Employee Benefit Trust Minutes - 04/25/2005 CITY OF WICHITYA FALLS
EMPLOYEE BENEFITS TRUST MEETING
April 25, 2005
Present: Bill Sullivan, Chair
Darron Leiker, Interim City Manager
Jim Dockery, Director of Finance
Gail Garmon, Employee Benefits Coordinator
The meeting was called to order by Bill Sullivan, at 3:00 PM.
Jim Dockery made a motion to accept the minutes of the last meeting as written. Bill
Sullivan seconded the motion. Motion carried.
Agenda Items:
Financial Statement
Jim Dockery reported that as of March 31, the total revenue for 2005 was $3,548,802.
and total expenses were $2,574,234., showing a difference of$980,557. as compared to a
total difference of $561,119. at this same time in 2004, when total expenses totaled
$3,368,247. Mr. Dockery attributed this year's decrease in expenses as being due mainly
to the increased deductibles implemented as of January 1, 2005. He also reported that the
City had increased its contributions to the plan from $3,440. to $4,300. per employee, per
year, for the current fiscal year and that the upcoming budget is asking for an increase to
$4,550. per employee. He reported that with the increased deductibles and the increased
City contributions, he expects to end this fiscal year with a surplus of from $198,000., to
$593,000. and that 2004 ended with a deficit of nearly $200,000. He noted that the City
currently funds around $5,000,000. into the plan. Mr. Leiker suggested that maybe the
Board should look into what amount other cities budget for health care and see how that
compares to our City.
Employee/Participant Appeal
A plan participant was present to ask the Board to review her claims for the possible
eligibility of certain procedures. The Board took her request under advisement and she
was told that they would report back to her within the next 5-10 days.
Old Business
At the January 25, meeting it was decided that the Trust would explore the possibility of
Flex Spending and Section 125 plans for the City employees. Jim Dockery expressed the
need to continue with the research and to possibly have some reporting on the findings at
the May board meeting.
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There was some discussion as to the possibility of inviting Cassie Stennett (consultant),
Marvin Traywick (consultant), and Joe Bryan (PA for the On-Site Clinic) to meet with
the Board. This would acquaint the new member of the Board, Darron Leiker, with these
individuals as well as give the Board a chance to discuss future plans with them.
Darron Leiker expressed the need for the Board to meet more often and it was decided
that we would try to meet at least once a month.
Mr. Leiker and Bill Sullivan both expressed their desire to be able to get more precise
reports out of the current software system to enable the Board to better analyze the need
for changes, etc. Gail Garmon reported that the Trust office does have a book outlining
available reports, but that specialty reports need to be requested sometime in advance
from our vendor, Trizetto, and that there are fees involved with the customizing of
reports. Jim Dockery noted that with the current staff of two, the Employee Benefits
Trust office is only able to process the minimal necessary amount of work in order to pay
claims on time and that there is possibly the need for either increased use of consultants
or another staff member whose job it would be to analyze and explore the needs of the
Trust and to bring those findings before the Board.
New Business
There was no new business to discuss.
The meeting was adjourned at 4:50 PM
Respectfully submitted,
ail Garmon
%A/2421,
Employee Benefits Coordinator
CITY OF WICHITA FALLS
EMPLOYEE BENEFITS TRUST MEETING
MAY 5, 2005
PRESENT: Bill Sullivan, Chair
Darron Leiker, Interim City Manager
Jim Dockery, Director of Finance
1. CALL TO ORDER.
The meeting was called to order at 4:05 p.m. by Bill Sullivan.
2. APPEAL OF YVONNE HOSMER.
The Board considered the appeal of Yvonne Hosmer and discussed the various issues
related to her appeal.
3. ADJOURN.
After consideration of the appeal,the meeting was adjourned at 4:50 p.m.
Bill Sullivan, City Attorney