations are to be carried out. The determination of the safety, health and property protection measures for the Fire Department. The selection, promotion, or transfer of firefighters to supervisory or other managerial positions subject to the provisions of Texas Local Government Code Chapter 143. The determination of policy affecting the selection and training of fire fighters. The establishment, modification and enforcement of Fire Department rules, regulations, and orders. The transfer of work from one position to another within the Fire Department subject to the provisions of Texas Local Government Code Chapter 143. The determination of the strength of force, number of ranks, and number of firefighters within each rank in accordance with the provision of Texas Local Government Code Chapter 143. The transfer of firefighters from one house, district, or subdivision to another. The scheduling of operations and the determination of the number and duration of hours of assigned duty per week except as specified in this contract. Page 16 Page 30 of 199 ARTICLE 6 PREEMPTION AND RELATIONSHIP TO OTHER LAWS Section 1. By entering into this Agreement, the parties recognize and agree that the provisions of this collective bargaining agreement shall take precedence over conflicting sections of Chapter 143, Local Government Code, or Local Civil Service Rules and Regulations whenever the provisions of the contract specifically state. The language used in this Agreement shall have the usual and customary meaning attributed to it by common English usage, provided, however,that the terms defined in the Glossary of Terms contained in this Agreement shall have primary control. Section 2. Civil Service Laws. The PARTIES understand and agree that under the provisions of § 174.006, TLGC, a state or local civil service provision prevails over a collective bargaining contract negotiated under Chapter 174, TLGC, unless the collective bargaining contract specifically provides otherwise. To the extent that provisions of this Labor Agreement address matters contained in a state or local civil service provision, TLGC, the contractual terms contained in this Labor Agreement shall control. Section 3. Other Laws Relating to Individual Employee Rights. Nothing in this agreement is intended to detract from or add to any rights, privileges, duties, or obligations afforded to individual firefighters under state or federal civil rights law, anti-discrimination laws. anti-retaliation law, or whistle-blower law, which any other public employee would otherwise have. Section 4. The employer and the Association accept their responsibility to prohibit discrimination based on race, national origin, color, religion, creed, sex, age, political affiliation, sexual orientation or identity gender expression, disability or veteran's status of any war, and membership or non-membership in an employee organization or Association. Section 5. Personnel Policy Manual. The City's Personnel Policy Manual shall continue to apply in those instances where neither this labor agreement, nor the civil service rules, nor the department rules provide any guidance. Page 17 Page 31 of 199 ARTICLE 7 PAYROLL DEDUCTION OF DUES Section 1. The Employer agrees to deduct, each pay period, dues and assessments, in an amount certified to be current by the Treasurer of the Association, from the pay of those Employees who individually request, in writing, that such deductions be made. The total amount of deductions shall be remitted, each month, together with the names of the employees from whom dues have been collected, by the Employer to the treasurer of the Association. This authorization shall remain in full force and effect during the term of this Agreement. The Employer shall forward to the Association a copy of all authorization or cancellations of voluntary deduction of Association dues by Employees in the unit. The ASSOCIATION agrees to indemnify the CITY and hold it harmless against any and all claims, demands, suits, or other forms of liability that may arise out of, or by reason of, any actions taken by the CITY for the purposes of complying with the provisions of this Article. Page 18 Page 32 of 199 ARTICLE 8 BASE SALARY, LONGEVITY, STEP UP, AND CERTIFICATION PAY Section 1. Base Salary and Step Pay It is the goal of this agreement to increase the base salary for all firefighters subject to this agreement and significantly improve the position in relation to the average salary of the listed peer cities (see Appendix A) by the end of this agreement. For cities that do not have a comparable firefighter rank, the "average" of the actual salary of the firefighter "rank" will be determined as the midpoint between the rank above and below where the absent rank would otherwise fall. The base salary for all current firefighters will increase by a minimum of 10% for each year of the agreement. The pay plan will be established as outlined in Appendix B, and no step increases will be made over the term of the agreement. In year one of this agreement, the base salary for all firefighter ranks will increase by a minimum of 10%. In year two of this agreement, the base salary for all firefighter ranks will increase by a minimum of 10%. In year three of this agreement, the base salary for all firefighter ranks shall increase by a minimum of 10% Section 2. Longevity Pay All Civil Service employees will be eligible to receive longevity pay in accordance with this agreement. The following amounts of longevity pay will be given to eligible employees based on the number of completed years the employee has been employed in a Civil Service position. Longevity Table listed in Appendix C. Section 3. Texas Commission on Fire Protection Pay Parties agree that firefighters who hold advanced structural firefighter certifications from the Texas Commission on Fire Protection will receive the monthly certification pay as follows: Intermediate Firefighter $ 80 Advanced Firefighter $ 125 Master Firefighter $ 150 TCFP certification pay is specific and not cumulative. Section 4. EMS Certification Pay Parties agree that firefighters who hold advanced certifications from the Texas Department of Health will receive the monthly certification pay as follows: EMT - Advanced $ 125 EMT - Paramedic $ 200 Page 19 Page 33 of 199 Section 5. Texas Commission on Law Enforcement Pay Parties agree that firefighters who hold a certification from the Texas Commission on Law Enforcement will receive the following monthly certification pay as follows: TCOLE- Peace Officer $ 200 Section 6. Differential (Step Up) Pay Any firefighter covered by this Agreement who is temporarily assigned to or required to perform the duties of a position or rank above that which he normally holds shall receive the rate of pay applicable to such higher position or rank during such period of time. The term "temporarily assigned" as used herein means for a period of one quarter (.25) hours or greater. This provision shall apply to all Firefighters consistent with the provisions of subchapters 141.033 and 143.038 of the Local Government Code. Members will be eligible for differential pay when assigned by the Battalion Chief or their designee to drive the rescue or brush truck. Such assignments will be made at the Chiefs or their designee's discretion. Section 7. Certification and Assignment Pay Parties agree that firefighters who hold the following certifications or assignments will receive the monthly certification pay as follows: Hazardous Material Technician $ 50 Haz-Mat Team Assignment $ 50 (assigned to Stations 5 or 6) SCBA Technician $ 100 (assigned to Station 5) Bunker Gear Tester $ 50 (assigned to Station 2) TCFP Inspector $ 50 TCFP Instructor $ 50 TCFP Fire Officer I $ 50 TCFP Fire Officer II $ 50 TCFP Driver Pumper Operator $ 50 Parties agree that no more than $200/month certification pay from section 7 will be paid to any member. Page 110 Page 34 of 199 ARTICLE 9 PENSION Section 1. The Employer shall contribute to the Wichita Falls Firemen's Relief and Retirement fund an amount no less than 17.5% of each employee's salary per pay period. Parties would, if approved by the City Council, follow the recommendations of an increase if recommended by the local pension board. Page 111 Page 35 of 199 ARTICLE 10 HIRING Section 1. Objective. To modify existing Chapter 143,TLGC procedures to expand the pool of eligible candidates that the CITY may draw from in hiring firefighter personnel and to expedite the hiring process. Section 2. Existing Chapter 143, TLGC policies, practices, and procedures shall continue to be used, subject to the further modifications contained in this Article. Section 3. Residency Preference Points. To encourage and promote local recruitment, the City agrees to award additional points on the civil service entrance exam to applicants who reside within designated local counties. A. Eligibility for Residency Points — Applicants who provide proof of residency in Archer County, Clay County, or Wichita County at the time of the civil service entrance exam shall be awarded two (2) additional points added to their final exam score. B. Verification of Residency—Residency shall be verified by presenting one of the following: 1. A valid Texas Driver's License showing an address within one of the three eligible counties; or 2. A recent utility or billing statement (dated within 60 days of the test date) bearing the applicant's name and qualifying address. C. The City reserves the right to review and verify documentation to confirm eligibility. Section 4. Age Eligibility for Fire Fighter Applicants. A. Revised Age Range — Effective upon ratification of this Agreement, the age requirement for original appointment to the position of Firefighter shall be updated to reflect the following: 1. Applicants must be at least 18 years of age, and 2. Must not have reached their 40th birthday prior to the date of hire. 3. This changes the previous maximum age limit from 35 to 39 years old. B. Compliance with Statutory Authority — This change is made in accordance with the provisions of Texas Local Government Code Chapter 143, as applicable, and is subject to all relevant local and state civil service rules and regulations. No applicant shall be disqualified on the basis of age if they meet the revised criteria outlined in this article. Section 5. Applicants on a certified list shall be carried on the list for a period of 18 months or until exhausted. Section 6. The foregoing provisions shall supersede any civil service rules and regulations to the contrary. Page ( 12 Page 36 of 199 Section 7. Physical Entrance Exam - Candidate Physical Ability Test (CPAT) A. Adoption of CPAT — The City and the Association agree that the Candidate Physical Ability Test (CPAT) shall serve as the official physical ability examination for all firefighter candidates seeking entrance into the Wichita Falls Fire Department. B. The CPAT is a nationally recognized, job-related physical ability test that ensures all candidates demonstrate the minimum physical capabilities required to safely perform the essential functions of a firefighter. C. Test Administration—The City shall administer the CPAT, provided the test is administered in accordance with International Association of Fire Fighters (IAFF) and International Association of Fire Chiefs (IAFC) standards. All CPAT administrators shall follow best practices and legal guidelines to ensure fairness, consistency, and validity. D. Candidate Notification and Preparation—Candidates shall be given sufficient notice of the scheduled CPAT and access to information regarding: 1. The components of the test; 2. Suggested preparation and training; 3. Opportunities for orientation and practice sessions, in accordance with CPAT guidance standards. E. Cost and Accessibility - The City and Association agree to work collaboratively to ensure the CPAT remains accessible and does not create an undue barrier for qualified applicants. Section 8. Entrance Hiring Process A. Purpose--To outline the structured process for evaluating and selecting candidates for employment as Firefighters with the Wichita Falls Fire Department. The process is designed to ensure fairness, transparency, and the selection of the most qualified applicants through a combination of cognitive, physical, and evaluative assessments. B. Components of the Selection Process--The firefighter candidate testing and selection process shall consist of the following components, conducted in the order listed: 1. Entrance Examination (Written Test) 2. Candidate Physical Ability Test (CPAT) 3. Ergometrics Exam 4. Panel Interview 5. Chiefs Interview Page 113 Page 37 of 199 C. Scoring and Weighting--Candidates must pass the entrance examination with a 70% or higher and the Candidate Physical Ability Test with a time of 10:20 or lower to move on in the hiring process. Candidates must pass the Ergometrics Exam and Panel Interview to be eligible for the final scoring process. For candidates who successfully complete all required components, the final composite score shall be calculated using the following weights: • Entrance Examination—50% • CPAT Score—20% • Chiefs Interview—30% These scores will be used to establish a ranked eligibility list for hiring consideration. D. Pass/Fail Components Ergometrics Exam--This component consists of a validated, video-based assessment evaluating situational judgment and behavioral compatibility with the fire service. A passing result is required to proceed. This component shall be evaluated on a pass/fail basis only. Panel Interview--A structured interview conducted by a panel of Wichita Falls Fire Department firefighters and a representative from the Human Resources department. Candidates will be assessed on communication skills, integrity, teamwork, and alignment with department culture. A majority pass vote is required to continue to the Chiefs Interview. This component shall be evaluated on a pass/fail basis only. E. Candidate Physical Ability Test (CPAT) Scoring Method--The CPAT shall be administered according to IAFF/IAFC standards. While a passing score is required, the time of completion will be converted into a scaled percentage score for use in the final composite score. Faster completion times will result in higher scores per a pre-established rubric. CPAT Time CPAT Score Range (%) < 9:00 100 9:00— 9:20 90 9:21 —9:40 85 9:41 — 10:00 80 10:01 — 10:20 75 > 10:20 (Fail) Fail Page 114 Page 38 of 199 F. Chief's Interview--The final stage of the selection process shall be the Chief's Interview. It will be scored on a standardized 100-point rubric assessing professionalism,judgment, leadership potential, and alignment with department values. This score shall count as 30% of the final composite score. Category Max Score (0- Points Max) Professionalism & Appearance 10 Communication Skills 15 Motivation & Commitment 15 Judgment & Decision-Making 20 Teamwork & Interpersonal Skills 15 Knowledge of the Department 10 Leadership Potential 15 100 G. Candidate Final Scoring--Final Score = (Entrance Exam % x 0.50) + (CPAT Score % x 0.20) + (Chiefs Interview % x 0.30) H. Order of Entry Level Application 1. Submit a written application and a completed background packet 2. Pass the written examination with a score of 70% or higher to move on to the Candidate Physical Ability Test. 3. Pass the Candidate Physical Ability Test (CPAT). An applicant may retake the physical ability test without any waiting period, but may retake the CPAT only twice in one day. If the applicant does not pass after two tries, they must then wait until the next test date to retake the physical ability test. 4. Pass Ergometrics screening. Applicants who do not pass the Ergometrics screening are eligible to reapply in the next hiring process. Applicants will have to achieve the following scores in each section to pass the Ergometrics screening: a. A minimum score of 70% on the Human Relations section; b. A minimum score of 60% on the Mechanical section; c. A minimum score of 70% on the Mathematics section; and, d. A minimum score of 80% on the Reading section. 5. Pass background investigation. 6. Be approved by Legal review. 7. Pass a structured interview panel of Wichita Falls Fire Department firefighters. 8. Graded interview panel with the Fire Chief, Deputy Chief, and Battalion Chief of Training. 9. Receive conditional offer of employment 10. Pass medical and psychological examinations Page 115 Page 39 of 199 Section 9. Lateral Hiring. A. All lateral entry personnel shall be hired at the rank of Firefighter, regardless of prior rank held at another department. Advancement beyond the rank of Firefighter shall occur in accordance with the department's established promotional procedures and civil service requirements. B. Upon hiring, a lateral firefighter's years of full-time, paid experience as a firefighter will be divided by two (2) and rounded down to the nearest whole number. The resulting number shall determine the individual's placement on the department's Firefighter pay scale. C. All lateral hires must meet the age, testing, and eligibility requirements established in Texas Local Government Code Chapter 143, to include TCFP Certification, as well as all other applicable provisions of civil service law and departmental hiring standards at the time of testing. Section 10. The parties agree that implementation issues that may arise during the contract may be resolved by consultation between the City Manager and the Association President or their designee without the need to re-open the contract. Page 116 Page 40 of 199 ARTICLE 11 PROMOTIONS Section 1. Effective January 2027 or at a date the Labor Relations Committee (LRC) deems appropriate, this policy outlines required coursework for Fire Equipment Operators (FEOs) seeking eligibility to participate in the Lieutenant promotional examination process within the Wichita Falls Fire Department. The objective is to ensure candidates possess foundational leadership, instructional, operational, and interpersonal skills necessary for success as a company officer. The courses listed are relevant, cost-effective, and aligned with departmental goals. Minimum Required Courses Candidates must complete the following prior to the written promotional exam: 1. Fire Officer I (TCFP-Certified) • Covers leadership, supervision, incident management, and public interaction. • Delivery: In-house or via TEEX. 2. ICS-300 • Emphasizes incident command and tactical decision-making. • Delivery: ICS-300 3. Instructor I (TCFP-Certified) • Prepares candidates to mentor and deliver training. • Delivery: Internal TCFP-certified instructors. 4. Two Internal Department Courses (must complete at least two from the list below): • Leadership Foundations & Emotional Intelligence • Fireground Tactical Decision-Making Workshop • SOG & Policy Familiarization/ Scenario-Based Preparation • Delivery: Internally developed and delivered by WFFD command staff or designee Course Availability Scheduling Commitment to ensure fairness and accessibility, WFFD commits to offering each required and elective course on a recurring basis so that all Fire Equipment Operators have an equitable opportunity to complete them within a 12-month cycle. This approach supports both personal development and promotional eligibility without creating artificial barriers due to scheduling. • Each core course (Fire Officer I, ICS-300/Blue Card, Instructor I) will be offered at least once every year, either in-house or through approved external partners. • Elective internal courses will be rotated at least once annually, with scheduling consideration for all shifts. • The Training Division will publish a 24-month rolling course schedule and provide advance notice of available classes. • Where possible, virtual or hybrid formats will be offered to accommodate various shift Page 117 Page 41 of 199 schedules and minimize overtime impact. • Makeup sessions or credit for equivalent outside training may be granted with prior approval. Implementation and Compliance Documentation of course completion must be submitted to the Training Division prior to the exam application deadline. Candidates who have previously completed equivalent coursework may submit for prior credit approval. Cost and Delivery Considerations Most required courses can be offered in-house or through cost-effective partners such as TEEX or FEMA. The department will make efforts to provide or coordinate course offerings on a regular basis to ensure accessibility. The Labor Relations Committee will develop an alternative promotional process for the position of Fire Equipment Operator (FEO) that will be effective January 2027 or at a date the Labor Relations Committee (LRC) deems appropriate. Conclusion This policy supports WFFD's commitment to professional development, operational readiness, and leadership excellence. It ensures that candidates entering the Lieutenant role are equipped to lead safely, confidently, and in alignment with departmental values. Page 118 Page 42 of 199 ARTICLE 12 OVERTIME AND CALLBACK Section 1. All hours worked in excess of the limits allowed under the Federal Fair Labor Standards Act 29 U.S.C. Section 207(k) shall be paid at the rate of one and one-half(1 1/2) times his regular rate of pay. Section 2. Employees who are called back to work when off duty and who report to work as required and as directed shall be guaranteed a minimum of two (2) hours' pay at a rate consistent with the hours worked during the current work period. Page 119 Page 43 of 199 ARTICLE 13 CALLBACK HIRING PROCEDURES Section I. Each shift shall maintain a minimum staffing level of forty-one (41) members on duty as dictated in the City of Wichita Falls Fire Department General Order. To maintain staffing levels, the shift battalion chief may hire back off-duty firefighters to meet mandatory staffing levels. The department shall maintain a hireback list to facilitate this need. If hirebacks are required, the Battalion Chief will utilize the hireback list. Section 2. It is agreed that in emergency situations, the Fire Chief or his designee may forgo the above procedure. A shortage of manpower shall not be deemed an emergency. ARTICLE 14 SICK LEAVE Section 1. All sick leave benefits shall be covered by applicable provisions of the Local Government Code, Chapter 143.045 (a). Firefighters accumulate sick leave at the rate of 1-1/4 full working days for each full month employed in a calendar year, so as to total 15 working days to a person's credit each 12 months. Page 120 Page 44 of 199 ARTICLE 15 BEREAVEMENT LEAVE Section 1. An employee may be granted bereavement leave with pay for not more than three (3) working days in the event of the death of a member of his or her family as defined by City Personnel Policy. Page I21 Page 45 of 199 ARTICLE 16 HOLIDAYS Section 1. The following shall be observed as Holidays: New Year's Day January 1 Martin Luther King Day Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Thanksgiving Fourth Thursday in November Day after Thanksgiving Fourth Friday in November Christmas Eve December 24 Christmas Day December 25 Floating Holidays Defined in City Policy III-4 VII J Section 2. The number and designation of holidays shall be governed by the city council. Any additional holidays approved by City Council shall also apply to the bargaining members. Members of the fire control and rescue division will receive holidays that will be scheduled by the Battalion Chiefs. Section 3. Scheduled holidays occurring when a member is on sick leave may be rescheduled. A physician's statement is required. Scheduled holidays occurring when a member is on injury leave may be rescheduled. Section 4. If a member terminates employment with the city for any reason and if that member has not received the appropriate number of holidays that have occurred up to the time of termination, that member will be compensated for the unused portion of holiday time. Page 22 Page 46 of 199 ARTICLE 17 VACATION Section 1. All members shall earn vacation leave. Vacation will be accrued on the basis of the following schedule. Years of service Days/Hour Day/Pay Period Days/Year Hours/Year 0-9 .058 .577 15 120 10-14 .065 .654 17 136 15+ .077 .76 20 160 Section 2. Administration employees may accrue a maximum of two hundred eighty (280) hours of vacation annually. At any point in time where an employee accrues vacation time in excess of 280 hours, the additional time accrued over and above 280 hours will be lost. Employees in Suppression may accrue a maximum of four hundred and twenty (420) hours of vacation annually. At any point in time where an employee accrues vacation time in excess of 420 hours, the additional time accrued over and above 420 hours will be lost. Section 3. If a member terminates employment with the city for any reason and if that member has not used the accumulated number of vacation hours up to the time of termination, that member will be compensated for the unused vacation hours in accordance with this Article and City Personnel Policy. Page 123 Page 47 of 199 ARTICLE 18 LABOR RELATIONS COMMITTEE Section 1. The Employer and the Association recognize that cooperation between labor and management is indispensable to the accomplishment of sound and harmonious labor relations and agree to jointly maintain and support a Labor-Management Committee. Section 2. The committee shall be maintained as follows: A. The committee shall meet at mutually agreeable times and places. B. The committee shall consist of three members appointed by the Association and three members appointed by the Fire Chief Section 3. The purpose of the Committee is to facilitate improved labor-management relationships by providing a forum for the free discussion of mutual concerns and problems, which may include discussion of the implementation of major new department programs or substantial modifications of existing major department programs. Section 4. The purpose of these meetings shall not be to engage in collective bargaining or grievance handling but to improve communications between the Association, the Department, and the City. The meetings held under this provision shall not be public and shall not be used for the purpose of abusing or attacking any person. Section 5. Upon request by either party, the Labor Relations Committee may meet as needed to discuss any action by the Chief that significantly affects Employees. Examples of such actions include, but are not limited to, changes in protective equipment and promotional testing. Page 124 Page 48 of 199 ARTICLE 19 GRIEVANCE PROCEDURE Section 1. The purpose of this grievance procedure is to establish an effective method for the fair, expeditious, and orderly adjustment of grievances. A grievance is defined as any dispute, claim, or complaint involving the interpretation, application, or alleged violation of any provisions of this Agreement. The Association may file a grievance under the terms of this Agreement. Each grievance shall be submitted on a form agreed to by the parties and must include (1) a brief statement of the grievance and the facts or events on which it is based; (2) the section(s) of the contract alleged to have been violated; (3)the remedy or adjustment sought; and the Employees signature or if filed by the Association the signature of the Grievance Committee Chairman or local Association President. Section 2. Grievance Procedure: Step 1: An Employee who is aggrieved must file a grievance with the Association Grievance Committee within fifteen (15) days of the date upon which the member knew of or should have known of the facts or events given rise to the grievance except for a contract grievance which shall be filed within ten (10) days after the date the Employees receives notice of such discipline. A copy of the notice of receipt of the grievance shall be forwarded to the Fire Chief by the Association grievance committee within three (3) days of receipt of the grievance. The Association Grievance Committee shall, within its sole discretion, determine if a grievance exists. If the Association Grievance Committee determines that no grievance exists, it shall notify the Fire Chief that no further proceedings will be necessary. If the Association Grievance Committee determines that the grievance is valid, it shall process the grievance on behalf of the Employee(s) by forwarding the written grievance to step 2 of this procedure. Any grievance filed by the Association shall proceed directly to step 2 of this procedure. Step 2: Any grievance found to be valid by the Association Grievance Committee shall be submitted to the Fire Chief within three (3) days of the Step 1 ruling. After receipt of the grievance, the Fire Chief shall, within ten (10) days, submit his response in writing to the Association Grievance Committee. Step 3: If the grievance is not resolved at step 2, the Association Grievance Committee shall submit the grievance in writing to the City Manager or his designee within ten (10) days from receipt of the step 2 decision. The City Manager or his designated representative shall review the matter and render a decision in writing to the Association Grievance Committee within ten (10) days of receipt of the grievance. Step 4: If the grievance is not resolved at step 3, the Association shall have ten (10) days from receipt of the City Manager's decision to submit the matter to arbitration. Arbitration will be invoked by the Association Grievance Committee delivering a letter to the City Manager or his designee. Step 5: If a grievance is submitted to arbitration, the Employer and the Association may within five (5) days of such request jointly appoint an agreed upon arbitrator, upon a failure to agree, the Employee and Association shall within five (5) days request a list of seven (7) arbitrators from the American Arbitration Association or the Federal Mediation and Conciliation Service. Within ten (10) days following receipt of the list of arbitrators, the parties shall select an Page 25 Page 49 of 199 • arbitrator by each party in turn, striking one name from the list until only one (1) name remains. The remaining individual on the list shall serve as the Arbitrator. The arbitrator so selected shall, through the agency selected, be promptly notified of his selection, and the parties in agreement with the arbitrator shall select a time, place, and date for the hearing of the grievance. (a) Within thirty (30) days after conclusion of the hearing, the arbitrator shall issue a written opinion and ruling with respect to the issues presented, a copy of which shall be mailed or delivered to the Association and the Employer. (b) With respect to the application, interpretation, and enforcement of the provisions of this agreement, the decision of the arbitrator shall be final and binding on the parties to this agreement. (c) The arbitrator's authority shall be limited to the interpretation and application of the terms of this agreement and/or any supplement thereto. The arbitrator shall have no jurisdiction or authority to establish provisions of a new agreement or variations of the present agreement or to arbitrate away, in whole or in part, any provisions of amendments thereof. (d) The cost of the impartial arbitrator shall be shared equally between the Association and the Employer. If a transcript of the proceedings is requested, then the party so requesting shall pay for such transcript, unless otherwise agreed to by the parties. All time limits set forth in this article may be extended by mutual consent, but if not so extended, they must be strictly observed. Failure of the Association or the grievant to comply with the time limits set forth will serve to declare the grievance settled, and no further action may be taken. Failure of the Employer to respond within the time limits shall constitute a denial of the grievance, and the grievant (Association) may proceed to the next step. It is specifically and expressly understood that filing a grievance under this article that has as its last step final and binding arbitration, constitutes an election of remedies and a waiver of any and all rights by both parties, to litigate or otherwise contest the last answer rendered through this grievance procedure in any court or other appeal forum. Section 3. Civil Service Appeals: All appeals of Employees' disciplinary matters heretofore heard by the Civil Service Commission or Hearing Examiner shall continue to be so heard and with all rights of appeals as provided in the Texas Local Government Code, Chapter 143, et seq., Vernon's Texas Codes Annotated, as amended. The arbitrator's decision shall be in writing and shall be based on the testimony, documents, and exhibits made a part of the arbitration record. Except as provided for in this Agreement, the arbitrator's authority shall be limited to the interpretation and application of the terms of this Agreement and/or any supplement thereto. The arbitrator shall have no jurisdiction or authority to create new terms and conditions not specified in the Agreement or to render null any provisions contained in the Agreement. Page I26 Page 50 of 199 ARTICLE 20 HEALTH AND SAFETY Section 1. In recognition of the physical challenges and requirements of firefighting, as well as in recognition of the increased risk of cancer to firefighters, NFPA 1582 standard physicals will be available and shall be provided for employees annually in accordance with the standards set forth by the NFPA 1582. • Public Safety Physical Exam (NFPA 1582 Compliant) • Laboratory Tests • Ultrasound screenings (early detection of heart disease and cancer) • Cardiopulmonary testing and fitness eval (NFPA1583 & IAFF WFI) Section 2. Should the NFPA 1582 standards alter or change, the parties agree to utilize the NFPA standards in effect at the time the screening is offered. Page 1 27 Page 51 of 199 Article 21 STAFFING OF FIRE COMPANIES Section 1. Staffing levels of fire companies must be standardized between shifts and stations. The following staffing will be used at all times. Only the Deputy Chief or Chief of the Department can authorize less. Section 2. Staffing levels on Truck Companies and Squads will not fall below three. Section 3. Single company stations staffed with only three members are the first to have additional staffing added. Section 4. Staffing levels will be maintained at a minimum of 41 personnel on duty per shift. Section 5. These staffing levels are intended for long durations and do not include short periods, such as staffing brush trucks or meetings. Section 6. It is the purpose of this agreement to let the Fire Chief hire and supervise a non- sworn, non-civil service employee who holds an Automotive Service Excellence and Emergency Vehicle Technician certification to service and maintain fire apparatus and vehicles assigned to the department. Non-compliance with this Article will not result in a violation of this Article and is not subject to the grievance procedure under Grievance Article 19. a I28 Page 52 of 199 ARTICLE 22 HOURS OF WORK Section 1. The work shift for all fire protection Employees shall consist of one (1) twenty-four (24) hour shift on duty beginning at 8:00 a.m. and ending at 8:00 a.m. the following day, followed by forty-eight(48)hours off duty. Section 2. Should both parties agree, they may change the work shift schedule for all fire protection personnel during the term of this contract. Page 129 Page 53 of 199 ARTICLE 23 SHIFT EXCHANGES AND EMPLOYEE SUBSTITUTIONS Section 1. Members shall be allowed to trade time with other members in accordance with applicable Department General Orders. Page I30 Page 54 of 199 ARTICLE 24 ASSOCIATION BUSINESS Section 1. Members of the Association negotiating team shall be allowed time off, at the discretion of the Chief, with pay to attend negotiation meetings mutually set by the Employer and the Association when such meetings occur during the regularly scheduled time of the Employees, subject to manning or other needs of the Fire Department. Section 2. Subject to prior notification to and approval from the Fire Chief, or his designee, the Association President or designee(s) shall have the right to visit the premises of the Fire Department for purposes of administering this agreement. Visits shall be conducted in a manner and at a time so as not to interfere with the functions of the department. Such approval of the Fire Chief shall not unreasonably be withheld. Section 3. The Employer will allow space on an existing bulletin board for the Association at each station. Articles on such boards shall be limited to local, state, or national meeting announcements, legislative reports, safety bulletins, etc. No materials endorsing political candidates, issues, or any matter that may be considered degrading or derogatory to the Employer or any City Official will be allowed on the board. Section 4. Members of the Local 432 Association E-board shall be allowed time off with pay in the form of ACB (Acting City Business) to attend TSAFF (Texas State Association of Firefighters) and/or IAFF (International Association of Firefighters) Leadership or Training. The time off allowed per E-Board member each fiscal year shall be no more than 72 hours or 3 three (3) 24-hour Shifts. These hours may be pooled and utilized by any member of the E-board, subject to the provisions of this Article. Section 5. Subject to prior written notification to and approval from the Fire Chief, or his designee, the Association President or designee(s) shall have the right to visit the premises of the Fire Department for purposes of conducting official Association business. Visits shall be conducted in a manner and at a time so as not to interfere with the functions of the department. Such approval of the Fire Chief shall not unreasonably be withheld. Page j 31 Page 55 of 199 ARTICLE 25 MISCELLANEOUS PROVISIONS Section 1. The Employer shall furnish one (1) copy of this Agreement to each Employee electronically and one (1) written copy for each fire station. Section 2. All employees shall be allowed to review their official personnel file under supervision at any reasonable time upon request to the Fire Chief. ARTICLE 26 NO STRIKE OR LOCKOUT Section 1. The Employer and the Association agree to abide by the provisions of applicable law regarding strikes, slowdowns, and lockouts. ARTICLE 27 DISCRIMINATION Section 1. The Employer agrees not to discriminate against any Employee for their activity on behalf of or membership in the Association. The Association agrees that it will not coerce or intimidate any Employee into joining the Association. The Association and Employer recognize that no Employee is required to join the Association, but that each Employee has the right to choose of their own free will as to whether they will or will not join the Association. The Association further agrees that there will be no interference with the free right of any Employee of the Employer to enter and leave its premises and property unmolested and without harassment. ARTICLE 28 SUCCESSORS AND ASSIGNS Section 1. This Agreement binds the successors and assignees of the parties during its term. No terms shall be altered by changes in ownership,management, or location of either party. ARTICLE 29 SAVINGS CLAUSE Section 1. If any part of this Agreement is found invalid, it does not affect the rest. The remaining provisions will still apply without the invalid part. Section 2. This Agreement outlines all employment terms and conditions for the contract period and may be amended by mutual consent. Section 3. Any appendices to this Agreement must be numbered, dated, and signed by both the Employer and the Association. They are subject to this Agreement unless explicitly stated otherwise, and shall be considered an integral part of it. Page I32 Page 56 of 199 ARTICLE 30 DEPUTY CHIEF Section 1. It is agreed that for the term of this Agreement, the City may retain the individual currently acting as Deputy Fire Chief to continue to serve in that position at the same level and conditions of employment. In adopting this article, the Parties agree that upon the approval and creation of one additional position at the rank classification immediately below the Department head, it will be in addition to the current position authorized by Section 143.014(c) TLGC, and that this will result in a total of two appointed positions at the rank classification immediately below the Department head. The department head shall appoint the Deputy Fire Chief(s) in accordance with Section 143.014(d) of the Local Government Code, upon a vacancy in the Deputy Fire Chief position. Section 2. Appointment to the Rank Classification Immediately Below the Department Head The two Deputy Chief positions immediately below the Department head shall be exempt from competitive examination, and, instead, shall continue to be made by appointment by the Department head, at the Department head's discretion. The Department head will not be required to make promotions to the rank classification immediately below that of their own position within any specific time period. Any person(s) appointed to the rank classification immediately below the Department head may be demoted to their prior tested rank or equivalent as stated in this article, at the discretion of the Department head, and shall have no right to prior notice, statement of charges, or to grieve or appeal such demotion. Neither the Commission nor any Arbitrator or court shall have any jurisdiction, power, or authority to investigate or review such demotion or alter the terms of any demotion. Section 3. It is understood that the Deputy Fire Chief may assume responsibility for overseeing the administration and daily operations of the Fire Department in the absence of the Fire Chief. Section 4. It is agreed and understood that under no circumstances shall the Deputy Chief be granted or delegated any authority that is exclusive jurisdiction of the properly appointed department head under the provisions of Chapter 143 of the Local Government Code. This includes but is not limited to suspension, indefinite suspension, promotions, promotional passovers, and recommended demotions. The Deputy Chief may make recommendations to the department head relating to the matters under his jurisdiction. Section 5. By this Agreement, the Association in no way waives any rights to require the position of Deputy Chief to be classified in a mariner consistent with Chapter 143 of the Local Government Code following termination of this or future agreements. By this Agreement, the City in no way waives any rights to claim that the present individual filling the position of Deputy Chief is authorized to do so under the provisions of Chapter 143 of the Local Government Code. Page I33 Page 57 of 199 ARTICLE 31 DEFINITIONS ASSOCIATION: International Association of Fire Fighters, Local No.432. CHIEF: Fire Chief of the City of Wichita Falls. CIVIL SERVICE COMMISSION: Civil Service Commission of the City of Wichita Falls. EMPLOYEE: means a permanent, paid employee of the fire department of the City of Wichita appointed in accordance with Section 143.003, Local Government Code. The term does not include: the chief of the department, or a volunteer firefighter. EMPLOYER: The City of Wichita Falls, Texas MEMBER: means a permanent, paid employee of the fire department of the City of Wichita appointed in accordance with Section 143.003, Local Government Code. The term does not include: the chief of the department, or a volunteer firefighter. OFFICER: Any firefighter with the rank of Fire Lieutenant or above. IN WITNESS WHEREOF, the parties have hereunto set their hand this the Q� day of J 2025. CITY OF WICHITA FALLS, TEXAS INTERNATIONAL ASSOCIATION FIRE FIGHTERS, LOCAL NO.432 • By: ‘� I i . (L/K/i es Mc ec Alf;$4 so Vitolo Interim City Manager Association President ATTEST: ATTEST: City lerk J n Bradle Legislativ Director APPROVED TO FO ty orne Page 134 Page 58 of 199 APPENDIX A. The following departments are defined as those that serve municipalities in Texas within 300 miles of Wichita Falls that are professional fire departments only that do not require paramedic certification for all firefighters, and are the 14 that are most similar in size to the Wichita Falls Fire Department: • Abilene • Bryan • Carrollton • College Station • Flower Mound • Georgetown • Lewisville • Longview • Odessa • Richardson • Round Rock • San Angelo • Temple • Tyler Page 35 Page 59 of 199 APPENDIX B. eff.09.21.2024 CITY OF WICHITA FALLS,TEXAS FIRE PAY SCHEDULE-2024-2025 5%COLA Firefighter Trainee-5110 11 HOURLY - -- $22.941 BIWKLY _ $1,835.20 ANNUAL $47,715.20 Firefighter-24hr 5111 1) , 51 - 611 i1 81 9'1 10, 11 12 HOURLY $19.88 $20.39 $20.92 $21.45' 522.00 $22.56 $23.14 $23.73 524.34 $24.96 $25.61 $26.26 BIWKLY $2,147.041 $2,202.12 52,25936 $2,316.60 $2,376.00 $2,436.48 $2,499.12 $2,562.84 $2,628.72 $2,695.68 $2,765.88 $2,836.08 ANNUAL $55,823.04 $57,25512 $58,743.36 $60,231.60 $61,77600 $63,348.4�87 564,977.12 $66.63384 568,346.72 570,087.68 $71,912 88 $73,738,08 Fire Equ 47.,,, .., ,....i 1 . .,„"� 2L- -..- 31-- 41 _51`---`- =1- HOURLY $25.11 $25.75, $26.41, $27.081 $27.78 $28.49, $29.22 BIWKLY $2,711.88 $2,781.00 $2,852.28 $2,924.64 $3,000.24 $3,076.921 53,155.76 ANNUAL $70,508.88 $72,306.00 $74,159.28 $76,040.64 $78,006.24 $79,999.92 $82,049.76 Fire Lieutenant-24hr-5113 _ r ,' 6L 11 HOURLY $29.06 $29.81 $30.58 $31.35 $32.16 $32.98 $33.82 BIWKLY $3,138.48 $3,219.48 $3,302.64 $3385.80 $3,473.28 $3561.841 $3,652.561 ANNUAL $81,600.48 $83,706.481 $85,868.64 $88,030.80 $90,305.281 $92,607.841 594,966.561 Assistant Fire Marshal-80hr-5113 �__ 1' a .', HOURLY $39.23 $40.24 $41.28 $42.32 $43.42 $44.52 $45.66 BIWKLY $3,138.48 $3,219.48 $3,302.64 $3,385.80 $3,473.28 $3561.84 $3,652.56 ANNUAL $81,600.481 $83,706.48 $85,868.64 $88,030.80, $90,305.28, $92,60784 594,966.5,,611', Fire Captain-24hr-5114 1 31 41 51_-__-,_ _-61 �1 HOURLY $32.04 $32.85 $33 71 $34.58 535 46 $36 36 $37.30' BIWKLY - t $3,460.32 $3,547.80 $3 640 681_ 53 734.641 $3,829.68 $3 926 881 $4 028.40 ANNUAL $89,968.32 $92,242.80 $94 657 68 $97100.64 $99,571.681 $102,098.881 $104,738.40 Deputy Fire Marshal-80hr 5114 I - 1 al ,41 5. - _ .6, HOURLY $43.25 $4435i $45.51 $46.68 $47.87 $49.09 $50.36 BIWKLY 53,460.32 $3,547801 $3,640.681-- $3,734.641 $3,829.68 $3,926.88 $4,028.401 ANNUAL I $89,968 32 $92,242 80 $94,657.68 $97,100.64' 599,571.68 $102,098.88 $104,738.40' Batallion Chief-24hr-5115 1 21 � 3 4 51 61 HOURLY $37.10 $38.04 $39.02 $40.02 54103 $4209 543.17 BIWKLY $4,006.80 $4,108 32 $4,214.16 $4,322.16 $4,431 24 $4,545.72 $4,662.361 ANNUAL 5104,176.80 5106,816.32 5109,568.16 5112,376.16 5115,212.24 5118,188.72 5121,221.36 Batailwn Chief/Fire Marshal-8Ohr-5119 1 1r_____ 21_ 3 4 5 6 7 HOURLY $50.07 $5136, 552.68 $54.02 $55.41 $56.83 $58.28 BIWKLY $4,005.60 $4,108.861 54,214.401 $4,321.60 $4,432.80 $4,546.40 $4,662.40 ANNUAL $104,145.60 $106,828.80 $109,574.40 $112,361.60 $115,252.80 $118,206.40 $121,222.40 Deputy Chief-80 hour-5136-__--_-._ I IL 2i_._.-_.._ 3!-_ 41 5 6 7 HOURLY $57.97 $59.46 $60.98 $62.54 $64 13 $65.78 567.46 ,BIWKLY $4,637.941 $4,756.75 $4,878.18 $5,003.111 $5,130.65 $5,262 57 $5,397.10 ANNUAL 5120,586.50 5123,675 55 $126,832 74 $130,080.79 $133,396.971 5136,826 73 5140,324.62 Page I36 Page 60 of 199 eff.09.20.2 CITY OF WICHITA FALLS,TEXAS FIRE PAY SCHEDULE-2025-2026 10%COLA ra`ter Trainee-5110 1_________11 Y $25.23 $2,018.72 ANNUAL $52,486.72, Firefighter-24hr-5111 1 ii 21 3i- 41 5J ii- it 8i -,- 9 10 111 HOURLY $21 87 $22 43,1 $23.01 $23.60 $24.201 $24.82, $25.45 $26.10 $26.77 $27.46 $28.17 $2 BIWKLY -1- $2,361.741 $2,422.331 $2,485.301 $2,548.261 $2,613.661 $2,680.131 $2,749.03, $2,819.121 $2,891.59 $2,965.25 $3,042.47 $3,11' ANNUAL $61,405 34 $62,980 63, $64,617.70 $66,254.76 $67,953 60 $69,683.33 $71,474.83 $73,297.22 $75,181.39 $77,096.45 $79,104.17 $81,11 Fire Equirient Dperator-24hr-5112 1 11 2 31 41 61 -6-1 7, HOURLY $27.621 $28.33, $29 05 $29.79, $30.56 $31.34 $32.14 BIWKLY $2,983.07 $3,059.1011 $3,137.51 $3,217.101 $3,300.26 $3,384.61 $3,471.34 ANNUAL $77,559.77 $79,536.60 j $81,575.21 $83,644 70 $85,806.86, $87,999.91 $90,254.74 Fire Lieutenant-24hr-5113 , ',,11,, , ':, :, "Af ' 31,_ 4 51 ilI 7, HOURLY $31.97 $32.79 $33 64 $34.49 $35 38 $36 28 $37.20 BIWKLY $3,452.33 $3,541.43 $3,632.90 $3,724.38 $3,820.611 $3,918.021 $4,017.82 ANNUAL $89,760.53 $92,077.13 $94,455.50 $96,833.88 $99,335.81.1 $101,868 62 $104,463 22 Assistant Fire Marshal-80hr-5113 11 21 3! 4i 51 6' 7 HOURLY $43.15 $44 27 $45 41 $46.55' $47.76 $48.98 $50 22 BIWKLY . . $3,452.33 $3,541.43 $3,632.90 $3,724.38 $3,820.61 $3,918.02 $4,017.82 ANNUAL $89,760 53 $92,077 13 $94,455 50 $96,833 88 $99,335 81 $101,868.62 $104,463 22 Fire Captain-24hr-5114 II ,., , ' 21 3 4 5' 6' 7 HOURLY $35.241 $36.14 $37 08 $38 04 $39 01 $40.00 $41 03 BIWKLY $3,806 35 $3,902.581 $4,004.75 $4,108.10 $4,212.65 $4,319.57 $4,431 24 ANNUAL $98,965.15' $101,467 08 $104,123.45 5106,810.70 $109,528 85 $112,308.77 $115,212 24 Deputy Fire Marshal-80hr-5114 1! 2' 31 41 51 ,61_, 7 -4 HOURLY $47.58 $48.78 $50.06 $51.35 $52.66 $53.99 $55 39 BIWKLY $32.06.35 $3,902.581 $4,004.75i $4,108.10 $4,212.65_1 $4,319.57 $4,431.24 ANNUAL $98,965.15 $101,467.08 $104,123.45 $106,810.70 $109,528.85 $112,308.77, $115,212.24 Batalkin Chief-24hr-5115 -...., ..,. ''; 1 21 31 -4T ST HOURLY $40.81 $41.841 $42.92 $44.02 $45.13 $46.30!, $47.49 BIWKLY $4,407.48 $4,519.151 $4,635.58 $4,754.38 $4,874.36 $5,000.29 i $5,128.60 1. $114,594.48 $117,497 95 $120,524 98 5123,613 78 $126,733.46 $130,007 59 $133,343.50 n Chief/Fire Marshal-80hr-5119 lj _ 21 .1. Ai 51 6T 7 HOURLY $55.09 $56.49' $57.94 $59.43 $60.93 $62.50 $64.11 BIWKLY $4 407.48T $4,519.151 $4,635.581 $4,754.381 $4,874.361 $5,000.291 $5,128.60 ANNUAL $114,594.48, $117,497.95 $120,524.98 $123,613.78 $126,733.46 $130,007.59 $133,343.50 Deputy Chief-80 hour-5116 , 11 21 3 41, r 5 I 6_1 7 HOURLY $63.77 $65.41 $67.08 $68.79 $70.55 $72.36 $74.21 BIWKLY $5,101.74 I $5,232.43, $5,366.00 $5,503.42 $5,643.72 $5,788.82' $5,936.81 ANNUAL $132,645.15 $136,04311 $139,516.01 $143,088.87 $146,736.67 $150,509.40 $154,357.08 Page I 37 Page 61 of 199 a " eff.09.," ,,E CITY OF WICHITA FALLS,TEXAS FIRE PAY SCHEDULE-2026-2027 10%COLA-RESTRUCTURED Firefighter Trainee-5110 1 HOURLY $30.84 BIWKLY $2,467.19 ANNUAL j $64,146.94 Firefighter-24hr-5111 1 2 3 4 51 6 'HOURLY $24.67 $25.95 $27.30 $28.71 $30.20 $31.77 BIWKLY $2,664 571 $2,803.09 $2,948.141 $3,101.041 $3,261.77' $3,431.66 ANNUAL $69,278.70 $72,880.24 S76,651.661 $80,626.951 $84,806.09 $89,223.08 Fire Equipment Operator-24hr-5112 -' 1 2 HOURLY _ $34.32 $35.69 BIWKLY $3,706.19' $3,854.44 ANNUAL $96,360.92' $100,215.36 Fire Lieutenant 24hr 5113 1 2, HOURLY $38.54 $40.09 BIWKLY $4,162.79 $4,329.30 ANNUAL $108,232.59 $112,561.89 Assistant Fire Marshal-80hr-5113 1: 2 HOURLY —_ $52.03 $54.12 rBIWKLY $4,162.79 $4,329.30 ANNUAL $108,232.59 $112,561.89 Fire Captain-24hr-5114 1' HOURLY $43.29 BIWKLY $4,675.65 ANNUAL $121,566.84I Deputy Fire Marshal-80hr-5114 1 HOURLY $58.45 BIWKLY $4,675.6-5� ANNUAL $121,566.841 Batallion Chief-24hr 5115 1 HOURLY $48.42 BIWKLY $5,229.81 ANNUAL $135,975.15 Batallion Chief/Fire Marshal-80hr-5119 1 HOURLY $65.37 BIWKLY $5,229.81 ANNUAL $135,975.15i Deputy Chief-80 hour-5116 11 HOURLY $70.60 BIWKLY $5,648.20 ANNUAL $146,853.17 Page 38 Page 62 of 199 eff. 10.01.2027 CITY OF WICHITA FALLS,TEXAS FIRE PAY SCHEDULE-2027-2028 10%COLA !Firefighter Trainee-5110 1 HOURLY $33.92 BIWKLY $2,713.91 BAN N UAL $70,561.63 Firefighter-24hr-5111 1 2 3 4 5 6 HOURLY $27.14 $28.55 $30.03 $31.58 $33.22 $34.95 BIWKLY $2,931.02 $3,083.39 $3,242.95 $3,411.14 $3,587.95 $3,774.82 jANNUAL $76,206.56, $80,168.26i $84,316.83 $88,689.64i $93,286.70, $98,145.38 Fire Equipment Operator-24hr- 5112 1 2 HOURLY $37.75 $39.26' BIWKLY $4,076.81L $4,239.88 ANNUAL $105,997.02 $110,236.90 Fire Lieutenant-24hr-5113 1 2, HOURLY $42.40 $44.09 BIWKLY 1 $4,579.07 $4,762.23_ ANNUAL $119,055.85 $123,818.08 "--,istant Fire Marshal-80hr- 5113 1 2 URLY 1 $57.24 $59.53 „,.VKLY $4,579.07 $4,762.23 ANNUAL $119,055.85 $123,818.081 Fire Captain-24hr-5114 1 HOURLY $47.62 BIWKLY $5,143.21 ANNUAL $133,723.53 Deputy Fire Marshal-80hr-5114 11 HOURLY $64.29 BIWKLY 1 $5,143.211 ANNUAL $133,723.53 Batallion Chief-24hr-5115 1 HOURLY $53.27 —BIWKLY $5,752.79 ANNUAL i $149,572.67, Batallion Chief/Fire Marshal-80hr-5119, , HOURLY $71.91 BIWKLY $5,752.79 ANNUAL $149,572.67 Deputy Chief-80 hour- 5116 1 HOURLY $77.66 VKLY $6,213.02' ,—..NUAL $161,538.48 0 b CI 39 Page 63 of 199 APPENDIX C. Longevity Pay Table Years of Service Annual Payment 1 $238 2 $475 3 $713 -1 $950 5 $1.188 6 $1,426 7 $1,633 8 $1,901 9 $2,138 10 $2,376 11 $2,614 12 $2,851 13 $3.089 14 $3,326 15 and Above $3,564 • Page 40 Page 64 of 199 Exhibit B ARTICLE 10, SECTIONS 7 AND 8 Section 7. Physical Entrance Exam - Physical Ability Test (PAT) A. Adoption of Physical Ability Test—The City and the Association agree that a physical ability test ("PAT") selected in accordance with subsection F below shall serve as the official physical ability examination for all firefighter candidates seeking entrance into the Wichita Falls Fire Department. The Candidate Physical Ability Test (CPAT) is one test that may satisfy this Section, but is not the exclusive test. B. Standards. The PAT shall be a job-related physical ability test that measures whether a candidate demonstrates the minimum physical capabilities required to safely perform the essential functions of a firefighter. The PAT shall be selected and administered consistent with recognized fire service physical ability testing practice and with applicable federal and state law governing employee selection procedures. C. Test Administration—The City shall administer the PAT, or shall contract with a qualified provider to administer the PAT. The PAT shall be administered uniformly to all candidates within a given testing cycle. All PAT administrators shall follow the test provider's protocols and applicable legal guidelines to ensure fairness, consistency, and validity. D. Candidate Notification and Preparation—Candidates shall be given sufficient notice of the scheduled PAT and access to information regarding: 1.The components of the test; 2. Suggested preparation and training; 3. Opportunities for orientation and practice sessions, in accordance with the guidance applicable to the test selected. 4.The passing standard for the test and the manner in which the test will be evaluated. E. Cost and Accessibility-The City and Association agree to work collaboratively to ensure the PAT remains accessible and does not create an undue barrier for qualified applicants. F. Selection of the Test. Labor Relations Committee—Before the City adopts a PAT, or materially changes the PAT then in use, the Fire Chief or designee shall present the proposed test to the Labor Relations Committee established under Article 18 for review, discussion, and input. The Labor Relations Committee shall meet within fifteen (15) days of the Fire Chief's request or on such other date as the parties may agree. Final selection of the PAT rests with the City, provided the test satisfies subsection B. Consultation under this subsection is not collective bargaining, does not require the agreement of the Association, and does not reopen this Agreement. G. Interim Test— Until a PAT is selected under subsection F,the City may administer the entry-level physical agility test used by the Department immediately prior to the adoption of this agreement, a Page 65 of 199 description of which is attached to this Amended Agreement as Appendix D.This subsection expires October 1, 2028. Section 8. Entrance Hiring Process A. Purpose--To outline the structured process for evaluating and selecting candidates for employment as Firefighters with the Wichita Falls Fire Department.The process is designed to ensure fairness, transparency, and the selection of the most qualified applicants through a combination of cognitive, physical, and evaluative assessments. B. Components of the Selection Process--The firefighter candidate testing and selection process shall consist of the following components, the application process may occur in the order as determined by the Fire Chief, or their designee: 1. Entrance Examination (Written Test) 2. Physical Ability Test (PAT) 3. Ergometrics Exam 4. Panel Interview 5. Chief's Interview C. Scoring and Weighting--Candidates must pass the entrance examination with a 70%or higher and must pass the Physical Ability Test to move on in the hiring process. Candidates must pass the Ergometrics Exam and Panel Interview to be eligible for the final scoring process. For candidates who successfully complete all required components,the final composite score shall be calculated using the following weights: • Entrance Examination—70% • Chief's Interview—30% These scores will be used to establish a ranked eligibility list for hiring consideration. D. Pass/Fail Components Physical Ability Test--The PAT shall be evaluated on a pass/fail basis only. A candidate must pass the PAT to proceed. The passing standard shall be the standard established for the test selected under Section 7 and shall be disclosed to candidates in advance of testing. Ergometrics Exam--This component consists of a validated, video-based assessment evaluating situational judgment and behavioral compatibility with the fire service. A passing result is required to proceed. This component shall be evaluated on a pass/fail basis only. Panel Interview--A structured interview conducted by a panel of Wichita Falls Fire Department firefighters and a representative from the Human Resources department. Candidates will be Page 66 of 199 assessed on communication skills, integrity,teamwork, and alignment with department culture. A majority pass vote is required to continue to the Chief's Interview. This component shall be evaluated on a pass/fail basis only. E. Chief's Interview--The final stage of the selection process shall be the Chief's Interview. It will be scored on a standardized 100-point rubric assessing professionalism,judgment, leadership potential, and alignment with department values. This score shall count as 30%of the final composite score. F. Candidate Final Scoring--Final Score= (Entrance Exam % x 0.70) + (Chief's Interview% x 0.30) G. Entry Level Application 1. Submit a written application and a completed background packet 2. Pass the written examination with a score of 70%or higher to move on to the Physical Ability Test. 3. Pass the Physical Ability Test (PAT). An applicant may retake the physical ability test without any waiting period, but may retake the PAT only twice in one day. If the applicant does not pass after two tries, they must then wait until the next test date to retake the physical ability test. 4. Pass Ergometrics screening. 5. Pass background investigation. 6. Be approved by Legal review. 7. Pass a structured interview panel of Wichita Falls Fire Department firefighters. 8. Graded interview panel with the Fire Chief, Deputy Chief, and Battalion Chief of Training. 9. Receive conditional offer of employment 10. Pass medical and psychological examinations The above application process may occur in the order as determined by the Fire Chief, or their designee. Page 67 of 199 STRATEGIC PILLAR A Accelerate Economic !! Growth /. ] Jr� , Provide Quality [[[` Infrastructure TEXAS Actively Engage and Inform /CCP,s/k1e,5:*iderpOpportunitie5. the Public City Council Optimize Engagement with the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 9.b. Agenda Item Name: Ordinance repealing Ordinance No. 05-2024, returning the location of regular and special City Council meetings to City Hall/Memorial Auditorium; designating a posting location for open meeting notices; and providing an effective date Council Action to be Taken: Consider and take action on proposed Ordinance. Department Submitted: Legal Staff Contact: Kinley Hegglund, City Attorney 1. PURPOSE / DESCRIPTION This proposed ordinance would repeal the 2024 ordinance authorizing the temporary relocation of City Council meetings and the agenda posting location during the renovation of City Hall 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS With the renovation project complete, it is appropriate to return the regular and special City Council meetings to City Hall and return to the regular agenda posting location. 3. BOARD REVIEW / CITIZEN INPUT 4. RECOMMENDATION The City Attorney recommends passing this ordinance. 5. FUNDING SOURCE No funds are involved. Page 68 of 199 6. TIMELINE This matter should be addressed in connection with moving City Council meetings to City Hall. 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS 1 . Ord. - Returning regular meetings to City Hall Page 69 of 199 Ordinance No. Ordinance repealing Ordinance No. 05-2024, returning the location of regular and special City Council meetings to City Hall/Memorial Auditorium; designating a posting location for open meeting notices; and providing an effective date WHEREAS, the City of Wichita Falls renovated City Hall/Memorial Auditorium, which included renovation of the City Council chambers; and WHEREAS, due to the renovation, it was necessary to temporarily modify the designated meeting and notice locations for the City Council and other boards and commissions; and WHEREAS, the renovation is complete, and the designated City Council meeting and notice locations for the City Council and other boards and commissions need to be returned to City Hall/Memorial Auditorium. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . Ordinance No. 05-2024 is hereby repealed, and Sections 2-31 and 2-32 of Chapter 2 of the Code of Ordinances of the City of Wichita Falls, Texas, are hereby amended to read as before the passage of Ordinance No. 05-2024; so that such sections shall hereafter read as follows: Sec. 2-31. - Designated meetings. In accordance with Charter section 34, the regular meeting times of the city council shall be the first Tuesday and third Tuesday of each month, at 8:30 a.m. The Council shall hold regular meetings at the Wichita Falls Multi Purposc Evcnt Ccntcr (MPEC), locatcd at 1000 5th Strcct, Wichita Falls, Texas 76301. in the council chamber in the municipal auditorium. Sec. 2-32. - Special meetings. Special meetings of the City Council may be called pursuant to Charter section 34. The only notice to City Councilors that shall be necessary to be given of any special meeting of the City Council shall be by telephone to each of the members of the City Council. All special meetings shall be held at the Wichita Falls Multi-Purpose Event Center (MPEC), located at 1000 5t Stre tWichita Fall&-Tcxa 1 . in the council chamber in the municipal auditorium. Page 70 of 199 2. All notices posted pursuant to Texas Government Code 551 .043 will be posted at 1300 7th Street, Wichita Falls, Texas 76301 . 3. This Ordinance is deemed an emergency and is effective immediately. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 71 of 199 STRATEGIC PILLAR A .........— Accelerate Economic !! Growth /. ] Jr� , Provide Quality [[[` Infrastructure TEXAS tively Engage and Inform /CCP,s/k1f5:�f iderpOpprrtunitie5. F77tAce h Public Optimize Engagement with City Council I the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.a. Agenda Item Name: Resolution appointing Ray Forsythe, Jr. to an unexpired term on the Wichita-Wilbarger 9-1-1 District Board with a term to expire May 15, 2028 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: City Clerk Staff Contact: Marie Balthrop, City Clerk 1. PURPOSE / DESCRIPTION To appoint Ray Forsythe, Jr. to replace Dana Ross on the Wichita Wilbarger 9-1-1 District Board. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The Wichita-Wilbarger 9-1-1 District Board consists of two members, who are appointed jointly by all participating municipalities. Dana Ross has served in one of those positions, and she recently resigned from the board for personal reasons. Per the attached letter, Ray Forsythe, Jr. has expressed interest in replacing Ms. Ross, and staff recommends appointing Mr. Forsythe for the remainder of the unexpired term, ending May 15, 2028. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Approval of the Resolution. Page 72 of 199 5. FUNDING SOURCE N/A 6. TIMELINE N/A 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . Letter from 911 District 2. Res. Appointment to 911 Board Page 73 of 199 Wichita-Wilbarger 9-1-1 District CALL 906 Travis Street slag P.O. Box 1829 Wichita Falls, Texas 76307 EMERGENCY Phone-940-723-8225 Fax-940-723-5355 August 17, 2026 Jeffery Jenkins, City Manager City of Wichita Falls P.O. Box 1431 Wichita Falls, Texas 76301 Dear Mr. Jenkins, Ms. Dana Ross, of Iowa Park, one of the "cities appointees" to the Wichita-Wilbarger 9- 1-1 District Board of Managers, has resigned from the Board due to personal reasons. Over her many years of board service, Ms. Ross has been a valuable participant in District governance, and has represented all of the cities within our district with distinction. Ray Forsythe, Jr., of Iowa Park, has expressed an interest in replacing Ms. Ross on the District Board of Managers. Mr. Forsythe serves on the Iowa Park ISD school board, the Iowa Park Community Development (4B) Corporation board, and serves as president of the Iowa Park Youth Baseball Association. Mr. Forsythe is Maintenance Lead/Planner at SealedAir Corp, in Iowa Park. I want to take a moment to explain the Board of Managers structure. The legislation which governs this 9-1-1 Board is the"Health and Safety Code, Title 9, ch. 772, subchapter d," for counties with a population over 20,000, and the legislated board makeup is a follows: 1. Two members appointed by the commissioners' court from the original county in the district. (Wichita) 2. Two members appointed jointly by all the participating municipalities in the district. (One of these positions is the subject of this letter.) These appointees represent all of the cities in the district collectively. 3. One member appointed jointly by the volunteer fire departments. This member represents all volunteer fire departments in the district. 4. One member appointed by counties, which joined the district subsequent to its inception. (Wilbarger) Page 74 of 199 5. One non-voting member appointed by the principal service supplier. I request that you place the appointment of a "cities" representative to our board of managers on a future council agenda prior to October 15, 2026, for the `municipalities' term expiring on May 15, 2028. Please let me know of your decision by way of a certified copy of your minutes. Respectfully, L. Pa opkins, J.D., ENP Exec ve Director Page 75 of 199 Resolution No. Resolution appointing Ray Forsythe, Jr. to an unexpired term on the Wichita-Wilbarger 9-1-1 District Board of Managers with a term to expire May 15, 2028 WHEREAS, the Wichita-Wilbarger 9-1-1 District Board of Managers ("the Board") is governed by Texas Health and Safety Code, Chapter 772, Subchapter D, and consists of seven members; and, WHEREAS, Dana Ross was appointed to the Board on May 5, 2026, with a term to expire May 15, 2028; and, WHEREAS, Ms. Ross has resigned from the Board; and, WHEREAS, the City Council of the City of Wichita Falls wishes to make a nomination and appointment to the Board of Managers for the Participating Municipalities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Council hereby nominates and appoints Ray Forsythe, Jr., to replace the unexpired term of Dana Ross on the Wichita-Wilbarger 9-1-1 District Board of Managers and to represent all participating municipalities, with a term to expire May 15, 2028. PASSED AND APPROVED this the 6th day of October 2026. MAYOR ATTEST: City Clerk Page 76 of 199 STRATEGIC PILLAR Accelerate Economic //� GrowthAk. 44 � I " Provide Quality J Infrastructure TEXAS Actively Engage and Inform /t.{0,5/clf5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.b. Agenda Item Name: Resolution authorizing the purchase of one (1) Jet Vac Water Recycling Unit through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program from Houston Freightliner, Inc. in the amount of$591 ,191 .00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Public Works Staff Contact: Mark Southard, Utility Operations Manager Russell Schreiber, Director of Public Works 1. PURPOSE / DESCRIPTION Wastewater Collection/Rehab has several pieces of specialized equipment, including jet trucks and combo jet/vac trucks, which are used for cleaning and maintaining the sanitary sewer lift stations and mains. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The Wastewater Collection/Rehab Division will be using this unit to improve the efficiency of the wastewater collection system by jet cleaning sanitary sewer mains and vacuuming debris, soil, and fats that can cause clogs in the mains. The unit is to be comprised of a 2026 Freightliner 114SD cab and chassis and a waste water recycling ejector type body with a Sewer Equipment of America 900 Eco 12 cubic yard truck- mounted, 1300-gallon combination high-pressure jet/vacuum machine. This turnkey unit will be purchased from Houston Freightliner, Inc. for a total cost of $591,191 .00. The truck will replace the current JetVac unit in the Wastewater Collection/Rehab Division. Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding Page 77 of 199 requirements. This chapter does not apply to expenditure for. . . (12) personal property sold... under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of one (1) turnkey Jet Vac Water Recycling Unit with excess funds available for the Cypress 61 Water Treatment Plant repairs through the H- GAC Cooperative Purchasing Program, in the amount of $591 ,191 . This purchase would be $88,409 below the amount budgeted of $680,000. 5. FUNDING SOURCE Water & Sewer Fund, Wastewater Collections, Motor Vehicles (5508142-77320) 6. TIMELINE The truck is currently available for immediate delivery. 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS 1 . City of Wichita Falls HGAC Worksheet HT07-26 City of Witchita Falls 114SD WF8715 w 900ECO 9-2-26 2. Res. - Jet Vac Unit Agenda Item Page 78 of 199 fIGAC CONTRACT PRICING WORKSHEET Contract HT07-26 Date 9/2/2026 For MOTOR VEHICLES Only No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying _City of Wichita Falls Contractor: ;Houston Freightliner Agency: Contact Gordon Smith Prepared !Adam Neuse Person: By: Phone: 940-761-5218 Phone: 713-580-8148 Fax: Fax: Email: gordon.smith@wichitafallstx.gov Email: :adam_neuse@houstonfreightliner.com Product E001-177 Description: 114SD Code: A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 119624 B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description = Cost Description = Cost Trailer Towing Package : 761 7/16x3-9/19x11-1/8"Frame 120KSI : 788 RH Outboard Under Step Mounted Horizontal Aftertreatment Si 581 1/4"Inner Frame Reinforcement : 1313 1350-Front PTO Provision : 919 24 Inch Integral Front Frame Extension With 0.25 Inch Insert : 735 MERITOR MFS-20-133A 20,000#FL1 71.0 INCH KPI/3.74 I= 2682 MERITOR RT-46-164 46,000#R-TANDEM REAR AXLE : 338' 20,000#TAPERLEAF FRONT SUSPENSION : 1130 LH 110 Gallon Fuel Tank : 52' Driver Controlled Differential Lock(Both Axles) : 988 Exterior Front Sun Visor : 19 HENDRICKSON RT463 @46,000#REAR SUSPENSION : 2343 Basic Isringhausen High Back Air Suspension Drivers Seat Wtil 241 Wabco 4S/4M ABS With Traction Control With ATC Shut Off 174 Basic Isringhausen High Back Air Suspension Passenger Seat Vi 26. Battery Disconnect MTD LH of Driver Seat : 199 Positive and Negative Jump Starts Mtd on Frame Next to Starter 109 Special 900 ECO 12 YD Vac Body : 451885 1000 Watt/115 Volt Block Heater : 69 Subtotal From Additional Sheet(s): 275"Wheelbase : 1612 Subtotal B: 470909 C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description = Cost Description = Cost Subtotal From Additional Sheet(s): 0 Subtotal C: 0 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A+B). _ For this transaction the percentage is: 0% D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: 1 X Subtotal of A+B+C: 590533 Subtotal D: : 590533 E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: 1000 F.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Description : Cost Description : Cost Freightliner Standard Destination Charge : 3375 Discount : -3717 Subtotal F: _ -342 Delivery Date:= G. Total Purchase Price(D+E+F): 591191 Page 79 of 199 Resolution No. Resolution authorizing the purchase of one (1) Jet Vac Water Recycling Unit through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program from Houston Freightliner, Inc. in the amount of$591,191.00 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements.; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Houston Freightliner, Inc. is offering one (1) turnkey Jet Vac Water Recycling Unit comprised of a 2026 Freightliner 114SD cab and chassis and a waste water recycling ejector type body with a Sewer Equipment of America 900 Eco 12 cubic yard truck-mounted, 1300-gallon combination high-pressure jet/vacuum machine through the H-GAC Cooperative Purchasing Program, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase one (1) Jet Vac Water Recycling Unit through the H- GAC Cooperative Purchasing Program from Houston Freightliner, Inc. in the amount of $591 ,191 .00. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 80 of 199 STRATEGIC PILLAR AccelerateGrowth Economic I .)fb4ia //� J In TEXAS Actively Engage and Inform /tie,5/kfl5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.c. Agenda Item Name: Resolution authorizing the purchase of one (1) Flowserve Horizontal Split Case Pump for the Lake Arrowhead Pump Station through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of $164,000.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Public Works Staff Contact: Mark Southard, Utility Operations Manager Russell Schreiber, Director of Public Works 1. PURPOSE / DESCRIPTION The Lake Arrowhead Pump Station uses two large pumps and one small "jockey" pump to supply raw water for treatment at the Cypress and Jasper Water Treatment Facilities. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The jockey pump at the Lake Arrowhead Pump Station has been in operation since 1987, with minor and major repairs having been performed upon it over the course of the last 39 years. It has reached and exceeded its normal lifespan and is in need of replacement to ensure the continued uninterrupted operation of the raw water pump station. It is recommended that the pump be purchased from Smith Pump Company, Inc., because they are on the BuyBoard Purchasing Cooperative, and it's in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. Page 81 of 199 Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold... under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of one (1) Flowserve Horizontal Split Case Pump with budgeted funds from Smith Pump Company, Inc., in the amount of$164,000.00. 5. FUNDING SOURCE Water & Sewer Fund - Water Source of Supply - Instruments/Apparatus (5508135- 77360) 6. TIMELINE If approved, the lead time for pump delivery is 22-23 weeks once the order is placed. 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS 1 . Lake Arrowhead Jockey Pump Quote 2. Res. - Arrowhead Jockey Pump Page 82 of 199 Smith Pump Company, Inc. 301 MB Industrial Dr Waco, TX 76712 US Phone: 800 299 8909 Quote No: 43648 Fax: 254-776-0023 www.smithpump.com Tuesday, September 1, 2026 Page: 1 l J Prepared For: Steve Willett Shipping: City of Wichita Falls City of Wichita Falls P.O. Box 1431 Lake Arrowhead PS Wichita Falls, TX 76307 11296 FM 2606 Phone: 940-691-1153 Henrietta, TX 76365 Fax: 940 761 8877 Shipping Method Freight Terms Payment Terms Salesperson: Bestway FOB Destination Net 30 Days TXNW-Eduardo Garcia Thank you for the opportunity to present our quotation for your upcoming project. Please give us a call if you require additional information. Sincerely, Andrew Kim andrewk@smithpump.com Line: 1 Par[-ID: 0903-M Rev: 0 Pump-Split Case with Installation Arrowhead Pump Station Pump Replacement Includes: One (1) Flowserve 8LR-12B Horizontal Split Case Pumps Designed for 1,950 GPM @ 80' TDH Bronze Impeller and Wear Rings, Stainless Steel Shaft, Cartridge Mechanical Seals Non-Witnessed Performance Testing One (1) Horizontal NEMA Motors 50 HP, 1800 RPM, 460V, 3Ph 365T Frame, TEFC Enclosure, 120V Space Heaters One (1) Falk T10 Couplings One (1) Fabricated Steel Baseplate w/ Motor Pedestal One (1) Cla-Val 8102 Check Valve Item of Installation of Equipment - Removal of One (1) Old Pump - Installation of One (1) New Pump - Includes Piping and Bolting to Connect to Existing Suction/Discharge - Includes New Concrete Pump Pad - Includes Anchor Bolts, Epoxy Grout, Pipe Supports and Needed - Installation of One (1) New Cla-Val Item of Pump Start Up Service - Baseplate Level Check - Motor/Pump Alignment Check and Coupling - Pump Start-Up Equipment Lead Time: 22-23 Weeks Page 83 of 199 ( ) Smith Pump Company, Inc. Sims 301 MB Industrial Dr Waco, TX 76712 US Phone: 800-299-8909 Quote No: 43648 Fax: 254-776-0023 www.smithpump.com Tuesday, September 1, 2026 Page: 2 l J Note: Excludes Electrical Work. Overhead Crane by Owner to be Used for Lifting. Quantity U/M Unit Price Discount Discounted Line Price Unit Price 1.00 EA 164,000.00000 $164,000.00* *Indicates which quantity price is included in the Total Total: $164,000.00 Prices are Valid Until Saturday, October 31, 2026 ACCEPTED BY: PRINTED NAME: PURCHASE ORDER(IF APPLICABLE): SIGNED ON DATE: This quotation is made in accordance to BuyBoard Contract Number 770-25. Page 84 of 199 ( ) Smith Pump Company, Inc. 301 MB Industrial Dr W , TX Phone:aco 80076712 299-89US09 Quote No: 43648 Fax: 254-776-0023 0r3 www.smithpump.com Tuesday, September 1, 2026 Page: 1 l J Terms and Conditions 1. Applicability-These Terms and Conditions of Sale("Terms")shall govern all sales of equipment or services to Customer.These Terms supersede any prior written or oral agreement,understanding, representation or promise and any pre-printed or standard terms and conditions contained in Customer's request for quote,purchase order,invoice,order acknowledgement or similar document. These Terms may not be amended,supplemented,changed or modified except by concurrent or subsequent written agreement signed by an authorized representative of both Smith Pump Company ("SPCO")and Customer.SPCO's acknowledgement of Customer's purchase order shall not constitute acceptance of any terms or conditions contained therein which are in any way inconsistent with the Terms.Any additional or different terms or conditions included in any acceptance of this quotation are expressly disclaimed and rejected in advance,and unless there is prior mutual agreement otherwise,shall not become a part of any contract resulting from this quotation. 2. Price-Unless otherwise stated in this quotation,all prices are FOB shipping point.All transportation,insurance and similar charges incident to delivery shall be borne by the Customer.This quotation is valid for thirty(30)days only.Shipping dates are approximate and are based on prompt receipt of all necessary information.In the case of delay in furnishing complete information to SPCO,dates of shipment may be extended for a reasonable time.In the event SPCO provides transport services,these will be quoted as a lump sum price based on destination and shipping mode. In the event Customer requests a delay or suspension in the completion and/or shipment of equipment or services covered by this quotation,or any part thereof,for any reason,the parties shall agree upon any cost and/or scheduling impact of such delay and all such costs to Customer's account.Any delay period beyond thirty(30)days after original scheduled shipment date shall require Customer to(i)take title and risk of loss of any equipment covered by this quotation,and(ii)make arrangements for the storage of such equipment with SPCO or other party.SPCO's invoice,which is contractually based on shipment,shall be issued upon SPCO's readiness to ship the equipment covered by this quotation. SPCO shall not be liable for delay and delivery due to causes beyond its reasonable control including,but not limited to,acts of God,acts of government,acts of Customer,fires,labor disputes, boycotts,floods,epidemics,quarantine restrictions,war,insurrection,terrorism,riot,civil or military authority,freight embargos,transportation shortages or delays,unusually severe weather or inability to obtain necessary labor,materials or manufacturing facilities due to such causes.In the event of any such delay,the date of delivery shall be extended for a length of time equal to the period of the delay. 3. Warranty-SPCO warrants new equipment or parts to be free from defects in materials and workmanship for a period of eighteen(18)months from the date of shipment or twelve(12)months from the date of startup or initial use,whichever comes first.SPCO SHALL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL,INCIDENTAL,SPECIAL OR LIQUIDATED DAMAGES.NO EXPRESSED OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL APPLY.Repairs performed by SPCO are warranted against defects in workmanship and/or materials for a period of twelve(12)months from the date of shipment.SPCO will not be responsible for any removal or reinstallation charges or transportation charges in cases where equipment has failed under these warranty conditions.SPCO's sole obligation and Customer's sole remedy under this warranty is repair or replacement at SPCO's election.Customer agrees to provide SPCO reasonable and clear access to any equipment covered by this warranty which may include removal or materials or structures as well as supplying any equipment,materials or structures which are necessary to provide reasonable access to the equipment being repaired or replaced.Costs to remove and/or reinstall equipment for warranty purposes shall be the responsibility of Customer. Replacement parts or repairs furnished under this warranty shall be subject to warranty provisions herein for the remaining warranty period.All equipment repaired or replaced will be re-warranted only for the remainder of the original warranty period.SPCO does not warrant the equipment covered by this quotation or any repair/replacement part against the effects of erosion,corrosion,or normal wear and tear due to operation or the environment.The warranty and remedies set forth herein are conditioned upon proper storage,installation,use and maintenance of the equipment covered by this quotation in all material respects,and in accordance with SPCO's written recommendations.Customer must notify SPCO in writing of any warranty claim during the warranty period or within thirty(30)days thereafter. SPCO will not be liable under this warranty if warranted goods have been exposed or subjected to any(1)maintenance,repair,installation,handling,packaging,transportation,storage,operation,or use which is improper or otherwise not in compliance with SPCO's instructions,(2)alteration,modification or repair by anyone other than SPCO or those specifically authorized by SPCO,(3)accident, contamination,foreign object damage,abuse,neglect,or negligence after shipment to Customer,(4)damage caused by failure of a SPCO supplied product not under warranty or by any hardware or software not supplied by SPCO,(5)use of counterfeit or replacement parts that are not manufactured by the manufacturer of goods provided by SPCO or approved by SPCO for use in goods provided by SPCO,or(6)goods which are normally consumed in operation or which have normal life inherently shorter than the warranty period including,but not limited to,consumables(e.g. lamps,batteries,storage capacitors). 4. Payment-All prices are net cash to be paid thirty(30)days after date of invoice.Customer agrees to make payment within that period.Discounts will apply only as stated on the invoice.Invoices unpaid for thirty(30)days after issuance shall bear interest at the highest lawful rate due and payable on any invoiced account,which is delinquent and not paid within the stated terms.Should Customer for any reason fail to pay in accordance with these terms,Customer agrees to pay all collection costs,attorney's fees and expenses incurred in collecting payment. If Customer's financial condition is or becomes unsatisfactory to SPCO,SPCO reserves the right to(a)require payment from Customer on a cash in advance basis,(b)require a letter of credit or other acceptable security before shipment,(c)cancel shipment at any time prior to delivery without further obligation or liability on SPCO's part,(d)terminate any contract or obligation on the part of SPCO,or(e)require other special payment terms acceptable to SPCO to assure payment.All extensions of credit are subject to the approval of SPCO's credit department and management. 5. Joint Check Agreement-If Customer fails to pay laborers and materialmen within thirty(30)days after payment by SPCO,SPCO will have the right to make future payments by check payable jointly to Customer and laborers or materialmen to the extent of unpaid indebtedness arising out of the job.SPCO will credit joint checks against the contract sum on the next payment application. 6. Taxes-The amount of all federal,state or local taxes applicable to the sale,use,delivery or transportation of the equipment or services sold hereunder and all duties,imports,tariffs,and other similar levies shall be added to the contract price and paid by the Customer except where the Customer shall furnish an appropriate certificate of exemption. 7. Property Damage-SPCO shall not be responsible for damage to topsoil or groundcover in connection with the work or service performed under this contract.SPCO shall not be responsible for claims arising from the pumping of water onto the ground which is necessary in connection with the service or work provided by SPCO.The customer agrees to hold SPCO harmless from claims arising out of damage caused by the pumping of water onto the ground. 8. Startup-If the equipment supplied pursuant to this quotation has a warranty requirement,qualified SPCO personnel must be present during the initial equipment startup and commissioning. Failure to request and assure the presence of qualified SPCO personnel will void any warranty herein.Requests for startup must occur at least seven(7)days prior to the scheduled date of the startup. 5. Limitation of Liability-The remedies set forth herein are exclusive and the total liability of SPCO with respect to this quotation,and any contract for goods or services arising from this quotation,or for any breach thereof,whether based on contract,warranty,torts(including negligence),indemnity,strict liability or otherwise,shall not exceed the quotation or sales price of the specific equipment or service which gives rise to the claim. 10. Setoff-All amounts that Customer owes SPCO under this quotation shall be due and payable in accordance with the terms of the quotation.Customer shall not setoff such amounts or any portion thereof,whether or not liquidated,against sums which Customer asserts are due to it,its parent,affiliates,subsidiaries or other division under other transactions with SPCO. 11. Customer Cancellation-Customer may cancel this order only upon written notice and payment to SPCO of reasonable and proper cancellation charges.In the event of cancellation,Customer must pay for all material,expense and labor costs incurred by SPCO in connection with the materials and services to be provided pursuant to this quotation,as well as all expenses relating to any specially fabricated materials and restocking charges. 12. Assignment-Neither party may assign this order or any portion thereof without the advance,written consent of the other party,which consent shall not be unreasonably withheld. 13. Waiver/Severability -Failure by SPCO to assert all or any of its rights upon any breach by Customer shall not be deemed a waiver of such rights either with respect to such breach or any subsequent breach,nor shall any waiver be implied from the acceptance of any payment.No waiver of any right shall extend to or affect any other right Customer may possess nor shall such waiver extend to any subsequent similar or dissimilar breach. If any portion of these Terms are determined to be illegal,invalid or unenforceable for any reason,such provision shall be deemed stricken for the purposes of the dispute in question and all other provisions shall remain in full force and effect. 14. Applicable Law-The contract involving the sale of the equipment and services covered by this quotation shall be interpreted in accordance with the laws of the State of Texas.This contract is performable in McLennan County,Texas and venue for any court action in any way relating to or arising out of this contract shall be McLennan County,Texas. Page 85 of 199 Resolution No. Resolution authorizing the purchase of one (1) Flowserve Horizontal Split Case Pump for the Lake Arrowhead Pump Station through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of $164,000.00 WHEREAS, one of the City of Wichita Falls' Strategic Goals is to Provide Adequate Infrastructure; and, WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements.; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Smith Pump Company, Inc. is offering one (1) Flowserve Horizontal Split Case Pump through the BuyBoard Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase one (1) Flowserve Horizontal Split Case Pump through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of $164,000.00. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 86 of 199 STRATEGIC PILLAR AccelerateGrowth Economic I .)fb4ia //� J In TEXAS Actively Engage and Inform /tie,5/kfl5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.d. Agenda Item Name: Resolution authorizing the purchase of one (1) Flowserve Horizontal Split Case Pump for the 287 West Pump Station through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of $163,000.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Public Works Staff Contact: Mark Southard, Utility Operations Manager Russell Schreiber, Director of Public Works 1. PURPOSE / DESCRIPTION The water distribution system has multiple pump stations that provide water to different pressure planes throughout Wichita Falls. The 287 West Pump Station provides water to the north pressure plane, mainly on the north-west side of town. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The 287 West Pump Station supplies water to the city's north pressure plane using two horizontal pumps. One of the two pumps recently went out of commission. It was installed in 1987 and has reached the end of its useful life after 39 years and must be replaced. It is recommended that the pump be purchased from Smith Pump Company, Inc., because they are on the Buyboard Cooperative, and it's in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding Page 87 of 199 requirements. This chapter does not apply to expenditure for. . . (12) personal property sold... under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of one (1) Flowserve Horizontal Split Case Pump with budgeted funds from Smith Pump Company, Inc., in the amount of$163,000.00. 5. FUNDING SOURCE Water & Sewer Fund - Water Purification - Instruments/Apparatus (5508140-77360) 6. TIMELINE If approved, the lead time for pump delivery is 22-23 weeks once the order is placed. 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS 1 . 287 W PS Pump Quote 2. Res. - 287 W PS Pump Replacement Page 88 of 199 Smith Pump Company, Inc. 301 MB Industrial Dr Waco, TX 76712 US Phone: 800 299 8909 Quote No: 43440 Fax: 254-776-0023 www.smithpump.com Tuesday, September 1, 2026 Page: l J Prepared For; Steve Willett Shipping:Steve Willett City of Wichita Falls City of Wichita Falls 287 PS 287 PS 5251 Northview Dr 5251 Northview Dr Wichita FAlls, TX 76036 Wichita FAlls, TX 76036 Shipping Method Freight Terms Payment Terms Salesperson: Bestway FOB Destination Net 30 Days TXNW-Eduardo Garcia Thank you for the opportunity to present our quotation for your upcoming project. Please give us a call if you require additional information. Sincerely, Andrew Kim andrewk©smithpump.com Line: 1 Part-ID: 0903-M Rev: 0 Pump-Split Case with Installation 287 Pump Station Pump Replacements Includes: One (1) Flowserve 8LR-14A Horizontal Split Case Pump Designed for 3,000 GPM @ 150' TDH Bronze Impeller and Wear Rings, Stainless Steel Shaft, Cartridge Mechanical Seals Non-Witnessed Performance Testing One (1) Horizontal NEMA Motor 150 HP, 1800 RPM, 460V, 3Ph 445T Frame, TEFC Enclosure, 120V Space Heaters One (1) Falk T10 Couplings One (1) Fabricated Steel Baseplate w/ Motor Pedestal One (1) Cla-Val 636-03 Solenoid Control valves Item of Installation of Equipment - Removal of Old Pump - Installation of New Pump - Includes Piping and Bolting to Connect to Existing Suction/Discharge - Includes Anchor Bolts, Epoxy Grout, Pipe Supports and Needed - Installation of New Cla-Val Item of Pump Start Up Service - Baseplate Level Check - Motor/Pump Alignment Check and Coupling - Pump Start-Up Equipment Lead Time: 22-23 Weeks Note: Excludes Electrical Work. Overhead Crane and Forklift by Owner to be Used for Lifting. Page 89 of 199 ( ) Smith Pump Company, Inc. E2 301 MB Industrial Dr Waco, TX 76712 US Phone: 800-299-8909 Quote No: 43440 Fax: 254-776-0023 40 www.smithpump.com Tuesday, September 1, 2026 Page: 2 l J Quantity U/M Unit Price Discount Discounted Line Price Unit Price 1.00 EA 163,000.00000 $163,000.00* *Indicates which quantity price is included in the Total Total: $163,000.00 Prices are Valid Until Saturday, October 31, 2026 ACCEPTED BY: PRINTED NAME: PURCHASE ORDER(IF APPLICABLE): SIGNED ON DATE: This quotation is made in accordance to BuyBoard Contract Number 770-25. Page 90 of 199 ( ) Smith Pump Company, Inc. 301 MB Industrial Dr W , TX Phone:aco 80076712 299-89US09 Quote No: 43440 Fax: 254-776-0023 0r3 www.smithpump.com Tuesday, September 1, 2026 Page: 1 l J Terms and Conditions 1. Applicability-These Terms and Conditions of Sale("Terms")shall govern all sales of equipment or services to Customer.These Terms supersede any prior written or oral agreement,understanding, representation or promise and any pre-printed or standard terms and conditions contained in Customer's request for quote,purchase order,invoice,order acknowledgement or similar document. These Terms may not be amended,supplemented,changed or modified except by concurrent or subsequent written agreement signed by an authorized representative of both Smith Pump Company ("SPCO")and Customer.SPCO's acknowledgement of Customer's purchase order shall not constitute acceptance of any terms or conditions contained therein which are in any way inconsistent with the Terms.Any additional or different terms or conditions included in any acceptance of this quotation are expressly disclaimed and rejected in advance,and unless there is prior mutual agreement otherwise,shall not become a part of any contract resulting from this quotation. 2. Price-Unless otherwise stated in this quotation,all prices are FOB shipping point.All transportation,insurance and similar charges incident to delivery shall be borne by the Customer.This quotation is valid for thirty(30)days only.Shipping dates are approximate and are based on prompt receipt of all necessary information.In the case of delay in furnishing complete information to SPCO,dates of shipment may be extended for a reasonable time.In the event SPCO provides transport services,these will be quoted as a lump sum price based on destination and shipping mode. In the event Customer requests a delay or suspension in the completion and/or shipment of equipment or services covered by this quotation,or any part thereof,for any reason,the parties shall agree upon any cost and/or scheduling impact of such delay and all such costs to Customer's account.Any delay period beyond thirty(30)days after original scheduled shipment date shall require Customer to(i)take title and risk of loss of any equipment covered by this quotation,and(ii)make arrangements for the storage of such equipment with SPCO or other party.SPCO's invoice,which is contractually based on shipment,shall be issued upon SPCO's readiness to ship the equipment covered by this quotation. SPCO shall not be liable for delay and delivery due to causes beyond its reasonable control including,but not limited to,acts of God,acts of government,acts of Customer,fires,labor disputes, boycotts,floods,epidemics,quarantine restrictions,war,insurrection,terrorism,riot,civil or military authority,freight embargos,transportation shortages or delays,unusually severe weather or inability to obtain necessary labor,materials or manufacturing facilities due to such causes.In the event of any such delay,the date of delivery shall be extended for a length of time equal to the period of the delay. 3. Warranty-SPCO warrants new equipment or parts to be free from defects in materials and workmanship for a period of eighteen(18)months from the date of shipment or twelve(12)months from the date of startup or initial use,whichever comes first.SPCO SHALL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL,INCIDENTAL,SPECIAL OR LIQUIDATED DAMAGES.NO EXPRESSED OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL APPLY.Repairs performed by SPCO are warranted against defects in workmanship and/or materials for a period of twelve(12)months from the date of shipment.SPCO will not be responsible for any removal or reinstallation charges or transportation charges in cases where equipment has failed under these warranty conditions.SPCO's sole obligation and Customer's sole remedy under this warranty is repair or replacement at SPCO's election.Customer agrees to provide SPCO reasonable and clear access to any equipment covered by this warranty which may include removal or materials or structures as well as supplying any equipment,materials or structures which are necessary to provide reasonable access to the equipment being repaired or replaced.Costs to remove and/or reinstall equipment for warranty purposes shall be the responsibility of Customer. Replacement parts or repairs furnished under this warranty shall be subject to warranty provisions herein for the remaining warranty period.All equipment repaired or replaced will be re-warranted only for the remainder of the original warranty period.SPCO does not warrant the equipment covered by this quotation or any repair/replacement part against the effects of erosion,corrosion,or normal wear and tear due to operation or the environment.The warranty and remedies set forth herein are conditioned upon proper storage,installation,use and maintenance of the equipment covered by this quotation in all material respects,and in accordance with SPCO's written recommendations.Customer must notify SPCO in writing of any warranty claim during the warranty period or within thirty(30)days thereafter. SPCO will not be liable under this warranty if warranted goods have been exposed or subjected to any(1)maintenance,repair,installation,handling,packaging,transportation,storage,operation,or use which is improper or otherwise not in compliance with SPCO's instructions,(2)alteration,modification or repair by anyone other than SPCO or those specifically authorized by SPCO,(3)accident, contamination,foreign object damage,abuse,neglect,or negligence after shipment to Customer,(4)damage caused by failure of a SPCO supplied product not under warranty or by any hardware or software not supplied by SPCO,(5)use of counterfeit or replacement parts that are not manufactured by the manufacturer of goods provided by SPCO or approved by SPCO for use in goods provided by SPCO,or(6)goods which are normally consumed in operation or which have normal life inherently shorter than the warranty period including,but not limited to,consumables(e.g. lamps,batteries,storage capacitors). 4. Payment-All prices are net cash to be paid thirty(30)days after date of invoice.Customer agrees to make payment within that period.Discounts will apply only as stated on the invoice.Invoices unpaid for thirty(30)days after issuance shall bear interest at the highest lawful rate due and payable on any invoiced account,which is delinquent and not paid within the stated terms.Should Customer for any reason fail to pay in accordance with these terms,Customer agrees to pay all collection costs,attorney's fees and expenses incurred in collecting payment. If Customer's financial condition is or becomes unsatisfactory to SPCO,SPCO reserves the right to(a)require payment from Customer on a cash in advance basis,(b)require a letter of credit or other acceptable security before shipment,(c)cancel shipment at any time prior to delivery without further obligation or liability on SPCO's part,(d)terminate any contract or obligation on the part of SPCO,or(e)require other special payment terms acceptable to SPCO to assure payment.All extensions of credit are subject to the approval of SPCO's credit department and management. 5. Joint Check Agreement-If Customer fails to pay laborers and materialmen within thirty(30)days after payment by SPCO,SPCO will have the right to make future payments by check payable jointly to Customer and laborers or materialmen to the extent of unpaid indebtedness arising out of the job.SPCO will credit joint checks against the contract sum on the next payment application. 6. Taxes-The amount of all federal,state or local taxes applicable to the sale,use,delivery or transportation of the equipment or services sold hereunder and all duties,imports,tariffs,and other similar levies shall be added to the contract price and paid by the Customer except where the Customer shall furnish an appropriate certificate of exemption. 7. Property Damage-SPCO shall not be responsible for damage to topsoil or groundcover in connection with the work or service performed under this contract.SPCO shall not be responsible for claims arising from the pumping of water onto the ground which is necessary in connection with the service or work provided by SPCO.The customer agrees to hold SPCO harmless from claims arising out of damage caused by the pumping of water onto the ground. 8. Startup-If the equipment supplied pursuant to this quotation has a warranty requirement,qualified SPCO personnel must be present during the initial equipment startup and commissioning. Failure to request and assure the presence of qualified SPCO personnel will void any warranty herein.Requests for startup must occur at least seven(7)days prior to the scheduled date of the startup. 5. Limitation of Liability-The remedies set forth herein are exclusive and the total liability of SPCO with respect to this quotation,and any contract for goods or services arising from this quotation,or for any breach thereof,whether based on contract,warranty,torts(including negligence),indemnity,strict liability or otherwise,shall not exceed the quotation or sales price of the specific equipment or service which gives rise to the claim. 10. Setoff-All amounts that Customer owes SPCO under this quotation shall be due and payable in accordance with the terms of the quotation.Customer shall not setoff such amounts or any portion thereof,whether or not liquidated,against sums which Customer asserts are due to it,its parent,affiliates,subsidiaries or other division under other transactions with SPCO. 11. Customer Cancellation-Customer may cancel this order only upon written notice and payment to SPCO of reasonable and proper cancellation charges.In the event of cancellation,Customer must pay for all material,expense and labor costs incurred by SPCO in connection with the materials and services to be provided pursuant to this quotation,as well as all expenses relating to any specially fabricated materials and restocking charges. 12. Assignment-Neither party may assign this order or any portion thereof without the advance,written consent of the other party,which consent shall not be unreasonably withheld. 13. Waiver/Severability -Failure by SPCO to assert all or any of its rights upon any breach by Customer shall not be deemed a waiver of such rights either with respect to such breach or any subsequent breach,nor shall any waiver be implied from the acceptance of any payment.No waiver of any right shall extend to or affect any other right Customer may possess nor shall such waiver extend to any subsequent similar or dissimilar breach. If any portion of these Terms are determined to be illegal,invalid or unenforceable for any reason,such provision shall be deemed stricken for the purposes of the dispute in question and all other provisions shall remain in full force and effect. 14. Applicable Law-The contract involving the sale of the equipment and services covered by this quotation shall be interpreted in accordance with the laws of the State of Texas.This contract is performable in McLennan County,Texas and venue for any court action in any way relating to or arising out of this contract shall be McLennan County,Texas. Page 91 of 199 Resolution No. Resolution authorizing the purchase of one (1) Flowserve Horizontal Split Case Pump for the 287 West Pump Station through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of$163,000.00 WHEREAS, one of the City of Wichita Falls' Strategic Goals is to Provide Adequate Infrastructure; and, WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements.; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Smith Pump Company, Inc. is offering one (1) Flowserve Horizontal Split Case Pump through the Buyboard Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase one (1) Flowserve Horizontal Split Case Pump through the BuyBoard Purchasing Cooperative from Smith Pump Company, Inc., in the amount of $163,000.00. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 92 of 199 STRATEGIC PILLAR AccelerateGrowth Economic I .)fb4ia //� J In TEXAS Actively Engage and Inform /t.{0,5/clf5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.e. Agenda Item Name: Resolution authorizing the purchase of a waterproof coating application for the clarifier at the Jasper Water Treatment Plant, through The Interlocal Purchasing System (TIPS) from Chamberlin Dallas, LLC, in an amount not to exceed $350,000.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Public Works Staff Contact: Mark Southard, Utility Operations Manager Russell Schreiber, Director of Public Works 1. PURPOSE / DESCRIPTION In 2005, a new clarifier was constructed at the Jasper Water Treatment Facility that can treat up to 12.6 million gallons per day of drinking water. Shortly after construction, a waterproof epoxy coating was applied to the interior of the clarifier to stop water penetration. Over the past 21 years, the epoxy coating has broken down and began peeling off the interior, causing water seepage. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Staff has reached out to numerous waterproof coating specialists in order to determine the best replacement product, and has found two satisfactory products that can be applied by Chamberlin Dallas, LLC. Both products have been quoted with a 10-year warranty. Chamberlin Dallas, LLC. is approved within The Interlocal Purchasing System (TIPS), and it's in the City's best interest to purchase services in accordance with the Cooperative Purchasing Programs. Texas Local Government Local Government Code §252.022 exempts items purchased Page 93 of 199 through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold... under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends purchasing the waterproof coating from Chamberlin Dallas, LLC in an amount not to exceed $350,000.00. 5. FUNDING SOURCE Water & Sewer Fund - Water Purification - Maint-Jasper Facility (5508140-71560) 6. TIMELINE If approved, the project is expected to take up to two months to complete. 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS 1 . Chamberlin Proposal 8-27-2026 - Calrifier - City of Wichita Falls- NTE $ 350,000.00 2. Res. - Jasper 2005 Clarifier Page 94 of 199 CHAMBERLIN Roofing &Waterproofing ROOFING&SHEET METAL Date: 8/27/2026-Revised-Xypex/WR Meadows Modified Bitumen City Of Wichita Falls—Jasper 2005 Clarifier - BUR 2109 Burnet St. Wichita Falls, TX 76301 Project Contracting through TIPS#24060402 - EP DM - TPO/PVC Attention: - Metal Mark Southard mark.southard(a�wichitafallstx.2ov 940-691-1153 Reference: Clarifier Project&Time Study Proposal WATERPROOFING& CAULKING Chamberlin Dallas LLC hereafter referred to as Chamberlin Roofing&Waterproofing proposes to furnish - Joint Sealants all labor,materials,tools,equipment, supervision and insurance necessary to fully perfoiun and complete - Expansion Joints the work described below. Because leak repairs are made on a"best effort"basis,if a leak re-occurs and - Membrane Waterproofing labor or materials installed by Chamberlin have not failed, additional repairs will be at an additional charge. - Elastomeric Coatings *pricing below does NOT include Texas Remedial TAX - Water Repellents *Any breakout pricing provided is for reference only and should not be considered stand-alone pricing - Waterblasting unless otherwise noted. - Concrete/Masonry Repair *Project will Include a definitive coordinated schedule of Scopes to be provided upon award of contract. - Damp proofing *Includes General Conditions. - Flashing Project Scope: - Traffic Coatings At Interior of Clarifier : Install WR Meadows &Xypex Mock-Ups- Then proceed with selected material to waterproof interior of Clarifier...Not To Exceed $ 350,000.00 ROOF MAINTENANCE& LEAK REPAIR • Project Includes 2 phases: - Building Surveys • Phase# 1 -Prepping of interior of Clarifier to simultaneously install mock-ups of Xypex - Leak Repair &WR Meadows products at a limited area inside the Clarifier to determine actual project - Roof Maintenance pricing of the best product option for waterproofing interior of Clarifier. • Includes mockup Materials/Details provided by Xypex Chemical Corp. Install to Material Product Data Guidelines. • Utilizing Xypex Concentrate and/or Modified Concrete Coating. • Includes mockup Materials/Details provided by W.R. Meadows. Install to Material Product Data Guidelines DALLAS/FT. WORTH LOCATION • Utilizing Meadow-Crete GPS, Fibre-Prime, Reinforcing Fabric HD, Cem-Kote Flex ST, 2170 Diplomat Drive Cem-Kote Flex CR provided by W.R. Meadows Farmers Branch,TX 75234 • Mock-ups will consist of strategic locations at what appears (+/-) 6 different conditions 214.273.9110/817.237.1927 identified at the site walk for a time study on the prep and detail work associated with 214.273.9120/817.237.2676 these conditions fax • Phase# 1 Includes materials as stated above and a crew of 3 for two weeks Monday- Friday. OTHER LOCATIONS • Phase#2 Includes completion of waterproofing installation utilizing best product - Houston selected during phase #1 of project interior from clarifier mockups. - Austin Time Study& Project to install cementitious waterproofing materials inside City of - San Antonio Wichita Falls Water Clarifier and achieve a 10 year warranty by selected product. - Rio Grande Valley - Atlanta GA. Incorporated Notes: * This offer is good until end of October 2026 * We acknowledge Addenda(none). * All colors are to be selected from the manufacturer's standard color chart. Page 95 of 199 • CHAMBERLIN Roofing&Waterproofing * All work to be performed during normal business hours. * City of Wichita Falls agrees to furnish complete access to work areas free and clear of obstructions,dumpster,toilet facilities, potable water,and all electrical power,as required,at no additional cost to Chamberlin. * All surfaces to receive waterproofing,damp proofing,coatings,sealers,expansion joint systems,or sealants are to be provided by others to Chamberlin in a smooth,broom clean condition,free of contaminants,form oils,release agents,voids,fins,and projections. * Chamberlin is not responsible for recognizing,locating,or removing asbestos,PCB's,or other hazardous materials. * Unforeseen conditions or circumstances are not assumed nor anticipated in the scope of work proposed above and will be brought to the client's attention immediately upon discovery by Chamberlin for prompt resolution. * Samples of products or systems presented for review are intended only to provide a general representation and not necessarily an exact replica of the products or systems to be furnished or installed.Any alternates proposed are subject and pending the Owner and Architect's approval. * For CIP programs,notwithstanding anything to the contrary,the CIP deduction(contract reduction)is limited to the amount of insurance premium that will be saved by Chamberlin due to the provision of insurance by General Contractor or Owner.The CIP deduction is based on our insurance rates as classified by Chamberlin and will reflect Chamberlin receiving the same insurance coverage that is provided under the current Chamberlin insurance policies.The CIP program shall have a minimum ten(10)year term for completed operations coverage.Concerning,but not specifically limited to Excess-Umbrella coverage,on which Chamberlin has a flat fixed premium,there will be no deduct provided as there is no savings benefit to Chamberlin. * Copy of the contract between the Owner and/or the General Contractor as well as a copy of the bond from the General Contractor to the Owner shall be provided within five(5)business days of the execution of the contract between Chamberlin and the General Contractor. * All pricing is predicted on a maximum deductible cost of$25,000 for the Owner's builder's risk insurance policy. * All time and material work(T&M)will be completed at a rate of$85.00/hour with 20%mark-up on materials. * Chamberlin's standard warranty excludes:failures caused by the failure of the substrate,moisture vapor transmission or hydrostatic overburden material,incidental and consequential damages. * City of Wichita Falls SHALL INDEMNIFY,DEFEND AND HOLD EACH OTHER HARMLESS FROM ANY AND ALL CLAIMS,ACTIONS,COSTS,EXPENSES, DAMAGES,AND LIABILITIES,INCLUDING ATTORNEYS'FEES,RESULTING FROM DEATH OR BODILY INJURY OR DAMAGE TO REAL OR PERSONAL PROPERTY,TO THE EXTENT CAUSED BY THE NEGLIGENCE OR MISCONDUCT OF THEIR RESPECTIVE EMPLOYEES OR THEIR AUTHORIZED AGENTS IN CONNECTION WITH THEIR ACTIVITIES WITHIN THE SCOPE OF THIS AGREEMENT.HOWEVER,NEITHER PARTY SHALL INDEMNIFY THE OTHER AGAINST CLAIMS,DAMAGES,EXPENSES,OR LIABILITIES TO THE EXTENT ATTRIBUTABLE TO THE NEGLIGENCE OR MISCONDUCT OF THE OTHER PARTY.IF THE PARTIES ARE BOTH AT FAULT,THE OBLIGATION TO INDEMNIFY SHALL BE PROPORTIONAL TO THEIR RELATIVE FAULT.THE DUTY TO INDEMNIFY WILL CONTINUE IN FULL FORCE AND EFFECT,NOTWITHSTANDING THE EXPIRATION OR EARLY TERMINATION HEREOF,WITH RESPECT TO ANY CLAIMS BASED ON FACTS OR CONDITIONS THAT OCCURRED PRIOR TO THIS CONTRACT AND OR AT THE EXPIRATION OR TERMINATION.NOTWITHSTANDING ANY CONTRARY PROVISION,NEITHER PARTY SHALL BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE. * This proposal is not for the sale of goods,but rather a service contract for the installation or application of products,systems,or materials.Therefore,THE IMPLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY EXCLUDED. * All contracts will be issued to Chamberlin Dallas,LLC. Thank you for the opportunity to submit our proposal for this project. Chamberlin would very much like to perform both the waterproofing&sealant work along with the roofing& sheet metal for this project. In addition to having the experience,financial resources, and operations team to complete the project,we know that good communication and a spirit of cooperation are necessary components for a truly successful project. At your convenience we would appreciate the time to meet and discuss our proposal. Again,thank you for this opportunity and we look forward to the possibility working for you and with you on this project. Sincerely, CHAMBERLIN DALLAS,LLC. Ray Secrest Senior Project Estimator Cell: (214)603-7552 rsecrest@chamberlinitd.com Accepted by: (Print Name and Title) If accepted,please return a signed copy of this proposal via email to rsecrest@chamberlinitd.com or via fax to(214)273-9120. *Your faxed or emailed signature will be treated as a fully executed contract. * Items not specifically mentioned above as being included are considered to be expressly excluded. Page 96 of 199 Resolution No. Resolution authorizing the purchase of a waterproof coating application for the clarifier at the Jasper Water Treatment Plant, through The Interlocal Purchasing System (TIPS) from Chamberlin Dallas, LLC, in an amount not to exceed $350,000.00 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements.; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Chamberlin Dallas, LLC is offering waterproof coating through the TIPS Cooperative Purchasing Program, and it is in the City's best interest to purchase services in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase a waterproof coating application for the clarifier at the Jasper Water Treatment Plant, through TIPS from Chamberlin Dallas, LLC, in an amount not to exceed $350,000.00 at the Jasper Water Treatment Plant. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 97 of 199 STRATEGIC PILLAR AccelerateGrowth Economic I .)fb4ia //� J In TEXAS Actively Engage and Inform /t.{0,5/clf5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.f. Agenda Item Name: Resolution authorizing the purchase of twelve (12) 2027 Ford Utility Police Interceptor AWD K8As through The Interlocal Purchasing System (TIPS) from Sames Bastrop Ford, Inc. in the amount of $596,674.80 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Fleet Maintenance Staff Contact: Donald McEwen, Central Services Superintendent 1. PURPOSE / DESCRIPTION Puurchase of twelve (12) individual 2027 Ford Utility Police Interceptor AWD K8A's 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS This purchase is to replace 12 existing units within the City Fleet that have reached their useful life cycle. The amount budgeted for the purchase was $684,000, so it will be $87,325 under budget and this amount can be used to help cover other line items that may come in over budget. Texas Local Government Code §252.022 exempts items purchased through inter local cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . Under an inter local contract for cooperative purchasing administered by a regional planning commission established under Chapter 391 . 3. BOARD REVIEW / CITIZEN INPUT N/A Page 98 of 199 4. RECOMMENDATION Staff recommends the purchase of twelve (12) 2027 Ford Utility Police Interceptor AWD K8A's in the amount of$596,674.80 5. FUNDING SOURCE Fleet Maintenance - Motor Vehicles (6007250-77320) 6. TIMELINE Quote is a build slot with an estimated delivery date of 60-90 days from purchase approval. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . Res. - Ford Utility Police Interceptors Page 99 of 199 Resolution No. Resolution authorizing the purchase of twelve (12) 2027 Ford Utility Police Interceptor AWD K8As through The Interlocal Purchasing System (TIPS) from Sames Bastrop Ford, Inc., in the amount of $596,674.80 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Sames Bastrop Ford, Inc., is offering twelve (12) 2027 Ford Utility Police Interceptor AWD K8As, through the TIPS Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase twelve (12) 2027 Ford Utility Police Interceptor AWD K8As, through TIPS from Sames Bastrop Ford, Inc., in the amount of $596,674.80. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 100 of 199 STRATEGIC PILLAR Accelerate Economic A . a//� Growth I .)fb4ia /' �j Provide Quality VJ Infrastructure TEXAS Actively Engage and Inform /t.{0,5/clf5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.g. Agenda Item Name: Resolution authorizing the purchase and installation of Police Equipment for twelve (12) Police Patrol Units through the BuyBoard Purchasing Cooperative from Dana Safety Supply, Inc. in the amount of $222,830.48 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Fleet Maintenance Staff Contact: Donald McEwen, Central Services Superintendent 1. PURPOSE / DESCRIPTION Purchase Equipment and Installation into 12 Police Patrol Units 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS This purchase is for the equipment and installation of such into 12 Police Patrol units that are to be phased out of the existing Fleet. Texas Local Government Code §252.022 exempts items purchased through inter local cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . Under an inter local contract for cooperative purchasing administered by a regional planning commission established under Chapter 391 . 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends purchasing and installing the police patrol equipment for 12 units. Page 101 of 199 5. FUNDING SOURCE Fleet Maintenance - Motor Vehicles (6007250-77320) 6. TIMELINE Upon approval, the equipment will be ordered. Once all required components are delivered, an installation date will be set. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . PIU UPFIT X 12 646759 2. Res. - Police Equipment Page 102 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 12 12 N INFO 0.0000 0.00 2027 UPFIT QUOTE Warehouse:LUBB 12 12 N INFO 0.0000 0.00 2027 FORD PIU BLACK IN COLOR Warehouse:LUBB 12 12 N INFO 0.0000 0.00 BUYBOARD#698-23 Warehouse: LUBB 12 12 N INFO 0.0000 0.00 FRONT OF VEHICLE Warehouse:LUBB 12 12 Y 36-2125 338.2500 4,059.00 WESTIN PUSH BUMPER ELITE,20-25 FORD PIU Warehouse:LUBB 12 12 Y 36-60055MP2 40.0000 480.00 Westin'20+PIU Light Mask,2 MPOWER HD Warehouse:LUBB 24 24 Y EMPS4STS5RBW 119.0000 2,856.00 SOI,MPWR HD,4",STM,CLR HSG,RED/BLU/WHT Warehouse:LUBB HD 4"Light,18"hard wire w/sync option,SAE Class 1&CA Title 13,9-32 Vdc,Clear Lens,18 LED,Tricolor-Red/Blue/White Print Date 09/21/26 Print Time 05:21:36 PM Page No. 1 Continued on Next Page Page 103 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 24 24 Y ETSS100J 172.4000 4,137.60 SOI 100J SERIES COMPOSITE SPEAKER Warehouse:LUBB 100J series composite speaker w/universal bail brkt-100 watt 12 12 Y DMPLB55DEKM 1,838.7500 22,065.00 SOI,MPWR LBAR,55",RW/RBW/BW,RA/RBA/BA,NO HK,S' Warehouse:LUBB 55"/140cm 10-16 Volt MPOWER 6 INCH LED LIGHTBAR W/LIN DSC TECHNOLOGY/Dos//Dos/ID12I D12 D12I T18I D12 D12I D12IAD08\\D08\ /R W//R W/ RWHRWIIRWIIRBWI BWI BWI BW \B_W\\B_W\ D08 SILVER 0 D08 R W CLEAR 0 B_W vD08vvD08v ID12IID12 D12 T18IID12 T18IID12l ID08//D08/ R W\\R W\IRA RAT. ATBAI B AHRBAHBAI/BW//BW/ Accessories -PNFLBSPLT1,AUTO-DIM Mount -Fixed Height Mount(PMPLBK00) Hook -NONE Vehicle- 12 12 Y PNFLBF44 0.0000 0.00 SOI HOOK KIT,STANDARD FIXED MOUNT Warehouse:LUBB 12 12 N INFO 0.0000 0.00 SIDE OF VEHICLE Warehouse: LUBB Print Date 09/21/26 Print Time 05:21:36 PM Page No. 2 Continued on Next Page Page 104 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 24 24 Y EMPS2QMS5RBW 119.0000 2,856.00 SOI,MPWR FASCIA,4",QM,BLK HSG,REDBLU/WHT Warehouse:LUBB mpower®4"Fascia Light w/Quick Mount,18"hard wire w/sync option,SAE Class 1&CA Title 13,9-32 Vdc,Black Housing,18 LED,Tricolor- Red/Blue/White MOUNTED ON EACH SIDE OF PUSH BUMPER 24 24 Y ENT3B3RBW 167.1300 4,011.12 SOI INTERSECTOR 18-LED SFC MNT,BLK HSG REDBLUE/WHITE Warehouse:LUBB 12 12 Y PMP2BKUMB8-D 25.0000 300.00 SOI UNDER MIRROR MOUNT BRACKET KIT,DRIVER,2025 Warehouse:LUBB Under Mirror Mount Bracket Kit(each)for installation on Ford PI Utility 2025 for use with mpower®3"and 4"Stud and Intersector Surface Mount, Driver Side 12 12 Y PMP2BKUMB8-P 25.0000 300.00 SOI UNDER MIRROR MOUNT BRACKET KIT,PASS.,2025 PR Warehouse:LUBB Under Mirror Mount Bracket Kit(each)for installation on Ford PI Utility 2025 for use with mpower®3"and 4"Stud and Intersector Surface Mount, Passenger Side Print Date 09/21/26 Print Time 05:21:36 PM Page No. 3 Continued on Next Page Page 105 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 48 48 Y EMPS2STS5RBW 119.0000 5,712.00 SOI,MPWR FASCIA,4",STM,BLK HSG,REDBLU/WHT Warehouse:LUBB mpower®4"Fascia Light w/Stud Mount,18"hard wire w/sync option,SAE Class 1&CA Title 13,9-32 Vdc,Black Housing,18 LED,Tricolor- Red/Blue/White 24 24 Y PMP2WSDDB 18.3800 441.12 SOI 4"MPOWER DUAL WINDOW SHROUD-BLACK Warehouse:LUBB 12 12 N INFO 0.0000 0.00 REAR OF VEHICLE Warehouse:LUBB 24 24 Y EMPS2QMS5RBW 119.0000 2,856.00 SOI,MPWR FASCIA,4",QM,BLK HSG,REDBLU/WHT Warehouse:LUBB mpower®4"Fascia Light w/Quick Mount,18"hard wire w/sync option,SAE Class 1&CA Title 13,9-32 Vdc,Black Housing,18 LED,Tricolor- Red/Blue/White 12 12 Y EMPAK017JS 1,075.3800 12,904.56 SOI,MPWR ARRW,REAR,6MOD,2020-23 PIU,RA/BA Warehouse:LUBB Ford Explorer/PI Utility(2020-23)6 Mod Split Rear w/4"Modules (DRV)ID12IID1211D121 ID1211D1211D121(PAS) R AT. AT. ARC NB AI IBAI BAI Accessories:PNFLBSPLT1 LIN DSC w/Breakout Box(Included) Print Date 09/21/26 Print Time 05:21:36 PM Page No. 4 Continued on Next Page Page 106 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 72 72 Y EMPS1SLS4RBW 109.0000 7,848.00 SOI,MPWR FASCIA,3",STM,BLK HSG,REDBLU/WHT Warehouse:LUBB 3"Fascia Light w/Stud Mount,18"hard wire w/sync option,SAE Class 1& CA Title 13,9-32 Vdc,Black Housing,12 LED,Tricolor-Red/Blue/White 24 24 Y EMPS1QMS4RBW 109.0000 2,616.00 SOI,MPWR FASCIA,3",QM,BLK HSG,REDBLU/WHT Warehouse:LUBB 3"Fascia Light w/Quick Mount,18"hard wire w/sync option,SAE Class 1& CA Title 13,9-32 Vdc,Black Housing,12 LED,Tricolor-Red/Blue/White 12 12 Y PMP1BK007 153.1300 1,837.56 SOI PIU D PILLAR KIT,BOTH SIDES Warehouse:LUBB LIGHTS NOT INCLUDED 12 12 N INFO 0.0000 0.00 INTERIOR Warehouse:LUBB 12 12 Y CC-UV20-L-18 398.1300 4,777.56 Troy TROY 2020 PIU SLOPPED CONSOLE Warehouse:LUBB FACE PLATES: 12 12 Y FP-50BP22001 0.0000 0.00 TRO 4"SOI 22001 SIREN REMOTE HEAD Warehouse:LUBB Print Date 09/21/26 Print Time 05:21:36 PM Page No. 5 Continued on Next Page Page 107 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 12 12 Y FP-GEORION 0.0000 0.00 TRO 3"XG-100M,CH-721,M700 one-piece Warehouse:LUBB 12 12 Y CM-SDMT-SL-LED 390.0000 4,680.00 TROY HEIGHT ADJSTABLE COMPUTER MOUNT,SIDE TO C Warehouse:LUBB BOLTS TO SIDE OF CONSOLE,WILL ACCOMMODATE A CUSTOMER SUPPLIED DOCKING STATION 12 12 Y AC-TB-ARMMNT-XL 148.1200 1,777.44 TROY XL ARM REST Warehouse:LUBB 12 12 Y AC-INBHG 42.5000 510.00 TRO 4"INTERNAL CONSOLE DUAL CUPHOLDER WITH FINGERS Warehouse:LUBB CUP HOLDERS HAVE RUBBER FINGERS REPLACES p/n#AC-INTBH WHICH IS NLA ******************************************** 12 12 Y FP-USBC-2DC 59.3800 712.56 TROY 2"PLATE W/2 12VDC OUTLETS&USB-A/USB-C POR7 Warehouse:LUBB 12 12 Y TP-E-SM6-US-SS 808.7500 9,705.00 TROY PARTITION WITH SQUARE HOLE Warehouse:LUBB TP-E-SM6-US-SS Print Date 09/21/26 Print Time 05:21:36 PM Page No. 6 Continued on Next Page Page 108 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 12 12 Y SAB-20-UV-BF 0.0000 0.00 TROY 2020+PL UTILITY BENT-FRAME PARTITION Warehouse:LUBB 12 12 Y KP-20-BFUV-SS 160.6300 1,927.56 TROY 2020+PIU BENT-FRAME 3 PICS KICK PANEL Warehouse:LUBB 12 12 Y PS-20-UV-OS-R 1,465.0000 17,580.00 TRO REAR BARRIER,OSB,PL SEAT Warehouse:LUBB 12 12 Y AC-20-UV-HATCH 114.3800 1,372.56 TROY 2020 FORD PI-U REAR HATCH SCREEN Warehouse:LUBB 12 12 Y GK0068E 601.3000 7,215.60 SMC SINGLE T-RAIL MT W/ELECTRIC BLAC-RAC LOCKINC HEAD Warehouse:LUBB GK0068E 12 12 Y ENGSA5201 682.5000 8,190.00 SOI 500 SERIES SIREN W/BUILT IN LINK MODULE Warehouse:LUBB bluePRINT®500 Series Remote Amplifier with Link,10-16v,200 Watt dual-tone Print Date 09/21/26 Print Time 05:21:36 PM Page No. 7 Continued on Next Page Page 109 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 12 12 Y ENGLNVH018 183.7500 2,205.00 500 LINK 25/26 F-150/250 2024+PIU/EXPLORER Warehouse:LUBB Vehicle Harness for bluePRINT®500 with Link with 25'data cable for Ford F-150 2024-2025,Ford Police Interceptor/Explorer 2025 12 12 Y ENGCP22001 232.8700 2,794.44 SOI RGB-CAPABLE 19-BUTTON CONTROL PANEL W/MIC Warehouse:LUBB RGB-capable 19-button control panel with microphone,compatible with bluePRINT®control systems 24 24 Y ENGND04102 164.5000 3,948.00 SOI 10 OUTPUT REMOTE NODE W/MAGNETIC I.D. Warehouse:LUBB 24 24 Y ENGHNK06 85.5000 2,052.00 SOI 10FT REMOTE NODE HARNESS Warehouse:LUBB 12 12 Y AC-TP-TRAY 300.0000 3,600.00 TROY Electronics box bolts to rear cage, hinged Warehouse:LUBB AC-TP-TRAY 24 24 Y 5032B 57.5000 1,380.00 BLUE SEA SYSTEM FUSE BLOCK ST BLADE Warehouse:LUBB Print Date 09/21/26 Print Time 05:21:36 PM Page No. 8 Continued on Next Page Page 110 of 199 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price 12 12 Y 5025B 25.5000 306.00 BlueSea 6 Circuit ST Fuse Block w/Cover&Ground Bus Warehouse:LUBB 12 12 Y 175-S8-150-2 17.9000 214.80 IE SMD 150 AMP BREAKER Warehouse:LUBB 12 12 Y 7300-0728 58.5000 702.00 GJ LIND DSS SHUTDOWN TIMER Warehouse:LUBB 12 12 N INFO 0.0000 0.00 CUSTOMER SUPPLIED PARTS Warehouse:LUBB CUSTOMER WILL SUPPLY RADIO WIRING AND ANTENNAS FOR HARRIS RADIOS AND AXON REFRESH KITS 12 12 Y INSTALL KIT 550.0000 6,600.00 MISC INSTALLATION SUPPLIES I.E. Warehouse:LUBB LOOM,WIRE,HARDWARE,CONNECTORS, ETC ************************************************ 12 12 Y INSTALL 5,000.0000 60,000.00 DSS INSTALLATION OF EQUIPMENT Warehouse:LUBB Print Date 09/21/26 Print Time 05:21:36 PM Page No. 9 By accepting this quote/order,the customer expressly acknowledges and agrees that to the extent not expressly prohibited by law,and except to the extent arising from or relating to the gross negligence or willful misconduct of DSS,its agents or its employees,DSS shall not be liable to the customer,or any third party for any damage to the vehicle/products resulting from or arising out of any ACTS OF GOD,includiQingetlinkillatiliglifiPLIN, floods,earthquakes,tornados,hail or similar weather events. Page 111 of 1 99 DANA SAFETY SUPPLY,INC Sales Quote 500 S EDWARDIA DR GREENSBORO,NC 27409 Sales Quote No. 646759 Telephone: 800-845-0045 Customer No. WICHFALLS Bill To Ship To CITY OF WICHITA FALLS Dana Safety Supply PO Box 1431 703 E County Road 7200 Wichita Falls,TX 76307 Lubbock,TX 79404 Contact: Contact:Jeremy Ross Telephone: 940-761-7466 Telephone: 682-378-0825 E-mail: accounts.payablegwichitafallstx.gov E-mail:jross@danasafetysupply.com Quote Date Ship Via F.O.B. Customer PO Number Payment Method 09/21/26 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Jeremy Ross Jeremy Ross-Lubbock Donald Euings 75-6000714-2 Order Approve Unit Extended Tax Item Number/Description Quantity Quantity Price Price Approved By: ❑ Approve All Items&Quantities Quote Good for 30 Days Print Date 09/21/26 Subtotal 217,530.48 Print Time 05:21:36 PM Freight 5,300.00 Page No. 1 By accepting this quote/order,the customer expressly acknowledges and agrees that to the extent not expressly prohibited by law,and except to the extent arising from or relating to the gross negligence or willful misconduct of DSS,its agents or its employees,DSS shall Order Total 222,830.48 not be liable to the customer,or any third party for any damage to the vehicle/products resulting from or arising out of any ACTS OF GOD,including without limitation,any fires, floods,earthquakes,tornados,hail or similar weather events. Page 112 of 1 99 Resolution No. Resolution authorizing the purchase and installation of Police Equipment for twelve (12) Police Patrol Units through the BuyBoard Purchasing Cooperative from Dana Safety Supply, Inc., in the amount of$222,830.48 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Dana Safety Supply, Inc., is offering purchase and installation of Police Patrol Car equipment, through the BuyBoard Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase Equipment and Installation of Police Patrol Car Equipment, through the BuyBoard Purchasing Cooperative from Dana Safety Supply, Inc., in the amount of $222,830.48. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 113 of 199 STRATEGIC PILLAR AccelerateGrowth Economic I .)fb4ia //� J In TEXAS Actively Engage and Inform /t.{0,5/clf5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.h. Agenda Item Name: Resolution authorizing the purchase of one (1) 2027 Vermeer VX50 Hydro Excavation Trailer through the BuyBoard Purchasing Cooperative from Vermeer Equipment of Texas, LLC d/b/a, Vermeer Texas - Louisiana, in the amount of $107,165.83 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Fleet Maintenance Staff Contact: Donald McEwen, Central Services Superintendent 1. PURPOSE / DESCRIPTION Purchase of one (1) 2027 Vermeer VX50 Hydro Excavation Trailer. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The 2027 Vermeer VX50 is a trailer-mounted hydro-excavation unit that uses pressurized water to loosen soil and a high-powered vacuum to remove it into an onboard tank. Crews can safely expose water mains, sewer lines, and other buried utilities without the risk of striking them with a backhoe or shovel. It will support potholing, valve and line maintenance, and storm drain clean out, and it reduces the risk of utility damage and the cost of restoring the dig site. The purchase of this unit will replace an existing unit in the City Fleet that has reached the end of its useful life. The amount budgeted for the purchase was $110,000. Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . Under an interlocal contract for cooperative purchasing administered by a regional planning Page 114 of 199 commission established under Chapter 391 . 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of one (1) 2027 Vermeer VX50 Hydro Excavation Trailers for the amount of$107,165.83. 5. FUNDING SOURCE Fleet Maintenance - Motor Vehicles (600-7250-77320) 6. TIMELINE Upon approval, equipment has an expected delivery date of Nov 2026. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . Wichita Falls 2026 VX50-500 Quote (1) 2. Res. - Hydro Excavation Trailer Page 115 of 199 Vermeer Texas-Louisiana please remit to: Verrneer® 13695 S Interstate 35 Vermeer Texas-Louisiana Valley View, TX 76272 PO Box 227283 Texas-Louisiana Ph: (940) 891-3050 Dallas, TX 75222-7283 vermeertexas.com Branch Ship To: IN STORE PICKUP 18 - VT VALLEY VIEW Date Time Page 08/18/2026 9:43:54 (0) 1 Account No Phone No Est No 01 WICHI002 9407618818 Q00704 Ship Via Purchase Order Invoice To: CITY OF WICHITA FALLS FINANCE DEPT UPON RECEIPT PO BOX 1431 Tax ID No WICHITA FALLS TX 76307-1431 756000714 Salesperson MICHAEL PILATO 659 EQUIPMENT QUOTE - NOT AN INVOICE Description ** QUOTE ** EXPIRY DATE: 09/17/2026 Amount New VERMEER VX50 Series VX50-500 GAL W/ 2X125 GAL WATER (12K 107165.83 ****INCLUDING THE FOLLOWING OPTIONS**** 49 HP KUBOTA DIESEL ENGINE 500 GALLON SPOILS TANK 2X125 GALLON WATER TANKS 1025 CFM W/ 15" MERCURY BLOWER REVERSE FLOW 3 STAGE FILTRATION USING CYCLONIC SEPERTATOR W/ 2 MICRON FILTER FULL DEBRIS TANK ELECTRONIC FLOAT SHUT DOWN w/ SECONDARY BALL 5.6 GPM Q 3000 PSI WATER SYSTEM W/ AUTO CLUTCH CAM-OVER FULL OPEN EXTERNAL HYDRAULIC DOOR LED TRAILER LIGHT INSUALTED Q LOCKABLE ENGINE ENCLOSURE 22 GALLON FUEL TANK 50' OF WATER HOSE 30' OF VACUUM HOSE 5' VACUUM TOOL AND WAS WAND F&P FROM FACTORY INCLUDED IN PRICE ($4,156) ***BB CONTRACT 785-25*** Subtotal: 107165.83 Authorization: Quote Total: 107165.83 Potential new tariffs may increase the cost of goods. Thank You For Your Business! Page 116 of 199 Resolution No. Resolution authorizing the purchase of one (1) 2027 Vermeer VX50 Hydro Excavation Trailer through the BuyBoard Purchasing Cooperative from Vermeer Equipment of Texas, LLC d/b/a Vermeer Texas-Louisiana, in the amount of$107,165.83 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Vermeer Equipment of Texas, LLC d/b/a Vermeer Texas - Louisiana, is offering one (1) 2027 Vermeer VX50 Hydro Excavation Trailer, through the BuyBoard Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase one (1) 2027 Vermeer VX50 Hydro Excavation Trailer, through the BuyBoard Purchasing Cooperative from Vermeer Equipment of Texas, LLC d/b/a Vermeer Texas - Louisiana, in the amount of $107,162.83. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 117 of 199 STRATEGIC PILLAR AccelerateGrowth Economic //�I1)fb4i4 J Infrastructure TEXAS Actively Engage and Inform /t.{0,5/clf5;['fpiderLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.i. Agenda Item Name: Resolution authorizing the purchase of two (2) 2027 John Deere 335 P-Tier Compact Track Loaders through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of $236,550.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Fleet Maintenance Staff Contact: Donald McEwen, Central Services Superintendent 1. PURPOSE / DESCRIPTION Purchase of two (2) individual 2027 John Deere 335 P-Tier Compact Track Loaders. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The 2027 John Deere 335 P-Tier is a heavy-duty compact track loader, a versatile tracked machine used for grading, excavation backfill, material handling, and site cleanup. Its rubber tracks provide strong traction on soft or uneven ground while minimizing surface damage, and it accepts a wide range of attachments, so a single machine can perform many tasks. This unit will support City crews in routine maintenance and repair work, improving productivity and reducing reliance on rental equipment. This purchase is to replace 2 existing units in the City fleet that have reached the end of their useful life. New units come with an extended 60-month or 6,000 hr Full Machine Warranty. The amount budgeted for the purchase was $150,000, so it will be $86,550 over budget. Amounts from other purchases that were under budget will be used to help cover the cost. Page 118 of 199 Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . Under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of two (2) 2027 John Deere 335 P-Tier Compact Track Loaders in the amount of $236,550.00 5. FUNDING SOURCE Fleet Maintenance - Motor Vehicles (6007250-77320) 6. TIMELINE Upon approval, equipment will be ordered, and arrival/delivery times will be set. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1. Res. - John Deere Compact Excavator Page 119 of 199 Resolution No. Resolution authorizing the purchase of two 2027 John Deere 335 P- Tier Compact Track Loaders through the Sourcewell Purchasing Cooperative from Yellowhouse Machinery Co., in the amount of $236,550.00 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Yellowhouse Machinery Co., is offering two 2027 John Deere 335 P-Tier Compact Track Loaders, through the Sourcewell Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, in a form approved by the City Attorney, necessary to purchase two 2027 John Deere 335 P-Tier Compact Track Loaders, through the Sourcewell Purchasing Cooperative from Yellowhouse Machinery Co., in the amount of $236,550.00. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 120 of 199 STRATEGIC PILLAR �..�r. nGrowth Accelerate Economic a Ak. / Provide Quality r TEXAS ✓ Infrastructure /CfP,S/k1e,5:*/de= Opport102me5 Actively Engage and Inform the Public City Council Optimize Engagement with October 6, 2026 I the City and City Services Transmittal Letter Agenda Item Number: 10.j. Agenda Item Name: Resolution authorizing the purchase of one (1) 2027 Kenworth T380 w/ Terex HRX60 body through the BuyBoard Purchasing Cooperative from Texas Kenworth Company, LLC, d/b/a MHC Kenworth in the amount of $380,292.40 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Fleet Maintenance Staff Contact: Donald McEwen, Central Services Superintendent 1. PURPOSE / DESCRIPTION Purchase of one (1) 2027 Kenworth T380 w/ Terrex HRX60 man lift body. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The 2027 Kenworth T380 with Terex HRX60 body is an aerial lift truck ("bucket truck") that safely raises two workers and their tools up to 65 feet for overhead work. Its insulated fiberglass boom and built-in lifting jib allow crews to install and maintain traffic signals, streetlights, signage, and other elevated infrastructure. This purchase is to replace an existing unit in the City Fleet that has reached the end of its safe and useful life cycle. The amount budgeted for the purchase was $475,000, so it will be $94,708 under budget. This amount can be used to help cover other line items that may come in over budget. Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . Under an interlocal contract for cooperative purchasing administered by a regional planning Page 121 of 199 commission established under Chapter 391 . 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of one (1) 2027 Kenworth T380 w/ Terex HRX60 body in the amount of$380,292.40 5. FUNDING SOURCE Fleet Maintenance - Motor Vehicles (600-7250-77320) Bucket Truck Budgeted $475,000 6. TIMELINE Upon approval, a build slot from April—May of 2027 will be secured. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . Quote 2. Res. - 2027 Kenworth T380 w-Terex HRX60 Body Page 122 of 199 Buying Agency: City of Wichita Falls Date Prepared: 9/4/2926 ® Contract#723-23 C1c4-1:1 T380 WlTerex HRX60 Contact Person: Jerrod Lacey Item: Base Chassis Bid I $85,942 B: Options Option cost is 90% of MSRP PX7 300HP 3,411.00 Delivery 3X I 4,925.00 EXH Side of Cab 3,280.00 Battery Disconnect&JS 536.00 Allison 3500RDS 11,598.00 Double Frame 4,329.00 Full Truck Kit 1,966.00 TruckTech+ 799.00 13k Front Axle 2,747.00 Reyco Rear Suspension 1,591.00 ContinentalfAccuride 711.00 Cab & Equipment 3,638.00 Lights & Instruments 1,826.00 Subtotal Column 1: $ 36,432.00 Subtotal Column 2: $4,925.00 Total Options $41,357.00 90%of MSRP applied 37,221.30 CHASSIS WITH FACTORY OPTIONS $ 123,163.57 TOTAL BODY PRICE Body $242,970 Additional Options: Included Buy Board Fee 400.00 Transportation Included DOT Inspection with Fire Extinguisher and Road Flare Kit Included Doc Fee, Registration,VIT Tax $1,258.83 Non Conformance Producer Penalty $12,500.00 Each [TOTAL BUY BOARD PRICE $380,292.40 Please issue a purchase order to the Buy Board; the Buy Board will notify MHC Kenvorth - Dallas, Texas Thank you, Page 123 of 199 NEW TRUCK ORDER M DALLAS,TX 752474040 IRVING BLVD TEXAS KENWORTH CO,LLC("Dealer") 1-214-920-7300 doing business as:MHC KENWORTH-DALLAS PURCHASER ADDRESS City of Wichita Falls 1300 7th St BUSINESS PHONE OTHER PHONE CITY STATE ZIP CODE COUNTY DATE 940-761-7654 940-761-7688 Wichita Falls _ TX 76301-2305 WICHITA 09/04/2026 QUANTITY YEAR MAKE MODEL BODY TYPE SALESPERSON 1 2027 KW T380 JERROD LACEY STOCK NUMBER COLOR TO BE DELIVERED ON OR ABOUT FINANCIAL SOURCE 07/30/2027 Cash SERIAL NUMBERS PRICE or VEHICLE(s)INCLUDING FET $379,013.13 Price for(1)T380 with a Terex HRX60. Includes delivery and assumes customer is handling registration.Price based off current EPA regulations regarding 2027 emissions and understood customer timeline.Quote is valid through the middle of November for both Kenworth and Terex. TRADE TERMS AGREEMENT APPLICABLE ❑X YES NOTE:If vehicle(s)are not funded within 15 days of truck receipt date at the dealer,customer will be charged a per diem amount per unit until units are fully funded.Customer has 60 days from delivery date of the truck to return and have any add-ons listed on the sales order completed. DESCRIPTION OF TRADE-IN OR TRADE ATTACHMENT YEAR MAKE MODEL SUBTOTAL $379,013.13 BUSINESS TAX SERIAL NUMBER MILEAGE SALES TAX VIT TAX I $710.27 BALANCE OWED TO TRADE DIFFERENCE DOCUMENTATION FEE $495.00 REGISTRATION FEES $74.00 A DOCUMENTARY FEE IS NOT AN OFFICAL FEE, A DOCUMENTARY FEE IS NOT REQUIRED BY LAW,BUT MAY BE CHARGED TO BUYERS FOR HANDLING TOTAL DELIVERED PRICE $380,292.40 DOCUMENTS AND PERFORMING SERVICES RELATING TO THE CLOSING OF A LESS:TRADE-IN ALLOWANCE SALE. A DOCUMENTARY FEE MAY NOT EXCEED$50(FOR A MOTOR VEHICLE CONTRACT OR A REASONABLE AMOUNT AGREED TO BY PARTIES FOR A HEAVY LESS:BALANCE OWED ON TRADE-IN COMMERCIAL VEHICLE CONTRACT).THIS NOTICE IS REQUIRED BY LAW. TRADE-IN EQUITY PURCHASER'S CERTIFICATION LESS:CASH DEPOSIT SUBMITTED WITH ORDER Purchaser and the person signing this Order on behalf of Purchaser hereby cerlify that: CASH DUE ON DELIVERY(Includes above Taxes, but may not be inclusive of all Applicable Taxes) 1. Purchaser and the person signing this Order on behalf of Purchaser have carefully UNPAID BALANCE(Amount to be Separately $380,292.40 reviewed the terms and conditions printed on the front and reverse side hereof,and agree Financed by Purchaser)Due in Cash on Delivery to be bound thereby.The terms and conditions printed on the front and reverse side hereof represent the entire and integrated agreement between the parties relating to the purchase READ ALL PAGES OF THIS ORDER and sale of the Vehicle and cancels and supersedes prior negotiations,representations or THE TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS agreements,either written or oral. ORDER. 2. Purchaser and the person signing this Order on behalf of Purchaser have Carefully THIS ORDER IS NOT VALID UNLESS SIGNED BY AND ACCEPTED BY AN reviewed this Order and fully understand that the Vehicle listed above will be equipped only AUTHORIZED MANAGER OF DEALER. with the optional equipment specifically listed on the face of this Order plus all standard THE PRICE OF THIS VEHICLE DOES NOT INCLUDE ANY APPLICABLE equipment as designated by the manufacturer at the time of delivery. TAXES,WHICH ARE THE RESPONSIBIL TY OF PURCHASER AS SET 3. The person signing this Order on behalf of Purchaser is of legal age to execute binding FORTH ON ALL PAGES HEREOF. contracts in this State.The person signing this Order on behalf of Purchaser has the ANY TAXES DISPLAYED ON THIS TRUCK ORDER ARE ESTIMATED. authority and has been duly authorized to sign this Order on behalf of the Purchaser. ACTUAL TAXES,AS APPLICABLE,WILL BE INVOICED TO THE PURCHASER AT THE PREVAILING TAX RATES AVAILABLE AT TIME OF VEHICLE INVOICE. ANY DELIVERY DATES INDICATED ON THIS ORDER ARE ESTIMATES AND SUBJECT TO THE MANUFACTURERS'PRODUCTION SCHEDULE AND FINAL APPROVAL. THIS ORDER CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY THE PARTIES TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS AGREEMENT SIGNED(AUTHORIZED REPRESENTATIVE OF PURCHASER): DATE ACCEPTED BY DEALER DATE (60-348404-572861) Customer Initials TRCK-SALE-WI-4.3-02-A(REV 05/13) MHCUDI795000 Page 124 of 199 Resolution No. Resolution authorizing the purchase of one (1) 2027 Kenworth T380 w/ Terex HRX60 body through the BuyBoard Purchasing Cooperative from Texas Kenworth Company, LLC d/b/a MHC Kenworth, in the amount of$380,292.40 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Texas Kenworth Company, LLC, is offering one (1) 2027 Kenworth T380 w/ Terex HRX60 body, through the BuyBoard Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase one (1) 2027 Kenworth T380 w/ Terex HRX60 body, through the BuyBoard Purchasing Cooperative, from Texas Kenworth Company, LLC, d/b/a MHC Kenworth, in the amount of $380,292.40. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 125 of 199 STRATEGIC PILLAR ' ,� a AccelerateGrowthEconomic a TEXAS Provide Quality /uP,S,kle,S: i Opprrtunimm�. J Infrastructure City Council riActively Engage and Inform the Public October 6, 2026 Optimize Engagement with I the City and City Services Transmittal Letter Agenda Item Number: 10.k. Agenda Item Name: Resolution authorizing the purchase of two (2) 2027 John Deere 320 P-Tier Heavy Lift Backhoes through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of $335,000.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Fleet Maintenance Staff Contact: Donald McEwen, Central Services Superintendent 1. PURPOSE / DESCRIPTION Purchase of two (2) individual 2027 John Deere 320 P-Tier Heavy Lift Backhoes. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The 2027 John Deere 320 P-Tier Heavy Lift Backhoe is a versatile loader-backhoe used for excavation, trenching, backfilling, and material handling. Its heavy-lift configuration provides added lifting strength for safely handling pipe, fittings, and other heavy components, and it can dig to more than 15 feet. This unit will support City crews in water and sewer main repairs, utility installations, and general construction and maintenance work. This purchase is to replace 2 existing units in the City fleet that have reached the end of their useful life. New units come with an extended 60-month or 6,000hr Full Machine Warranty. Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . Under Page 126 of 199 an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391 . 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of two (2) 2027 John Deere 320 P-Tier Heavy Lift Backhoe's in the amount of$335,000.00 5. FUNDING SOURCE Fleet Maintenance - Motor Vehicles (6007250-77320) 6. TIMELINE Upon approval, equipment will be ordered, and arrival/delivery times will be set. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . COWF 320P X 2 2. Res. - John Deere Backhoes Page 127 of 199 HOUSE I 0 JOHN DEERE 0 JOHN DEERE Prepared For Prepared By Quote Id 2617703 Matt Maness CITY OF WICHITA FALLS Creation Date 02-Sep-2026 Yellowhouse Machinery Co. PO BOX 1431 Expiration Date 15-Oct-2026 2800 Central E Freeway WICHITA FALLS, TX 763071431 Wichita Falls,TX 76301 (940)761-7466 940-322-3337 CELESTE. WRIGHT@WICHITAFALLSTX.GOV mattm@yhmc.com Customer Notes THIS IS A SOURCEWELL QUOTE : ACCT# 160307 SOURCEWELL CONTRACT#011723-JDC Quote Summary Equipment Summary QTY In Group 320 P-Tier Backhoe Loader 2 60MO/5000HR FULL MACHINE WARRANTY WITH GUARDIAN PRO 320 P-Tier Backhoe Loader 60MO/5000HR FULL MACHINE WARRANTY WITH GUARDIAN PRO Equipment Total $335,000.00 Quote Summary Total Selling Price $335,000.00 Sub-total $335,000.00 Balance Due $335,000.00 Salesperson : X Accepted By :X Page 128 of 199 HOUSE I 0 JOHN DEERE csJOHN DEERE Selling Equipment Quote# 2617703 Customer CITY OF WICHITA FALLS 320 P-Tier Backhoe Loader QTY In Group : 2 Hours --- Serial Number --- Stock Number --- PUK Parent Serial# --- Equipment Summary Description Qty 320 P-Tier Backhoe Loader 1 Base/Options Description Qty United States 1 Translated Text Labels 1 English 1 Level 2 Cab 1 Level 2 Performance Package 1 Less Vision System 1 Premium Package Radio 1 JDLinkTM 1 Autoshift Transmission - Mechanical Front Wheel Drive (MFWD)with Limited Slip 1 Differential John Deere 4.5L- FT4/Stage IV 1 Galaxy 19.5L-24 12PR Rear& 12.5/80-18 10PR Front 1 Dual Batteries with Disconnect and Jump Post 1 Heavy Lift- Extendible Dipperstick 1 1250 lb. (567 kg.) Front Counterweight 1 Auxiliary Hydraulics with One&Two Way Flow (Hammer&Thumb/Swinger) 1 Pilot Controls, Two Lever, with Pattern Selection 1 Two-Function Loader Hydraulics, Single Lever 1 24 in. (611 mm.)Heavy-Duty Bucket, 6.9 cu. ft. (0.20 cu. m.) 1 Rear Hydraulic Coupler for Pin-on Buckets- Less Thumb 1 92 in. (2.35 m.)General Purpose Bucket, 1.39 cu. yd. (1.06 cu. m.) 1 Page 129 of 199 YELL(' i1I iI 0 JOHN DEERE JOHN DEERE Flip-down Front Sun Visor 1 Engine Coolant Heater 1 Chrome Exhaust Extension 1 Diagnostic Oil Sampling Ports 1 LED 4-Corner Beacon Lights 1 Auto Ride Control 1 Total Base/Options Dealer Attachments Description Qty CHG9 HAMMER 1 18"JOHN DEERE BUCKET 1 Total Dealer Attachments Value Added Services Description Qty 60M0/5000HR FULL MACHINE WARRANTY WITH GUARDIAN PRO 1 Total Value Added Services Grouped Equipment Description 320 P-Tier Backhoe Loader Selling Price Subtotal Total Selling Price Page 130 of 199 MOUSE P R 0 T E C T I 0 N PLAN S >> GUARDDIAN < GUARDIANBASE (INCLUDED WITH ALL NEW YELLOWHOUSE WHOLEGOOD UNITS) 12-MONTH JOHN DEERE COMPREHENSIVE MACHINE WARRANTY TRAVEL TIME AND MILEAGE WAIVED FOR FIRST 6 MONTHS FOR WARRANTABLE REPAIRS (WITHIN ASSIGNED AREA OR 150-MILE RADIUS) 12 MONTHS OF PROACTIVE MACHINE MONITORING REAL-TIME NOTIFICATION OF CRITICAL DIAGNOSTIC CODE ALERTS EXPERT ALERT COMMUNICATION AND SUPPORT TO HELP PREVENT DOWNTIME GUARDIAN PRO LES ET IHALU (COVERAGEINC UPGRADEUD WITHVERYTHIN PURCHASE OF POWERGUARDNTEB EXTENDESEPD WAS RRANTY) FI � hD SUPPORT ., TRAVEL TIME AND MILEAGE WAIVED FOR DURATION OF EXTENDED WARRANTY FOR WARRANTABLE REPAIRS (WITHIN ASSIGNED AREA OR 150-MILE RADIUS) ACCESS TO YELLOWHOUSE TECHNICAL ASSISTANCE CENTER (YTAC) EMERGENCY PARTS FREIGHT CHARGES WAIVED FOR WARRANTABLE SERVICE REPAIRS OIL SAMPLING KITS PROVIDED TO MEET EXTENDED WARRANTY REQUIREMENTS COORDINATION OF FLUID ANALYSIS AND LAB SERVICE LOGISTICS MACHINE TRANSPORTATION FEE WAIVED TO AND FROM SHOP FOR WARRANTABLE REPAIRS (WITHIN ASSIGNED AREA OR WITHIN 150 MILE RADIUS) MACHINE MONITORIN '• COMPLIANCE C4 AUTOMATED NOTIFICATIONS FOR FLUID SAMPLING COMPLIANCE FOLLOW-UP AND REVIEW OF FLUID ANALYSIS RESULTS ONGOING MACHINE HEALTH MONITORING UPTIML PERFORMANC - CONTINUOUS MONITORING OF MACHINE DIAGNOSTICS PROACTIVE ALERTS AND EXPERT SUPPORT FLEET UTILIZATION REPORTING UPON REQUEST CUSTOMER NAME PACKAGE SELCTED: SIGNATURE GUARDIAN BASE GUARDIAN PRO DATE ❑ ❑ SERIAL # ��-�- Page 131 of 199 Resolution No. Resolution authorizing the purchase of two (2) 2027 John Deere 320 P-Tier Heavy Lift Backhoes through the Sourcewell Purchasing Cooperative from Yellowhouse Machinery Co., in the amount of $335,000.00 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a Resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Yellowhouse Machinery Co. is offering two 2027 John Deere 320 P-Tier Heavy Lift Backhoes, through the Sourcewell Purchasing Cooperative, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase two (2) 2027 John Deere 320 P-Tier Heavy Lift Backhoes, through the Sourcewell Purchasing Cooperative from Yellowhouse Machinery Co., in the amount of $335,000.00. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 132 of 199 STRATEGIC PILLAR AccelerateGrowth Economic 1i.Iic4 aa I Provide Quality TEXAS Infrastructure iCfP,S,kle,S:4.eiderpOpprrtun; ie5. 1- Actively Engage and Inform the Public City Council Optimize Engagement with I the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.1. Agenda Item Name: Resolution authorizing the purchase of one (1) John Deere 335 PTier Compact Track Loader through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of $118,275.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Public Works Staff Contact: Russell Schreiber, Director of Public Works 1. PURPOSE / DESCRIPTION The River Road Resource Recovery Facility accepts septic waste from local/regional haulers. The waste is filtered in wedge wire beds, leaving behind trash and debris that must be cleaned out of the beds. In order to efficiently clean the beds, a compact track loader is required to clean and return the beds to operation in a timely manner. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The Resource Recovery Division will be using this unit to improve the efficiency of the wastewater treatment process in the cleaning of trash and debris out of wedge wire beds due to increased septic hauling deliveries to the River Road Resource Recovery Facility. This turnkey unit will be purchased from Yellowhouse Machinery Co. for a total cost of $118,275. The amount budgeted for this purchase was $120,000. Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold... under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. Page 133 of 199 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the purchase of one (1) turnkey John Deere 335 PTier Compact Track Loader through the Sourcewell Cooperative Purchasing Program. 5. FUNDING SOURCE Water & Sewer Fund, Resource Recovery, Other Vehicles (5508143-77330) 6. TIMELINE 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS 1 . COWF 335P QUOTE 2. Res. - 2026 Track Loader Page 134 of 199 HOUSE I 0 JOHN DEERE 0 JOHN DEERE Prepared For Prepared By Quote Id 2617240 Matt Maness CITY OF WICHITA FALLS Creation Date 02-Sep-2026 Yellowhouse Machinery Co. PO BOX 1431 Expiration Date 02-Oct-2026 2800 Central E Freeway WICHITA FALLS, TX 763071431 Wichita Falls,TX 76301 (940)761-7466 940-322-3337 CELESTE. WRIGHT@WICHITAFALLSTX.GOV mattm@yhmc.com Customer Notes THIS IS A SOURCEWELL QUOTE: ACCT# 160307 SOURCEWELL CONTRACT#017723-JDC Quote Summary Equipment Summary QTY In Group New 2026 JOHN DEERE 335 PTier Compact Track Loader 00W0T- 1 1T0335PACTFF34055 60M0/2000HR FULL MACHINE WARRANTY $0.00 WITH GUARDIAN PRO Equipment Total $118,275.00 Quote Summary Total Selling Price $118,275.00 Sub-total $118,275.00 Balance Due $118,275.00 Salesperson : X Accepted By :X Page 135 of 199 HOUSE I 0 JOHN DEERE csJOHN DEERE Selling Equipment Quote# 2617240 Customer CITY OF WICHITA FALLS New 2026 JOHN DEERE 335 PTier Compact Track Loader 00WOT QTY In Group : 1 Hours 1 Serial Number 1T0335PACTFF34055 Stock Number 89842 PUK Parent Serial# --- Equipment Summary Description Qty 335 PTier Compact Track Loader 1 Base/Options Description Qty United States 1 English Operator's Manual 1 Less Application 1 JDLink 1 Less Code 1 Translated Text Labels 1 Less Detection System 1 Wide Zigzag Bar Track 17.7 In.450 mm 1 Less Grade Control 1 2Inch Seat Belt with Shoulder Harness 1 Rear View Camera 1 Cold Start Package 1 Fire Extinguisher Bracket 1 Counterweight, Triple Set 1 84 In. Construction Bucket 21.0 Cu Ft w Serrated Edge 1 Total Base/Options Technology Options Description Qty Less Receiver 1 Less Display 1 Total Technology Options Page 136 of 199 mum YELL(' HOUSE 0 JOHN DEERE JOHN DEERE Dealer Attachments Description Qty VIRNIG 84" MULTI PURPOSE BUCKET 1 Total Dealer Attachments Value Added Services Description Qty 60M0/2000HR FULL MACHINE WARRANTY WITH GUARDIAN PRO 1 Total Value Added Services Selling Price Subtotal Total Selling Price Page 137 of 199 MOUSE P R 0 T E C T I 0 N PLAN S >> GUARDDIAN < GUARDIANBASE (INCLUDED WITH ALL NEW YELLOWHOUSE WHOLEGOOD UNITS) 12-MONTH JOHN DEERE COMPREHENSIVE MACHINE WARRANTY TRAVEL TIME AND MILEAGE WAIVED FOR FIRST 6 MONTHS FOR WARRANTABLE REPAIRS (WITHIN ASSIGNED AREA OR 150-MILE RADIUS) 12 MONTHS OF PROACTIVE MACHINE MONITORING REAL-TIME NOTIFICATION OF CRITICAL DIAGNOSTIC CODE ALERTS EXPERT ALERT COMMUNICATION AND SUPPORT TO HELP PREVENT DOWNTIME GUARDIAN PRO LES ET IHALU (COVERAGEINC UPGRADEUD WITHVERYTHIN PURCHASE OF POWERGUARDNTEB EXTENDESEPD WAS RRANTY) FI � hD SUPPORT ., TRAVEL TIME AND MILEAGE WAIVED FOR DURATION OF EXTENDED WARRANTY FOR WARRANTABLE REPAIRS (WITHIN ASSIGNED AREA OR 150-MILE RADIUS) ACCESS TO YELLOWHOUSE TECHNICAL ASSISTANCE CENTER (YTAC) EMERGENCY PARTS FREIGHT CHARGES WAIVED FOR WARRANTABLE SERVICE REPAIRS OIL SAMPLING KITS PROVIDED TO MEET EXTENDED WARRANTY REQUIREMENTS COORDINATION OF FLUID ANALYSIS AND LAB SERVICE LOGISTICS MACHINE TRANSPORTATION FEE WAIVED TO AND FROM SHOP FOR WARRANTABLE REPAIRS (WITHIN ASSIGNED AREA OR WITHIN 150 MILE RADIUS) MACHINE MONITORIN '• COMPLIANCE C4 AUTOMATED NOTIFICATIONS FOR FLUID SAMPLING COMPLIANCE FOLLOW-UP AND REVIEW OF FLUID ANALYSIS RESULTS ONGOING MACHINE HEALTH MONITORING UPTIML PERFORMANC - CONTINUOUS MONITORING OF MACHINE DIAGNOSTICS PROACTIVE ALERTS AND EXPERT SUPPORT FLEET UTILIZATION REPORTING UPON REQUEST CUSTOMER NAME PACKAGE SELCTED: SIGNATURE GUARDIAN BASE GUARDIAN PRO DATE ❑ ❑ SERIAL # ��-�- Page 138 of 199 Resolution No. Resolution authorizing the purchase of one (1) John Deere 335 PTier Compact Track Loader through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of$118,275.00 WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements.; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Yellowhouse Machinery Co. is offering one (1) John Deere 335 PTier Compact Track Loader through the Sourcewell Cooperative Purchasing Program, and it is in the City's best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to purchase one (1) John Deere 335 PTier Compact Track Loader through the Sourcewell Cooperative Purchasing Program from Yellowhouse Machinery Co. in the amount of $118,275.00. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 139 of 199 STR ATEGIC PILLAR A . 4.........— Accelerate Economic//� Growth //' � Q Provide Quality 14/ J Infrastructure TEXAS Actively Engage and Inform /t.{0,5/clf5;['f iderLOpprrt n/tie. I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 10.m. Agenda Item Name: Resolution authorizing the City Manager to execute a Professional Services Agreement with Biggs & Mathews Environmental, Inc. to provide professional services for a landfill gas collection and control system at the City of Wichita Falls Landfill in the amount of $156,100.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Engineering Staff Contact: Tyson Traw, Director of Engineering 1. PURPOSE / DESCRIPTION This professional services agreement provides engineering and permitting services necessary for the installation of a landfill gas collection and control system at the City of Wichita Falls Landfill, which is required to meet regulatory requirements and to facilitate the landfill gas to energy project. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Biggs and Mathews Environmental (BME) has dependably performed as the City's technical consultant for solid waste and landfill operations for many years. BME is both qualified and capable of providing these professional services. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends the approval of the resolution. Page 140 of 199 5. FUNDING SOURCE Sanitation Fund - Professional Services 5308185-72160 6. TIMELINE These services are expected to be complete by May 2027. 7. ALTERNATIVE OPTIONS No other viable alternatives for regulatory compliance are apparent at this time. 8. ATTACHMENTS 1 . Res. - PSA Biggs & Mathews Landfill Gas (2) Page 141 of 199 Resolution No. Resolution authorizing the City Manager to execute a Professional Services Agreement with Biggs & Mathews Environmental, Inc. to provide professional services for a landfill gas collection and control system at the City of Wichita Falls Landfill in the amount of $156,100.00 WHEREAS, one of the City of Wichita Falls' Strategic Goals is to Provide Quality Infrastructure; and, WHEREAS, the City of Wichita Falls owns and operates a municipal solid waste landfill regulated by the Texas Commission on Environmental Quality; and, WHEREAS, the City of Wichita Falls must install and operate a landfill gas collection and control system to be in compliance with the regulations set out by the Environmental Protection Agency and the Texas Commission on Environmental Quality; and, WHEREAS, it is found that professional services required to permit, design, and install a landfill gas collection and control system at the City of Wichita Falls Landfill are necessary; and, WHEREAS, the City finds that Biggs & Mathews Environmental, Inc. is a professional engineering firm capable of performing the scope of services for this project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager, or their designee, is hereby authorized to execute a contract with Biggs & Mathews Environmental, Inc. and any related documents, in a form approved by the City Attorney, for a Professional Services Agreement for a Landfill Gas Collection and Control System. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 142 of 199 STRATEGIC PILLAR AccelerateGrowth Economic !! I1)fb4i4 Jr� 1_ Provide Quality [[[` Infrastructure TEXAS tively Engage and Inform /CCP,s/k1f5:�f iderpOpprrtunitie5. F77tAce h Public Optimize Engagement with City Council I the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 11.a. Agenda Item Name: Conduct a Public Hearing and consider an ordinance rezoning +/- 11 .1 acres of land located at 2911 Huntington Ln. (Lot 1 , Double T Ranch Plat out of Abstract 95) from Single Family -1 (SF-1) to a General Commercial (GC) zoning district, and amend the Land Use Plan from Low Density Residential to Commercial to allow for an RV park I. Public Hearing II. Action Council Action to be Taken: Conduct a Public Hearing and take action on proposed Ordinance. Department Submitted: Development Services Staff Contact: Fabian Medellin, Director of Development Services 1. PURPOSE / DESCRIPTION Request to rezone +/- 11 .1 acres of land located at 2911 Huntington Ln. (Lot 1 , Double T Ranch Plat Out of Abstract 95) from Single Family -1 (SF-1) to a General Commercial (GC) zoning district, and amend the Land Use Plan from Low Density Residential to Commercial to allow for an RV park. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Staff met with the applicant, Curry Kunkel, to discuss the development of 2911 Huntington Lane into an RV park. In the meeting, staff informed the applicant of the zoning designation and the allowed uses under the current Single Family-1 zoning. Staff determined that the proposed development would not meet the by-right development standards. Staff advised of the option to rezone the property to a General Commercial designation by extending the General Commercial district just to the north of the subject Page 143 of 199 property. Mr. Kunkel will still need a second step to allow the use; a petition to the Planning and Zoning Commission for a conditional use permit for RV use will be required after the rezoning. The applicant then submitted a rezone application for the following Planning and Zoning Commission meeting. The 11 .1-acre rezone proposal is situated in the northwest portion of the City at Huntington Lane. The site is currently vacant land. The applicants and owners are Vickie and Joe Young, Aubrey and Curry Kunkel. To the east of the subject site is vacant land within the Single-Family-1 zoning district. To the north is US 287, and to the west is primarily vacant land outside city limits. To the south is a drainage channel separating the City of Wichita Falls from the Town of Pleasant Valley. Mr. Kunkel plans to access water located to the north of the property along Northwest Freeway and will install an onsite septic system for the RVs and patrons. The proposed site for development, 2911 Huntington Lane, will mirror the nearby developments of the Dry Creek Mobile Home Park along US 287 at City View Drive and the Crossroads Luxury RV Park near Loop 11 . This site is separated from other land by US 287 to the north, vacant land to the west and east, and a drainage channel to the south. The landowner shall comply with all protections granted to residences from encroaching commercial uses. When comparing the proposed use to neighboring uses, the site sits between vacant land, a highway, and a few residences. It offers commercial opportunities due to its proximity to the highway. Staff recommends a petition to rezone the property to extend the commercial zoning district. 3. BOARD REVIEW / CITIZEN INPUT • August 14, 2026 — Rezone signage was posted at the property notifying of the September 9, 2026 P&Z meeting. • August 21 , 2026 - Planning staff mailed notifications of the proposed rezone to property owners within 200 feet of the subject property. • August 23, 2026 — Notice of September 9, 2026 P&Z public hearing published in the Times Record News (TRN). • September 9, 2026 — Planning & Zoning Commission favorably recommended to City Council with a vote of 9-0. • September 14, 2026 - Notice of October 6, 2026 City Council public hearing sent to property owners within 200 feet of the subject property. • September 20, 2026 - Notice of October 6, 2026 City Council public hearing published in the Times Record News (TRN). 4. RECOMMENDATION The Planning & Zoning Commission by a 9-0 vote recommends in favor. Staff recommends approval of the ordinance. Page 144 of 199 5. FUNDING SOURCE No funding required. 6. TIMELINE Thirty (30) days once adopted by City Council. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . Ord. - Rezone 2911 Huntington 2. Rezone 2911 Huntington Ln - Maps Page 145 of 199 Ordinance No. Ordinance rezoning +/- 11.1 acres of land located at 2911 Huntington Ln. (Lot 1, Double T Ranch Plat Out of Abstract 95) from Single Family -1 (SF-1) to a General Commercial (GC) zoning district, and amending the Land Use Plan from Low Density Residential to Commercial to allow for an RV park WHEREAS, the Planning and Zoning Commission considered the proposed zoning change at its September 9, 2026, meeting and voted to recommend approval of this request; and, WHEREAS, the City Council has reviewed this request and has determined that the herein described Zoning amendment is in the public interest. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . +/- 11 .1 acres of land from Single Family -1 (SF-1) located at 2911 Huntington Ln. (Lot 1 , Double T Ranch Plat Out of Abstract 95) as depicted on the attached map incorporated in this ordinance as Attachment "1", is hereby rezoned from Single Family -1 (SF-1) to a General Commercial (GC) zoning district to allow for petitions for RV spaces. 2. The area on the Land Use Map, as depicted on the attached map incorporated in this ordinance as Attachment "2", is hereby amended to change the area from Low Density Residential to Commercial. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 146 of 199 Attachment "1 " W B NORTHW ESTg7hUMT � t_11111Ti.INGTCN RA MP -Fe28 Wg 287TO NUNS General �To NGTo�v ��HUNTING �GRTHINI 5 Commercial — EXIT T Fwy Ee viy NORTHVWRST-AT-HUNTWGTON'RAMP Proposed Rezone from J,�' Single Family-1 to , . General Commercial - _ 2 0 Single 2911 Family -1 2896 '------ Outside City 2148 Limits 2144 R 26-07 Legend 2911 Huntington Lane ;�1 Zoning Boundary Rezone Map Subject Property CITY OF PRODUCED FALLS,PLANNING DIVISION 1;/,1 Rezone Area MAP PRODUCED BY'August Hu DATE PRODUCED'13 August 2026 1. . . °"`°""" Parcels purposes and me,no neve teen prepared.or be s unable for legal engneenng,or surveying purposes Page 147 of 199 Attachment "2" Co mm ercial—___________� �oRTHWEST- _ 1 } Proposed Land Use change from Low Density Residential to Commercial I • J z Outside H z City Limits z 2911 Low Density 2896 — —�' Residential I I � 4 l I I ! l I 1 I l ., - 0 230 460 920 Feet •• R 26-07 2911 Huntington Lane Legend Land Use Map Ein Land Use Plan Boundary CITY OF WCHITA FALLS,PLANNING DIVISION MAP PRODUCED 6Y.Cedric Nu _ Subject Property DATE PRODUCED:18 August 2028 IlsrInner //I Proposed Land Use oaoe,00,"ple.IN:nI o„ b Pdpa,u,.v.. e,,urr,„„e,00.m.Lee.lweo..Lu Parcels Page 148 of 199 STRATEGIC PILLAR AccelerateGrowth Economic !! I1)fb4i4 Jr� 1_ Provide Quality [[[` Infrastructure TEXAS tively Engage and Inform /CCP,sklf5:�f iderpOpprrtunitie5. F77tAce h Public Optimize Engagement with City Council I the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 12.a. Agenda Item Name: Resolution establishing the Emerging Technologies Advisory Commission; providing for its purpose, membership, term, and duties Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: City Manager Staff Contact: James McKechnie, City Manager 1. PURPOSE / DESCRIPTION To consider a resolution establishing the Emerging Technology Advisory Commission, a seven-member citizen advisory body charged with studying and making recommendations to the City Council on the City's use of artificial intelligence, data privacy, and the long-term role of data center development in the community. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Advancements in artificial intelligence, data management, and large-scale data center development are moving rapidly and drawing growing public interest. In response to community sentiment over recent months, the Mayor and City Council propose creating a citizen advisory commission to give residents a meaningful voice in how the City approaches these issues. The proposed Commission would consist of seven voting members appointed by the City Council, drawn from areas of relevant knowledge, including information technology, law and data privacy, business, utilities, and higher education, along with at-large community representatives. Staff from the City Attorney's Office, Information Technology, and Economic Development may serve as ex officio, non-voting members to provide technical and legal support. Page 149 of 199 The Commission's role is strictly advisory. Any vote or action it takes constitutes a recommendation only and has no binding effect on the City Council, City Manager, or staff. The Commission would meet at least quarterly, operate in compliance with the Texas Open Meetings Act and Public Information Act, and report its findings to the Council. The resolution includes an 18-month sunset. The Commission will expire 18 months after the effective date unless the Council extends it, and it must deliver a final report before expiration recommending whether it should be continued, modified, or dissolved. This structure allows the Council to evaluate the Commission's value before committing to a permanent body, particularly as state regulation in this area — including Senate Bill 6 (89th Legislature, 2025) governing large electrical loads and data centers — continues to develop. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Approval 5. FUNDING SOURCE Minimal. The resolution does not provide member compensation. Anticipated costs are limited to incidental staff support and meeting administration, absorbable within existing departmental budgets. 6. TIMELINE Commission will begin immediately. 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . Res. -Emerging-Technology Advisory Commission Page 150 of 199 Resolution No. Resolution establishing the Emerging Technology Advisory Commission; providing for its purpose, membership, term, and duties WHEREAS, rapid advancements in artificial intelligence, data management practices, and large-scale data center development present both significant opportunities and important policy considerations for the City of Wichita Falls and its residents; and, WHEREAS, the City Council recognizes a growing public interest in how the City adopts and governs artificial intelligence tools, how resident and City data is collected, stored, and safeguarded, and how data center development may affect the community's infrastructure, economy, and resources over the long term; and, WHEREAS, the State of Texas has enacted Senate Bill 6 (89th Legislature, Regular Session, 2025), establishing new interconnection, cost-allocation, and curtailment requirements for large electrical loads within the Electric Reliability Council of Texas (ERCOT), which the Public Utility Commission of Texas continues to implement by rule, and which directly bears on the siting and operation of data centers in the region; and, WHEREAS, the City Council finds that thoughtful, forward-looking policy in these areas benefits from the informed input of residents possessing relevant knowledge and diverse community perspectives; and, WHEREAS, the City Council desires to establish a citizen advisory commission to study these matters and provide recommendations to the Council and City staff. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Section 1. Establishment. There is hereby established the Emerging Technology Advisory Commission (the "Commission"), an advisory body to the City Council. Section 2. Purpose and Duties. The Commission shall study, deliberate upon, and provide non-binding recommendations to the City Council and City Manager regarding: (a) the City's adoption, governance, and responsible use of artificial intelligence technologies in municipal operations and services; (b) the collection, storage, retention, security, and safeguarding of data held by the City, and the privacy interests of residents; (c) the long-term role of data center development within the community, including its economic, infrastructure, land use, utility, and resource implications, consistent with applicable state and federal law and the requirements of Senate Bill 6 and related Public Utility Commission of Texas rules; Page 151 of 199 (d) such other emerging technology matters as the City Council may refer to the Commission. The Commission's recommendations are advisory only and do not bind the City Council, the City Manager, or City staff. Section 3. Membership. The Commission shall consist of seven (7) voting members and a non-voting chair appointed by the City Council. In making appointments, the Council shall endeavor to seat members reflecting the following areas of knowledge or perspective: 1 . Council Member and Chair; (Honorable Councilor Mike Battaglino) 2. Information technology or cybersecurity; (Terry McAdams, MacTech Solutions) 3. Law, data privacy, or regulatory compliance; (Martin Kipp, Esq.) 4. Business or economic development; (Loftin Davoult, FWF) 5. Utilities or infrastructure; (Blane Boswell, CPB) 6. Higher education or academic study relevant to the Commission's purpose; (Dr. Catherine Stringfellow, MSU) 7. At-large community representative (Eu'Meka Brandon, citizen) and 8. At-large community representative. (Meg Nester, citizen) The designation of subject-matter areas is discretionary and intended to guide the Council; it does not invalidate any future appointment by the City Council. Section 4. Ex Officio Members. City representatives — including the City Attorney's Office, Information Technology, Economic Development, Police, and Fire — may serve as ex officio, non-voting members to provide technical and legal support to the Commission. Further, the Commission Chair may also invite a member of the Wichita County Commissioners Court to serve as an ex officio, non-voting member, in recognition of the shared regional interest in these matters. Section 7. Officers and Meetings. The Commission shall meet at least quarterly and at such other times as necessary to discharge its duties. Four (4) members shall constitute a quorum and an affirmative vote. Section 8. Open Meetings and Records. The City Council requires the Commission to comply with the Texas Open Meetings Act (Chapter 551 , Texas Government Code) and the Texas Public Information Act (Chapter 552, Texas Government Code) and shall conduct its business in accordance with those laws. Section 9. Reports. The Commission may, from time to time, provide a written report of its findings and recommendations to the City Council. Page 152 of 199 Section 10. Sunset. This Resolution and the Commission established hereby shall expire on May 6, 2028, unless the City Council, by resolution adopted prior to that date, extends the Commission for an additional term. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 153 of 199 STRATEGIC PILLAR AccelerateGrowth Economic I .)fb4ia //� J In TEXAS Actively Engage and Inform /t.{0,5/clf5;['fp/A'P.rLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 12.b. Agenda Item Name: Resolution authorizing the City Manager to execute a contract with International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services to provide a roadway pavement condition survey for Wichita Falls for the amount of $118,910.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Engineering Staff Contact: Tyson Traw, Director of Engineering 1. PURPOSE / DESCRIPTION This pavement condition survey will provide pavement condition data for every street in the city. The City is tasked with maintaining over 500 centerline miles of roadway. The data from this survey will be used to help Staff prioritize which streets are most in need of maintenance or repair. Selected streets are either rehabilitated or repaved with the annual street maintenance and rehabilitation projects. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Engineering staff sought and received a proposal from IMS Infrastructure Management Services to perform a pavement condition survey of the city's entire roadway system. IMS holds a Master Services Agreement for Pavement Analysis Services with the TXShare Cooperative Purchasing Program. TXShare participants benefit from contracts procured under stringent Uniform Guidance (2 CFR 200) and Texas Local Government Code standards. Each contract is competitively sourced and independently evaluated by experts, ensuring reliable and compliant procurement options. Page 154 of 199 Texas Local Government Code §271 .102 authorizes local government participation in cooperative purchasing programs to procure goods or services. A local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Approval of the resolution. 5. FUNDING SOURCE General Fund - Streets - Professional Services (1008220-72170) FY27 Budget General Fund - Streets - Maintenance (1008220-77220) FY27 Budget 6. TIMELINE Roadway data collection is expected to take about 2-3 weeks to be completed. Preliminary deliverables are expected approximately 1 month after the Notice to Proceed. Final deliverables are expected approximately 5 months after the Notice to Proceed. 7. ALTERNATIVE OPTIONS 1 . Seek another vendor to provide the pavement condition survey. However, the pricing through the TXShare Cooperative Purchasing Program is competitive, and we are unlikely to realize cost savings by switching vendors without sacrificing the quality of the data received. 2. Elect to survey a smaller portion of the city's roadways this year, with the understanding that additional surveys would be required in the next several years to complete the full roadway system. This option will provide a cheaper price for this year, but the total cumulative price of smaller surveys over several years will be more expensive than the price of a full survey this year. 8. ATTACHMENTS 1 . Res. - IMS Pavement Condition Survey 2. IMS Pavement Condition Survey - Proposal Page 155 of 199 Resolution No. Resolution authorizing the City Manager to execute a contract with International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services to provide a roadway pavement condition survey for Wichita Falls for the amount of$118,910.00 WHEREAS, one of the City of Wichita Falls' Strategic Goals is to Provide Quality Infrastructure; and, WHEREAS, the City of Wichita Falls has adopted a budget to include funds for a pavement condition survey; and, WHEREAS, the City of Wichita Falls has requested a TXShare Proposal from International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services for the pavement condition survey; and, WHEREAS, it is found that the quote is reasonable and competitive and International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services provided a unit price proposal with an estimated total of$118,910.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager, or their designee, is hereby authorized to execute a contract and any related documents, in a form approved by the City Attorney, necessary to carry out the intent of this Resolution. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 156 of 199 I M S POWERED BY ICC �41�� tWa �ui�Ull)��J171111U//�' ri lljikktlt ll��1111111•y111�y41 ✓ � Y ��5)%�� lbinilllll(Ilfil�l1'1'1'1 Wichita Falls Wichita Falls-TX[2026 PCI into ESA Network+ ROW Asset Extraction for Curb &Gutter' Fee Proposal „1„. Opportunity ID:26-07-07013 ttrm ,. II III 9 o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 1 Page 157 of 199 POWERED BY ICC THIS CONTRACT AGREEMENT("Contract") is entered into on by and between: International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services ("Consultant") with its principal office at 10630 75t" Street, Largo, FL 33777, Phone: 727-547-0696 and Wichita Falls, TX with its principal offices in Wichita Falls, TX, Phone: 940-761-7477 ("Client"). Consultant and Client may hereinafter be referred to collectively as the"Parties." RECITALS WHEREAS, Consultant agrees to fulfill and perform the work as set forth under Scope of Work (Fee Proposal), and Client agrees to fulfill its obligations, including providing information required for project setup and compensating the Consultant as set forth under pricing (Fee Proposal); NOW, THEREFORE, the Parties hereto, intending to be legally bound, do hereby agree that the project overview and Pricing below accurately reflect the work to be performed and the price to be paid; and The Parties accept the standard terms and conditions of sale as described in the attached (Appendix D); and The Parties agree that any modifications to the scope of work or pricing will be agreed to in writing and explicitly acknowledged by both Parties in order to be binding, and The Parties agree that any agency, current or future,within the same state shall be allowed to participate in this agreement during the life of the contract, even if it is not listed amongst the solicitation participants. While this clause in no way commits an Agency to purchase from Agency's awarded contractor, nor does it guarantee any additional orders will result, it does allow Agencies, at their discretion, to make use of Agency's competitive process (provided said process satisfies their own procurement guidelines) and purchase directly from the awarded contractor.All purchases made by other Agencies shall be understood to be transactions between that Agency and the awarded vendor; the Agency shall not be responsible for any such purchases. IN WITNESS WHEREOF, this Contract is entered into as of the day and year written above.The Client and Consultant hereby represent and warrant to each other that each of the signers below have the right, power, legal capacity, and authority to enter into and bind the corresponding organization to perform its obligations under this Contract, and that the signature and execution of this Contract has been duly authorized. 9 o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 2 Page 158 of 199 I MS POWERED BY ICC Reference Project Overview for scope of work and fees, a total of$118,910 for Wichita Falls-TX [2026 PCI into ESA Full Roadway Network+ ROW Asset Extraction for Curb & Gutterl. International Cybernetics Company, LP Wichita Falls, TX d/b/a IMS Infrastructure Management Services Date: Date: ------------------------- By: Printed Name: Printed Name: Title: Title: 9 ^� o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 3 Page 159 of 199 POWERED BY ICC 9/9/2026 Wichita Falls Shanice Robinson P.E., CFM,Assistant City Engineer Email: shanice.robinson@wichitafallstx.gov Phone: 940-761-7477 Re:Wichita Falls-TX [2026 PCI into ESA Full Roadway Network+ ROW Asset Extraction for Curb & Gutterl Dear Shanice, IMS Infrastructure Management Services (IMS) is pleased to present this fee proposal and SOW for a roadway pavement condition survey for Wichita Falls. I've included pricing for PCI into ESA for your Full Roadway Network+ ROW Asset Extraction for Curb & Gutter. As an industry leader with five decades of pavement and asset management experience, we enable data-driven decision-making, ensuring that your agency's maintenance and rehabilitation funding results in the highest return on investment. Our project approach is based on four principles: ■ Starting with the end in mind. We are committed to understanding your agency's goals and objectives for this project. We work with our clients to meet all project goals and provide high-quality deliverables on time and within budget. ■ Confident, informed decision-making.Accurate data provides the foundation for pavement management analyses, which identify the most appropriate maintenance or rehabilitation activity for each roadway pavement. ■ Maximizing return on investment. When you choose IMS,you gain a dedicated partner. Backed by decades of experience, our support results in better outcomes and translates to enhanced funding justification and more strategic allocation of existing funding. ■ Providing smart, end-to-end solutions. We provide professional services powered by end-to-end software, enabling your agency to review and visualize data confidently and easily. We look forward to delivering this project successfully. Please do not hesitate to contact me with any additional questions at +15129476869 or by email at jcrawford@icc-ims.com. Best Regards, IMS Infrastructure Management Services Justin Crawford, Strategic Account Executive 9 rig o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 4 Page 160 of 199 0) I MS POWERED BY ICC Table of Contents Project Overview 6 Deliverables 7 Fee Proposal 8 IMS Fee Proposal -TX Share Rates (contract#2022-063) 9 Company Profile 11 Industry-Leading Technologies 12 Easy Street Analysis (ESA) Overview 13 Optional Value-Added ESA Enhancements 18 Appendix A-Typical Project Road map 20 Appendix B -Additional Value-Added Services 22 Appendix C - Enhanced ASTM D6433 Data Dictionary 25 Appendix D -Terms & Conditions - February 11, 2026 31 9 o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 5 Page 161 of 199 POWERED BY ICC Project Overview The primary objective of this project is to collect your full roadway network, PCI into ESA Network + ROW Asset Extraction for Curb & Gutter, for roadway condition data equaling 575 survey/test miles. To ensure adequate coverage across the roadway network, we survey major roads (typically defined as greater than 3 lanes or by functional class) in both directions and all remaining roads in one direction. Our project roadmap, shown in the figure below, has evolved over the years and reflects our team's collective experience of successfully delivering thousands of similar projects. (See Appendix A for more details on each step in our project roadmap.) The pavement condition survey will be performed with an IrisPRO PaveTM data collection system. The IrisPRO PaveTM collects georeferenced, high-resolution 3D imagery of the pavement surface, spherical right-of-way imagery, and longitudinal and transverse profile measurements. Collected data are processed to quantify the type, severity, and quantity of pavement surface distresses, including cracking and rutting. Pavement roughness values are reported following the International Roughness Index (IRI) method. Processed data are delivered in both an Excel spreadsheet and a geodatabase. Roadway imagery is published to our InformTM online data visualization platform for easy review and reference by agency staff. Our data analysis approach provides 100% coverage of all collected lanes, 100% rating of all pavement in those lanes (no sampling), and no reliance on field operators/crew to perform manual rating or supplemented with"windshield surveys."This approach meets stringent industry standards (ASTM and AASHTO) and state DOT reporting requirements. We are the only vendor bringing our fifty-year legacy of state DOT pavement condition survey experience, quality, accuracy, and repeatability to municipal agencies. 9 o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 6 Page 162 of 199 POWERED BY ICC Deliverables 01 Roadway Pavement Condition Data Reported in an Excel spreadsheet and a geodatabase. Easy Street Analysis (ESA) of Roadway Pavements • Easy Street Analysis (ESA) pavement management spreadsheet 02 • Customizable prioritization and deferred cost analysis (refer to ESA Overview for specified customizations and optional value add enhancements) • ESA training session (two hours)via Teams Five (5) Year, Network-Level Pavement Management Plan via ESA 03 Treatment recommendations based on client-provided (or client-verified)treatment types, treatment costs ($ per square yard), budget, already-planned treatments, and any additional network-level prioritization rules. InformTM Online Data Viewer 04 Enables convenient, browser-based viewing of collected data and imagery. (Note: One year of hosting for unlimited agency users is included from the time of implementation for new/first-time instances only.) Additional Value-Added Services 05 If applicable, based on our discussions with you, this budgetary estimate includes information and pricing on additional value-added services, described in more detail below. 9 rich 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 7 Page 163 of 199 0 I MS POWERED BY ICC Fee Proposal Wichita Falls-TX[2026 PCI into ESA Full Network Roadway+ ROW Asset Extraction Curb & Gutted (Note: The final fee and scope of work depends on confirmation of test miles to be surveyed and analysis and reporting requirements.) Name Qty. Units Price Disc. Total Price Project Setup and Kickoff 1 Lump Sum $4,200.00 $4,200.00 Mobilization/Calibration 1 Lump Sum $2,925.00 $2,925.00 Project Management 1 Lump Sum $4,500.00 $4,500.00 Field Data Collection - IrisPRO Pave 575 Test Miles $84.00 $48,300.00 Data Processing: Enhanced ASTM D6433 (Including QC/QA) - 575 Test Miles $30.00 $17,250.00 According to Standard Data Dictionary Easy Street Analysis (ESA) Pavement Management 1 Lump Sum $11,000.00 $11,000.00 Plan/Analysis - Draft Condition Data Delivery(Standard 1 Lump Sum $2,200.00 $2,200.00 Geodatabase/Tabular Format Only) Inform -400 to 800 lane miles - Including Data Hosting (no charge 1 Lump Sum $4,960.00 100% $0.00 for 1 year, optional moving forward) Draft Pavement Management 1 Lump Sum $4,800.00 $4,800.00 Report GIS Review and Survey Extents 537 Centerline 15 $8,055.00 Verification Miles Right of Way Asset Extraction for Curb & Gutter $15,180.00 Final Pavement Management 1 Lump Sum $500.00 $500.00 Report and Analysis Results Total Price: $118,910.00 9 ieg o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 8 Page 164 of 199 0 I MS POWERED BY ICC IMS Fee Proposal - TX Share Rates (contract # 2022-063) Wichita Falls-TX[2026 PCI into ESA+ ROW Asset Extraction Curb & Gutter] New Client Discount= <$5,674.00> Service Category el:Pavement Deco Collection Price Per Tle Group A 0 C`J1D lane Ban Cost unit Cost 03le-200 unr Cost t$]W1-700 UM Con l$I70W Agreed upon Con'fate Agreed Upon con I$ Iona Mao Lana Miles lava Miles Inokde? loci unin f$4Nnir [millAcuity r' ---- --Activity Description ---.. _ 1 n atomatically and continuously measure pavement cracking,texture,rutting and geometric,Equipment used for tot measurement shall be Lane Mile' fionap $sss an $smpm A 575 $llstd 5$6.125 unable of measuring(nth wheel track ruts slmubaneously 2 Collect pavement surface dsltess and structuraleondNan inlarmalpnthraugh automated mean for all Papkyanaowned roadways. LeneMlle' $IW $!ua R 575 Stro $575 3 Provide a customised digital condition rang system to oolksl user defined severity/extent based pavement distresses and pertinent roadway lrmpwm asW M____ A 52,500 attributes to accommodate a stxndardked approach tocollecting data / Collect dual-wheel path roughness data to Intonational Roughness Index standards. ili 1 575 SI.X $575 Collett pavement performance information that includes rutting usInga murnum 0l seven 171 sensors(include pr erg for nine 19)sensors as well,. Cia S L.,..„., g 575 $tW 6576 fatigue cracking,tramverse cracking using a minimum talkie1}sensors,and ksuptudnal cracking 6 Perform fridkn testing IaneMlle' 1051,0 515AAn $g_ 5,5 , 9 7 Measure lane strpngrefeeliulty quaky LaneM11e' $SAW $SAaO S— 575 $1 Stroke Categer5 R3:Pavement Management Nalysh Provide Rice Per Tiered Group A e CAS UMW. Con Unit wnl310-m0 unit Can lS}201-700 Mn Col l317t00 kysudN TaallMks Alma Upon root Trail Agreed Upon nhit Rcfivity# ActidtyDescription IS) lbw MIN Lee WA lwaA6ka macMIGI 21 Cakulate the International Roughness Index ftNjforeach road segment in accordance with A5TM E1926.Provide results compatible rah the IaneMile' a 5/5 $100 S575 Panlcipanl's GIS database,if applicable. 22 Calculate a Pavement Condition Index/PpMoore for each road segment using an approved pavement management system and in accordance with IaneMlle' WI gain $1LP9 r 575 $1510 S6k3 ARM D5433 orASTM E3303.Prodde results compatible with the Participant's GIS database,it-applicable With input from Participant's stall,devise a weighing system taking into account PO,IRI,average daily traffic for thoroughfares(traffic count raw 23 data Funded by Participant',public safety emergency routes,and apply this 0100numerir index to the roadway oformatmn collected for the Lane Mile' p}.00 1�W x 575 $1,W 0375 entire jurlsdirtin.Provide results compatible with the Participant's GI5 database,dapplkable.Cost Includas base rant plus lane Mk unit cos. (Estimate theannual budget required to meet the longlemr goals regarding desired pavement condition levels.Cost(dudes base cost pluslane 24 mlk unit cast Earn Partklmm Sa,sopm 0$.B0 IOW r 575 St $SA7s 25 Create of year and len year pavement rehabilitation plan with input from Participant's staff.Cost indodes base cost plus lane mil ant cos. Fah Pxrtr$anr allai 5e_m 5555 555 a 575 $100 $6,576 2L Recommend the computer hardware and sokware needed tor successful implewentation,potentially maluding recommendations forllcenses of Lad Parcidwm $1d9Q14 $0 pavement management system software and other geodatabase software as needed. n Train Participant staff and provide assistance to the Publk Works and IT Department as needed tor the use of data collected through the rutty' oar Wee OD ,, Al automated system IN personnardmum Pm dam) Service Categoryd4:Electrank Products -.--� Pradde Price Per Tiered Group A ------a i cabs rod unities. Cut unit Can l510-200 unit fan f$11m-7001 unit Con()I70r kdum7 3alallM0 Vera Upon Coat rout Arced upon Activity it _.._ Appydty.Desaipppl {$} Lemma. lane M'rkn lane Miles I0/lOon caul)) lh atadwayinformation that shall be calmed and provided to the$01000ant at a minimum includes items a,through i.in Exhibit B. IaneMlle' 0121 a 743 Sa00 $723 29 Collect digital images at 25-loot intervals of the road surface condition and link to a geodatabade(mmimtom forward facing imagery', I Lane Mile' laud 575 I 68 load assessment data for all Partcpant-mortared pavements into a pavement management system requred by bra!govemment Partiupantls},d 30 applicable.11nample:Mionrpuoerj.The assessment data shall include Auralabsservatnns,photographs and measurements wlketed by tad Parckkarl gi500 5 1.W 3J0 a Sly SGW SUN instrumentation.Cost ir lades ba001artpkslene mik unit cost, Implement map module so that pavement condition and other data tan be integrated,displayed.and accessed through the ems interface in a b1 format consistent with the Participant's hocimntal and vertical control network system.if applicable,Cox Includm base cost plus lane mlk unh Each Partisan,' ;7Amm Sta 575 Re • toot Preside la the Partkipartthe pavement oondbion data in a pavement management system databaseappmved by Participant Coordinate with the 22 '.Participants IT department to pnuede pavement condition data in a format compatible with the Participant's Environmental Systems Research Rash Pstrcpet $I142214 HIM bdg LH x 575 $.W 9600 Institute(ESRI]GIS database,Ilapplltable.Cast Mud.base costplrc het nth orltrust ✓ ',Monde asset management tools or systems Snot just election)6.e.,lsyean plan about how to fie orrepairassets/.Cost include base out plus Ead1artkipam $uWep UM $g,pp SPA x s7s WO Activit Service Odeon,l7:Value Added Services Pron7k Pala PerTieredliroup A a r-r,a ui0 Uniteaw Curl nnhlaalblo-2W th0Cwt($}b11-7W 5yitcw11Si7000 knktl 0 10WIMh MaWVPmCam TauIAPaM IkonVd I$} Ian,MOas WUMOes lacer knife l$1Nn! roeG) . Full Written Final Report.Firm shall prepare and submh a written project report summarising the work performed,dates ofcohection. Lash Parckyeant Sssw,00 a Ss,mP gict methodology,and smuts Existing PAS(bent Discount Each Participant 3S.6txW a ssaxm sssn to Informweb•Hosted newer D•yearincludedl Lad Fanny. r umoe,.�a Al SUB TOTAL $103,730 lows tight of Way(RDW)lool lalractien-orng Standard Data ldotionary0.mibu(es:Curb&Gutter LaueMtle' ries9 a 575 515,110 MS TOTAL I$118,910 9 0 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 9 Page 165 of 199 (§) I M 41116,. POWERED BY ICC Optional Value-Added Service Activities-Cost Estimates Name Qty. Units Price Total Price FastFWD Structural Testing-Recommended 2-Pass Test for Major Roads a.Mobilization/Calibration(FFWD) 1 Lump Sum $975.00 $ 975.00 b.Field Data Collection-Fast Falling Weight Deflectometer(FFWD) 1 Lump Sum $ 21,750.00 $ 21,750.00 c.Traffic Control for Deflection Testing(if applicable/necessary-roads over 40MPH) TBD Hours $ 200.00 TBD d.Data Processing:Standard FFWD(Including QC/QA) 1 Lump Sum $ 2,500.00 $ 2,500.00 e.Structural Testing(FWD)Incorporated into ESA Deliverable to Determine Structural Index 1 Lump Sum $ - $ - f.Optional-Calculate SNeff,SNreq,Subgrade Resilient Modulus(Mr)-Scoping Required TBD TBD TBD TBD g.Optional-Color Coded GIS Map-Based on Structural Index(SI)(PDF) 1 Lump Sum $ 1,500.00 $ 1,500.00 Right of Way(ROW)Asset Extraction-Using Standard Data Dictionary Attributes Crosswalks 575 Test Miles $ 13.20 $ 7,590.00 Curb&Gutter 575 Test Miles $ 26.40 $ 15,180.00 Curb Markings 575 Test Miles $ 17.00 $ 9,775.00 Drainage Ditches 575 Test Miles $ 13.20 $ 7,590.00 Drainage Structures(Inlets) 575 Test Miles $ 34.00 $ 19,550.00 Driveway Aprons 575 Test Miles $ 51.00 $ 29,325.00 Fence 575 Test Miles $ 17.60 $ 10,120.00 Fire Hydrants 575 Test Miles $ 17.00 $ 9,775.00 Guardrail/Guiderail 575 Test Miles $ 13.20 $ 7,590.00 Landscaping 575 Test Miles $ 22.00 $ 12,650.00 Manhole Covers 575 Test Miles $ 23.80 $ 13,685.00 Pavement Striping-Linear 575 Test Miles $ 52.80 $ 30,360.00 Pavement Markings-Point 575 Test Miles $ 37.40 $ 21,505.00 Retaining Walls 575 Test Miles $ 8.80 $ 5,060.00 Pedestrian Curb Ramps 575 Test Miles $ 20.80 $ 11,960.00 Sidewalks 575 Test Miles $ 28.60 $ 16,445.00 Signs 575 Test Miles $ 76.50 $ 43,987.50 Sign&Supports-Combined-Discounted Rate 575 Test Miles $ 92.50 $ 53,187.50 Sound/Noise Barriers 575 Test Miles $ 8.80 $ 5,060.00 Street Furniture 575 Test Miles $ 20.40 $ 11,730.00 Street Lights 575 Test Miles $ 30.60 $ 17,595.00 Traffic Signals and Flashers 575 Test Miles $ 23.80 $ 13,685.00 Trees(Point) 575 Test Miles $ 85.00 $ 48,875.00 Trees(Tree line,Polyline) 575 Test Miles $ 42.50 $ 24,437.50 Utility Poles 575 Test Miles $ 40.80 $ 23,460.00 Valves 575 Test Miles $ 34.00 $ 19,550.00 Bridge 575 Test Miles $ 4.40 $ 2,530.00 Culvert 575 Test Miles $ 8.80 $ 5,060.00 Cycling Facilities 575 Test Miles $ 22.00 $ 12,650.00 Impact Attenuator 575 Test Miles $ 3.40 $ 1,955.00 Median 575 Test Miles $ 4.40 $ 2,530.00 Pedestrian Guardrail 575 Test Miles $ 4.40 $ 2,530.00 Raised Pavement Marking 575 Test Miles $ 44.00 $ 25,300.00 Shoulder 575 Test Miles $ 13.20 $ 7,590.00 Speed Hump 575 Test Miles $ 6.80 $ 3,910.00 Swale 575 Test Miles $ 8.80 $ 5,060.00 Pavement Management as a Service(PMaaS)-Standard-Annual subscription,ongoing PMP updates 1 Lump Sum $ 10,500.00 $ 10,500.00 Pavement Management as a Service(PMaaS)-Expert-Annualsubscnpdon,ongoing PMP updates 1 Lump Sum $ 16,000.00 $ 16,000.00 Pavement Story Map for External Viewers,Standard,With Hosting for 1 year 1 Lump Sum $ 7,500.00 $ 7,500.00 a.Years 2-4 Annual Updates of Rehabs;+hosting fees of$1.20 per mile(if applicable) 3 Lump Sum $ 2,000.00 $ 6,000.00 Pavement Condition Dashboard for Client Internal Viewing,Standard,With Hosting for 1 year 1 Lump Sum $ 5,500.00 $ 5,500.00 a.Years 2-4 Annual Updates of Rehabs;+hosting fees of$1.20 per mile(if applicable) 3 Lump Sum $ 2,000.00 $ 6,000.00 City Council/County Commission Presentation-Virtual 1 Lump Sum $ 3,500.00 $ 3,500.00 a.Add for an Onsite Presentation 1 Lump Sum $ 2,500.00 $ 2,500.00 Non-Standard Written Report(Min.8-Hours;beyond at Hourly Rate) 8 Hours $ 189.00 $ 1,512.00 Additional or Specialty Maps for Reporting(In Addition to Maps in Standard Report) 1 Lump Sum $ 750.00 $ 750.00 Additional Printed/Hard Copies of the Standard Final Report 1 Lump Sum $ 500.00 $ 500.00 Sidewalk Condition Survey via Sidewalk-Surface Tester(SST)Data Collection (Available Upon Request) Pedestrian Curb Ramp Non-Compliance Survey&Analysis via Mobile Lidar Data Collection (Available Upon Request) Easy Street Analysis(ESA)-Pavement Management Plan/Analysis 1 Lump Sum I $ 11,000.00 I $ 11,000.00 a. "ESA-Easy Street Analysis"Pavement Management Spreadsheet Software b. Customizable Prioritization&Cost-Benefit Analysis Included in Base Activities(ESA) c. Unlimited Access-Training Library d. Online ESA Spreadsheet Training via Teams 9 A o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 10 Page 166 of 199 I MS POWERED BY ICC Company Profile IMS Infrastructure Management Services - now powered by w . International Cybernetics Company(ICC) - has revolutionized roadway infrastructure management since 1975. With the 2022 merger of IMS and ICC, the IMS team of infrastructure consultants is now backed by ICC's industry-leading data acquisition technologies. We take pride in having one of the industry's largest fleets of advanced pavement, sidewalk, and right-of-way asset data collection systems. Over the past five years, we have made a $5 million investment in enhancing our UnifyTM software suite, solidifying our position as an industry leader in providing fully integrated, end-to-end data collection, processing, and visualization tools. Our advanced systems - combined with our rigorous approach to quality control - empower us to generate unparalleled data quality while setting the industry benchmark for the fastest turnaround time.The actions that we have taken over the past five years illustrate our continued commitment to improving data quality while simultaneously reducing data collection costs for our clients. We offer the following pavement management services: ■ Automated and semi-automated pavement condition assessments. ■ Non-destructive pavement testing and analysis. ■ Pavement management system implementation and training. ■ Pavement management plan development and presentation. In addition to pavement management services, IMS offers complementary services such as: ■ Right-of-way asset inventory development using 360-degree imagery and mobile Lidar. ■ Sidewalk and Americans with Disabilities (ADA)/PROWAG non-compliance surveys. ■ Data visualization services using dashboards, StoryMaps, and web applications built on GIS. Welcome to the new era of infrastructure management, where consulting services are powered by advanced technologies. Together, IMS-now powered by ICC-are paving the way forward! 9 rig o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 11 Page 167 of 199 0 I MS POWERED BY ICC Industry-Leading Technologies IrisPRO Pave' The pavement condition survey will be performed using an IrisPRO Pave'' data collection system. The . i IrisPRO Pave'"' is equipped with industry-leading I �` �"- ��I � data acquisition technologies, including an inertial profiler, a second-generation Laser Crack Lill" , Measurement System (LCMS 2), a FLIR Ladybugs+ _07 / T. 30MP 360-degree camera, and an iXBlue A7 or *� L OxTS INS with DGPS. - - ' . 411) InformTM Online Data Viewer �z � The Inform'' data viewer is an easy-to-use, Ir- - browser-based, cloud-hosted tool for reviewing pavement condition data and associated imagery. Inform'' presents the data in a map-based environment, enabling agencies to review all collected pavement data, including cracking, rutting, and roughness. The Inform'viewer is fast, intuitive, and reduces the need for field visits. Inform'"' provides color coded roads by condition values like PCI, PSCI, Roughness (IRO, Rutting Index and more.This allows for insights at a glance and effective reporting to decision makers. 1 4 p ` N ,�^"� .• ... e µerr k }y 1 `.4 `�"` t�� 7 u� " w "Inform has not only met but also surpassed our expectations. It is quick, exceptionally responsive, requires no IT involvement, and is incredibly user-friendly for individuals of all levels." - Robert Bush, Program Manager,Arizona DOT 9 re o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 12 Page 168 of 199 POWERED BY ICC Easy Street Analysis (ESA) Overview Pavement Management Plan and Included Deliverables ESA integrates the core analysis capabilities of the most powerful pavement management systems within a familiar Microsoft® Excel environment. It is a pavement management tool designed to provide agencies with easy access to pavement condition data and analysis results. It is often used to enhance the use of traditional licensed-based software. ESA was engineered as a simple solution that eliminates the need for users to become pavement management software experts before they can leverage their survey results. ESA is an interactive spreadsheet that contains deterioration curves, functional classes, pavement types, pavement strength rating, city-specific rehabilitation methods and costs, associated rehab resets, budget information, and other city-specific parameters. Our interactive ESA spreadsheet is fully customizable to the needs of our clients and programmed to develop multi-year M&R plans built around practical prioritization techniques and financial optimization, typically as cost of deferral analyses. Results can be visualized using both ESRI GIS software and Excel-based mapping tools. IMS has deployed ESA successfully on hundreds of government agencies across North America. ESA offers the following key scenarios for analysis: • Annual funding required to maintain current pavement conditions. • Annual funding required to maintain the current network backlog. • Funding projections needed to achieve and sustain a target PCI over the next five years. • Funding projections needed to achieve and sustain a target backlog over the next five years. • Minimum funding level required to avoid falling below control PCI limit. • Minimum funding level required to avoid falling below control backlog limit. • Future network performance predictions, including the network average PCI and segment level PCI, if current funding levels remain unchanged over five years. • Strategic rehabilitation recommendations for pavement treatments based on the current budget. For the pavement analysis results to be practically useful to the agency, IMS endeavors to work closely with every client agency to select appropriate parameters. The IMS pavement engineer will work with the client to select and define the analysis parameters.These include: • Analysis period (standard is 5 years) • Road maintenance budget(one value in $/YR; can vary over the years) • Rehab types and unit rates (in $/SY) • Completed work(rehab type and rehab date for any work done after survey but before analysis start date), provided in a GIS-compatible format(shapefile, geodatabase, or list of GISIDs) • Planned work(rehab type and rehab date for any work to be done after analysis start date; e.g., CIP, future work etc.), provided in a GIS-compatible format(shapefile, geodatabase, or list of GISIDs) 9 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 13 Page 169 of 199 I MS POWERED BY ICC • Project groupings by proximity, functional classes, pavement types, and similar conditions (PCI spread of 20 and PCI below 40) • *If structural testing using the Fast-Falling Weight Deflectometer(FFWD) is involved: traffic data (AADT, %Trucks, and/or ESAL5), provided in a GIS-compatible format(shapefile, geodatabase, or list of GISIDs). Default traffic count will be used if requested data is one of the specified formats. Additional parameters and customizations are possible and can be discussed with the pavement engineer during the analysis initiation. IMS pricing includes up to 2 iterations (back-and-forths) of the analysis. Additional iterations or parameters will incur an additional cost.Also, any analysis parameter inputs such as completed or planned work lists provided in non-GIS or non-digital formats will incur an extra cost. The following snapshots showcase some of the highlights of ESA: CAN dtm"+,us+. ICC 0 PAVEMENT CONDITION S.,i sti,',r.,alil:o dil 4, Currcll[Piwcrcim COMhm Ritlr g!:Nd DFirOdel Twits G`vlriil N��malk Ar K.u•Cr..d6.6=7A.BWcFJwa=d21C H os " 'OS 1! IX {[ f.? I ++1 to u >a I es ueae; ;e -IW IIII k 111c}4 IT ,7 I" 111�� 1�Y 57kk[' • 01 lc .'r Asx 1}}k INS E,_FI1,f..r. __.. ESA dashboard,providing overview of network condition.ESA offers a detailed evaluation of the network's PCI,with the ability to breakdown analyses by pavement type,functional classes, and index,delivering valuable insights into the overall network condition. The distribution of network area by pavement type and functional classes is displayed. 9 o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 14 Page 170 of 199 0 I MS POWERED BY ICC Network Analysis Summary-Five Year Rehab Plan Development Current PCI Date: 11112025 1 Annual Budget Increase(%Jyr).: 0.00 1%of Budget Dedicated to Surface Treatments: 0 1 Analysis Start Date: 11112025 1(MMIDDIYYYY) Unit Rate Inflation(%Jyr).: 0.00 1 Y > > l ww m a �° a4 7 v F. m V tt. E v Refresh e2 Qm - a.a U m Q W` a. u a 8 3 2 m Avg: 1,380,000 1,380 2024 1,270 19,606,510 19,006,510 0 142.7 76 62 • 1 1,380,000 2025 25 1,379,910 1,379,910 0 3.7 76 Run ESA 2 1,3E0,000 2026 36 1,379,402 1,379,402 0 3.9 75 3 1,380,000 2027 20 1,379,960 1,379,960 0 2.6 75 Agency Budget 4 1,380,000 2028 31 1,379,804 1,379,304 0 3.2 74 f 5 1,380,00.0 2029 30 1,379,919 1,379,919 0 3.8 74 4.5 Inventory and Rehab Nan Totals: 136 6,898,995 6,898,995 0 17.1 ' ICC Ersy sl rest Anatyyif T a (DIMS wNdy ...-TiN} tr � 61 2 of m 1+8 - v �LLp � a � e V w a a o Q Q - a + e E 0 o _5 E3 p E? r a .0 p ? E. ? E « ? r 4 0 0 FallThru Yr4 0 0 79 4 0 4 Selected Yr4 56 FWM+Thick Overlay(>2.0-3.0)+Strctrl Ptch 29.00 0 73,863 73,863 169,302 94 4 0 4 Selected Yr 4 56 FWM+Thick Overlay(>2.0-3.0)>Strctrl Ptch 29.00 0 49,880 49,880 169,302 94 4 0 4 Selected Yr4 56 FWM Thick Overlay(>2.0-3.0)+Strctrl Ptch 29.00 0 45,559 45,559 169,302 94 6 0 6 Not Selected 0 0 84 1 0 6 Fall Thru Yr1 0 0 52 3 0 6 Fall Thru Yr3 0 0 42 3 0 6 Fall Thru Yr3 0 0 45 3 0 6 Fall Thru Yr3 0 0 44 4 0 5 Selected Yr 5 30 Edge Mill+Thin Overlay(1.5-2.0) 15.25 0 31,293 31,293 253,107 92 4 0 5 Selected Yr 5 30 Edge Mill+Thin Overlay(1.5-2.0) 15.25 0 57,813 57,813 253,107 92 4 0 5 Selected Yr 5 30 Edge Mill+Thin Overlay(1.5-2.0) 15.25 0 169,001 169,061 253,107 92 3 0 3 Selected Yr.3 50 FWM+Thick Overlay(>2.0-3.0) 27.00 0 41,526 41,526 149,715 91 3 0 3 Selected Yr 3 50 FWM+Thick Overlay(>2.0-3.0) 27.00 0 48,519 48,519 149,715 91 3 0 3 Selected Yr 3 50 FWM+Thick Overlay(>2.0-3.0) 27.00 0 59,670 59,670 149,715 91 2 0 6 Fall Thru Yr2 0 0 37 2 0 0 Fall Thru Yr2 0 0 41 ESA has a straightforward design with simplified buttons to allow for agile review of recommended solutions for selected segments. The total budget and annual breakdown of each year of the respective analysis and network-level evolution of PCI and backlog are summarized. 9 A o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 15 Page 171 of 199 0 I M S POWERED BY ICC MN ci S.•Pk USA 1CC I,arr5r14s.Irli1 2,h:. ' Iera.rrstl•e t •es. L.r.YY'L.r t'r}_ )1MS Masi. 7 !ins.'Fil3.. _r.-t PAYEE'ENT MANAO EMENT PLAN-ANALYSES PERIOD 7078 TO 797G FPD,aI Miff Vrlaus 9u1h01.A. is _.. Ix a5 -••-- e • —rh N PEW-sb,tl3r.5rk.• —:.r k TAW nr.41 Kt v 1. a]"5'4.•.s•II5a4•• ]1:IL.gr .. —•,1.•wH:idly-:,rY.lr•:1•,!od11•s.;a•uJ MOM•r L--I ____ym.rl:•,./dw+T,r..1-:5.'2 Dr.N.y.6%Arid Dtlh1-L]1M55 ..._I I ,...r IAL I,Ir4',•;AtA*J•5.t..•r,.ICaJa:..P1,5VM .• Sa.Fw_a..fti=rx..Lr,Jn',.r..13.Mal•,15.`..w:nie,.l•ii 24m —L:.'i1•4 / !Mt Mt :Z:' CS, _5_. Rw•YwrPn.t P•Foal PCIn.vru,Anm..ISubp.t nos Tsar PrwfP•hSEIlaallry I'b wv,.u,Annual IWLL9r't :C '. } Dxq lr 1 i ',I:L [W.a 1P1 5 da.Fa I 1 +I3•wi. n. D. i ]] 5 15 —''S+.1.IJ I J,5 5 [5 M �-5 _ A { I e d 1' Dwy III. .5 _.._.. iI•s�ct"r' -- r:I {'I a 1'•a1 . .I.tJ-{: J W W.1G —.1 I d:a ALI 1 I" u A 1k 1 1/.17. i, _---tbr.,k•{xla 0.51r}., _II-{i a.,L.S 1{:�AIJd_n�.. SJ�1`5 d u1.t.:Ca I.unt,.. al '. .nin•5 11 1.5.4o..•:J,iW:'I la • i •71 ¢12 L I .... I C 1 I u,rlJ ddtn.I5'tLT11 .4.ra1 L•.Sir1 IF1 W f I Po.EI1.I.b Po.•..,E Cbndean loo•,Foam on- unn.,e C.i. t.,V.ra,o ES•l.nw 111.143•1 Annual ls.dR.k.S']IL Piton' 15 y •0.eSr.kM1raS fr'a1u."r3 FM,•:i 104.-hy•6:,4„ 1} 1 4-xi-.Asa Wheal. ..•p:.n k.a 1 ian- ••- _1. IS:, 55 ]] C. Lqqq i} 115 I kN 1+145I Ik•} lolspbs. V7i Sail YC-.ra :fixsilad PAW--hS f:wr;I+ Li'tW rY.;I]I,7..1 =3p 141 Mrf.f KS,F•Doh nn;4.41IaW:7nr• S-CC: ....513, :1•I,]q. (Ells!„} I111:4,59q Pbe hi •714biftl1 2A-A .IA-:# P.raaaaxin ESA dashboards,presenting PCI and backlog values after a 5-year analysis is generated under various budget scenarios and summarizing the recommended rehabilitation activities by extent. 9 A 0 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 16 Page 172 of 199 0 I MS POWERED BY ICC • w. r..^, ...r _., ..t.'*t .,-•,. .., ...•. ... of •. • 1k , , - aw.r7•ranen.7e • ••n , , 41i • . k .., wry. . .,• p yex Arr '{.•e a9a..n''A ev ,*4'W..•IWa e; 4 n .r V j ti r'6 tle 11 illr . 14� ' Err I,rq nr, +i,yik#..#,{f.141, 4'17,Rlk Y. ''.... I., ,-.d M1.sr.n t wrO..n eh,F+FIaR p.wn.l•.7w^7, cxw•.,. .4• ,.......a.:t.,• haws ''.... '..) s.trtYty.. Mee0 ®®®MIS INIMIll Iffilli •,,,,-a Cdleeiee -,.0 L.ac•tix L'»kw...., I . • • ESA contains embedded GIS maps,allowing users to open GIS maps within the Excel interface. + x ti r r7 r ;.;I. . �- ` 6 _,_ h71 _ ... +11 r [ -,..._ .... ."...... , ..... s:'F N .tie c.alr ■".'ITl ,J -.otl e•:M •. r-..o S:tl .%SIYJ. ■•, :AN% - ESA Viewer,provides a map-based view of the pavement condition before and after applying recommended treatments. Various options can be accessed and filtered from this view.Clicking any segment on the map displays detailed information such as GISID,PCI,year,and more. 9 A o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 17 Page 173 of 199 OD I M POWERED BY ICC Optional Value-Added ESA Enhancements • Increase analysis period from 5 years to 10 years (ESA fee is multiplied by two(2)) • Additional budget breakdowns, other than one value in $/YR (specific scoping required by pavement engineer) • Conversion of rehab unit rates to $/SY(specific scoping required by pavement engineer) • Conversion of completed work (rehab type and rehab date for any work done after survey but before analysis start date) from any format other than a GIS-compatible format (shapefile, geodatabase or list of GISIDs)to an acceptable format for ESA(specific scoping required by pavement engineer) • Conversion of planned work(rehab type and rehab date for any work to be done after analysis start date e.g., CIP, future work etc.), provided in a GIS-compatible format(shapefile, geodatabase, or list of GISIDs) to an acceptable format for ESA (specific scoping required by pavement engineer) • Inclusion of project groupings by any other approach such as groupings by subdivisions, zones, neighborhoods, etc. (specific scoping required by pavement engineer) • Conversion of traffic data for integration of FFWD data into ESA(specific scoping required by pavement engineer) • Client GIS 1-to-1 synchronization with ESA via one of our trusted partners, NewEdge. • ESA Viewer- Full GIS Map,Allows for Client Updating of Map Scenarios from 5-Year Plan (Priced as a $2,000 one-time cost add-on;a lightweight software installation is required that allows for regeneration of maps of your pavement management plan.As part of the core ESA deliverable, a map is generated. ESA Viewer allows for unlimited map refreshing if you make updates to the plan.Allows for viewing in any current web browser). 9 rig o 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 18 Page 174 of 199 x 0 z uJ cL cL I M S POWERED BY ICC Appendix A - Typical Project Roadmap MM. Pr91lf[ Step 1: GIS Linkage and Survey Map `�"` "°muk Development „l°L°r • 4s _ Following the kickoff meeting, IMS' GIS team - RSA • reviews the agency's roadway network and verifies • the roadways to be collected.The agreed-upon • roadway network is loaded into ICC Drive'' Cuto software, which defines the pavement network ;;S' PIM segmentation and attribution to be collected and Wt.! NO; """" CNIiIIM '.RN.Sn{is delivered. Step 2: Project Kickoff The IMS project manager schedules a kickoff meeting with your agency's project team to review the project scope, schedule, and fee. The IMS project manager ensures that the IMS team and agency stakeholders clearly understand the goals and objectives of the project. Step 3: Data Collection The pavement condition survey is performed with an ICC IrisPRO Pave'' data collection system. Georeferenced, high-resolution 3D imagery of the pavement surface, spherical right-of-way imagery, and longitudinal and transverse profile measurements are collected. Step 4: Data Processing The collected data are processed using ICC Connect'' software to quantify the type, severity, and quantity of pavement surface distresses, including cracking and rutting. Pavement roughness values are reported using the International Roughness Index (IRI) method. 9 O 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 20 Page 176 of 199 I M S POWERED BY ICC Comprehensive Data Quality Management 1 (0 • „ ICC-IMS QC ICC-IMS DATA ICC-IMS PROJECT AGENCY QA REVIEWER ANALYST TEAM ENGINEER REVIEW AND Review. Privet-lent Distresses, Condition& Cycle•to•Cycle APPROVAL Pavement Sections, Quantity Logic Network Level k etirel Chip Sealed Roads, review,Collection comparison and Rev ut L.onditions Sealed,Crack,and Event checks, detailed analysts of using provided data Others,and PC( Ride/Roughness selected roads access(Inform) Values Review (skipped if not and/or preferred included) methods Step 5: Multi-step QC/QA IMS has developed a unique approach to pavement condition surveys by coupling the power of automated algorithms with manual review of distress data by trained and certified pavement raters.All data is manually reviewed by our QC team, then reviewed by our Data Analysts and Project Engineers, and lastly, submitted to the agency for final review and acceptance.This rigorous QC/QA process provides an added measure of confidence that the pavement condition data is accurate. Step 6: Data Analysis& Reports • Comprehensive Analysis Our data analysis is thorough and tailored to provide insights that drive decision-making. • Detailed Reporting We deliver comprehensive reports that are clear, concise, and customized to your reporting standards. Step 7: Project Closeout Project deliverables will be sent to you for final approval and acceptance. Once accepted, we will facilitate a final project close-out meeting with you, where we will present our findings and recommendations. This workshop-style meeting is an opportunity to clarify any final questions and discuss other ways IMS can support your pavement management program in the future. 9 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 21 Page 177 of 199 I MS POWERED BY ICC Appendix B - Additional Value-Added Services Right of Way (ROW) Asset Collection (e.g., signs, markings, curb, and gutter, etc.) Imagery collected during the pavement condition survey can be used to build ROW asset inventories and condition assessments for signs, sign supports, curb and gutter, sidewalks and multi-use trails, pedestrian curb N.> ramps, pavement markings and striping, traffic signals, trees, and many others. Our ability to leverage the high resolution 360-degree imagery already collected makes this a frequently used add on service by our clients. Web-based GIS Visualization via StoryMaps and Dashboards Easy-to-use and easy-to-maintain web-based,geocentric StoryMaps and Dashboards can be built to serve not only internal staff but also constituents. These tools provide a dynamic way to present complicated information • visually. StoryMaps and Dashboards may be configured for use within the agency for coordinating projects across departments or for presentation to the public to promote xa transparency and trust. InformTM Web Based Viewing Software, Including Thematic Maps IMS offers a convenient, web-based tool for reviewing pavement condition data and associated imagery. Our cloud-hosted visualization and analysis software Inform'' enables agencies to review collected pavement and asset data. The software is fast, intuitive, and is the simplest way to make valuable photolog images available to every user. Ninety(90) days of complimentary hosting is included with all IMS projects. Competitive pricing for data hosting in year two and beyond is available upon request. 9 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 22 Page 178 of 199 01) I MS POWERED BY ICC Structural Testing with a Fast-Falling Weight Deflectometer (FastFWD) IMS offers additional pavement testing techniques to enhance decision-making and project prioritization. The FastFWD applies a dynamic load to the pavement surface to measure structural capacity and pavement layer stiffness values. I Miss We integrate the structural index (SI) as a component of each roadway's final PCI to help you better predict future "giro -, performance and fine-tune rehabilitation activities, such as determining when to reconstruct vs. mill and overlay. Sidewalk, Trail, and Parking Lot Surveys with a Sidewalk Surface Tester (SST) We deploy our Sidewalk Surface Testers (SST)for capturing sidewalk inventory and condition data, SSTs �. may also be deployed to collect data for narrow alleys, parking lots, bike paths, and multi-use trails. SST surveys4', } ' yield comprehensive sidewalk condition data that may be used in combination with lidar pedestrian curb ramp data to Jr, r«w develop detailed ADA non-compliance identification. With • the evolving PROWAG requirements, it is critical for agencies ilLawaiiiii7 to have a plan in place for routinely assessing the condition4'4of and proactively maintaining their pedestrian walkways. ^ Mobile Lidar for Pedestrian Curb Ramp Assessments Mobile Lidar is deployed to supplement ROW inventory surveys by creating a 3D point cloud from which measurements can be extracted. Our mobile lidar system (a Riegl VMQ-1 HA) collects 1.2 million points per second, resulting in extremely dense point clouds. The integrated Ladybug 5+ camera captures high-resolution spherical I imagery at defined intervals. Using the lidar point cloud, IMS ` � can efficiently take detailed measurements of pedestrian curb ramps to identify non-compliance. 9 g 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 23 Page 179 of 199 I MS POWERED BY ICC Roadway Friction Testing Friction testing is a critical element of roadway safety inspections. Adequate friction can help reduce accidents and save lives. In the last five years alone, we have successfully completed over 200 friction testing projects. The friction of the pavement surface is measured in accordance with ASTM E274 and incorporates a ribbed - ° '`LLJ` tire in accordance with ASTM E501 for studies of the left wheel path at each site. In-Person (or Virtual) Council Presentations IMS is often asked to develop and deliver a council presentation to educate council members and the 0 ,y public on the concepts of pavement management and the results of the surveys, health of the roadway -- - i w Ab network and recommendations as a value-added service. We work collaboratively with agency staff to develop highly focused presentations that layout the existing state of the agency's roadways and the funding required to meet the agency's goals and objectives. Customized Written Reports and Specialty Maps IMS will prepare all project documentation, including a draft and final summary report of the findings and conclusions as part of the project. Additional analyses and specialty maps may be added to the final report to enhance the ability of the agency to communicate existing pavement conditions, forecasted conditions, and M&R needs and priorities. 9 rich 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 24 Page 180 of 199 0 I MS POWERED BY ICC Appendix C - Enhanced ASTM D6433 Data Dictionary The following pages outline the standard measurements that will be reported from our collected and processed data for roadways. We refer to this as a data dictionary, to clearly outline to our clients all data points we will be collecting and reporting data for. While this is the most typical data dictionary for municipal/county agencies, we can offer modifications to this. 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DEFINITIONS c. Assumes assets to be collected are in the public right-of-way and unobscured from the line-of-sight of the data collection vehicle's cameras(ex:no significant vegetation or overgrowth.damaged.or vehicle obstruction). a. In these Terms and Conditions of Sale."Consultant"means International Cybernetics Company.LP and IMS On two-lane roads.the 3B0-degree camera will capture assets in the direction of travel.and the 360- Infrastructure Management Services and.'d related to service work within the country of Canada.International degree camera vnll capture the assets in the opposite direction.Therefore.only one pass will be required on Cybernetics Canada.Inc.:and these streets.Streets with more than two lanes may require additional passes depending on the number of lanes or division of lanes by median island. b. Client"means the person.firm,organization.or corporation by whom the purchase order is given. d. If Consultant is delayed in or prevented from performing any of its obligations under the Contract due to the acts c. "Services"means data collection,processing.analysis.consulting.training.and similar activities performed or omissions of Client or its agents(including but not limited to failure to provide spec'dications.working by Consultant for the Client. drawings.road network definition(GIS).analysis parameters.and/or such other information as Consultant 3. THE CONTRACT reasonably requires to proceed expeditiously with its obligations under the Contract).the delivery/completion period and the Contract Price shall both be adjusted accordingly. a. All purchase orders must be received in writing and are accepted subject to these Terms and Conditions of Sale. e. If delivery of Services is delayed due to any act or omission of Client.having been notified that Consultant is No terms or conditions put forward by Client and no representations.warranties.guarantees or other statements awaiting the completion of Client's obligations.Consultant shall be entitled to place the project on hold and cease not contained in Consultant's quotation or acknowledgement of order nor otherwise expressly agreed in writing further work on the project until such time that the obligations are met.Upon placing the project on hold.the by Consultant shall be binding on Consultant. Consultant shall be entitled to invoice Client for all work completed to date including for partially-completed data b. The Contract shall become effective only upon the date of acceptance of Client's order.Such acceptance will be collection.processing.or analysis and for undelivered data. by a mutually executed contract(including the one attached hereto).task order.notice to proceed.and all f. To ensure timely project execution and success.both Client and Consultant understand that all questions and necessary Client-provided deliverables to allow the Consultant to perform on contract.such as road network information requests related to this project from the Client to the Consultant are to be responded to within three definition(GIS).analysis parameters.etc..or upon the date of fulfilment of all conditions stipulated in the Contract (3)business days and the acceptance and/or feedback of any deliverables provided to Client from Consultant is (the"Effective Date"). to occur within ten(10)business days. c. No alteration or variation to the Contract shall apply unless agreed in writing by both parties.However. 7. FORCE MAJEURE Consultant reserves the right to effect minor modifications and/or improvements to the final deliverables of services before delivery provided that the performance of the Services is not adversely affected. a. Force Majeure of any kind.unforeseeable production.traffic or shipping disturbances.war.acts of terrorism.fire. d. The Client.having taken full note of the characteristics of the services sold by Consultant.particularly on the floods.unforeseeable shortages of labor.utilities or raw materials and supplies.strikes.lockouts pandemics. basis of the indications provided in documentation.catalogues and.where applicable.during presentations given acts of government.restrictions on travel.and any other hindrances beyond the control of the party obliged to by Consultant.has satisfied itself as to the suitability of the Services for its own needs.Where it has not perform which diminish.delay or prevent production.shipment.acceptance or use of the Services or provided contacted Consultant for any additional details prior to the acceptance of the order.the Client acknowledges that data.or make it an unreasonable proposition.shall relieve the party from its obligation to supply or take delivery. it has been adequately informed. as the case may be.as long as and to the extent that the hindrance prevails. 4. VALIDITY OF OOOTATION AND PRICES b. If.as a results of the hindrance.planned in-person or on-site visits by Consultant staff for installation. implementation.training.or meetings are prevented or become impractical.Consultant shall be relieved from a. Unless previously withdrawn.Consultant's quotation is open for acceptance within the period stated therein or. such contract requirements.Consultant shall also provide any implementation or training services.and attend when no period is so stated.within sixty(GO)days after its date. meetings.virtually or online to the maximum extent possible to satisfy the intent of the contract. b. Prices are firm for delivery within the period stated in Consultant's quotation and are exclusive of(i)Sales Tax B. WARRANTY and(ii)any similar and other taxes.duties.levies or other like charges arising outside the State of Florida in a. Consultant warrants to Client that it will perform the services in a manner consistent with that level of care and connection with the performance of the Contract. skill ordinarily exercised by members of the profession currently practicing under similar conditions in the same c. The Customer shall have the option to renewthis Agreement for up to three(3)additional one-year terms(each. locale.Consultant makes no other warranties or guarantees.expressed or implied.relating to the Services.and a'Renewal Term"),following the expiration of the initial term.To exercise a Renewal Term.Customer must Consultant disclaims any implied warranties or warranties Imposed by law.including warranties of provide written notice to ICC no less than thirty(30)days prior to the expiration of the then-current term.Each merchantability and fitness for a particular purpose.This Client acknowledges and agrees that this services shall Renewal Term shall be governed by the same terms and conditions set forth in this Agreement.unless otherwise not be relied upon by the client to shield it from liability as it relates to the conditions of its agreed in writing by the parties.If the Customer wishes to add additional scope to this agreement.both roadways.sidewalks or other right-of-way assets.The purpose of this service is to inform.Any actions taken by parties will acknowledge and accept the additional scope and accompanying adjustments to price on an attached the client as a result of this service are at the sole discretion of the client. addendum. 9. NON-SOLICITATION a. During execution of this contract and for a period of two(2)years following the Delivery Date.the Client will not. S. PAYMENT directly or indirectly.whether through an owner.partner.shareholder.consultant.agent.employee.co-venturer or otherwise.or through any other"person"(which.for purposes of this subsection.shall mean an individual.a a. Payment shall be made according to the Consultant's standard payment terms,unless defined otherwise in the corporation.a partnership.an association.a joint-stock company.a trust.any unincorporated organization.or a Contract..Standard payment terms for Services are monthly progress payments based on government or political subdivision thereof).hire or attempt to hire any active employee or contractor of the services rendered during the month at the unit prices defined in the Contract.Invoices for Services will be dated Consultant or any affiliate of the Consultant.assist in such hiring by any other person.or encourage any such on or before the last day of each month. employee to terminate his relationship with the Consultant or any affiliate of the Consultant. b. Payment shall be made:(i)in full without set-off.counterclaim or withholding of any kind(save where and to the 10. LIMITATION OF LIABILITY extent that this cannot by law be excluded):and(ii)in the currency of Consultant's order confirmation vnthin thirty days of date of invoice unless otherwise specified by Consultant's finance department. a. Supplier's maximum aggregate liability for any and all losses.liabilities.expenses(including legal expenses). damages.claims or actions incurred under or in connection with a specific order or a particular blanket order c. Without prejudice to Consultant's other rights.Consultant reserves the right to:(i)charge interest on any issued.arising in or by virtue of breach of contract.tort(including negligence).misrepresentation.breach of overdue sums at 1%per month during the period of delay:(ii)suspend performance of the Contract(including statutory duty.strict liability.infringement of intellectual property rights or otherwise.shall in no circumstances withholding shipment)in the event that Client fails or in Consultant's reasonable opinion it appears that Client exceed a sum equal to the total price of the purchase or task order in question. is likely to fail to make payment when due under the Contractor any other contract:and(iii)at any time require such reasonable security for payment as Consultant may deem reasonable. U. STATUTORY AND OTHER REGULATIONS B. DELIVERY PERIOD a. If Consultant's obligations under the Contract shall be increased or reduced by reason of the making or amendment after the date of Consultant's quotation of any law or any order.regulation or bylaw having the force a. Unless otherwise stated in Consultant's order confirmation.all periods stated for delivery or completion are of law that shall affect the performance of Consultant's obligations under the Contract.the Contract Price and measured from the Effective Date and are to be treated as estimates only.not involving any contractual delivery period shall be adjusted accordingly and/or performance of the Contract suspended or terminated.as obligations or liability. appropriate. b. Delivery of Services within the estimated timeframe depends upon the Consultant's existing project commitments, 12. COOPERATIVE STATEMENT fleet schedule.resource availability.access to the roads to be collected.and good weather(dry roads. temperatures above freezing).Any delays due to these variables may affect the delivery/completion period but a. This Agreement shall be for the use of the Town.In addition.political subdivisions(Counties.Cities.Towns.etc.). shall not affect the Contract Price. nonprofit organizations and public health institutions may in its discretion participate(piggyback)on this Agreement if CONSULTANT agrees to do so. 9 o 10630 75th Street +1 727-547-0696 www.icc—ims.com Largo,FL 33777 31 Page 187 of 199 I MS POWERED BY ICC 13. COMPLIANCE WITH LAWS Provider.To the extent any applicable law.contract requirement.or operational necessity prevents the Provider from retaining exclusive ownership.the parties agree that the Provider shall retain joint ownership in such data a. Client agrees that all applicable import.export control and sanctions laws.regulations.orders and with the Agency.with each party holding an undivided.perpetual.transferable.and royalty free interest in the requirements.known or readily ascertainable.as they may be amended from time to time.including without data.Nothing in this Agreement shall be construed to limit the Provider's right to use,analyze,aggregate,or limitation those of the United States.Canada.the European Union and the jurisdictions in which Consultant and derive insights from the Provider Data.provided such use complies with all confidentiality.security.and privacy Client are established or from which items may be supplied.and the requirements of any licenses.authorizations. obligations set forth herein. general licenses or license exceptions relating thereto will apply to its receipt and use of services or software provided. IB. MISCELLANEOUS b. Client agrees furthermore that it shall not engage in any activity that would expose the Consultant to a risk of a. No waiver by either party with respect to any breach or default or of any right or remedy and no course of penalties under laws and regulations of any relevant jurisdiction prohibiting improper payments.including but not dealing.shall be deemed to constitute a continuing waiver of any other breach or default or of any other right or limited to bribes.to officials of any government or of any agency.instrumentality or political subdivision thereof. remedy.unless such waiver be expressed in writing and signed by the party to be bound. to political parties or political party officials or candidates for public office.or to any employee of any customer or supplier.Client agrees to comply with all appropriate legal.ethical and compliance requirements. b. If any clause.sub-clause or other provision of the Contract is invalid under any statute or rule of law.such provision.to that extent only.shall be deemed to be omitted without affecting the validity of the remainder of the 14. DEFAULT.INSOLVENCY AND CANCELLATION Contract. a. Consultant shall be entitled.without prejudice to any other rights it may have.to cancel the Contract forthwith. c. Client shall not be entitled to assign its rights or obligations hereunder without the prior written consent wholly or partly.by notice in writing to Client.if(i)Client is in default of any of its obligations under the Contract of Consultant. and fails.within GO(sixty)days of the date of Consultant's notification in writing of the existence of the default. either to rectify such default if it is reasonably capable of being rectified within such period or.if the default is d. Consultant enters into the Contract as principal.Client agrees to look only to Consultant for due performance of not reasonably capable of being rectified within such period.to take action to remedy the default or(ii)on the the Contract. occurrence of an Insolvency Event in relation to Client.In the event of cancellation.Client shall be responsible for all payments to the Consultant for any deliveries completed and milestones met up to the date of termination. e. The Contract shall in all respects be construed in accordance with the laws of the local jurisdiction in which the services are provided and the Client is physically based.All disputes arising out of the Contract shall be subject to b. Client shall be entitled.without prejudice to any other rights it may have.to cancel the Contract forthwith.wholly the exclusive jurisdiction of the courts of the local jurisdiction/state as defined above. or partly.by notice in writing to Consultant.'d(i)Consultant is in default of any of its obligations under the Contract and fails.within 30(thirty)days of the date of Client's notification in writing of the existence of the f. The headings to the Clauses and paragraphs of the Contract are for guidance only and shall not affect the default.either to rectify such default if it is reasonably capable of being rectified within such period or.if the interpretation thereof. default is not reasonably capable of being rectified within such period.to take action to remedy the default or(ii) g. The License granted(when applicable)to Client under this Agreement is personal.limited.non exclusive.and non on the occurrence of an Insolvency Event in relation to Consultant.In the event of cancellation.Client shall be responsible for all payments to the Consultant for any deliveries completed and milestones met up to the date of transferable.Client shall not assign.transfer.sublicense.rent.lease.lend.distribute.or otherwise make the termination. Software or any rights granted herein available to any third party.whether voluntarily.by operation of law.or otherwise.without the prior written consent of Company.Any attempted assignment or transfer in violation of c. Insolvency Event"in relation to Client means any of the following:(i)a meeting of creditors of Client being held or this Section shall be null and void and shall constitute a material breach of this Agreement. an arrangement or composition with or for the benefit of its creditors being proposed by or in relation to Client: (ii)a chargeholder.receiver.administrative receiver or similar person taking possession of or being appointed h. All notices and claims in connection with the Contract must be delivered in writing(e-mail acceptable). over or any distress.execution or other process being levied or enforced(and not being discharged within seven i. Unless mentioned to the contrary in writing.the Client authorizes Consultant to cite its name in its business days)on the whole or a material part of the assets of Client:(iii)Client ceasing to carry on business or being references.websites.and social media. unable to pay its debts:(iv)Client or its directors or the holder of a qualifying floating charge giving notice of their intention to appoint.or making an application to the court for the appointment of.an administrator:(v)a petition being presented(and not being discharged within 28 days)or a resolution being passed or an order being made for the administration or the winding-up.bankruptcy or dissolution of Client:or(vi)the happening in relation to Client of an event analogous to any of the above in any jurisdiction in which it is incorporated or resident or in which it carries on business or has assets.Consultant shall be entitled to recover from Client or Client's representative all costs and damages incurred by Consultant as a result of such cancellation.including a reasonable allowance for overheads and profit(including but not limited to loss of prospective profits and overheads). 15. DATA RETENTION a. This section defines the Consultant's data retention policy for Services projects.The data collected by the IrisPRO Pave takes up over B GB per mile(Raw)and 3 GB per mile(Processed).Data storage costs are significant for this volume of data.Therefore.Consultant has implemented a data retention policy to clarify its standard operating procedure. b. Definitions i.'Rawdata"-Sensor data collected by the collection vehicle that is saved in proprietary formats and cannot be used directly.This includes.drive files.PGR files.and FIS files. ii"Processed data"-Data that has been transformed into usable formats by the Connect software.This includes CSV.NLSX. SH P.GD B.and JPG files. iii.'Data Acceptance"—Client acceptance of delivered data and confirmation that deliverables meet the project requirements. c. Policy i.Consultant will provide a quotation for hosting of any collected data for any duration upon request. ii.Consultant will retain Raw data for 3 months beyond Data Acceptance.unless the client confirms in writing that Consultant should store the data longer and confirms that client will pay for the additional hosting costs. Beyond this time.Consultant may delete the Raw data without further notice.After the Raw data has been deleted.reprocessing of the sensor data will not be possible.For example.crack detection cannot be run with different settings.and new image views cannot be extracted from the Ladybug camera. d. Consultant will retain Processed data for 15 months beyond Data Acceptance.unless the client confirms in writing that Consultant should store the data longer and confirms that client will pay for the additional hosting costs. This timeframe allows Consultant to perform year-to-year analysis and comparisons provided that the same roads are collected annually.Beyond this time.Consultant may delete the Processed data without further notice. After the Processed data has been deleted.year-to-year analysis and comparisons will be limited to data review only. e. The parties acknowledge and agree that all data created.generated.developed.or collected by the IT Service Provider('Provider Data")in the course of performing the Services shall be and remain the sole property of the 9 10630 75th Street +1 727-547-0696 www.icc-ims.com Largo,FL 33777 32 Page 188 of 199 STRATEGIC PILLAR AccelerateGrowth Economic I .)fb4ia //� J In TEXAS Actively Engage and Inform /t.{0,5/clf5;['fpiderLL(�ppprt nftie I the Public Optimize Engagement with City Council I.the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 12.c. Agenda Item Name: Resolution authorizing the sole-source purchase and replacement of six (6) variable frequency drives (VFDs) at the Cypress Reverse Osmosis Plant from Innomotics LLC, in the amount of $1 ,962,388.00 Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: Public Works Staff Contact: Mark Southard, Utility Operations Manager Russell Schreiber, Director of Public Works 1. PURPOSE / DESCRIPTION To authorize Innomotics LLC to manufacture and replace the variable frequency drives for six reverse osmosis trains at the Cypress Reverse Osmosis Plant. Innomotics LLC is the provider of legacy drives and motors for Siemens, the original manufacturer of the drives. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS In 2008, the City of Wichita Falls Water Purification Division started operating the Cypress Reverse Osmosis Plant, which includes six reverse osmosis trains, each with its own VFD. In late 2025, one VFD became inoperable, with no ability to repair due to obsolete parts, leaving one reverse osmosis train out of service. The manufacturer (Siemens) recommended a complete replacement of all six VFDs in order to ensure continued operation of the Cypress Reverse Osmosis Plant. To maintain compatibility with the existing equipment, staff is recommending that the equipment and installation be sole-sourced to Innomotics LLC, which was referred by the original manufacturer, Siemens. Page 189 of 199 The Cypress Reverse Osmosis Plant is a critical piece of the overall water treatment process in Wichita Falls, and supplies about 20% of the total treatment volume throughout the year. The raw water treated in the plant is supplied by Lake Kemp, which reduces some of the dependency on Lakes Arrowhead and Kickapoo. In following Best Management Practices, the Water Purification Division has budgeted $2,000,000 in the FY 2027 budget to replace all VFDs at the Cypress Reverse Osmosis Plant. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Staff recommends approval of this resolution authorizing the replacement of failing variable frequency drives at the Cypress Reverse Osmosis Plant in the amount of $1 ,962,388.00. 5. FUNDING SOURCE Water & Sewer Fund, Water/Sewer Special items, Other Improvements (5508145- 77220) 6. TIMELINE If approved, the estimated lead time for shipping is 47-49 weeks once the order is placed. 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS 1 . Res. - RO VFDs Resolution 2026 2. 260929 Innomotics Wichita Falls sole source letter signed Page 190 of 199 Resolution No. Resolution authorizing the sole-source purchase and replacement of six (6) variable frequency drives (VFDs) at the Cypress Reverse Osmosis Plant from Innomotics LLC, in the amount of$1,962,388.00 WHEREAS, the City of Wichita Falls desires to follow Best Management Practices in the maintenance of the Cypress Reverse Osmosis Plant Variable Frequency Drives; and, WHEREAS, the Cypress Reverse Osmosis Plant is a critical component of the water treatment process; and, WHEREAS, the City Council desires to replace six variable frequency drives at the Cypress Reverse Osmosis Plant; and, WHEREAS, Innomotics LLC handles and supports Siemens legacy drives. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to execute all documents, as approved by the City Attorney, necessary to award the sole-source purchase of VFDs to Innomotics LLC in the amount of $1 ,962,388.00, and the City Manager is authorized to execute a contract for the City and said firm for the manufacture and installation of such equipment. PASSED AND APPROVED this the 6th day of October, 2026. MAYOR ATTEST: City Clerk Page 191 of 199 INNOMOTICS Innomotics LLC,100 Technology Drive,Alpharetta,GA 30005 Name Thomas Eitenmiller Department Business Development,W/WW City of Wichita Falls 4801 Big Ed Neal Dr Telephone 678-427-3347 Wichita Falls,TX 76310 E-Mail thomas.eitenmiller@innomotics.com (940) 691-1153 Date September 29,2026 Subject: Sole Source Letter-Replacement of Legacy Perfect Harmony MV VFD with Innomotics Perfect Harmony GH180—City of Wichita Falls—Cypress Water Treatment Facility. To whom it may concern, 1.Purpose&Background This letter is submitted to provide technical and commercial justification for the sole source procurement of an Innomotics Perfect Harmony GH180 Medium Voltage Variable Frequency Drive(MV VFD).The proposed GH180 unit is selected to replace existing, legacy Perfect Harmony MVVFDs currently operating at the City of Wichita Falls— Cypress Water Treatment Facility. 2.Manufacturing Lineage and Product History The GH180 Perfect Harmony product line has a very successful 30 plus year history as the pioneer of cell-based medium voltage drive technology, originally introduced by Robicon, advanced under Siemens, and continuing today under Innomotics. As the direct corporate successor and manufacturer of this product family, Innomotics maintains the exclusive engineering records, original design schematics,and manufacturing history for both the legacy units and the modern GH180 platform. Because Innomotics is the sole custodian of this continuous product evolution, no other manufacturer possesses the foundational design data required to provide a seamless, replacement solution.While there will be physical differences between the original and new GH180 Perfect Harmony VFDs,the new VFDs maintain the core design of the originals and will include many improvements introduced since the original VFDs were manufactured.We are currently manufacturing the fifth generation of GH180 Perfect Harmony design. 3.Technical Continuity and System Compatibility Replacing the legacy drives with an Innomotics GH180 leverages this shared engineering lineage to ensure close compatibility with your existing infrastructure, a benefit that cannot be replicated by alternative manufacturers: Identical Topology& Motor Protection:The Innomotics GH180 utilizes the exact same core multi-cell, Cascaded H-Bridge(CHB)topology pioneered by its predecessors as manufactured by Robicon,Siemens and now Innomotics.This ensures the clean, near-perfect sinusoidal output waveform that your existing Innomotics LLC 100 Technology Drive Tel.:1-866-707-3939 Managing Director:Doug Keith Alpharetta,GA 30005,US4 innomotics.com Page 1 of2 Page 192 of 199 L tter of September NNOMOTICS tectyofWhit Falls motor motor was originally configured to receive,eliminating the risk of insulation stress or the need for costly external output filters. Optimized footprint:Built upon the same structural design philosophy,the fifth generation GH180 is engineered to minimize physical footprint and simplify maintenance.The smaller footprint of the new drive will provide extra space and installation flexibility when installed in place of the existing units.This will help to minimize required improvements to existing infrastructure. Beyond the reduction in size, the new GH180s also offer other space saving and maintenance features, for example, the VFD cooling blowers of the new GH180 are designed to draw out from the front and require no top clearance for maintenance. The VFD power cells of the new GH180s are also of a more compact design and easier to replace if needed. Control Architecture Integration: The control interfaces and communication protocols of the GH180 are designed to align natively with the existing plant SCADA and network configurations established for the older Perfect Harmony model, removing the need for a costly, ground-up rewrite of your PLC code. 4. Operational Risk and Lifecycle Cost Mitigation Introducing a completely different drive platform from a third-party vendor introduces substantial operational complexity and financial risk: Minimizing Facility Downtime: Because the GH180 is the direct generational successor,the installation, wiring, and commissioning processes follow a highly predictable blueprint. This ensures the fastest possible return to service compared to adapting a drive from another manufacturer. Workforce Familiarity: Your operations and maintenance personnel possess years of hands-on experience with the Perfect Harmony platform's layout, diagnostics, and interface conventions. Transitioning to the newer GH180 maintains this valuable institutional knowledge,eliminating the learning curve and retraining costs associated with a new system from a different manufacturer. Asset and Support Consistency:Maintaining consistency within the Perfect Harmony family optimizes long- term support, streamlining your technical documentation and ensuring direct access to OEM technical support and field service engineers who understand the entire history of your drive asset. 5. Conclusion Based on the direct manufacturing lineage,decades of shared engineering history, and the critical need for technical and operational continuity, Innomotics is uniquely qualified to provide the replacement drive for the legacy Perfect Harmony VFD.Sourcing an alternative platform would result in unnecessary duplicate engineering costs, extended facility downtime, and increased operational risk. We appreciate the opportunity to continue supporting your facility's critical infrastructure. Please contact me if you require any additional details. Sincerely, Thomas Eitenmiller Eitenmiller gnazz=nzr" Thomas r:11oma=e��e�7,1n1��07`'"om Business Development—Water/Wastewater MV °�`��°�a°�'° °"'°�° VFDs and Motors Innomotics LLC IN HV CRM US 100 Technology Drive Alpharetta, GA 30005-3900 Phone:+1(678)427-3347 E-mail: thomas.eitenmiller@innomotics.com Page 2 of 2 Page 193 of 199 STRATEGIC PILLAR AccelerateGrowth Economic !! I1)fb4i4 Jr� 1_ Provide Quality [[[` Infrastructure TEXAS tively Engage and Inform /CCP,sklf5:�f iderpOpprrtunitie5. F77tAce h Public Optimize Engagement with City Council I the City and City Services October 6, 2026 Transmittal Letter Agenda Item Number: 16.a. Agenda Item Name: Resolution directing the City Manager and City staff to proceed with due diligence regarding the proposed conveyance of approximately 28.69 acres of real property from East Lawn Memorial Park Cemetery Corporation to the City for municipal cemetery purposes; defining the scope of such due diligence; and providing that no acceptance of the property is made by this Resolution Council Action to be Taken: Consider and take action on proposed Resolution. Department Submitted: City Manager Staff Contact: James McKechnie, City Manager 1. PURPOSE / DESCRIPTION To consider a resolution directing the City Manager and staff to complete due diligence on approximately 28.69 acres offered to the City by East Lawn Memorial Park Cemetery Corporation for use as a municipal cemetery, and to report back to the City Council with findings and a recommendation before any decision is made on accepting the property. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS East Lawn Memorial Park Cemetery Corp. has offered to convey to the City a tract of approximately 28.69 acres in Wichita County for use as a municipal cemetery. Texas law gives cities clear authority to purchase, establish, and operate cemeteries (Texas Health and Safety Code § 713.001), and a city-owned cemetery is exempt from the perpetual care registration and certificate-of-authority requirements that apply to private cemetery operators under Chapter 712. Taking on a cemetery is a long-term commitment. Once land is dedicated to cemetery Page 194 of 199 use, that use is essentially permanent (§ 711 .035), and a city takes on the perpetual maintenance of every lot and grave (§ 713.002). Because of that, staff believes the Council should have a full picture of the property, and of what it will cost to own and operate, before being asked to accept it. The resolution directs staff, working with the City Attorney, to look into the following: title and any reverters, use restrictions, easements, or mineral reservations; a boundary survey; floodplain, soils, and groundwater conditions affecting burials; whether any unknown or abandoned graves are present; environmental site conditions; zoning, access, drainage, and utilities; and the up-front cost to establish the cemetery, the ongoing operating and perpetual-care costs, and the revenue expected from plot sales. When that work is complete, the City Manager will bring a report and recommendation to the Council. If staff recommends accepting the property, the report will include the proposed terms of conveyance, the trustee designation and dedication actions, and a phased plan for opening and operating the cemetery. The resolution expressly does not accept the property or dedicate it. Each of those steps would come back to the Council for a separate vote. 3. BOARD REVIEW / CITIZEN INPUT N/A 4. RECOMMENDATION Approval of the due diligence. 5. FUNDING SOURCE Parks general fund. 6. TIMELINE Work will begin immediately 7. ALTERNATIVE OPTIONS N/A 8. ATTACHMENTS 1 . Res. - Eastlawn Cemetery Due Diligence (1) Page 195 of 199 Resolution No. Resolution directing the City Manager and City staff to proceed with due diligence regarding the proposed conveyance of approximately 28.69 acres of real property from East Lawn Memorial Park Cemetery Corporation to the City for municipal cemetery purposes; defining the scope of such due diligence; and providing that no acceptance of the property is made by this Resolution WHEREAS, the City of Wichita Falls, Texas (the "City") is a home-rule municipality organized under Article XI, Section 5 of the Texas Constitution and its Home Rule Charter, and is authorized to exercise the powers set forth therein and by general law; and, WHEREAS, Section 713.001 of the Texas Health and Safety Code authorizes the governing body of a municipality to purchase, establish, and regulate a cemetery, and to enclose and improve a cemetery owned by the municipality; and, WHEREAS, East Lawn Memorial Park Cemetery Corporation (the "Owner") has offered to convey to the City that certain tract of land consisting of approximately 28.69 +/- acres situated in Wichita County, Texas, and more particularly described in Exhibit "A" attached hereto and incorporated herein (the "Property"), for use as a municipal cemetery (the "Proposed Conveyance"); and, WHEREAS, a public cemetery owned by a municipality is exempt from the perpetual care cemetery registration and certificate-of-authority requirements of Chapter 712 of the Texas Health and Safety Code, and the establishment of a municipal cemetery by the City is not subject to the location restrictions of Section 711.008 applicable to private cemetery operators; and, WHEREAS, should the City acquire the Property, Section 713.002 of the Texas Health and Safety Code would authorize the City to conduct the perpetual maintenance of the lots and graves in the cemetery, and Sections 711 .034 and 711 .035 would govern the dedication of the Property to cemetery purposes, each of which would require further action by the City Council; and, WHEREAS, before the City Council considers whether to accept the Proposed Conveyance, the City Council finds it prudent that the City Manager and City staff investigate the title, physical condition, and suitability of the Property for cemetery use, and evaluate the costs and operational requirements of establishing and perpetually maintaining a municipal cemetery; and, WHEREAS, the City Council finds that such due diligence serves a public purpose and promotes the public health, safety, and welfare of the residents of the City. Page 196 of 199 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: SECTION 1. Findings. The recitals set forth above are true and correct and are adopted as findings of the City Council as if fully set forth herein. SECTION 2. Direction to Proceed with Due Diligence. The City Manager and City staff, in coordination with the City Attorney, are hereby directed to proceed with due diligence regarding the Proposed Conveyance and the suitability of the Property for municipal cemetery purposes. SECTION 3. Scope of Due Diligence. The due diligence shall include, without limitation: (a) a title commitment and examination, including review of the proposed conveyance instrument for reverters, use restrictions, easements, and mineral reservations; (b) a boundary survey; (c) evaluation of floodplain status, soils, and groundwater conditions relevant to interment; (d) inquiry into the presence of any unknown or abandoned cemetery under Sections 711.010 and 711 .011 of the Texas Health and Safety Code; (e) such environmental site assessment as the City Manager deems appropriate; (f) review of land-use compatibility, and access; (g) an estimate of the capital costs to establish the cemetery, the ongoing operating and perpetual maintenance costs, and anticipated revenue from plot sales; and (h) any other matters the City Manager or City Attorney deems necessary to evaluate the Proposed Conveyance. SECTION 4. Report to City Council. Upon completion of the due diligence, the City Manager shall present to the City Council a report of findings together with a recommendation as to whether the City should accept the Proposed Conveyance. If acceptance is recommended, the report shall include proposed terms of conveyance and, as appropriate, which properties to dedicate as a cemetery under Section 711.034, and a phased plan for the establishment and operation of the cemetery. SECTION 5. No Acceptance or Obligation. Nothing in this Resolution constitutes an acceptance of the Property, an approval of the Proposed Conveyance, or a dedication of the Property to cemetery purposes, nor does it obligate the City to acquire the Property. Any acquisition of the Property shall require subsequent action by the City Council. SECTION 6. Authorization. The City Manager, or the City Manager's designee, is authorized to execute right-of-entry and access agreements, to engage consultants, and to procure such services as are necessary to carry out the due diligence directed by this Resolution, subject to review and approval as to form by the City Attorney, applicable procurement law, and available appropriations. PASSED AND APPROVED this the 6th day of October, 2026. Page 197 of 199 MAYOR ATTEST: City Clerk Page 198 of 199 Exhibit A +'�. • y + C •y r rI i $ n I .: -e* - �{•' '° ar fir, ti • . F° yil':.... t � xA • T�‘,,? �4",,oCK l rF'��ti " ,, Prop ID#1185I? (EastlawnCemetery) ' M1 Arc,ikt w ``ra , y q k l4L°•� 1 � Prop ID 106t718 • , . ,,, '.;Ct �jY 72. ,. • J 5� r k r v)....1... yw r 9 . " a ' {^r -,:. ry 9'1'. yr" y'' F,*,.1bT„ � � . - _ 1 '+'. F.{,.". .h _ G +F±`r-e BACO„iii,A,i6,...--r-,,,.,,.-,-- ,,,.. 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I ry o.Rvr� _ , y Yy F" y ,. ..I I I ,,I I F , e r 1 0 410 820 1,640 Feet Property ID #100626, #106019, & #118517 } �l Map Legend fl em er wdirte vu.�4waw,cam5nw e . b.IMP 1111017LICED ss twit mu .xmc Subject Properties .-.—�.»...��.r.....•.'. Parcels ��••-_ - Page 199 of 199