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Employee Benefit Trust Minutes - 03/06/2006 CITY OF WICHITA FALLS EMPLOYEE BENEFITS TRUST MEETING March 6,2006 , Present: Bill Sullivan, Chair Darron Leiker, City Manager David Winney, Director of Human Resources Gail Gannon,Employee Benefits Coordinator The meeting was called to order at 10:30 am Agenda Items: Approval of Minutes Bill Sullivan made a motion to accept the minutes of the meetings of Nov. 3, 9, and 16 and Dec. 19, 2005. Jim Dockery seconded the motion. Motion carried. Financial Statement Jim Dockery gave a financial report on the Employee Benefits Trust account showing expected revenues of approximately $7,589,000.00 and expenditures of approximately $7,188,000.00 for the 2006 year. He stated that new plan premiums, slight increases in retiree premiums, and an increase in the City's contributions, will generate around $250,000.00 more in revenue over last year. Jim further stated that the Blue Cross enrollment had gone well with more signing up for the more expensive "enhanced" plan than previously expected. There were also more people enrolling in the Flex Spending Account than is typical. He reported that the 7% savings in FICA taxes from the flex account contributions, or around $28,000.00, should cover most of the administration costs to Alt Benefits. He stated that with only two months of claims payment information from Blue Cross, it is difficult to tell where the Trust might end the year but that he expects at best the figures to end at around $6,700,000.00 and at the worst to be around $7,100,000.00 in claims paid and administration fees. Bill Sullivan asked if it was felt that the plan was being used more since the implementation of the new Blue Cross plans. Jim Dockery felt that it would take a few more months to see any real indication. Jim stated however, that the Trust was still processing runoff claims from the 2005 year and that those figures had gone from around $250,000.00 per two week period to around$90,000.00, an indication that most of the old claims have been paid and that Blue Cross is now processing the bulk of the claims. • Jim then reported that the numbers coming out of the On-Site Clinic had been good. He said that the Clinic is seeing about the same number of patients as previous, but that it was being done with considerably less hours. He expects a savings of around $300,000.00 for the year in the operation of the On-Site Clinic. Jim reported that he has asked the IS department to work on a billing system for retirees, using the current Utility Collection billing system. This would allow for bank drafts of the retiree premiums. Currently the retirees are responsible for paying premiums either through the mail or coming into the Employee Benefits office. Bill Sullivan stated that he had been asked by a retiree to inquire as to why the City does not make dental coverage available to retirees. Gail Garmon, Employee Benefits Coordinator, stated that dental coverage is available to all retirees and dependents, except those on the Medicare Supplement plan. It is a true Medicare Supplement, with reasonably low premiums, and covers only those medical expenses left after Medicare payments have been made on Medicare allowable procedures. Medicare offers no dental coverage. Therefore there is none on a Medicare Supplement. Discussion of Trizetto Contract Gail Garmon asked that the Board approve the signing of an amendment agreement to extend the Trizetto contract through August 31, 2006 at the same rates the Trust is currently paying. The current contract will end on May 31, 2006 and the extension is needed to allow for continued processing of runoff claims, as well as to be able to fulfill the contract with the City of Iowa Park. The Trust needs to continue administering their plan until July 1 and also process their runoff claims. Darron Leiker made a motion to allow David Winney, Human Resources or, to sign the contract extension agreement. Jim Dockery seconded the motion. Motion carried. Other Business Ken Phillis, On-Site Clinic P.A., submitted a list of drugs requesting that they be placed on our drug coverage preferred list. The drugs listed are currently on the non-preferred list, at a higher co-pay. He feels they are better medications than their preferred list counterparts. Bill Sullivan suggested that Gail check with Pharmacare, our drug company, on what procedures are involved and how such a move would impact our drug coverage expenses. The Board agreed not to act until that information can be obtained from Pharmacare. It will be presented at the next board meeting. Gail Garmon then asked the board to further clarify their decision on when health coverage would end for those leaving the City's employment. It was agreed that the Board's intention was to have coverage end the last day of the month for those leaving between the first and the fifteenth of the month. For those leaving after the fifteenth, coverage would end on the last day of the following month. Since premiums have always been paid a month in advance, it was felt that this would give coverage to the majority for the month they had paid for in advance. Jim Dockery made a motion to accept this ruling. Darron Leiker seconded the motion. Motion carried. The meeting was adjourned at 11:45 am. Respectfully submitted. • , Gail Garmon Employee Benefits Coordinator This is the drug list discussed at the last meeting. Ken Phillis is asking that these be added to the preferred list. I was asked to get some information on this from Pharmacare. 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