Employee Benefit Trust Minutes - 05/25/2007 CITY OF WICHITA FALLS
EMPLOYEE BENEFITS TRUST BOARD MEETING
May 25,2007
Present: Bill Sullivan, Chair
Darron Leiker, City Manager
Jim Dockery, Finance Director
David Winney, Human Resources Director
Gail Garmon, Employee Benefits Coordinator
Cassie Stennett, Broker
Carol Bailey, Pharmaceutical Strategies Group Consultant
Sondra Ferrell, Pharmaceutical Strategies Group Consultant
The meeting was called to order at 12:10 p.m.
Agenda Items:
Approval of Minutes
Jim Dockery made a motion to accept the minutes of the May 15 meeting. Darron Leiker
seconded the motion. Motion carried.
Discussion of Prescription Coverage Proposals
Carol Bailey,PSG Consultant, presented proposals for the prescription coverage
submitted by several vendors. The vendors submitting proposals were: Avia,NMHC,
Pharmacare, Scott& White, Walgreens and Welldyne. The proposal submitted by the
current vendor,Pharmacare, showed a savings to the plan for the coming contract year in
the amount of$156,172.60. The only proposal that offered more savings came from
Walgreens with a savings for the contract year at$186,816.14. After much discussion
concerning the pros and cons of each vendor,the Board felt that,even though the change
would need to be done before July 1,which is when the current Pharmacare contract
expires, the switch to Walgreens was worth exploring since it would save the plan an
additional $30,000.00.
It was decided that the Employee Benefits office would contact Blue Cross/Blue Shield
and Pharmacare to request electronic files of our enrollees,dependents, and retirees that
could be forwarded to Walgreens for making the change. Whether or not the change
could be made in such a short time,would depend on how quick we could obtain and
check those files. Jim Dockery stated that if the files could not be submitted in excel
form, the IS department would work with Employee Benefits to convert them.
It was agreed that the Board would meet again on June 4 to discuss both the change to
Walgreens and the responses from Blue Cross and Pharmacare.
Other Business
In other business,the Board discussed the Specialty Drug program that had been
implemented approximately one year ago. This is a program where the vendor monitors,
through case management, members who are taking certain drugs for their effectiveness,
cost to the plan vs. the member, etc. In many cases, the drug can be sent directly to the
member rather than obtaining it through a retail or mail order purchase. At the time the
program was put into effect, it was not made mandatory. Making the program mandatory
is an aspect the Board will explore.
The meeting was adjourned at 1:50 p.m.
Respectfully submitted,
Gail Garmon
Employee Benefits Coordinator