Res 28-2026 Installation of 8 Metal bleachers at North Sports Complex 03/17/2026 Resolution No. 28-2026
Resolution authorizing the City Manager to execute a purchase order
with PlayCore Wisconsin, Inc., DBA GameTime in the amount of
$248,454.80 for the purchase and installation of eight (8) metal
bleacher shelters at the North Sports Complex, located at 1702
Sheppard Access Road.
WHEREAS, Texas Local Government Code §252.022 exempts purchases made
through interlocal cooperative purchasing contracts from the State's competitive bidding
requirements; and,
WHEREAS, the City Council of the City of Wichita Falls has previously approved
participation in such cooperative purchasing programs; and,
WHEREAS, the City Council finds that PlayCore Wisconsin, Inc., DBA GameTime
has offered to provide and install eight (8) metal bleacher shelters at the North Sports
Complex through an approved cooperative purchasing program, and that these structures
are in the City's best interest to procure; and,
WHEREAS, the proposed monoslope cantilever-style shelters, each measuring 8
feet wide by 25 feet long, will include a sloped roof design with powder-coated steel
frames for enhanced durability and longevity, providing needed shade and weather
protection for spectators and improving the overall amenities at the facility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is hereby authorized to execute all documents, as approved by
the City Attorney, necessary to execute a purchase order with PlayCore Wisconsin, Inc.,
DBA GameTime in the amount of $248,454.80 for the purchase and installation of eight
(8) metal bleacher shelters at the North Sports Complex, located at 1702 Sheppard
Access Road, through an approved cooperative purchasing program.
PASSED AND APPROVED this the 17th day of March, 2026.
MAYOR
ATTEST:
11/11//aiLLS/-
-
City Clerk�I
QUOTE (Gmalisra-sie)
179519-01-01 • 02/27/2026 h p.L.a.ycomE. cernPn.,
Softball Complex - Bleacher Shelters
Customer: Prepared for: Prepared by:
City of Wichita Falls Kalee Robinson GameTime c/o Cunningham Recreation
204 Van Buren kalee.robinson@wichitafallstx.gov PO Box 240981
Wichita Falls, TX 76301 Charlotte, NC 28224
76301 800.438.2780
Ship to Zip:76301 704.525.7356 FAX
Quantity Part# Description Unit Price Amount
8 16155 GT-Shelter-S- MC8X25M-P4 $18,355.00 $146,840.00
• Monoslope Cantilever Width: 8.000 Length: 25.000
• Steel (3) Column Design
• Primary Roof: 24 ga Pre-Cut Multi-Rib Metal Roof
• Roof Slope: 4:12
• 8.00' Eave Height
• Powder Coat
• Anchor Bolt Kit
1 Engineering GT-Shelter-Signed and Sealed Drawings $1,250.00 $1,250.00
8 INSTALL MISC- Installation of Above Shelter $12,750.00 $102,000.00
*to be mounted of existing concrete.
Contract:Buy Board Contract#781-25 Sub Total $250,090.00
Discount ($4,405.20)
Freight $2,770.00
Grand Total $248,454.80
Comments
*Site must be clear, level,free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall
be responsible for unknown conditions such as buried utilities, tree stumps,bedrock or any concealed materials or conditions
that may result in additional costs.
*50%Deposit due at time of purchase.
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QUOTE (Gmalisra-sie
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GAMETIME -TERMS&CONDITIONS:
• PRICING: Due to fluctuating economic conditions, pricing is valid for 30 days and is subject to change. Please request
updated pricing if your quote is older than 30 days before making a purchase.
• TERMS OF SALE: For equipment&material purchases, Net 30 days from date of invoice for governmental agencies and
those with approved credit.All others,full payment for equipment,taxes and freight up front. Balance for services&
materials due upon completion or as otherwise negotiated upon credit application review. Pre-payment may be required
for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay
by credit card,GameTime charges a 2.50%processing fee that is assessed on the amount of your payment. This fee is
shown as a separate line item and included in the total amount charged to your credit card. You have the option to
pay by check,ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc.
dba GameTime unless otherwise directed.Any order exceeding$300,000 will require progress payments during the
course of completion.
• CREDIT APPLICATION: Required for all non-governmental agencies and those entities who have not purchased from
GameTime within the previous twelve calendar months.
• FINANCE CHARGE:A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30
days past due.
• CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic
funds transfer (EFT) are eligible for a 3% cash-with-order (CWO) discount. Consult local sales representative for CWO
terms.
• ORDERS:All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders
must be made out to Playcore Wisconsin, Inc. dba GameTime.
• FREIGHT CHARGES: Shipments shall be F.O.B.destination. Freight charges prepaid and added separately.
• SHIPMENT:Standard Lead time is 6-8 weeks(some items may take longer) after receipt and acceptance of purchase
order, credit application, color selections and approved drawings or submittals.
• PACKAGING:All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude
confusion during unloading and handling.
• RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment.
Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver
must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the
shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt.
• RETURNS: Returns are only available on shipments delivered within the last 60 days.A 25% (min.) restocking fee will
be deducted from any credit due. Customer is responsible for all packaging &shipping charges. Credit is based on
condition of items upon return.All returns must be in unused and merchantable condition.GameTime reserves the right
to deduct costs associated with restoring returned goods to merchantable condition. Uprights&custom products
cannot be returned.
• TAXES: Sales tax is shown as a separate line item when included.A copy of your tax exemption certificate must be
submitted at time of order or taxes will be added to your invoice.
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QUOTE (Gmalisra-sie
179519-01-01 • 02/27/2026 h PLYcar c«-nPnn,
INSTALLATION CONDITIONS:
• ACCESS: The site must be clear, level, and provide unrestricted access for trucks and machinery.Any site that is
inaccessible may incur additional charges.
• STORAGE: The customer is responsible for providing a secure area for off-loading and storing equipment during
installation.Once equipment is delivered to the site,the owner assumes responsibility for any theft or vandalism unless
alternative arrangements are made and documented in the quotation.
• FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only, prior to the installation
of drains, subbase, or surfacing. The customer is responsible for any unforeseen conditions such as buried utilities
(public or private),tree stumps, rocks, or any other concealed materials or conditions that may result in additional labor
or material costs.
• UTILITIES: The installer will contact 811 to locate all public utilities before layout and excavation of footer holes. The
owner is responsible for identifying any private utilities.Cunningham Recreation and the installer are not liable for any
damage to unmarked private utilities.
• ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise stated.The price
includes only the items specified in this quotation.Additional site work or specialized equipment needs may result in
price adjustments.
• SITE CONDITIONS:The site must have a slope of less than 1.5%.Any excavation or grading required to achieve an
acceptable slope is the responsibility of others unless otherwise noted.All demolition and site preparation must be
completed before the installation crew is mobilized.
• GENERAL INSTALLATION NOTES:Installation will be performed according to the manufacturer's specifications by a
GameTime-certified installer.A one-year warranty on all labor is provided from the date of completion. Product
warranty and service claims may not include labor.
ACCEPTANCE OF QUOTATION:
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Accepted By (printed): Title:_
Telephone: Fax:
P.O. Number: Date:
Purchase Amount:$248,454.80
SALES TAX EXEMPTION CERTIFICATE#:
(PLEASE PROVIDE A COPY OF CERTIFICATE)
Salesperson's Signature Customer Signature
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QUOTE (Gmalisra-sie
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BILLING INFORMATION:
Bill to:
Contact:
Address:
Address:
City, State: Zip:
Tel: Fax:
E-mail:
SHIPPING INFORMATION:
Ship to:
Contact:
Address:
Address:
City, State: Zip:
Tel: Fax:
E-mail:
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