Ord 17-2026 Amendment to the Hotel Venue Tax FY25-26 Budget 04/21/2026 Ordinance No. 17-2026
Ordinance authorizing an amendment to the Hotel Venue Tax FY25-26
Budget and authorizing a contract with Hoist Sales & Service, Inc. to
purchase and replace a Single MD Style Scoreboard Hoist System,
Remote Mount, in the amount of $269,831, and appropriating venue
tax funds as an emergency repair at the Kay Yeager Coliseum
WHEREAS, in light of the failure of the current hoist system used to lower and
raise the scoreboard inside Kay Yeager Coliseum, the City Council finds it prudent to
retain Hoist Sales & Services, Inc., a qualified professional company, to install a Single
MD Style Scoreboard Hoist System Remote Mount; and,
WHEREAS, Hoist Sales & Services, Inc. proposes to purchase the equipment,
install the equipment, and provide training for staff; and,
WHEREAS, the City Council finds that unusual and unforeseen conditions have
arisen, creating a grave public necessity that requires immediate emergency
expenditures to protect the public health, safety, and welfare, including the need to retain
Hoist Sales & Services.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WICHITA FALLS, TEXAS, THAT:
1) That pursuant to state law, no expenditure of the funds of the City shall hereafter be
made except in compliance with the budget and applicable state law; provided,
however, that in the case of grave public necessity emergency expenditures to meet
unusual and unforeseen conditions, which could not be reasonable, diligent thought
and attending have been included in the original budget, may from time to time be
authorized by the City Council as amendments to the original budget and does, based
on evidence presented herein and during the Council meetings, hereby finds a grave
public necessity exists to modify the original budget and said grave public necessity
was unforeseen.
2) Moreover, the City Council hereby finds and determines that Hoist Sales & Service,
Inc. is the sole source provider of the Single MD Style Scoreboard Hoist System
Remote Mount for the following reasons:
a) The vendor is the original equipment manufacturer and sole authorized provider of
parts, service, and installation for the Single MD Style Scoreboard Hoist System
Remote Mount.
b) City staff has conducted a good-faith review of available sources and has
determined that no other vendor is capable of providing the same or substantially
similar goods or services.
c) This procurement is therefore exempt from competitive bidding requirements
pursuant to Texas Local Government Code § 252.022(a)(7), which exempts
purchases of items available from only one source, including items that are
available from only one source because of patents, copyrights, secret processes,
or natural monopolies.
3) Funding for this item will be provided through a special appropriation of available fund
balance from the Hotel Venue Tax Fund (Fund 288), utilizing Council-approved
reserve equity in the amount of $269,831, to be transferred from Account No.
2881250-57190 (Use of Reserve Equity) to Account No. 2881250-77490 (Other
Machinery and Equipment).
4) The City Manager is hereby authorized to execute a contract with Hoist Sales &
Service, Inc., in a form approved by the City Attorney, in an amount not to exceed
$269,831 .00, unless authorized by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WICHITA FALLS, TEXAS, THAT:
PASSED AND APPROVED this the 21st day of April, 2026.
MAYOR
ATTEST:
City Clerk
8499 South Tamiami Trail, PMB 248, Sarasota, FL 34238 MHOIST
941-554-8127 941-554-8146 service hoistservice.com
SALES & SERVICE
Quote#104081.0.0
April 8, 2026
Quote is valid for 30 days
TO: Jhon Reynolds
RE: Kay Yeager Coliseum—Scoreboard Hoist System Replacement
Jhon:
Hoist Sales&Service, Inc. appreciates the opportunity to provide a formal quote to you for the Kay Yeager Coliseum project in
Wichita Falls, TX. The following equipment and services will be the basis of our quote.
EQUIPMENT:Single MD Style Scoreboard Hoist System, Remote Mount
11,000 Lb.Total lifting capacity including 8001bs.of block/cable self-weight. Resulting live load of hoist system is 10,200Ibs.
Reeving:2:1
6 ft/min lifting speed
Electro-Mechanical secondary braking system
208VAC 30
(4)3/8" Dyform 6 Lift Lines ea.
Pick Centers—11'8"to match existing configuration
65'-0 Maximum Travel
Qty: 1 Hoist Total
Blocks—Reuse Existing Blocks
Controls:
ETC Single Variable Scoreboard Control System
MCC with Local Control: Hold to run directional push buttons, keyed emergency stop,(4)programmable targets,soft start/stop
Qty.1
Wired Remote Operation Station(ROS)
Hold to run directional push buttons, keyed emergency stop, digital height display, (4)programmable targets,soft start/stop, horn
beacon, tilt sensor.
Qty.1
Wireless Remote Operation Station
Hold to run directional push buttons,emergency stop,digital height display,(4)programmable targets,soft start/stop
Qty.1
High Voltage Junction Box—Located at catwalk level
Qty.1
Low Voltage Junction Box—Located at catwalk level
Qty.1
Additional items
-Manuals
-Engineering Submittals/PE Stamped Drawings for state of TX
-Warranty—2 Years from date of shipment—parts and labor
-Freight to project site
Hoist Sales and Service, Inc.will provide the equipment listed above for the total price of:
Total Equipment Price $179,074
Total Mechanical Demo/Installation Price of Above Equipment $83,781
(This price also assumes that there is drive-in access onto the arena floor for a traditional man lift and reach forklift. If specialty lifting
equipment or man lifts are required,this price will need to be adjusted accordingly.)
Commissioning and Training Price $6,976
Total Price $_269,831_
NOTES TO PRICING:
o Lead time on equipment listed above is 18 weeks from date long lead items can be ordered.This may be
different than the date that the order is placed.
o Equipment order is placed when signed quote, purchase order and down payment are received.
o Installation cost is based on using a standard man lift. If scaffolding or a specialty man lift such as an Atrium or
Crawler Lift is needed,the price will need to be adjusted accordingly.
o Quote is based on 208VAC 3 Phase power.
o Quote is based on Standard ETC Scoreboard Hoisting Equipment Specification.
o Quote includes commissioning trip to site.
o Quote does include an Engineering site survey.
o Load test to be performed in the factory and test documents provided upon request.
EXCLUSIONS:
o Quote does not include any field wiring or cable management. All field wiring/cable management is the
responsibility of others.
o Quote does not include demolition of existing scoreboard hoist if one exists. Should that be required, it shall be
priced separately.
o Quote does not include any spreader beams or bridle assemblies to attach scoreboard to wire rope lift lines that
are provided by hoist manufacturer. HSS is not responsible for attaching hoist lift-lines to scoreboard.
o Quote does not include floor covering if needed. Floor covering to be provided by others.
o Quote does not include a peer review of hoists/support structure.
o Hoist Sales &Service, Inc. shall not accept any responsibility for the structural integrity of existing or
proposed new construction. Buyer needs to confirm site conditions, including the capacity of the steel
for the rigging loads. To do this, buyer will need to confirm steel capacity/suitability with the Building
Structural Engineer of Record.
o Quote does not include any state or federal taxes, US licenses, permits or third-party inspections.
o Quote does not include a structural or seismic review of the building structure for applied loads of the ETC
rigging equipment.
o Quote does not include seismic analysis of the ETC hoist system.
o HSS is not responsible for any lead paint removal.
o HSS is not responsible for any asbestos removal.
This quote is valid for the time frame specified in the header on the first page of this document. Ship date must be within 12
months from the above quote date. Ship Date Extensions: If the ship date extends beyond 12 months from the above quote
date, the customer is responsible to add a price adjustment factor of 0.7%per month until the date the order is to ship. Price
adjustment will be based on simple interest calculation.
PAYMENT TERMS:
Terms of Sale from Hoist Sales&Service, Inc. to Buyer shall consist of the following incremental disbursements:
50%due with purchase order(equipment order will be placed when payment is received)
40%due 35 days prior to shipment of equipment.
10%due 30 days after completion of installation.
PE REVIEW:
ETC Vortek's PE Review applies only to ETC Vortek manufactured equipment, and does not apply to additional support steel,
or components not supplied by Vortek.This does not include the review of the existing building structure for the loads imposed
by the new equipment or the methods of attachment.
SITE CONDITIONS:
Hoist Sales &Service, Inc. shall not accept any responsibility for the structural integrity of existing or
proposed new construction. Buyer needs to confirm site conditions, including the capacity of the steel for the
rigging loads. To do this buyer will need to confirm steel capacity/suitability with the Building Structural
Engineer of Record.
TAXES:
No taxes have been included in the price. Customer will be assessed all taxes and other governmental charges in connection
with the sale, purchase, transportation, delivery, or use, of any of the goods provided.
If Customer is tax-exempt, a copy of Customer's tax-exempt certificate shall be required with purchase order.
CHANGE ORDERS:
Hoist Sales&Service, Inc. and Customer will mutually agree, in writing, on any changes to the equipment or services provided
or project payment schedule.
ACCEPTANCE:
The Undersigned has actual authority to execute this document and Hoist Sales&Service, Inc. is relying upon such authority.
Customer hereby agrees to the terms and conditions contained within this quote and that the terms and conditions contained
within this quote constitute the full and final understanding of the parties regarding the sale of equipment and/or the provision of
services and entirely replace and supersede any previous understanding or agreement between the parties. By executing this
agreement, Customer acknowledges that it has had opportunity and means to review the Contract Documents as provided.
Further, it is acknowledged and agreed that the price of the equipment and/or the provision of services contained within this
agreement are expressly conditioned upon Customer's acceptance of the Contract Documents without change.Any
modification of the Contract Documents may require a corresponding change in price. Accordingly,the Customer
acknowledges and agrees to the Contract Documents as evidenced by its attestation below.
Customer hereby confirms that the Equipment is to be delivered to the address specified below:
Customer:
Address:
City, State,Zip:
Phone:
Contact:
In witness hereof,the parties hereto have executed this agreement and through their duly authorized officers.
Kay Yeager Coliseum
By: Name/Title: Date:
Signature Print
Hoist Sales&Service,Inc.
By: Name/Title: Date:
Signature Print