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AGD 11/18/2025 City of Wichita Falls City Council Agenda Tim Short, Mayor > $:•`'$Q.,�. Austin Cobb, At Large �� , Whitney Flack, District 1 ' Robert Brooks, District 2 L Zjj44c4i4 erownngayor— ro-Tem/District 3�� e A Mike Battaglino, District 4 ° t + �� 6 TEXAS Tom Taylor, District 5 gtueSk�es 4Oiderk OOfrrrt#n t e5. 1 F4 1 4% Jeffery Jenkins, City Manager Kinley Hegglund, City Attorney Marie Balthrop, City Clerk Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita Falls, Texas, To Be At The MPEC, 1000 Fifth Street, Hayley Eye Clinic Seminar Room, Tuesday, November 18, 2025, Beginning At 8:30 A.M. This meeting can be accessed and viewed at the following locations: 1. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300 2. A livestream will be shown on the City's Facebook page (City of Wichita Falls, Texas Government) (https://www.facebook.com/citvofwichitafalls) 3. A video of the meeting will be posted on the City's YouTube page (https://www.voutube.com/citvofwf) 1. Call to Order 2. (a) Invocation: Anglican Church of the Good Shepherd Father Elmer Miguel (b) Pledge of Allegiance 3. Presentations (a) Proclamation — Raymond Hager Day (b) Presentation — MDA Presentation, Wichita Falls Professional Fire Fighters Association 4. Comments from Citizens Citizens may speak on matters not listed on the agenda by signing up before the meeting. Remarks are limited to three (3) minutes per person, and no deliberation or action may be taken by the Council. 1 CONSENT AGENDA 5. Approval of minutes of the November 4, 2025, Regular Meeting of the Mayor and City Council. 6. Resolutions (a) Resolution authorizing the purchase of two (2)transfer trucks through a Sourcewell contract from Holt Truck Centers of Texas LLC in the amount of $308,286.74. (b) Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation (4B) by amending the budget to include funding in an amount not to exceed $13,500 to Backdoor Theater to support their signage project at 501 Indiana downtown. (c) Resolution amending the Wichita Falls Type B Sales Tax Corporation's (4B) annual budget for fiscal year 2025-2026 to reallocate funds for downtown marketing and economic development services to Forward Wichita Falls. 7. Receive Minutes (a) TIF #3 September 3, 2025 (b) TIF #3 October 15, 2025 REGULAR AGENDA 8. Ordinances (a) Ordinance amending the code of ordinances, Chapter 106, Article II, Division 2, Sec. 106-62 Deposit Required, to allow Realtors the option of keeping a blanket deposit for water, sewer, and refuse services. (b) Ordinance amending the code of ordinances, Chapter 50, Article II, Section 34 Civil service positions designated, to increase the number of Fire Lieutenants from 28 to 29 for the purposes of adding a Wildfire & All-Hazards Coordinator position to assist with wildfire mitigation and prevention. 9. Other Council Matters (a) Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. CITY COUNCIL AGENDA PAGE 2 OF 3 2 10.Executive Sessions a. Executive Session in accordance with Texas Government Code § 551.072, to deliberate the purchase, exchange, lease, or value of real property interests due to the fact that deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third. b. Executive Session in accordance with Texas Government Code § 551.087, to discuss or deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have, locate, stay, or expand in or near the territory of the City of Wichita Falls and with which the City and/or economic development corporations created by the City are conducting economic development negotiations (including, but not limited to, Backdoor Theater and the 4b Budget amendment). 11.Adjourn In accordance with the Americans with Disabilities Act, this facility is wheelchair accessible, and accessible parking spaces are available. If you require special accommodations to attend or participate in this meeting, please contact the City Clerk's Office at (940) 761-7409 at least 48 hours prior to the meeting. CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at Wichita Falls Public Library, Wichita Falls, Texas on the 12th day of November, 2025, at 5:15 o'clock p.m. Q /A Zt,cA g _- U City Clerk CITY COUNCIL AGENDA PAGE 3 OF 3 3 City of Wichita Falls City Council Meeting tip., Minutes �� ��} �� ). November 4, 2025 or, TEXAS ,P/uez5kie5 effort N ties 1 AL,,' - Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas, met in a regular session at 8:30 a.m. on the above date in the Seminar Room at the MPEC with the following members present. Tim Short - Mayor Austin Cobb - At-Large Whitney Flack - District 1 Jeff Browning - District 3/ Mayor Pro Tem Mike Battaglino - District 4 Tom Taylor - District 5 Robert Brooks - District 2 Jeffery Jenkins - City Manager Kinley Hegglund - City Attorney Marie Balthrop - City Clerk Mayor Short called the meeting to order at 8:31 a.m. Item 2a — Invocation Reverend David Sapata, DAV TX Chapter 41 , gave the invocation. Item 2b — Pledge of Allegiance Mayor Short led the Pledge of Allegiance. Item 3a — Employee of the Month — Kenny Cates, Building Inspections PAGE 1 OF 6 PAGES AGENDA ITEM NO. 5 4 Mayor Short recognized Kenny Cates, Building Inspections, Employee of the Month for November 2025, and shared a brief video. He congratulated Mr. Cates, presented him with a plaque, a letter of appreciation, dinner for two, and a check, and thanked him for his service. Item 3b— Proclamation - National Diabetes Awareness Month, Wichita Falls-Wichita County Public Health Department Mayor Short read a proclamation proclaiming November 2025 as National Diabetes Awareness Month in Wichita Falls, TX. Item 3c — Proclamation — Reverend John C. White Day, 100th Birthday Mayor Short read a proclamation proclaiming January 1 , 2026, as John Charlie White Day in Wichita Falls, Texas. Item 4 — Comments from Citizens Phillip Townsend, 4613 Misty Valley West, addressed the Council regarding adherence to the City's mission and value statements. He expressed concern about transparency and compliance with the Texas Open Meetings Act and urged the Council to ensure actions align with the stated values. Beverly Ellis, 1605 Parkdale Dr., stated that as a Veteran and child of a Purple Heart Veteran, she is proud to be here. She announced that Operation Fresh Start, a biannual east-side community cleanup sponsored by New Jerusalem Church, will be held the weekend of November 8, 2025, with a safety briefing at 7:30 a.m. Volunteers will assist with yard work, painting homes, and removing unwanted items, with dumpsters located at several east-side parks. She also requested consideration to include a portion of the east side west of Highway 287 in the TIF boundary. Item 5-8 — Consent Items Marie Balthrop, City Clerk, gave a briefing on the items listed under the Consent Agenda. CITY COUNCIL MINUTES November 4, 2025 Page 2 PAGE 2 OF 6 PAGES AGENDA ITEM NO. 5 5 Moved by Councilor Taylor to approve the consent agenda. The motion was seconded by Councilor Brooks, and with no comments or questions from the public, carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Brooks, Browning, Cobb, Flack, and Taylor. Nays: None Item 5 —Approval of minutes of the October 21, 2025, Regular Meeting of the Mayor and City Council. Item 6a— Ordinance 58-2025 Ordinance authorizing a performance agreement and appropriating Tax Increment Financing (TIF) Reinvestment Zone #3 funds to New Day Empowerment Center, DBA House of Empowerment for a matching reimbursement grant up to $10,000 for design professional project scoping and plans, supporting facility renovations to a non-profit offering outreach services. Item 6b— Ordinance 59-2025 Ordinance authorizing a performance agreement and appropriating funds from the Tax Increment Financing (TIF) Reinvestment Zone #3 to Mohammad Kabir, Nael Trading LLC, DBA Zoom Zoom #5 for matching assistance up to $10,000 for necessary design professional scoping and plans supporting rehabilitation of an existing convenience store and installing new fuel pumps and canopy. Item 7a— Resolution 140-2025 Resolution authorizing the City Manager to execute change order number two to the Construction Manager at Risk contract with Anthony Inman Construction, Inc. in the amount of $552,423.66. Item 7b— Resolution 141-2025 Resolution casting votes for individuals nominated for the Wichita Appraisal District Board of Directors. Item 7c— Resolution 142-2025 CITY COUNCIL MINUTES November 4, 2025 Page 3 PAGE 3 OF 6 PAGES AGENDA ITEM NO. 5 6 Resolution authorizing the purchase of emergency lighting, equipment and installation for 11 Police Interceptor Patrol Cars, through the BuyBoard Purchasing Cooperative, from Dana Safety Supply, Inc. in the amount of $195,717.33. Item 7d— Resolution 143-2025 Resolution authorizing the City Manager to approve a sole source purchase of surge valves for the Lake Arrowhead Raw Water Line from Legacy Contracting, LP dba Control Specialist Services, L.P. in the amount of $180,227.00 Item 7 — Receive Minutes (a) MPO-TAC, July 10, 2025 (b) WFEDC Special Joint Meeting, August 14, 2025 (c) WFEDC, September 18, 2025 Item 9a — Resolution 144-2025 Resolution authorizing the City Manager to execute contracts with several community service organizations and organizations that promote the convention and tourism industry. Moved by Councilor Battaglino to approve Resolution 144-2025. The motion was seconded by Councilor Cobb and, with no comments or questions from the public, carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Brooks, Browning, Cobb, Flack, and Taylor. Nays: None Item 9b — Resolution 145-2025 Resolution authorizing the City Manager to sign all documents necessary to purchase the building located at 1715 Loop 11 from the Wichita Falls ISD in the amount of$1 ,225,000. Moved by Councilor Battaglino to approve Resolution 145-2025. CITY COUNCIL MINUTES November 4, 2025 Page 4 PAGE 4 OF 6 PAGES AGENDA ITEM NO. 5 7 The motion was seconded by Councilor Taylor and, with no comments or questions from the public, carried by the following vote: Ayes: Mayor Short, Councilors Battaglino, Brooks, Browning, Cobb, Flack, and Taylor. Nays: None Item 10a — Staff Reports, Outdoor Warning Sirens Policy Update- Chief Melton Fire Chief Cody Melton presented updates to the Outdoor Warning Sirens Policy, outlining its purpose, testing schedule, and revised activation criteria. The primary change is that sirens will now be activated whenever a tornado warning is issued for any part of the City. He emphasized that residents should not rely solely on sirens for alerts and encouraged them to enroll in the free Code Red notification system, available through the City's website. Item 10b—Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. Councilor Cobb discussed upcoming events, including his Town Hall meeting on November 10 at 5:30 p.m. at the MPEC, and invited citizens to attend. He noted that Veterans Day is November 11 and stated he would attend the ceremony at Lake Wichita Park, and on November 12, he will serve as "Principal for a Day" at Barwise Middle School. Councilor Brooks thanked everyone who assisted with the removal of the structure at 1225 Tulip Street and expressed appreciation to Gage Roofing and Construction for the banquet they held and for giving back to the children of Wichita Falls. Councilor Browning reminded everyone to take a moment to thank a veteran on Veterans Day. Councilor Taylor wished a happy birthday to Reverend White and recognized the celebration of his 100th birthday, noting it was wonderful to have a centenarian in the community. He also commended Operation Fresh Start for their continued efforts and positive community impact. Councilor Battaglino discussed several upcoming events, including the Veterans Improv Troupe performance at Backdoor Theater Saturday evening, and thanked the North CITY COUNCIL MINUTES November 4, 2025 Page 5 PAGE 5 OF 6 PAGES AGENDA ITEM NO. 5 8 Texas Veterans Council for organizing the Veterans Parade. He noted the strong turnout and said he enjoyed carrying the American flag. Mayor Short congratulated Wichita Falls native Jacob Rodriguez for his outstanding football achievements and Briady Hutchinson, owner of Bee's Rolled Ice Cream, for receiving the Texas Business Hall of Fame Outstanding High School Entrepreneur Award. He reminded residents that it was Election Day, encouraged them to learn about the 17 proposed amendments to the Texas Constitution, and to cast their votes. He concluded by thanking Beverly for sharing information about Operation Fresh Start. Item 11 — Executive Session City Council adjourned into Executive Session at 9:29 a.m. in accordance with Texas Government Code §551.072 and §551.087. Mayor Short returned at 11:07 a.m. and announced that no polls or votes were taken. Item 12 — Adjourn Mayor Short adjourned the meeting at 11:08 a.m. PASSED AND APPROVED this 18th day of November 2025. Tim Short, Mayor ATTEST: Marie Balthrop, TRMC, MMC City Clerk CITY COUNCIL MINUTES November 4, 2025 Page 6 PAGE 6 OF 6 PAGES AGENDA ITEM NO. 5 9 STRATEGIC PILLAR w� ❑ Accelerate Economic Growth ❑ Provide Quality \"w-i-Aulkc4/1:, �� Infrastructure ❑ Actively Engage and TEXAS Inform the Public ktr S1(les 4oktenz Opportunities ® Optimize Engagement with the City and City Services City Council Meeting November 18, 2025 Transmittal Letter Agenda Item Number: 6. a Agenda Title: Resolution authorizing the purchase of two (2) transfer trucks through a Sourcewell contract from Holt Truck Centers of Texas, LLC in the amount of$308,286.74. Council Action to be Taken: Approval of Resolution Department Submitted: Engineering Staff Contact: Tyson Traw, Director of Engineering Armando Mangual, Sanitation Superintendent 1. PURPOSE / DESCRIPTION Approval of the resolution would allow for the purchase of the vehicles. These transfer trucks are necessary to replace the aging fleet of trucks that haul solid waste from the transfer station on Lawrence Road to the landfill. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Sanitation staff sought and received a proposal for a new 2026 International LT625 6x4 chasis from Holt Truck Centers that has been selected through a competitive bidding process by Sourcewell. 3. BOARD REVIEW/CITIZEN INPUT N/A PAGE 1 OF 4 PAGES AGENDA ITEM NO.6. A 10 4. RECOMMENDATION Approval of the resolution. 5. FUNDING SOURCE FY 2026 budget 6. TIMELINE What is the delivery timeline? 7. ALTERNATIVE OPTIONS Other equipment could be used to transfer solid waste and/or the purchase could be differed to future years. However, these trucks have been found to be reliable and cost effective. Maintaining the predetermined replacement schedule allows sanitation to deliver services with less equipment downtime. 8. ATTACHMENTS • Holt Truck Centers Quote PAGE 2 OF 4 PAGES AGENDA ITEM NO.6. A 11 RESOLUTION NO. Resolution authorizing the purchase of two (2) transfer trucks through a Sourcewell contract from Holt Truck Centers of Texas, LLC in the amount of$308,286.74. WHEREAS, Texas Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that International is offering an LT625 6x4 Chassis through Sourcewell from Holt Truck Centers of Texas LLC and it is in the best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City Staff is authorized to execute all documents necessary to purchase two transfer trucks through Sourcewell from Holt Truck Centers of Texas, LLC in the amount of $308,286.74. PASSED AND APPROVED this the 18th day of November, 2025. MAYOR ATTEST: City Clerk PAGE 3 OF 4 PAGES AGENDA ITEM NO.6. A 12 {' IriTERHAT1 NAL Sourc.ewell vY xde�i contract Internatid481 F1p1di..L I.0 Is pleased i.argr,,dr vial with this prop]!&€Orrapllant with ail ierrrrs aF the SaurcawarlI W1fw€Ies ndCnR556COnlract*1032A21-IY45'.*-•}idad framerFvtoHaiiskk,Ir✓npw International Motors,LLC for new IMernatlonal tru{k151•Ifyw haw a'ac_=esl^=�'••"%ardirrgenrellnW1.inSalo+€PwsIlc Mailed wntractlean./and corditicros,please sort Your lout Iryni..... 1,1 ohs°., .s rep-v.- ler,v# t-RI7rr(} q1.PRE POPE.rf FUR. 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C .'7CLY4 1nternaLi naI LT5,2S6)1 Chasms $ 292,2Stf:r3 Base 1:v1515 1,15 $ 279,1359,4$ Options Lis! $ 13,331.E 5qurCeeell C{yrl.eatt Disoounl, S1.1% $ I1,a476 631 Wdume 111C 1re11t0e $ - Mate.alPTioeIncreases $ - HM,Saurtewrtll{heiliiPelte S 1A2.803.�7 Souroewell F./inner 6ah HandliraFee 4.00%$ - 1104a:504rrtwtiul0 P11tM 5uep+r1E Wet Lane Kit 5 KIA49.49 Hantlune.F a SAM% S MOW Add ICanal Nat guild Vdwk S Ha&At ee S-cm $ 5114.1 Outfit-Is ., 5 Addltla alFrei Additional Fioarplan .... .. $ Addlliorsal Fessb Tames 5 Fatal$qurceeoll Per Yiii*le Pri€1 FOB'MENU Ta '$ _ 154144147 Final&aura-will'Waal Wehlclelal Prkw $ 1$4.43.1.7 Aottirearta sar:rrcweu• -... ..• C11.rm�.�rielf fndararnr 'S-.r•r Pa:'r.,r rAward 51,200 Tina f: _ ke(k.l'i+ a ,,.� , osier wiN aosep1 a filial ourCt,dlt ordermini th6 Wrridt .,••-• r Sauruefell 1hap'd.chb>e S$M{;}nnpl ha ..,.�,.I ••�.. .� •I. I,:r ruuila..wlrn a firm hmdd claw.ar hnese^.. • •, I.. , I I :I1 c.0 Jler prowdeiheSCkecewrIla,ter'nblr .:;.i.• • I: .•I . i .ap1a0.wirh lirlra pfficlna. I,• • , • r... irlryka added to the chasah fix a PAGE 4 OF 4 PAGES AGENDA ITEM NO.6. A 13 STRATEGIC PILLAR ® Accelerate Economic Growth \j*".—Allic4ik � ❑ Provide Quality 7 Infrastructure TEXAS ❑ Actively Engage and Aim Ski.:#ildet2©pportuwitr'e Inform the Public Optimize Engagement with the City and City City Council Meeting Services November 18, 2025 Transmittal Letter Agenda Item Number: 6. b Agenda Title: Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation (4B) by amending the budget to include funding in an amount not to exceed $13,500 to Backdoor Theater to support their signage project at 501 Indiana downtown. Council Action to be Taken: Consider resolution approving budget amendment Department Submitted: City Manager's office c/o 4B Board Staff Contact: Paul Menzies, Assistant City Manager 1. PURPOSE / DESCRIPTION The $13,500 in funding is to assist with costs related to the installation of new, custom signage at the downtown location. The signage project is part of a larger $150,000+ facility and site renovation project by the organization. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS The 4B Corporation has a long history of funding assistance to support downtown initiatives and to drive both tourists and potential consumers downtown. This project would be a continuation of that program/commitment. 3. BOARD REVIEW/CITIZEN INPUT The 4B Board conducted a public hearing on November 6, 2025, regarding the request. No one from the public spoke. 4. RECOMMENDATION The 4B Board and City staff recommend approval as presented. PAGE 1 OF 4 PAGES AGENDA ITEM NO. 6. B 14 5. FUNDING SOURCE 4B funds; as of the Board's November 2025 meeting, the corporation has approximately $2.5M in available cash for new projects. 6. TIMELINE • November 6, 2025 — 4B Board conducts public hearing and approves funding request; • November 18, 2025 —City Council to consider ratifying funding for the project. 7. ALTERNATIVE OPTIONS n/a 8. ATTACHMENTS • letter of request from applicant • Resolution PAGE 2 OF 4 PAGES AGENDA ITEM NO. 6. B 15 BACKDOOR THEATRE Board of Directors Dear Members of the 4B Board, Board Chair Shawna Papenthien On behalf of Backdoor Theatre, II am requesting your support for Phase 2 of our Exterior Accessibility and Preservation Project. For over 50 years, Backdoor has been Wichita Falls'only nonprofit community theatre,enriching,educating,and entertaining more than 5,000 patrons and Chair-Elect volunteers annually in our home-the historic 1919 People's Ice House Plant B.While our facility Courtney Hoover remains a vital cultural hub,it requires key preservation and accessibility upgrades. Treasurer We completed Phase 1(parking lot resurfacing)in January 2025. Phase 2 will address: Cook • Lighting Upgrades-New exterior lighting for safety,visibility,and accessibility during evening Davidperformances and events. • Signage Enhancements-Updated building and wayfinding signage to improve visibility and Secretary help new visitors locate the theatre_ Kris tl Craig Painting&Exterior Repairs-Preserving and protecting the historic brick and mortar, enhancing curb appeal,and preventing further deterioration. Board Members • Landscaping Improvements-Enhancing accessibility,walkability, and welcoming aesthetics for patrons,volunteers, and downtown visitors. Tracy FSarrelts • Roof Repairs-Addressing leaks and structural wear to protect the building's integrity and Diane Bass-Johnson ensure the safety of patrons,volunteers,and staff. Michael Chouinard Courtney Cummings These improvements will increase safety and accessibility,contribute to downtown revitalization, Brendan Dalton and preserve our 100+year old building as we prepare for our 50th anniversary in 2026_ In Jim Hall addition to our productions and youth programs, Backdoor Theatre serves as a space for local nonprofits,civic groups,and community organizations,making our building an accessible and Lisa Kipp affordable venue for meetings,fundraisers, and cultural events that strengthen Wichita Falls. Lyridsey Luu Bonnie McCabe Cost Breakdown-Phase 2 Trudi Pittman • Lighting—$20,750 • Signage—$13,500 Executive Managing • Brick&Mortar Repair—$63,500 - Landscaping—$28,500 Director • Roof—$21,200 Jessica Wood • Contingency—$7,500 Total: 5154,950 Artist ofrechnioal Director Request Chance Hammon We respectfully request the 4B Board to assist with 75%of the funding of Phase 2 of our Exterior Accessibility and Preservation Project. Your investment will leverage additional community fundraising,grants,and donor contributions as part of our Backdoor Theatre Building Fund. Operations&Production Assistant We welcome the opportunity to present this project and provide supporting documentation. Please Anthony Taylor feel free to reach me directly atjessica@backdoortheatre_org or through our Box Office at 940.322.5000_ Youth Education Director Thank you for considering this request and for your continued commitment to strengthening CassieTaft Wichita Falls through strategic investment in cultural,recreational,and community assets_ Box Office Manager With grati d Mark Dudley Jessi Wood Executive Managing Director 501 Indiana Ave. Wichita Falls,TX 76301 1940.322.50001 Tax ID: 75-13841801 www.backdaortheatre.org PAGE 3 OF 4 PAGES AGENDA ITEM NO. 6. B 16 Resolution No. Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation (4B) by amending the budget to include funding in an amount not to exceed $13,500 to Backdoor Theater to support their signage project at 501 Indiana downtown. WHEREAS, Texas Local Gov't. Code § 501.073(a) provides "The corporation's authorizing unit will approve all programs and expenditures of a corporation and annually review any financial statements of the corporation;" and, WHEREAS, on November 6, 2025, the Wichita Falls Type B Sales Tax Corporation approved the project listed below and as stated in its agenda. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . The Wichita Falls Type B Sales Tax Corporation's approval and funding of the following programs and expenditures, in a total amount not to exceed $13,500 as described below and in said corporation's agenda, is approved: $13,500 to Backdoor Theater to support their signage project at 501 Indiana downtown. 2. The current fiscal year budget of the Type B Sales Tax Corporation is amended to provide for the aforementioned expenditures and changes thereto. PASSED AND APPROVED this the 18th day of November, 2025. MAYOR ATTEST: City Clerk PAGE 4 OF 4 PAGES AGENDA ITEM NO. 6. B 17 STRATEGIC PILLAR ® Accel;::omic Growth \j-Alkc4i k ❑ Provid TEXAS ❑ Actively Engage and Aim Ski.:#ildet2©pporturlitr'e Inform the Public Optimize Engagement with the City and City City Council Meeting Services November 18, 2025 Transmittal Letter Agenda Item Number: 6. c Agenda Title: Resolution amending the Wichita Falls Type B Sales Tax Corporation's (4B) annual budget for fiscal year 2025-2026 to reallocate funds for downtown marketing and economic development services to Forward Wichita Falls. Council Action to be Taken: Consider resolution approving amended budget Department Submitted: City Manager's office c/o WFEDC Board Staff Contact: Paul Menzies, Assistant City Manager 1. PURPOSE / DESCRIPTION Approval of the resolution amends the corporation's current year budget to redirect $200,000 for downtown economic development services from the Wichita Falls Chamber of Commerce to Forward Wichita Falls. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Forward WF is a tax-exempt 501(c)(3) organization formed to manage and advance the city's economic development efforts. The organization has adopted bylaws, hired a CEO, and appointed a Board which is currently: • Leo Lane (WFEDC Chair) — Forward WF Chair • Glenn Barham (4B Chair) • Tim Short, Mayor • Stacia Haynie • Brent Hillary • Moriah Williams, President and CEO PAGE 1 OF 5 PAGES AGENDA ITEM NO. 6. C 18 3. BOARD REVIEW/CITIZEN INPUT The 4B Board on November 6, 2025 considered and approved this amendment. 4. RECOMMENDATION The 4B Board and City staff recommend approval as presented. 5. FUNDING SOURCE 1/4 cent sales tax dedicated to WFEDC program by voters in 1997. 6. TIMELINE • September 4, 2025 — Board approves FY 2026 budget; • September 16, 2025 — City Council approves FY 2026 4B budget; • November 6, 2025 — Board approves amended budget; • November 18, 2025 — City Council to consider budget amendment 7. ALTERNATIVE OPTIONS Chamber and FWD execute subordinate agreement to redirect funding 8. ATTACHMENTS • Resolution • Most recent FY 2026 4B budget PAGE 2 OF 5 PAGES AGENDA ITEM NO. 6. C 19 Resolution No. Resolution amending the Wichita Falls Type B Sales Tax Corporation's (4B) annual budget for fiscal year 2025-2026 to reallocate funds for downtown marketing and economic development services to Forward Wichita Falls WHEREAS, Texas Local Gov't. Code § 501.073(a) provides "The corporation's authorizing unit will approve all programs and expenditures of a corporation and annually review any financial statements of the corporation"; and, WHEREAS, on September 4, 2025, and October 16, 2025, the Wichita Falls Type B Sales Tax Corporation's Board of Directors and the City Council, respectively, approved the corporation's fiscal year 2025-26 Budget; and, WHEREAS, on November 6, 2025, the Wichita Falls Type B Sales Tax Corporation's Board of Directors approved a budget amendment to reallocate funds for downtown marketing and economic development services from the Chamber of Commerce to Forward Wichita Falls. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The programs and expenditures of the attached Fiscal Year 2025-26 Budget of the Wichita Falls Type B Sales Tax Corporation are hereby amended and approved. PASSED AND APPROVED this the 18th day of November, 2025. MAYOR ATTEST: City Clerk PAGE 3 OF 5 PAGES AGENDA ITEM NO. 6. C 20 _ City of Wichita Falls.TX 48 Sales Tax Corporation Financial Summary Current as of October 31,2025 FY 2025 FY26 Revised Revised YTD Actual YID Actual Budget Budget Beginning Fund Balance(10/1) $ 14,131,571 $ 14,131,571 $ 12,192,542 $ 12,192,542 REVENUES Sales Taxes $ 5,128,610 $ 4,760,852 $ 5,171,690 Interest 917,000 790,379 554,117 Reimbursement(TIF#2) 359,341 • Parking Garage Lease - Total Revenues 6,404,951 5,551,231 5,725,607 • EXPENDITURES Annual Programs Debt Service•Projects Trail/Land/Firing Range(Ref.2018.2029)Series 2018B 455,000 - 454,500 Castaway Cove Water Pk(2010.2025)Series 2021 Taxable 102,141 102,140 TIF#2/Rhea Road(2011-2031}Series 2021 Tax Exempt 207,894 184,800 208,200 WF Municipal Airport(2013.20 3 3) 140,000 140,000 140,000 TIF#2 Maplewood(2015-2026)Series 2015A 209,341 209,340 208,845 Golf Renovation(2015-2026)Series 20158 325,762 315,381 320,788 MPEC Conference Center (2022.2050) 947,734 947,734 947,699 Downtown Improvement Grants 250,000 87,333 250,000 25,000 NB Incentive Funding 35,000 35,000 35,000 Professional Fees&Advertising 10,000 3,750 10,000 Directors&Officers Insurance 5,000 6,013 6,500 Administration Charges 31,500 31,500 33,000 Annual Programs Total 2,719,372 2,062,992 2,614,532 25,000 Original Open Projects Award 713 Indiana LLC 250,000 83,334 83,334 Bicycle Lanes 100,000 23,700 • 23,700 16,750 SAFE Consultant(2026} 219,000 147,000 77,000 75,000 Sports Complex Improvements 197,000 78,448 • 78,448 Circle Trail Match(Camp Fire to Lucy Park) 760,688 742,716 95,177 647,538 SAIFB•BASH 398,000 298,500 98,344 200,156 MSU Student Success&Military Education 1,000,000 • 1,000,000 YMCA Aquatic Center 1,360,000 906,667 453,333 SAFE Strobe Light Repair Project 500,000 • 500,000 The Falls Water Study 129,508 26,040 103,468 33,864 Sikes Senter Acquisition 3,500,000 • 3,500,000 City National Building Renovations 104,100 • 104,100 Potencia Projects•Loco for Clnco 9,000 HIHH•WeeChiTah Light Project 12,200 m er•Downtown Marketing&Development Chamber.Retail Attraction rogram 82,5UU -2,500 42,000 Chamber•Engage Sheppard Program 40,000 40,000 36,000 Open Project Total 1,924,688 8,089,806 1,325,728 7,068,276 50,614 PAGE 4 OF 5 PAGES AGENDA ITEM NO. 6. c 21 City ofWkhita Falls,TX Mkt,Tl- 4B Sales Tax Corporation Financial Summary Current as of October 31,2C25 F'f 2025 Pas Revised Revised Bud et YTDActual Bud et yTQ Actual g g Beginning Fund Balance{10/1) $ 14,131,571 S 14,131,571 $ 12,192,542 $ 12,192,542 Closed Projects Restoring the Past(604 7th) 22,350 2.2,350 - Restoring the Past j608 7th) 49.000 49,000 - District5 Park Improvements 318.000 26,005 - Chelsea Plaza{804 Lamar) 138,991 1.38,991 - 100 Cntrl Fv1y(Land Acquisition) 835,000 834,937 743,310 - Riverbend Nature Center 210,000 210,000 210,000 Hotel by the Falls Demo 381,000 387,850 City of b4F 2nd Turf Project 2,100,000 2.100,000 Motter'n Hundred Start Line Arch 4,000 4,000 Closed Projects Total 5,116,566 3,766,2455 3,445,164 - Total Expenditures 14,575,460 6,833,13fi0 9,682,810 75,614 Revenues Less Expenditures (8,170,509) (1,282,649) (3,957,0031 (75,614) Less Open Projects 6,764,078 7,017,663 Less Budgeted Annual Programs(not yet spent) 656,380 2,589,532 Unrestricted Fund Balance $ 5,961,062 S 5,428,465 S 8,235,540 $ 2,509,733 PAGE 5 OF 5 PAGES AGENDA ITEM NO. 6. c 22 Nair MINUTES Tax Increment Financing #3 Board September 3, 2025 PRESENT: Kenneth Haney, Chairperson •Member Councilman Tom Taylor •Member Councilman Robert Brooks •Member Sandra Gross •Member Mark Beauchamp •Member Ray Dixon •Member Barry Mahler •Member Paul Menzies, Assistant City Manager •City Staff. Kinley Hegglund, City Attorney •Legal Dept Monica Aguon, Deputy City Attorney •Legal Dept. Stephen Calvert, CFO •City Staff Tyson Traw, Deputy Director Public Works •City Staff Terry Floyd, Development Services Director •Staff Liaison Robin Marshall, Admin Assistant •City Staff ABSENT: N/A GUESTS: Prior to the meeting being called to order, Christal Cates(City Planner II) swore in the new members: Councilman Robert Brooks, Ms. Sandra Gross and Mr. Ray Dixon, Jr. I. CALL TO ORDER The meeting was called to order by Chairperson Mr. Kenneth Haney at 3:33 p.m. II. APPROVAL OF MINUTES Chairman Haney asked if there was anyone from the public that would like to ask any questions, or had any comments. Councilman Tom Taylor noted on page 9 (of their book) was a reference to a"Ms. Karen". Upon research that was to be listed as Ms. Karen Montgomery-Gagne. Mr. Mark Beauchamp made a motion to adopt the May 6, 2025, minutes. Councilman Tom Taylor seconded the motion. Chairman Haney asked if anyone had any comments, and no additional comments were made. The motion was approved unanimously 7-0. III. UPDATE ON FINANCIAL STATUS. 4401.- PAGE 1 OF 3 PAGES AGENDA ITEM NO. 7. A 23 Tax Increment Financing 1/3 Board Meeting PAGE 2 September 3,2025 Mr. Terry Floyd updated the Commission, stating that currently $1.57 million of TIF #3 funds are available for projects/programs. With about another million, over the lifetime of the TIF with its investments, is what's being projected. To date, there have been no expenditures from the TIF #3 funds. In the event that the TIF is extended another five years, an additional$1 million is anticipated to be generated by the end of 2035. Mr. Floyd stated that the TIF is performing well, and is performing above projections. Mr. Mark Beauchamp asked how the interest rates are projected. Mr. Stephen Calvert stated that the funds are invested in a local government investment pool that is very conservative. It is estimated that interest rates will be lower than what they are today. He added that the funds could be invested in Treasury Notes, which would give us more certainty about interest over the long term, but in the current environment the investment pool is probably our best option for this level of funds. IV. DISCUSSION REGARDING PUBLIC INFRASTRUCTURE PROJECT PLAN PRIORITIES AND FUNDING CONSIDERATIONS. Mr. Floyd stated that the 2009 TIF#3 Adopted Project Plan identified a number of public infrastructure projects that could be conducted in the TIF #3 zone. He reiterated that the TIF #3 funds must be used for projects within the boundaries of the district. Anything outside of the district will have to pursue different funding sources. The item we get most questions for is flood plain mitigation. The cost to do anything for most of that would largely outpace what the TIF is capable of funding. About 11% of properties in the TIF#3 zone are in the flood plain, none of it is in the floodway. Those properties in the flood plain have some opportunities to be developed, (by elevation of the land or other things)that the board could potentially put together some type of project that could help mitigate those for some specific parcels for redevelopment. Mr. Floyd spoke about the Rosewood Drainage project, and stated that when it was originally planned the estimated costs were expected to be around $250,000, but now the costs would be about $500,000. This proposal would improve stormwater drainage for some of the land in the area, and would improve visual aesthetics and safety for the area. This is a project that could be brought to the board after vetting and getting bids on the project. Mr. Mark Beauchamp raised questions if this project would spur economic development, and stated he didn't feel like this is a good fit for the TIF#3 funds to be used on. The possibility of presenting a project for dead-end water mains and valve replacements within the district was discussed. Mr. Floyd pointed out an estimate of approximately $300,000(that was included in the staff report). He stated a package could be presented to the board that would allow for the maintenance of water lines that would improve water quality for the area. There was some discussion for some particular projects, that if the TIF#3 board approved funding for, and was asked if there was a way that the city could match funds. Mr. Floyd said maybe, potentially, or to possibly have other matching prospects. If they(the board)are looking at whether a project is on a developable lot,they will have to discuss what it will take to make it happen. At the next meeting, when they discuss the business development plan, they can discuss whether there is a matching fund,a forgivable loan or something else that will allow for that development to take place. He noted that in our tax abatement zone (that has proven effective) is that we are able to talk about these incentives at the pre-development level. Another proposed project that the city might bring before the TIF#3 board is for Street Rehab and sidewalks. Staff would do some work to identify some existing gaps, and high foot traffic areas if it is to be presented to the board. PAGE 1 OF 3 PAGES AGENDA ITEM NO. 7. A 24 Tax increment Financing#3 Board Meeting PAGE 3 September 3,2025 Board members brought up the need for curbing (to help channel high waters down away from properties) and the need for bus stops. Mr. Floyd said there is a potential for TIF#3 funds to be used for projects like these, but said there would need to be a detailed review on the project plan. The original amount of money suggested to allocate to infrastructure was $750,000, but Mr. Floyd asked the board if they would give input on the amount that they would like allocated to infrastructure in the TIF#3 area. There was continued discussion on beautification of the area, economic development and infrastructure in the zone. Mr. Floyd said the greatest growth for economic development in the area will come from private investors that will develop in that area and start businesses there. Ms. Sandra Gross stated that she is conflicted on if they should help already established businesses in the TIF#3 zone and enhance them, or use the funds to help create new business Mr. Beauchamp suggested a train depot off of MLK, because Amtrak has discussed coming to our area. He said that it would be a great spark for our area. It was stated that the timeline for the development that Amtrak has discussed is unknown right now. Chairperson Haney said the board needs to have the plan in place for the allocation for the funds within the year. There was continued discussion on businesses and growth in the area, and what can be done to start, and continue, growth in the TIF#3 zone. Also discussed was looking at development options, the flood plain (bringing in fill dirt), mitigating the flooding, and what could be brought to the area to improve quality of life for the residents. It is important to get the developers interested in investing in the area, and to maybe offer available funding to assist in developing in the TIF#3 zone. It was stated that the$750,000 Rosewood project is not a priority to the board at this time. Board and staff members will be reaching out to local realtors (and also the Chamber of Commerce) to find out find if any properties in that area are available for development, if they have investors that might be interested in investing/developing in our zone, and what type of programs might help them in redevelopment. V. OTHER BUSINESS a) Next Meeting Date—Mr. Terry Floyd asked if the Board could meet again on September 24, 2024. The Board agreed to this date. VI. ADJOURN Chairman Haney asked if anyone had any other comments. With no more comments being made, Chairman Haney adjourned the meeting. The meeting adjourned at 4:39 p.m. �7C�y �"l ✓e Oa- /, co as Kenneth Haney, Chairperson / Date PAGE 1 OF 3 PAGES AGENDA ITEM NO. 7.A 25 MINUTES Tax Increment Financing #3 Board October 15, 2025 PRESENT: Kenneth Haney, Chairperson •Member Councilman Tom Taylor •Member Councilman Robert Brooks •Member Sandra Gross •Member Mark Beauchamp •Member Ray Dixon, Jr. •Member Barry Mahler •Member Paul Menzies, Assistant City Manager •City Staff. Kinley Hegglund, City Attorney •Legal Dept Kaitlin LeVasseur, Budget Analyst •City Staff Tyson Traw, Deputy Director Public Works •City Staff Fabian Medellin, Interim Development Services Director •Staff Liaison Karen Montgomery-Gagne, Principal Planner •Staff Liaison Robin Marshall, Admin Assistant •City Staff ABSENT: N/A I. CALL TO ORDER The meeting was called to order by Chairperson Mr. Kenneth Haney at 3:30 p.m. II. APPROVAL OF MINUTES Chairman Haney asked if there was anyone from the public that would like to ask any questions, or had any comments. No comments were made. County Commissioner Mark Beauchamp made a motion to adopt the September 3, 2025, minutes and Mr. Barry Mahler seconded the motion. Chairman Haney asked if anyone had any comments, and no additional comments were made. Chairman Haney took the motion to vote, and it was approved unanimously 7-0. III. Discussion and consider taking action to adopt a private project scoring matrix. Mr. Fabian Medellin explained the ten criteria for the proposed scoring matrix, and explained the point system for the scoring. PAGE 1 OF 10 PAGES AGENDA ITEM NO. 7. B 26 Tax Increment Financing#3 Board Meeting PAGE 2 October 15,2025 Scoring Process The scoring matrix consists of ten (10) criteria and can be awarded up to ten (10) points for each category. The awarding of points is an objective review of information provided by the applicant and their proposal. A set score of 70 will be used as a baseline for an acceptable application for awarding. Each criterion will have a set of data needed by the applicant to be awarded points. With the exclusion of the TIF Allocation Request Percentage criteria, all other categories will be awarded the full ten points if the information is provided or meets a minimum measure. Scoring Criteria 1. Completed Application — The applicant provided all necessary information required in the TIF Board-approved proposal application. If all items are provided, all ten points will be awarded. 2. Project Eligibility (Business Development) — The approved financial plan outlines that TIF funds can be awarded to: "Provide leverage for private projects that will offer employment, tax base enhancement, and needed services." For each proposal, the applicant must show that the project will meet one of the outlined goals of the Financial Plan Proposed Projects, all within the framework of"enhancing the tax base and viability of the area". The full ten points will be awarded if one of the goals of Business Development is met. 3. Blight Reversal—The Texas Local Government Code allows for the creation of a TIF Reinvestment Zone under strict eligibility requirements, one of which is the number of deteriorating structures causing an impairment of growth to the City, and creates a concern to public health, safety, morals, and welfare. This criterion is intended to award projects that improve the integrity of a structure and its exterior or construct a new structure. If the proposed project reverses the blight within the district, ten points will be awarded. 4. Applicant Indebtedness — The TIF funds are intended to be leveraged to support private projects. The TIF funds should be used as another layer in a project's financing stack. This indebtedness criterion gauges whether an applicant was awarded a loan to support the project financing. If a loan is granted, then the full ten points are awarded. 5. Developer&TIF Investment Comparison —This category is to ensure the applicant is responsible for a majority of the investment for the proposed project. The investment for a private project is incumbent on the owner to provide a majority of funding in place of the taxpayer. To be awarded for this category, the applicant's investment, excluding loans, must exceed the requested TIF funds. If the criteria are met, ten points will be awarded. 6. Alternative Funding — For projects to be successful, it is common to have multiple sources of funding. This category identifies whether the applicant has sought out other sources of funding, such as other investors or grants. If the owner shows in their application that other funding sources are used, then the ten points will be awarded. 7. Project Readiness (Financing) — It is essential to determine a project's readiness to take action towards project completion before awarding funds. This category examines financial readiness and, based on the application, determines whether all funding is in PAGE 2 OF 10 PAGES AGENDA ITEM NO. 7. B 27 Tax Increment Financing#3 Board Meeting PAGE 3 October 15,2025 place, excluding the requested TIF funds, to take action if awarded. If the proposed 40116/0 project has the necessary funding, excluding the requested TIF funds, then the application is awarded the category's ten points. 8. Project Readiness (Permitting) — In order to determine an accurate estimated cost, it is often necessary to have construction/ renovation plans prepared before seeking finance. This criterion examines whether a project has the necessary construction documentation to move forward with the project if awarded. If a project has the required construction documentation and the project is ready for permitting,then the full ten points for the category will be awarded. 9. Project Sustainability — The goal of the TIF district is to reverse the course of a declining area and do so for many years to come. In order for a project to do so, an applicant must show a project flow of income and expenditures to be sustainable over the three-year projections required as part of the application. If the application projections show a sustainable organization/project,then the criteria's full ten points will be awarded. 10. TIF Allocation Request Percentage — This category is the only criterion designed to be awarded, ranging from zero to ten points. The points are awarded based on the amount of funds requested compared to the overall TIF private projects funds allocated from the inception of the district to the year requested. This percentage is intended to gauge the overall TIF funds awarded for a single project and help divide funds over multiple projects. The following chart will be used to determine the number of points awarded for each request: TIF Allocation Request Percentage Points Awarded 0-9.99% 10 Points 10%-19.99% 9 Points 20%-29.99% 8 Points 30%-39.99% 7 Points 40%-49.99% 6 Points 50%-59.99% 5 Points 60%-69.99% 4 Points 70%-79.99% 3 Points 80%-89.99% 2 points 90%-99.99% 1 Point 100%-> 0 Points TIF Reinvestment Zone#3 Project Scorecard vow PAGE 3 OF 10 PAGES AGENDA ITEM NO. 7. B 28 Tax Increment Financing I3 Board Meeting PAGE 4 October 15,2025 Max Points Criterion Description Points Awarded 1 Completed application 10 2 Project Eligibility-Business 10 Development 3 Blight Reversal 10 4 Applicant Indebtedness 10 5 Developer&TIF Investment 10 Comparison 6 Alternative Funding 10 7 Project Readiness(Finance) 10 8 Project Readiness (Permitting) 10 9 Project Sustainability 10 10 TIF Allocation Request Percentage 10 Total Score PAGE 4 OF 10 PAGES AGENDA ITEM NO. 7. B 29 Tax Increment Financing#3 Board Meeting PAGE 5 October 15,2025 There was discussion amongthe Board members regarding #7 and #8, and it was 9 9 suggested to move those two items up to the top two criterion places. Ms. Sandra Gross asked about the current applications, and noted that the board is only seeing these two applications because they had requested to see them. Mr. Medellin said, of the two applications before the board today one was scored a 35 and the other was scored a 23 on the scoring matrix. Mr. Ray Dixon, Jr. asked who actually helps the applicants with the application process. Mr. Medellin stated that staff tries to help, but we aren't accountants. We try to fill in those gaps where we can, and point the applicants in directions of other resources to help them fill in the applications. Mr. Beauchamp stated that we need to remember that these funds are public funds, that there are regulations and restrictions, and a lot of documentation is required as there is extra scrutiny when you're dealing with public funds. The matrix that we will be using will be a guideline for us to go by. There were questions, complaints and comments from members of the audience about the application and funding process of this TIF#3 fund. It was brought up and discussed why we are years into this TIF with no approved applications as of yet. It was noted that it took time for the funds to accumulate. (It was stated that this current board is almost completely new since earlier this year.) Ms. Gross and other board members commented that they are trying to move forward and get questions answered so they can make the decisions needed. Ms. Josie Rose spoke up and voiced her dissatisfaction with the process. Mr. Dwight Haywood came to the podium and spoke of frustration when he had applied for a funding program (which was not the current TIF3 fund). He stated that the residents need help. They need direction and need help to complete the process. Councilman Tom Taylor took a moment to explain to the public that the board is fully aware of the pain they have seen from people that could benefit from this program. The Board's goal is to correct that. The first step, especially with the fiscal responsibility that we have, is to set up a format to evaluate the grants, but to evaluate them so that we can give transparency. Madeline Chappell asked why the board can't come up with something to help business leaders in the community that this fund is meant to help. She stated, "we don't have the income,we don't have the paperwork,we don't have money for attorneys and accountants and CPA's. We can't get loans from banks." She voiced her dissatisfaction with the applicants having to come up with the money first, and then the board matching an amount. She asked why there wasn't already a set program for the East side? She said the board should come up with a program to help black businesses, minority businesses on the east side to bring dirt for them to get out of the flood zone. She suggested that a lake should be made on the east side, let the water drain and get the infrastructure fixed. Mr. Douglas Johnson came forward to describe a similar experience as Mr. Howard. He runs a carwash on MLK Jr. and has two other jobs to stay afloat. Mr. Tim McMahill spoke up on behalf of the Zoom Zoom store owner, stating that the store is a necessity for the people on the east side. There is nothing else over there for residents to get groceries or necessities, while the rest of the town has many choices including the PAGE 5 OF 10 PAGES AGENDA ITEM NO. 7. B 30 Tax Increment Financing*.3 Board Meeting PAGE 6 October 15,2025 new Winco that just opened off of Kell. The residents on the east side have to walk to and from Zoom Zoom, in all of the elements. He stated it is heartbreaking. Mr. Medellin interjected that it is his job to help the board make decisions, to take action. By the end of this meeting,this board will have made more decisions, taken more actions, in just the last month, since the inception of the fund in 2009. He continued, "my goal is to make you guys make decisions to benefit the community." Speaking to Ms. Chappell, he said "that's my goal, to provide an opportunity, whether it's mom and pop or a Fortune 500 company." It starts today with basically setting some standard on what the board is going to say is an acceptable application, an acceptable product. If it does need more work, then we can get into the weeds and help them out as much as we can. But unfortunately, the staff can't help with the bookkeeping and taxes. He said he would do everything he can to help. It was asked what happened to the prior board, and why hasn't there been one decision made since 2009 on some of these people. Chairman Haney stated that there had been a lack of participation where people would sign up to be a board member and then would not attend meetings. He also stated that the board had not been presented information where they could evaluate and make a determination as to the feasibility and the ability for the board to finance, or not to finance, individuals who made the application. County Commissioner Beauchamp made a motion to approve the scoring matrix and scorecard with the modification of items #7, #8 & #2 moved up to positions 1, 2 & 3 on the scorecard, and if they receive a zero that the project is put on hold until such time as those items can be provided up to standard. Mr. Mahler seconded the motion. Chairman Haney asked if there were any public comments, and there no additional comments. Chairman Haney took the motion to vote, and the motion carried, 7-0. IV. Discussion and Consider Taking Action to Adopt Project Financing Mechanism Policy Mr. Medellin explained that the last meeting the board adopted an allocation policy. Having 40% for private projects, 40% of funds for public projects and 20% discretionary funds. The breakdown for the currently 1.5 million would be; 40% - $631,000 for public and private projects. Wth 20% - $315,000 for discretionary projects or funding. He continued explaining how the TIF funds were meant to bridge a gap between what the applicant could provide and what the bank would lend, so as to make this thing happen for the owner and for the community. The intent behind that is to serve and provide for as many projects as possible. He also explained how the past contracts and agreements were set up, and provided the board with the 2012 contract. He stated that the TIF3 fund should be changed to match similarly to what is done in our other economic development boards (4B, even at the City Council level.), and to modify that agreement to a forgivable loan. Adding that it is still reimbursed, but there are opportunities to inject funds to different phases within the project. That way there is always progress. "In addition to the forgivable loan, there are means to secure, reimburse it typically through liens on a property, ensuring that project will stay operational. Over a five-year period, essentially after the completion of the project, after that new building is built, five years later, the loan, the lien, are waived and forgiven. Then looking at a specific percentage. As I mentioned, the two funds are intended to be a layer in that cake, a connection between what the homeowner or the business owner, the developer, can do PAGE 6 OF 10 PAGES AGENDA ITEM NO. 7. B 31 Tax Increment Financing*3 Board Meeting PAGE 7 October 15,2, and what the bank's requiring." He continued, "We want to ensure that the public funds aren't being awarded to a project that's too risky. One of the criteria that you just approved in your matrix is, are the developers investments exceeding the TIF funds? That's the same approach that we would like to take for the mechanism, which, as I mentioned, typically a developer up front or pays about 20% of a project. In that instance, we would want to award no more than 10%, or half of what a developer would typically be required to pay for a project. Those funds, reimbursed funds (that award) could be interjected at different phases of the project. It's very project-specific because not every project is the same. A new build is not the same as a remodel. It could be done at demolition, if there is demolition, permitting, certificate of occupancy, and then lease and operation. Some of that will be, as I mentioned, at your discretion because of each project's uniqueness. That is staffs recommendation that we modify that agreement with these terms and model it similar to our other economic boards." Ms. Gross clarified, to accept this as written would be to give them a loan, with a decrease of 20% over five years, and probably put a lien on the property. That would put some swiftness on the owner's part to accept it and get it done, and improve their business. Councilman Taylor expressed his concern that this would contradict what the residents/business owners of the east side are expressing that they need. Mr. Medellin explained that it is contradictory to what the community needs versus what is expected of us. What is expected of us not only by the homeowners and business owners that are paying their annual taxes every year, but also by the State. This information we have to provide to the state. We are audited on our funds and we are legally obligated to be accountable for those funds in the event of the seller selling the property, death, or something goes south. It would be a way to recoup funds in such an event. There is an incentive to progress through the phases, and they can be tiered or structured. There can be payouts between phases, and you can have deadlines between phases. Chairman Haney asked if there were any additional comments, and there were none. The recommendation is to modify the contract to a forgivable loan amount with liens. That will be forgivable over five years, after the project completion.There is also a project award of no more than 10% of the overall project cost to be dispersed at various phases during the project.This is the option that staff is recommending. Mr. Medellin advised in the future the Commission would have discretion to amend. Mr. Gene Buchanan, compared the proposed requirements to a previous project in TIF#1 and asked why they can't be the same requirements as in previous districts instead or making it harder. Mr. Medellin advised TIF #1 has different Board members, a different geographical area, and a different financing base. Mr. Dwight Haywood, citizen and business owner stated we should help the people help themselves and that excuses were being made about which TIF Board does what. Mr. Haywood stated it needed to be equal and fair and that he has been requesting funding since 2016 and that the paperwork was too much and his credit wasn't good. He stated the Board is not helping the people. Mr. Medellin stated the Board would determine if the forgivable loan would be over two years, or five years. More discussion from the public regarding their wishes to see the payback timeline to be two years and not five years. Chairman Haney asked Mr. Medellin to recap staffs recommendation. County Commissioner Beauchamp made a motion to recommend the project financing Awe mechanism policy as presented by staff. The motion was seconding by Mr. Mahler A Commission PAGE 7 OF 10 PAGES AGENDA ITEM NO. 7. B 32 Tax Increment Financing#3 Board Meeting PAGE 8 October 15,2025 member then had a question. Mr. Hegglund advised once a motion has been made and seconded, that it must be voted on. If the motion does not pass then a new motion could be made. County Commissioner Beauchamp and Mr. Mahler both withdrew their motion and second. Commissioner Beauchamp made a new motion to accept the recommendation of staff with the forgivable loan being repaid in three years instead of five. The motion was seconded by Ms. Sandra Gross. Chairman Haney asked if there was any discussion by the Board. With no discussion Chairman Haney took the motion to a vote, and it carried, 7-0. V. Funding Request— 1301 MLK Jr. Blvd. —Mohammad Kabir Mrs. Montgomery-Gagne stated the requests staff would present were the most complete applications staff had received in sixteen years. Mrs. Montgomery-Gagne advised she had an application from Mr. Haywood on her desk since July of 2023 and hoped to continue to work with Mr. Haywood to have a more complete application to bring before the Board. Mrs. Montgomery-Gagne stated this application request was for$120,840 from the Board with a total project cost of $150,840 for Zoom Zoom #5, a sole proprietorship owned by Mr. and Mrs. Mohammad Kabir located at 1301 MLK Jr. Blvd. Mr. Kabir has been renting this unit in the strip center since 2010 and is currently working with the property owners in a lease-to-own contract. The applicant is requesting 80% funding from the Board and presenting approximately 20% or$30,000 of the project cost as cash equity. The subject property is located in the southeast area of the Eastside Community and in the southeast area of the TIF #3 zone. The property is located outside of the FEMA floodplain and is zoned as Light Industrial(LI)that allows for the commercial uses currently there. Currently photos of the property were displayed while Mrs. Montgomery-Gagne highlighted some key elements Mr. Kabir wished to implement such as 70% grocery items with fresh produce and 30% beer, wine, and spirit sales. Another key item is this location is the only fuel location in the community and closed until funded and another fuel pump ordered there is no other locations for fuel. Mr. Kabir has advised staff he typically sales 500 gallons of fuel per week and a very active location for key services in the area. Mr. Kabir gave a brief overview of the project and stated he has been in Wichita Falls owning a business since 2000. The question of if a quote for a new fuel pump could be presented to the Board before a decision could be made. Councilor Brooks stated that was the first store he ever walked, road his bike and then drove his car to and that it would be an insult if the Board did not approve his funding request. Mr. Mahler asked if he owned the entire strip center or just the one store. Mr. Kabir stated he would be owning the entire strip with plans to expand and replace the canopy. Chairman Haney closed the comments for this request. VI. Funding Request — 511 Mississippi Ave. — House of Empowerment Ministries (Empowering Network) Pastor John McGee vaite PAGE 8 OF 10 PAGES AGENDA ITEM NO. 7. B 33 Tax Increment Financing#3 Board Meeting PAGE 9 October 15,2025 Mrs. Montgomery-Gagne presented the next funding request to the Board for House of Empowerment located at 511 Mississippi Ave. The total project cost is estimated at $900,000 and requesting $100,000, about 11% of the total project cost. The subject property is located to the east of downtown Wichita Falls close to Branding Iron with high visibility from East Scott Street and Mississippi Avenue. The House of Empowerment is a non-taxable entity, owning their building since founded in 2008. Their goal is to work with the community and provide services for youth, homeless, recovery addiction programs and expand their services. The 19,380 square foot structure was built in 1955 and needs funding to renovate all areas, expand and remodel the kitchen, resurface the parking lot and address the major roofing issues. Currently they have a bid of just over $25,000 to paint the exterior of the building and still has paperwork coming in. Additional work for the roof is estimated at over $83,000. Mrs. Montgomery-Gagne advised there were no photos of the kitchen remodel, however that is estimated to be approximately $77,000. An estimate for resurfacing the parking lot is still pending but is expected to be large. Pastor John McGee advised the Board they are non-profit and their main clientele are those fresh out of prison or in various stages of recovery. Pastor McGee stated they serve about 80 people every Tuesday and the kitchen is not large enough to cook and serve the meals. Pastor McGee gave a brief outline of what they hope to accomplish with service and beautify downtown Wichita Falls. Mr. Mahler asked how they presently operate and continue to operate. Pastor McGee stated they run off tithes and offerings. VII. EXECUTIVE SESSION Nov At 5:14 pm Chairman Haney closed the public comments and excused the Board into Texas Executive Session Section 551.087. At 6:03 pm Chairman Haney closed the executive session and resumed the meeting. Chairman Haney advised there was still needed documentation needed from both applicants. Chairman Haney stated the Board determined there was funding needed for both applicants and will provide a 50% match up to $10,000 for professional service fees that will consist of an architect, general contractor, plans, HVAC, and plumbing. This will give more specific information and estimates on work to be performed that will solidify further funding in the future. Mr. Medellin advised once design professionals were hired they would provide full plan sets for the projects that could then be reviewed by the Board for funding requests. Mr. Mahler stated the Board would invest in the projects, but they needed more professional information to set the projects up for success. Commissioner Beauchamp made a motion to fund a 50% matching grant of up to$10,000 payable to draw from as invoices submitted to engineers and contractors. The motion was seconded by Councilman Taylor. Chairman Haney called for a vote. The motion passed unanimously with a vote of 7-0. Mr. Medellin advised the next steps are the agreement would need to be approved by the City Council at the Meeting on Tuesday, November 4th, 2025. PAGE 9 OF 10 PAGES AGENDA ITEM NO. 7. B 34 Tax Increment Financing#3 Board Meeting PAGE 10 October 15,2025 VIII. OTHER BUSINESS vaid a) Next Meeting Date—Mr. Medellin asked if the Board could meet again on November 5th, 2025, 3:30. The board agreed to this date. b) Discussion Topics — Mr. Medellin stated he hoped to having more petitions that would present economic development in the TIF#3 district. Ms. Chappell asked about the process of relocating the boundary lines for the TIF #3 District. Staff advised that would have to go before the State of Texas as they are who oversees the boundaries. They typically frown on extending the boundaries to include properties that have not been paying into the TIF fund. IX. ADJOURN Chairman Haney asked if anyone had any other comments. With no more comments being made, Chairman Haney adjourned the meeting. The meeting adjourned at 6:21 p.m. - ,,\-h/r kg tii{ n 1 5./Z02.\S Kenneth Haney, Chairperson ) Date • PAGE 10 OF 10 PAGES AGENDA ITEM NO. 7. B 35 STRATEGIC PILLAR w� ❑ Accelerate Economic Growth ❑ Provide Quality \j-Alkc4ik, �� Infrastructure ❑ Actively Engage and TEXAS Inform the Public Aim Ski.:#ildenz©pportculitre5. ®Optimize Engagement with the City and City Services City Council Meeting November 18, 2025 Transmittal Letter Agenda Item Number: 8. a Agenda Title: Ordinance amending the code of ordinances, Chapter 106, Article II, Division 2, Sec. 106-62 Deposit required, to allow Realtors the option of keeping a blanket deposit for water, sewer, and refuse services Council Action to be Taken: Approval of the amendment to the Ordinance Department Submitted: Finance; Utilities Collections Staff Contact: Stephen Calvert, CFO 1. PURPOSE / DESCRIPTION We currently offer a blanket deposit option for builders who want to have utility services available during construction. This option would also be helpful for realtors who want water services to be in place in properties between tenants without submitting a new application and deposit each time. This would help make changes more convenient for the realtors and reduce any delays in the process. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS This change would be simple to implement and reduce utility collections staff workload. (f) A licensed builder or realtor who desires to have water at one or more locations may make a blanket deposit of an amount set by separate ordinance. This deposit shall allow the customer to receive water service only at each site until the time of final inspection or residence is occupied. After final inspection, the construction status shall be terminated, and the builder shall subsequently pay for water, sewer and refuse services. At such time as the builder or realtor terminates the account, the new owner or occupant shall be PAGE 1 OF 3 PAGES AGENDA ITEM NO. 8. A 36 required to open an account and to make the deposit required within this section in order for utility and refuse services to continue. 3. BOARD REVIEW/CITIZEN INPUT A request to consider this change was brought forward by LeeAnn Burnett of Anchored Realty on Friday, November 7th. We reviewed our options and recommend this change to the ordinance to improve service for realtors in our community. 4. RECOMMENDATION Staff recommends approval of the revised language in the ordinance 5. FUNDING SOURCE No 6. TIMELINE 7. ALTERNATIVE OPTIONS 8. ATTACHMENTS Ordinance PAGE 2 OF 3 PAGES AGENDA ITEM NO. 8. A 37 ORDINANCE NO. Ordinance amending the code of ordinances Chapter 106, Article II, Division 2, Sec. 106-62 Deposit required, to allow Realtors the option of keeping a blanket deposit for water, sewer, and refuse services WHEREAS, realtors would benefit from a blanket deposit option; and, WHEREAS, the current ordinance section allowing blanket deposits for builders could be modified to include realtors. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: Sec. 106-62 Water Service, Connections, Deposit Required shall be amended to read: (f) A licensed builder or realtor who desires to have water at one or more locations may make a blanket deposit of an amount set by separate ordinance. This deposit shall allow the customer to receive water service only at each site until the time of final inspection or residence is occupied. After final inspection, the construction status shall be terminated, and the builder shall subsequently pay for water, sewer and refuse services. At such time as the builder or realtor terminates the account, the new owner or occupant shall be required to open an account and to make the deposit required within this section in order for utility and refuse services to continue. PASSED AND APPROVED this the 18th day of November, 2025. MAYOR ATTEST: City Clerk PAGE 3 OF 3 PAGES AGENDA ITEM NO. 8. A 38 STRATEGIC PILLAR w� ❑ Accelerate Economic Growth ❑ Provide Quality \j-Alkc4ik, �� Infrastructure ® Actively Engage and TEXAS Inform the Public Aim Ski.:#ildenz©pportculitre5. Optimize Engagement with the City and City Services City Council Meeting November 18, 2025 Transmittal Letter Agenda Item Number: 8. b Agenda Title: Ordinance amending the code of ordinances, Chapter 50, Article II, Section 34 Civil service positions designated, to increase the number of Fire Lieutenants from 28 to 29 for the purposes of adding a Wildfire & All-Hazards Coordinator position to assist with wildfire mitigation and prevention Council Action to be Taken: Approval to create the Wildfire & All-Hazards Coordinator position. Department Submitted: Fire Department Staff Contact: Cody Melton, Fire Chief Keith Tressler, Deputy Fire Chief 1. PURPOSE / DESCRIPTION This ordinance will create a Wildfire & All-Hazards Coordinator position in the Fire Department to lead citywide mitigation, preparedness, and interagency coordination efforts for wildfire and disaster response. 2. STAFF ANALYSIS / BACKGROUND / PRIOR COUNCIL ACTIONS Wichita Falls continues to face increasing wildfire risk due to weather conditions, fuel loads, and development patterns along the wildland-urban interface. The Fire Department currently manages wildfire prevention, mitigation, response planning, and public education across multiple staff roles without a dedicated coordinator. This position is included in the department's long-term community risk reduction strategy and has been previously discussed in work sessions and staff planning meetings. The creation of this role aligns with best practices recommended by the Texas A&M Forest Service and national fire prevention standards PAGE 1 OF 4 PAGES AGENDA ITEM NO. 8. B 39 3. BOARD REVIEW/CITIZEN INPUT This recommendation aligns with input received from City Council and Staff during the creation of our Community Wildfire Protection Plan (CWPP). 4. RECOMMENDATION Staff recommends approval to establish the Wildfire & All-Hazards Coordinator position within the Wichita Falls Fire Department to strengthen wildfire mitigation, hazard preparedness, community education, and interagency coordination. 5. FUNDING SOURCE Funding for the position will be supported through the existing Fire Department budget. Additional reimbursement and grant opportunities will be pursued through the Texas A&M Forest Service, FEMA hazard mitigation programs, and wildfire prevention partnerships. 6. TIMELINE Upon Council approval, the position will be created on December 18, 2025, with an anticipated start date of January 10, 2026. 7. ALTERNATIVE OPTIONS The alternative is to continue distributing wildfire mitigation and hazard coordination responsibilities across multiple staff within the Fire Department. This approach has proven less efficient and limits the City's ability to pursue grant funding, expand risk reduction efforts, and maintain continuity of planning and coordination. 8. ATTACHMENTS • Ordinance PAGE 2 OF 4 PAGES AGENDA ITEM NO. 8. B 40 ORDINANCE NO. Ordinance amending the code of ordinances, Chapter 50, Article II, Section 34 Civil service positions designated, to increase the number of Fire Lieutenants from 28 to 29 for the purposes of adding a Wildfire & All- Hazards Coordinator position to assist with wildfire mitigation and prevention WHEREAS, the City of Wichita Fire Department finds it necessary to increase the number of Lieutenants to create the Wildfire & All-Hazards Coordinator position; and, WHEREAS, the City of Wichita Falls Code of Ordinances Chapter 50-34 limits the number of civil service positions within the Fire Department; and, WHEREAS, the City of Wichita Falls City Council wishes to increase the number of Lieutenants for the City of Wichita Falls Fire Department by amending Chapter 50-34 to create the position of the Wildfire & All-Hazards Coordinator within the Wichita Falls Fire Department. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . Chapter 50, Article II, Section 34 is hereby amended to increase the number of Lieutenants from 28 to 29 2. Section 50-34 of the Wichita Falls Code of Ordinances is hereby amended to read as follows: "Sec. 50-34. Civil service positions designated. (a) The following positions in the fire department are classified under civil service in compliance with V.T.C.A., LOCAL GOVERNMENT CODE §143.021 : Classification Title Number of Positions Firefighter Trainee As Required Firefighter 76 Fire Equipment Operator 39 Fire Lieutenant 2-g 29 Fire Captain 16 Fire Battalion Chief 5 Deputy Fire Chief 1 PAGE 3 OF 4 PAGES AGENDA ITEM NO. 8. B 41 3. This ordinance amending Chapter 50 shall go into effect on December 18, 2025. PASSED AND APPROVED this the 18th day of November, 2025. MAYOR ATTEST: City Clerk PAGE 4 OF 4 PAGES AGENDA ITEM NO. 8. B 42